HomeMy WebLinkAbout8.4 Mid-YrBudgetRpt
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CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: December 13, 1993
SUBJECT:
Fiscal Year 1993-94 Mid-Year Budget Report
(Prepared by: Richard C. Ambrose, City Manager)
ATTACHED:~eport prepared by City Manager and attachments
EXHIBITS
RECOMMENDATION:
1 )
2)
Receive Presentation
Approve Budget Adjustments to
Legal Services
Building Maintenance
Police
Fire
Annual Overlay
Dublin Blvd Extension
(SPRR to Tassajara Rd)
Approve services recommended by City Manager for
restoration & authorize appropriate budget
adjustments.
Consider other Budget requests for Council
consideration & provide Staff with appropriate
direction.
+ 145,000
+ 7,000
+ 27,100
+ 8,900
+ 37,000
+ 12,000
1L{
3)
4)
FINANCIAL STATEMENT:
See attached.
DESCRIPTION:
City Council
a result of
results.
The City Manager has prepared a report providing the
with an uPdate (see attached) of the City's 1993-94 Budget as
the impact of the 1993-94 State Budget and recent election
This report addresses the ability and desirability of the City restoring
those services and cost reductions adopted as part of the 1993-94 budget in
the context of the City's current fiscal situation and anticipated fiscal
condition in the upcoming fiscal year.
As indicated in the attached report, the City Manager anticipates that
based on available data throuQh 11/30/93, the City'S General Fund Revenues
are estimated to exceed General Fund Expenditures by $446,350 in Fiscal
Year 1994-95. However, the availability of these could be impacted later
in the Fiscal Year, if certain events occurred as discussed in the attached
report. Due to this uncertainty, Staff is recommending that only $66,025
in services be restored from January 1, 1994 to the end of Fiscal Year
1993-94 and that all services and positions that were reduced be
reevaluated for Fiscal Year 1994-95.
At the time of the contract review and the adoption of the City's budget,
the contractors (MCE and Taugher and Associates) and the City Staff agreed
to withhold any request for labor rate or salary increases due to the
Ci ty' s pending fiscal plight, but wanted to reserve the opportunity to
discuss those increases should the City's fiscal condition improve. The
cost for those increase could range up to $51,400.
Lastly, the City has received requests from several groups to restore
funding deleted by the City Council from the 1994-95 Budget, or to fund
additional programs. These requests include:
Community Television
Crossing Guards
Children's Theatre Workshop
Child Care Substitute Teacher..Registry
$ 11,279 (1)
33,723 (2)
10,000
3,000
(1) Included in City Manager's reconmended service restoration.
(2) Crossing Guard Services from 1/1/94 to 6/30/94 ($19,746) is included in City Manager's recorrrnended service
restoration.
a: 1213$rept.K'2
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ITEM NO.
~i
COPIES TO:
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DATE: December 10, 1993
TO: City Council
FROM: City Manager
SUBJECT: 1993-94 Mid-Year Budget Report
The City Manager's Office normally presents a Mid-Year Budget Report to
the City Council in late January of each year, after a full six months
of financial data can be analyzed. However, the Council has requested
an earlier report this year due to the significant events which have
occurred since the adoption of the 1993-94 Budget. The information
included in this report is based upon four, and in some cases five,
months of data for Fiscal Year 1993-94.
ADOPTED 1993-94 BUDGET
The 1993-94 Budget as adopted by the City Council anticipated that
revenues would exceed expenditures in the General Fund by approximately
$41,652. This budget anticipated a property tax loss of $826,007 offset
by service and cost reductions, reduced debt service resulting from
refinancing the Civic Center Certificates of Participation, and
increased program and user fees which were adopted by the City Council
during the latter part of Fiscal Year 1992-93. The 1993-94 Budget was
impacted by the following major events as described below:
State Property Tax Shift
In June 1993, the City Council adopted a budget for Fiscal Year
1993-94 which was predicated upon the Governor's proposed shift in
the property tax from the City to the State in the amount of
$826,007. After the City's budget was adopted, the State adopted
its budget, shifting $2.6 million in property tax from local
government. However, unlike 1992-93, the State did not take
property tax from local government (cities, counties and special
districts) utilizing the across-the-board method. Instead, the
State exempted certain special districts, took more property tax
from the counties and less property tax from the cities. The
amount that was taken from the cities was based upon the 1979 AB8
property tax allocation formula. Dublin and other cities
incorporated after 1979 did not have an ABa allocation; therefore,
no property tax was taken from these cities during Fiscal Year
1993-94.
Proposition 172
To soften the impact of the property tax shift on primarily
counties and to some extent cities, the Governor authorized
Proposition 172 to be placed on the November 1993 ballot to give
voters an opportunity to extend the one-half cent sales tax for the
purpose of funding public safety services. Alameda County was
prepared to make substantial cuts in public safety/protection
services if Proposition 172 had not passed. Proposition 172 did
pass, restoring approximately 2/3 of the revenue lost by Alameda
County as a result of the property tax shift. Since Dublin did not
lose any property tax funds in 1993-94, it is not entitled to any
of the sales tax funds from Proposition 172.
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19~3-94 Mid-Year Budget Review
December 10, 1993
Page 2
Eastern Dublin Referendum/Lawsuit
Subsequent to the adoption of the 1993-94 Annual Budget, the City
Council's adoption of the Eastern Dublin General Plan and Specific
Plan was referended and legally challenged in court. These actions
resulted in increased election, Planning Staff, project Consultant
and legal costs. In addition, the Referendum suspended the new
Eastern Dublin/Santa Rita Property Tax Annexation Agreement with
the County, resulting in a reduction in sales tax and subvention
revenues to the City from July 1, 1993 to November 3, 1993, when
the City Council's action on the Eastern Dublin General Plan and
Specific Plan were upheld. The impact of these additional costs
and reduced revenues is discussed later on in this report.
REVISED REVENUE ESTIMATES
Staff has analyzed the City's revenues given the events which have
occurred since the adoption of the 1993-94 budget. Based on the limited
amount of data available to date regarding certain General Fund
revenues, Staff has assumed the revenue estimates to be in accordance
with those provided in the adopted budget unless it is clear at this
time there will be a positive or negative variance from the Fiscal Year
1993-94 Adopted Budget.
Property Taxes
Since the first major property tax payment is not received until
mid December, Staff has no information at this time that property
tax will vary from the Adopted Budget with the exception of the
$826,000 in property tax that was not shifted to the State.
Revised Estimate: Net increase $826,000
Taxes Other Than property
Although 1993-94 Sales Tax Revenues are ahead of 1992-93 Sales Tax
Revenues through November 30, 1993, the full impact of the new
retail centers in Livermore are not reflected in the Sales Tax data
to date. Therefore, it is too early to revise the estimate given
to the City Council with the adopted 1993-94 Budget, with the
exception of the amount owed the County (approximately $24,000) due
to the impact of the Eastern Dublin Referendum. Transient
Occupancy Tax is up from 1992-93 Revenues. Staff estimates an
increase of $5,000 in this revenue source over the budgeted amount.
Garbage Franchise Revenues are estimated to be $8,000 less than
budgeted due to garbage revenue reductions, associated with a rate
decrease and greater use of garbage compactors by larger customers.
Revised Estimate: Net decrease $27,000
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1993-94 Mid-Year Budget Review
December 10, 1993
Page 3
Licenses & Permits
License & Permit Revenue appear to be in line with revenue
estimates in the adopted budget with the exception of Business
License Revenue. Business License Revenue is projected to be
approximately $6,000 less than budgeted. This appears to be
primarily due to a reduced number of licenses for transient
businesses.
Revised Estimate: Net decrease $6,000
Fines & Forfeitures
At this point in the year, Fines & Forfeitures appear to be
tracking with the adopted 1993-94 Budget.
Revised Estimate: No net change.
Use of Monev & Property
Total interest revenue for all funds is slightly ahead of the 1993-
94 adopted Budget Revenue Estimates. However, it is too early to
identify the General Fund's share of the interest revenue due to
the need to make several inter-fund transfers which will affect the
General Fund's Cash Balance. property rentals are anticipated to
be approximately $10,000 less than budgeted due to a substantial
reduction in private rentals of City'S facilities.
Revised Estimate: Net decrease $10,000
Interqovernmental Revenues
As a result of the delayed implementation of the Eastern
Dublin/Santa Rita Tax Exchange Agreement due to the Referendum,
Motor Vehicle In Lieu fees are estimated to be approximately
$36,000 less than budgeted. All other General Fund
Intergovernmental Revenues are estimated to be as budgeted given
the limited available revenue data at this time.
Revised Estimate: Net decrease $36,000
Charqes for Services
General Fund Charges for Services are anticipated to be
approximately $37,000 less than budgeted. This is primarily due to
an anticipated reduction in Recreation User Fees to date of
approximately $70,000 offset by an increase in plan check and
inspection fees of approximately $31,000. There are also minor
variances in other charges for services.
Revised Estimate: Net decrease $37,000
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19q3-94 Mid-Year Budget Review
December 10, 1993
page 4
other Revenues
other Revenues are anticipated to be $10,000 more than budgeted due
to the receipt of the Trip Reduction Ordinance Reimbursement for
Fiscal Year 1992-93 in 1993-94.
Revised Estimate: Net decrease $10,000
Total General Fund Revenues Variance
For Fiscal Year 1993-94, Staff anticipates that General Fund
Revenues will exceed budgeted revenue by approximately $700,000 for
the reasons indicated above.
REvISED EXPENDITURE ESTIMATES
Staff has reviewed expenditures through 11/30/93 for all operating and
capital accounts that affect the City's General Fund. Since the City
operates with a modified accrual accounting system, expenditures through
November reflect, in most cases, only four months of expenditures. In
some departments the City has not yet been billed for contractual
services rendered for the first four months of the fiscal year;
therefore, Staff will highlight only those activities in which there is
a known increase or decrease, and will assume all other expenditures to
be in accordance with the adopted budget.
General Government
All General Government budget activities appear to be tracking with
the budget with the exception of Legal Services and Building
Maintenance. It is anticipated that Legal Services will exceed the
adopted Legal Services budget by approximately $145,000 due to
litigation in which the City is currently involved. Building
Maintenance will exceed the adopted budget by approximately $7,000
due to excessive repairs to the Civic Center HVAC system incurred
during the first part of the fiscal year. These additional costs
will be partially offset by approximately $2,000 less Election
costs than budgeted.
Revised Estimate: Net increase $150,000
Public Safety
Based upon data available, all General Fund supported Public Safety
activities appear to be tracking with the budget, with the
exception of the Jail Booking Fee line item within the Police
Services budget. It should be noted that at the time of preparing
this report, the City had not received any billings for Sheriff's
Department contract services which are budgeted at over $2.7
million for the fiscal year. The Jail Booking Fee line item is
anticipated to require an increased appropriation of $27,100. This
is due to the need to pay Alameda County for partial booking fees
which have been under protest since 1991-92, and a 6% increase in
the Booking Fees slated to be imposed January 1, 1994. In
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1993-94 Mid-Year Budget Review
December 10, 1993
page 5
addition, the City's Fire costs will be increased by $8,900 for
improved 911 Dispatch equipment which was recently approved by the
DRFA Board of Directors.
It is important to note that the Public Safety budgets do not
currently have any funding included to address any additional Fire
Service costs, as a result of negotiations related to the current
Fire Labor Agreement which expires December 31, 1993.
Revised Estimate: Net increase $36,000
Transportation
At this point in time, no adjustment to the Street Maintenance
General Fund budgets are anticipated.
Revised Estimate: No change
Health and Welfare
At this point in time, no adjustment to the Waste Management Budget
General Fund budget is anticipated.
Revised Estimate: No change
Culture and Leisure Services
Based on the available information, it appears that the following
budget activities are tracking with the adopted budget: Library
Services, Cultural Acti vi ties, and Heritage Center. Wi thin the
Recreation budget activity, there are several program areas where
expendi tures will be less than the adopted budget. This can be
attributed to the following factors: 1) participation in Adult
Sports Leagues and Recreation Classes is lower than in previous
years and is less than what was included in the budget; and 2) the
Senior Center trip to London was cancelled due to insufficient
registration. The estimated decrease in expenditures is $55,000.
It should be noted, however, that revenue estimates in these
program areas ( as well as several other program areas) are also
less than the adopted budget.
Revised Estimate: Decrease $55,000
Community Development
All of the General Fund activities within Community Development
appear to be tracking with the budget with the exception of
Planning. A separate report on the Eastern Dublin Plan details an
additional $75,650 in appropriations to complete the anticipated
work. The engineering activity assumes that approximately $111,100
related to City personnel costs will be expended under various
capital projects. It is too early in the Fiscal Year to ascertain
whether this target will be met. If less time is expended on
Capital Projects, the General Fund may incur greater engineering
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199.3-94 Mid-Year Budget Review
December 10, 1993
Page 6
costs. All other activities appear to be in line with the budget
at this time.
Revised Estimate: Net Increase $75,650
Capital proiects
Nearly all of the City's Capital Projects have funding sources
other than the General Fund. However, two projects are anticipated
to require additional General Fund Support. The Park & Recreation
Master Plan will require an additional $10,000 to the amount
included in the 1993-94 Budget for reasons discussed in an earlier
Agenda item. The General Fund will also need to support the Annual
Overlay Project in the amount of $37,000, due to a reduction in
state funding of the State-Local Transportation Partnership Program
after the City adopted its annual budget. The City has incurred an
additional $12,000 in General Fund Inspection cost associated with
the portion of Dublin Boulevard Extension project constructed by
the City of Pleasanton. However, the amount will be reimbursed by
Pleasanton.
Revised Estimate: Net increase $47,000
TOTAL GENERAL FUND EXPENDITURES
An anticipated increase of $253,650 in General Fund expenditures is
anticipated in 1993-94 for the reasons cited above.
GENERAL FUND YEAR END SURPLUS 1992-93/1993-94
When the 1993-94 Budget was presented to the City Council in June 1993,
Staff had estimated that 1992-93 General Fund Revenues would exceed
1992-93 General Fund Expenditures by approximately $366,500. The actual
amount of excess revenue was approximately $354,000 for 1992-93.
Based upon available information through 11/30/93, Staff estimates that
1993-94 Revenues will exceed 1993-94 Expenditures by approximately
446,350. This amount includes the variances identified in the revenue
and expenditure sections above plus reimbursement for General Fund
Operating Expenditures by Other Funds.
GENERAL FUND RESERVE
Earlier this year, the City Council adopted a plan which would provide
for the defeasance of the Civic Center Certificates of Participation in
1999. Based upon the 1992-93 General Fund Year End Fund Balance, there
are sufficient reserves at this time to implement that plan in 1999.
Assuming that the City's revenues match required expenditures during the
next five years, the City's remaining General Fund balance would be
approximately 23% of the Fiscal Year 1993-94 Total Operating Budget.
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1993-94 Mid-Year Budget Review
December 10, 1993
Page 7
1993-94 BUDGET REDUCTIONS
As part of the adopted 1993-94 Budget, the City Council reduced a number
of services to balance the anticipated budget shortfall. staff has
identified these services and the cost to restore these services for the
balance of Fiscal Year 1993-94 in Attachment 1. The City Manager has
also identified those services which are not recommended for
restoration.
ADDITIONAL FUNDING REQUESTS
The City has received funding requests for four different services. Two
of these services, Crossing Guards and funding for Community Television,
were considered during the 1993-94 Budget Hearings. The Dublin Unified
School District has requested that the City reconsider funding the
entire cost of Crossing Guards for Fiscal Year 1993-94, including those
costs already incurred by the School District. The Community Television
Board of Directors has developed a plan which provides for a reduction
of services and a request to Dublin to increase its contribution by
$11,279.
The City has also received two new requests:
Ms. Edie O'Guinn, proprietor of a Dublin child care center, has
requested that the City contribute $3,000 toward the Resources for
Family Development Substitute Teacher Registry program.
The Children's Theatre Workshop has requested a contribution of
$10,000 toward facility expenses for the balance of the year.
OTHER POTENTIAL IMPACTS
In considering the above information, the Council should also be aware
of several unknowns which could impact the City'S budget in Fiscal Year
1993-94 and 1994-95. First, it is Staff's understanding that thus far
the State may be facing a $1 billion deficit in Fiscal Year 1993-94 and
a $5 billion deficit in Fiscal Year 1994-95. Second, the outcome of the
Eastern Dublin lawsuit could impact the City'S budget. Third, the full
impact of the new Livermore retail center is unknown. Fourth, the
outcome of DRFA negotiations with Local 1885 could impact the City
budget.
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1993-94
RECAP OF BUDGET
IMPACTS, OPTIONS AND REQUESTS
FUNDS AVAILABLE
A)
B)
1992-93
Revenues in excess of expenditures
1993-94
1993-94
Estimated increase of revenues
Estimated increase in expenditures
Difference
A)
FUNDING OPTIONS AND REOUESTS
1993-94
Estimated Cost to restore services
eliminated by City Council in June,
1993, effective 1/1/94.
B)
1993-94
Service Restorations Recommended by City
Manager
1) Dry Grad Night/Dublin Pride Week
3) Crossing Guards (6 months only)
5) Private Tree Trimming
6) Replace Sidewalk Trees
7) Banner Installation for City Sponsored Events
8) Shrub Pruning
11) Shannon Park Play Fountain
12) CTV Contribution (partial)
13) Citizen Traffic Studies
Subtotal
C) Other Budget Requests for Council Consideration
1) 1993-94 Reinstatement of salary and
contract labor rate
adjustments
2) Children'S Theatre Workshop (new request)
3) Child Care Substitute Teacher Registry
(new request)
4) Full Year Funding of Crossing Guards
* In addition to amount identified under B3 above.
RCA/lss a:129Recap
ATTACHMENT 2
$ 354,000
$ 700,000
$ 253,650
$ 446,350
$253,443
$ 4,500
$ 19,746
$ 7,700
$ 1,800
$ 1,500
$ 8,500
$ 5,000
$ 11,279
$ 6.000
$ 66,025
$ 51,400
$ 10,000
$ 3,000
$ 13,977*