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Home My WebLink About8.4 AgmtJointPowersFireSvs~~ ~ CiTY CLERK File # ^~~nQ '~~ ~( . - AGENDA STATEMENT ~~0~ 7~ ~~~ CITY COUNCIL MEETiNG DATE: (August 13, 1996) SUBJECT: Agreement Between the Cities of Dublin, Livermore and Pleasanton to Develop a Joint Exercise of P~wers Agreement for Fire Services EXHIBITS ATTACHED: Draft Agreement RECOMMENDATION: 1. Adopt the Interim Agreement. 2. Authorize the Mayor to execute the Agreement 3. Authorize the City Manager to continue participation in the development of a Joint Exercise of Powers Agreement for Fire Services 4. Appoint One City Council member and at least Two altemate members from the City Councif to the Policy Committee to represent the City of Dublin as provided for in the Interim Agreement _ FINANCIAL STATEMENT: Na direct costs are anticipated other than the City Manager's Staff ;::~ time. DESCRIPTION: At fhe City Council meeting of July 23, 1996, the City Council authorized the City Manager to c~ntinue working with the cities of Pleasanton and Livermore for the purposes of developing an interim Joint Exercise of Powers Agreement. The interim agreement would provide a provide a framework for the cities to develop a Joint Exercise of Powers Authority which would have as a purpose to provide consolidated fire management of Valley fire operations. The City Council adoption of this interim agreement will enable the City to keep its options open with respect to further evaluation of a three-city fire JPA in the future. - --- - ~ It is Staffs recommendation that the Council adopt the interim agreement, authorize the Mayor to execute the agreement, authorize the City Manager to continue participati~n in the development of a Joint Exercise of Powers agreement and appoint a member of the City Council and at least two altemates from the City Council to represent the City on the Poficy Committee as provided f~r in the agreement. -. ----------- .: . ~ - H/cc-forms/agdastmtd oc ---------------------------------------------------- COPIES TO: ITEM NO. '. AGREEMENT BETWEEN THE CITIES OF DUBLIN, LIVERMORE AND PLEASANTON TO DEVELOP A JOINT EXERCISE OF POWERS AGREEMENT FOR FIRE PROTECTION SERVICES THIS AGREEMENT is entered into on the effective date hereinafter set forth by and between the participating agencies signatory hereto (hereinafter "Participating Agencies). "7][TI\IESSETH WHEREAS, the Participating Agencies recognize benefits of combining their respective fire service providers into one provider; and WHEREAS, the fire service providers currently providing services to the Participating Agencies have demonstrated their ability to combine services for efficiencies and economies; and WHEREAS, Title 1, Division 7, Chapter 5 of the Government Code authorizes the Participating Agencies to enter into agreement for the joint exercise of any power common to them; . NOW, THEREFORE, FOR THE MUTUAL ADVANTAGES TO BE DERIVED THEREFROM IT IS AGREED BY AND BETWEEN THE PARTIES HERETO AS FOLLOWS: GENERAL PROVISIONS Section 1.1 Purpose. 1bis agreement is to authorize the formation of a committee and technical staff to prepare a Joint Exercise of Powers Agreement between the Participating Agencies, for fire protection services. Section 1.2 Effective Date. 1bis agreement shall become effective when signed and executed by all Participating Agencies. Section 1.3 Policv Committee. For purposes of providing direction to the technical staff preparing the agreement there will be a policy committee consisting of three (3) members. The membership of the policy committee will consist of (1) member from the city council of each Participating Agency. Each city shall appoint sufficient alternate members from the city council who may act in the absence of a member appointed by that city council. . Section 1.4 Meetings of the Policy Committee. All meetings of the policy committee shall be public meetings. (a) Regular Meetings. There will be three planned meetings. The proposed meeting schedule is as follows: October 1996, December 1996, and February 1997. The fInal meeting will be timed to complete the proposed Joint Exercise of Powers Agreement no later than February 7, 1997. . ", .... (b) Special Meetings. The policy committee shall hold sufficient special meetings to insure completion of the project in a timely manner. (c) Location of Meetings. Meeting locations will be mutually selected by the policy committee. (d) Call. Notice. and Conduct of Meetings. All meetings of the policy committee shall be called, noticed, held and conducted in accordance with the provisions of the Government Code. The host city shall be responsible for all required public notices. Section 1.5 Required Votes. All actions taken to develop the proposed agreement must receive unanimous approval. Section 1.6 Minutes. The host city shall be responsible for preparation and distribution of minutes. The minutes shall be forwarded in a timely manner to each Policy Committee Member, City Manager and Fire Chief. .: Section 1.7 Limitations. The purpose of the Joint Powers Agreement will be to provide fire protection services for the Dublin, Livermore and Pleasanton areas; its purpose will not be to determine if, when or how any of the three cities approve development within their respective jurisdictions. ORGANZA TIONAL ST.RUCTURE Section 2.1 Chairperson and Vice-Chairperson. The Policy Committee shall select a Chairperson and Vice-Chairperson from its membership. Section 2.2 Technical Staff. The City Managers and Fire Chiefs, from each Participating Agency, shall work as a group to prepare the Joint Exercise of Powers Agreement. The technical staff shall select a Chairperson and Vice-Chairperson to coordinate technical staff efforts. PURPOSE Section 3.1 General Powers. The purpose of the Policy Committee and technical staff will be to develop a Joint Exercise of Powers Agreement for Fire Protection Services and . 2 . i . . . consistent with their individual agency policies, to be submitted to each City Council for consideration. EXPENSES Section 4,1 Reimbursement of Expenditures. Expenses for the services of outside contractors and materials necessary for the development of a Joint Exercise of Powers Agreement will be shared equally by the Participating Agencies. Section 4.2 Limitations on Expenditures. Expenses shall be limited to those necessary for the development of the Joint Exercise of Powers Agreement. TERM][NA TIQN Section 5.1 Termination. This Agreement shall terminate upon the following, whichever occurs first: (a) The Joint Exercise of Powers Agreement for Fire Protection Services has been approved by all three participating agencies. (b) Anyone of the Participating Agencies 'withdraws by giving written notice to the other participating agencies. NOTICES Section 6.1 Notices. All notices pursuant to this Agreement shall be sent to: City Manager City of Dublin 100 Civic Plaza Dublin, CA 94568 City Manager City of Pleasant on P. O. Box 520 Pleasanton, CA 94566 City Manager City of Livermore 1052 South Livermore Avenue Livermore, CA 94550 .., j EXECUTION OF AGREEMENI . IN WITl'ITESS WHEREOF, the partIes hereto have caused this Agreement to be executed and attested . , by their proper officers thereupon duly authorized and their official seals to be hereto affixed on the dates shown herein. City of Dublin Date Mayor, City of Dublin Attest City Clerk, City of Dublin APPROVED AS TO FORM: City Attorney, City of Dublin City of Pleasanton Date Mayor, City of Pleasanton . Attest City Clerk, City of Pleasanton APPROVED AS TO FORM: City Attorney, City of Pleasant on City of Livermore Date Mayor, City of Livermore Attest City Clerk, City of Livermore APPROVED AS TO FORM: City Attorney, City of Livermore g: ladmin IcontractVointpow . 4