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Home My WebLink About8.4 DublinElemSchl/SptsField j ~ \ CITY CLERK File # D~[a:J[Q]-~[QJ .. AGENDA STATEMENT CITY COUNCIL MEETING DATE: January 21,1997 SUBJECT: Dublin Elementary School Sports Field/Park Development Report by: Diane Lowart, Parks & Community Services Director EXHIBITS ATTACHED: A. Design Concept (A colored rendering will be presented at the meeting) B. Preliminary Cost Estimate - Phase II RECOMMENDATION: (}'lr .~eview options and provide Staff with appropriate direction FINANCIAL STATEMENT: The Preliminary Cost Estimate for the Phase II Improvements is $585,575. DESCRIPTION: The Dublin Unified School District has contacted the City regarding a potential joint project for the renovation of the Dublin Elementary School fields. The District plans to reopen the school in the Fall of 1997 and is in the process of preparing plans and specifications for the renovation of the classrooms. ... .... Attached in Exhibit A is the design concept for the renovation of the fields. As shown, the project would be divided into two phases. Phase 1 would entail the development of a children's play area which would be used by the school children during regular school hours and be available to the public after school, on weekends and during the summer. Phase 1 would also include a large turf area which could be used as a practice sports field. The preliminary cost estimate for Phase 1 is $368,365. The District intends to fund the Phase I improvements and anticipates that the improvements will be complete when the school reopens in the fall of 1997. Phase 2 would entail the development of the remainder of the site and would include two 60-foot baseball fields and one full size soccer field. These fields would be available for public use for activities such as Little League, soccer and/or football. The preliminary cost estimate for Phase 2 is $585,575; a breakdown of the costs are shown in Exhibit B. The District does nQ! have funds for the Phase II improvements and has asked that the City consider funding the Phase II improvements. The estimated timeline for the Phase II improvements including design, construction documents, bidding, construction and maintenance period is one year. If the City made a commitment to fund the project at this time, it is conceivable that the fields could be available by Spring of 1998. At the present time, there are insufficient Park Dedication Funds to completely finance the Phase II improvements. The Park Dedication Fund balance as of July 1, 1996 was $401,411. Of this amount, $421,879 is budgeted in Fiscal Year 1996-97 for the following projects: Mape Memorial Park . Renovation - $392,879; Heritage Center Master Plan - $4,000; and Heritage Center Parking Lot - $25,000. .------------------------------------------------------------------- . -. COPIES TO: 8.4 ITEM NO. F:\citycoun\ccmtgs\121 dube1.doc ~ . ~ ,. The .19~6-97 Adopted Budget antic~pated that the City would receive an additional $134,850 in Parke::: DedicatIOn Funds from Hansen HIlls Ranch (phase II-25%), Trumark Homes, and a small 3-lot . .;:. subdivision. Staff currently estimates that the City will receive only $50,000 in Park Dedication Funds this Fiscal Year as Trumark Homes has indicated that they no longer plan to move ahead with their approved development and the small 3-lot subdivision is also questionable. This reduces the available Park Dedication Funds for Fiscal Year 1996-97 to approximately $29,532. Over the course of the adopted Capital Improvement Program (1996-2001), an additional $153,420 in Park Dedication Funds is anticipated. This brings the amount of available Park Dedication Funds to $182,952. These funds have not been designated for a specific project and could be used towards the Phase II improvements at Dublin Elementary. However, there would still be a funding shortfall in the amount of $402,623 for the project. The Community Facilities Task Force rated the development of the Dublin Elementary School field area as their second priority behind the construction of the Valley High School Community Gymnasium. However, the plan that was originally endorsed by the Task Force included three 60-foot baseball fields as opposed to the two fields that are currently shown. In a subsequent review of the plan by Staff, it was determined that the placement of the third baseball field may have a negative impact on the adjoining residences to the north so the field was eliminated. The design concept and cost estimate were reviewed by the Parks and Community Services Commission at their October 21, 1996 meeting. The Commission was in favor of the design concept and felt that these fields w~uld help to alleviat~ the overcrowdi~g at. th~ Du~l~n Sports Gr.ounds. The design conce~t .and . cost estrmate were also revIewed by the CItylDlstnct LIaIson COmmIttee. Members of the LiaIson .: Committee as well recognized the benefit of these fields but did not come to a resolution regarding the ":." funding of the improvements. Staffhas identified the following options for consideration by the City Council: 1. Decline participation in the joint project due to lack of available funding; 2. Pledge the available Park Dedication Funds to the joint project and request that the District fund balance; 3. Direct Staff to report back to the Council as part of the 1997-98 Budget with a plan to fund the project. If the City were to come up with a plan to fund the project, construction of the improvements would not be completed until Fall of 1998, at the earliest. 4. Proceed with design for the project using the balance of the Fiscal Year 1996-97 Park Dedication Funds (approximately $29,532) and direct Staff to report back to the Council as part of the 1997- 98 Budget with a plan to fund the balance of the project. Staff recommends that the City Council review these options and provide Staff with appropriate direction. ..,:. .,.. :.... . . PHAS ~< PI-{ASI2 r... m x :c OJ --i }> . '.' . ~\Gt\yV\"" 6t>O ~c;.""tI~ .~-~".......", _..:...-2 ....;c.. . .' '. . . :;:---' . .. oocc~ .- /---- ///'--- PHASE 2 JIll . ... .,.t~ .. '. . n~""\J .--. ---\"-'\ 090 H1 ,l.-.. \. ~-"._ ',.. 0.00 m 1- LW Q{.iJ r.~ ."~" "",; \ ~l f"~:(\!- c-:,\ O LU I, f- \ . u \ \ . \ '\ \ sPoors FJElD/PARK DEVELOPMENT ::fl- !?~~~~!l~~EMENTARY SC~y~2!: o ~{~O 11-0 ~"'fl ~ $6^'-l! . ~{E I "-:;: I cC> r DESIGN CONCEPT . .' . : : ',: ~ . . ~ ;:, ,1::' " ,,' . ',' .; " . .,', ......,; DUBLIN ELEMENTARY SCHOOL .. Dublin Unified School District SPORTSFIELDIP ARK DEVELOPMENT 18-0ct-96 .- PHASE II DRAFT COST ESTIMATE Item No. Item Description Quantity Units CostlUnit Cost/Item 1 Clearing, demolition and site allow $ 16,000 preparation 2 Grading 274,500 S.F. $ 0.28 $ 76,860 3 Drainage Allow $ 25,500 4 D.G. walkway 1,500 L.F. $ 21.00 $ 32,550 5 Sand clay infield 22,000 $ 1.40 $ 30,800 6 Baseball backstop 2 $ 14,000.00 $ 28,000 7 Safety fencing @ ball fields Allow $ 45,220 8 Portable bleachers 4 $ 4,500.00 $ 18,000 9 15-gal. can trees 70 EA. $ 90.00 $ 6,300 10 5-gal. can shrubs 172 EA. $ 27.00 $ 4,644 11 a-gal can shrubs 250 EA. $ 11.00 $ 2,750 12 Mulch 9,500 S.F. $ 0.80 $ 7,600 13 Soil preparation 210,900 S.F. $ 0.10 $ 21,090 14 Turf irrigation 201,400 S.F. $ 0.45 $ 90,630 15 Shrub area irrigation 9,500 S.F. $ 1.20 $ 11,400 16 Seeded turf 201,400 S.F. $ 0.28 $ 56,392 17 60-day maintenance Allow $ 5,250 Subtotal $ 478,986 Contingency (10%) $ 47,899 SUBTOTAL $ 526,885 DeslEng (6%) $ 31,615 Inspection (4%) $ 21,075 Topo $ 4,000 Misc. $ 2,000 TOTAL $ 588,575 . . EXHIBIT B