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HomeMy WebLinkAbout8.5 Establish Classification Plan `lob -tea CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: March 26, 1984 SUBJECT Establishment of a Classification Plan EXHIBITS ATTACHED Resolution Establishing a Classification Plan RECOMMENDATION Adopt Resolution FINANCIAL STATEMENT: No impact . This action reflects the current number of authorized positions plus the addition of a Secretary position for the Recreation Department DESCRIPTION In the past the City Council has adopted job specifications prior to the establishment of each position. In order to — provide a coordinated personnel system it is advantageous to consolidate authorized job classifications into one document . It should be noted that the procedure of adopting formal classifications was not utilized when the Planning Director position was established. Therefore, Exhibit C reflects job specifications which are consistent with the requirements when the current incumbent was hired. They are also comparable to surrounding agencies which service a similar population. The designation of a specific class is intended to account for all positions performing similar duties and requiring the same qualifications . Therefore, the Secretary job specifications have been revised to establish a general classification. This is a common practice in the personnel field. The resolution specifies the number of authorized positions for each classification . The three Secretary positions are found in the following departments : Planning; Building Inspection Engineering; and Recreation. The provision for a classification plan is contained in the Resolution Establishing Personnel System Rules . ---------------------------------------------------------------------------- COPIES TO: ITEM N0. • S RESOLUTION NO. - 84 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN -------------------------------------- ESTABLISHING A CLASSIFICATION PLAN WHEREAS, the adoption of Personnel Rules and Regulation refer to a Classification Plan which will designate job titles, responsibilities and qualifications; and WHEREAS, in the past the .City Council has approved job descriptions on an individual basis; and WHEREAS., the consolidation of the individual resolutions into a comprehensive document will assist with the administration of the Personnel System. NOW, THEREFORE, BE IT RESOLVED that the following classifications and attached job descriptions (Exhibits A, B, C, D, E, F, and G) shall become the official Classification Plan for the City of Dublin . # of Authorized Positions Administrative Assistant to the City Manager 1 . 0 ( Exhibit A) _ Associate Planner 1 . 0 ( Exhibit B ) Planning Director 1 . 0 ( Exhibit C) Planning Intern (Part-Time) 0 .5 ( Exhibit D) Recreation Director 1 .0 ( Exhibit E) Secretary 3 . 0 ( Exhibit F) Secretary to the City Manager/ Deputy City Clerk 1 . 0 (Exhibit G) This resolution shall supersede all previous resolutions desig- nating classifications . PASSED, APPROVED AND ADOPTED this 26th day of March, 1984 . AYES : NOES : ABSENT: Mayor ATTEST: City Clerk ADMINISTRATIVE ASSISTANT TO THE CITY MANAGER Definition The Administrative Assistant to the City Manager works as Staff Assistant to the City Manager, performing a variety of difficult analytical assignments. Examples of Duties Assists in preparation and monitoring of Annual City Budget and 5-Year Capital Improvement Program; develop a public information program, including the publication of a City Newsletter; assists in the development of personnel policies and procedures; handles recruitments; participates in grant development; monitors performance of City contract service providers; prepares reports and correspondence; monitors legislative activies which impact the City; conducts special studies; and performs other duties assigned by the City Manager. Qualifications Educational Experience Bachelor's Degree from an accredited college or university, majoring in Public Business Administration or a closely related .field::(Master.'.s =Degree.-preferred). A minimum of two years of full-time professional experience in a City Manager's or = Chief Executive's office. Knowledge and-Abilities The Administrative Assistant to the City Manager must be able to function as an extension of the City Manager and communicate effectively with the public, City Council and Commission members; prepare and present comprehensive but succinct written and oral reports; make effective presentations in public meetings; exercise iniative in ana- lyzing and completing those projects assigned; understand the budgeting process; have familiarity with personnel systems, laws and regulations; and have experience in developing public information publications. The Administrative Assistant to the City Manager must understand the methods and techniques of administrative analysis; local government organization and operations, and current trends in public administration. Licenses Requires a valid California Class III driver's license to be secured prior to employment and maintained current as a condition of continued City employment. CITY OF DUBLIN ASSOSCIATE PLANNER DEFINITION The Associate Planner serves under the general direction of the Planning Director in ,providing experienced professional assistance to the Planning Department. The A.s.$gca ite. Plamer is expected to exercise considerable judgment and initiative when independent action is required, and, also, function effectively as a member of the City's planning team. EXAMPLES OF DUTIES Provide public counter assistance and respond to inquiries from applicants, the general public and other governmental agencies; review and analyze various planning applications and prepare a report for policy decisions; review building plans for confornmity to zoning and subdivision ordinances; interpret and apply pertinent laws and regulations to planning projects; compose and analyze statistical economic and other data pertaining to planning and environmental matters; organize and conduct research studies, prepare elements and revisions to the General Plan consistent with local needs; prepare and present oral written reports with accompanying Staff recommendations; attend meetings of the Planning Commission, City Council and other citizen boards or committees as required by the Planning Director; assist in the enforcement and administration of zoning, subdivision and other related ordinances; and perform other duties as assigned. QUALIFICATIONS Eduacation and Experience Bachelor's Degree from an accredited college or university with major course work in planning or a closely related field (Master's Degree preferred) . Two years of professional experience in the field of city or regional planning. Experience in current planning preferred. Knowledge and Abilities The ' Associate Planner must be able to conminicate effectively, establish and maintain : cooperative working relationships with those contacted in the course of work; prepare and present comprehensive but succinct written and oral reports; make effective pre- sentations in public meetings; compose and analyze statistical, economic and other highly technical data pertaining to environmental impact matters; and interpret and apply laws and -regulations to planning projects. The Associate Planner should be knowledgeable with: the theory, principle, practices and trends of city planning; research methods as applied to the collection, tabulation and analysis of data affecting city planning; federal, state and local laws and regulations relating to municipal planning, zoning and subdivision regulations; sta- tistical analysis as applied to land use, zoning, general plan and transportation studies; government organizations, transportation, communications, public utility systems and landscape architecture and design as they relate to city planning. Licenses Renuires a valid California Class III driver's license to be secured prior to PLANNING DIRECTOR The Position The Planning Director is a Department Head, who is under the administrative direction of the City Manager . This position is responsible for coordinating and supervising planning activities for the orderly development and improvement of the City. Examples of Duties Supervises the administration and maintenance- of the General Plan, Zoning Ordinance , and Subdivision Ordinance; submits reports and recommendations to the Planning Commission and the City Council; advises on and reviews applications for use permits, variances, and changes in zoning ; prepares annual departmental budget recommendations; coordinates planning work with , other interested departments and agencies; act as zoning administrator ; coordinates the interests of private developers with those of the general public; provides supervision and training of subordinate professional, technical, and clerical staff;. and other related duties as required. Qualifications Bachelor ' s Degree from an accredited four year college or University, majoring in Urban Planning,, or a related field. A Masters Degree is A desirable . Experience A minimum of three , years of increasingly responsible full-time experience in public planning work , with significant supervision and administrative experience. Knowledge and Abilities The Planning` ` Director must have knowledge` of local -and -state laws relating to zoning , '. planning, and subdivision work; . techniques .used in ': the -'•development ,,of general -, plans ' and :-' other, planning and zoning activities; -.and :.,preparation of. .documents relatd :to both .,current and >' advanced planning Ability to: present ,clear.--.,.and concise .;verbal - and written reports and _arecommendations; . administer - and:`.: superyise a p�l�anning and `zoning`` program; effectively -;direct ' the ;°`activities of subordinate employees ; to deal effectively with members-: of the City Council, Planning Commission and other Staff; and to collect and analyze data and revise the General Plan and other planning ordinances . Licenses Requires a valid California Class III driver ' s license to be secured prior to employment and maintained current as a condition of continued City employment . PLANNING INTERN THE POSITION Under the direction of the Planning Director, performs non- professional planning and zoning assignments, and general office work typical of an intern/trainee position. EXAMPLE OF DUTIES Reads and interprets site plans, maps, planning laws, zoning and subdivision ordinances ; researches files and does related filing work; performs site inspections ; takes photographs and analyzes on-site conditions ; prepares written reports and graphic displays ; completes freehand lettering and graphic illustrations ; posts public not operates photo copier and other types of office machinery; and performs other duties as required. QUALIFICATIONS Education and Experience Upper Division student in City Planning, or closely related field at an accredited college or university. Academic course work should relate to a knowledge of the principles of City Planning, zoning, and general office practices . Experience is not required _ but desirable . Knowledge and Abilities Knowledge of municipal zoning and subdivision regulations and ordinances, basic concepts of City and regional planning, and fundamentals of office organization and procedures . Ability to complete assignments in a timely fashion; to fulfill specified work hour committments; to establish and maintain cooperative working relationships with those contacted in the course -of 'work; and, ability. to communicate .in an effective manner. -License Requires -valid California Class III driver's license 'to' be secured prior to employment and maintained current .'as a`condition of continued City 'employment. DIRECTOR OF RECREATION DEFINITION The Recreation Director is a Department Head, who is under the administrative direction of the City Manager. This position is responsible for the planning, coordination, and implementation of recreation services and activities for the City . EXAMPLES OF DUTIES Plans, directs, and supervises community recreation programs ; formulates recreation policies , programs , and procedures ; oversees the recruitment, interview and selection of special activity leaders and part-time recreation personnel ; acts as Staff liaison to the Parks & Recreation Commission; evaluates the need for specific recreational programs, concluding with financial feasibility projections and recommendations; assists in preparation and the administration of Recreation Department budget; coordinates and works directly with appropriate City officials, Commission members, consultants, and community groups ; and other related duties as required. QUALIFICATIONS Education Bachelor ' s Degree from an accredited college or university, majoring in Recreation Administration or a related field. A Master' s Degree is — desirable . A minimum of three years of increasingly responsible full-time experience in public .recreation work, preferably in a municipal .setting with. significant supervision and administrative experience. Knowledge and Abilities 1 , The , Recreation Director must 'have knowledge of .the principles and practices A ,k of .;'community "recreation .. .administration; _the '? components 3'of :establishing recreation.'programs . and, services ,., and alternative funding sourcesl_available '. Ability _--to : present _. clear . and >,concise ':-verbaanartwritten reports :...and S.x ,recommendations;: be responsive 'to`:-ideas and needs expressed~ byt City officials y:- and -.the 'community "at >large, maintain an .`effective Norking trelationship ;.wi.th :w .,,,,.,civic. ' .groups, -..:other public ,.agencies, City rStaff,' and Y elected/appointed offici als;`.`to 'complete;',applications for .and administer Fgrant-s, �formulate new ~x a. programs and . ,provide °for their ; design, '_presentation for ;approval, :. implementation and .evaluation; _ and supervise, �trainrand direct subordinate _ _ personnel . Licenses ' Requires a valid .California Class III driver' s license be -secured prior to employment and maintained current =_=:as a condition :of . continued City employment. eXk SECRETARY Definition This position serves as Secretary and may be assigned to Departments throughout the organization including, but not limited to Planning, Building Inspection, Engineering and Recreation. The secretary will be required to perform difficult and responsible secretarial duties. This work involves extensive public contact. Examples of Duties - Assists the public. - Answers routine inquiries and provides routine information to interested , persons. - Develops and maintains departmental filing system. - Types and transcribes from dictating equipment, letters, staff reports and agendas related to the department and any other municipal activities as directed. - Gathers source material and prepares a variety of information for the use of the department requiring knowledge of departmental policies and procedures. Receives visitors, telephone calls, mail and arranges appointments and meetings. - May be required to attend evening meetings and take minutes. Conducts minor bookkeeping assignments. Employment Standards Experience and Training High School diploma or G.E.D. including or supplemented by course work in typing and business office practices. - A minimum of five (5) -years experience in performing progressively responsible secretarial work. Knowledge, Abilities and Skills Knowledge of modern office practices and procedures.- = Knowledge of business English, -punctuation, .spelling',and arithmetic ,•. - - Ability. to learn, understand and interpret'rules, regulations, laws and oidinances-,,_affecting the operation of the.City }y , 1 = Ability .to exercise good ;judgment, courtesy, tact in "meeting or talking f - ' with the public and"other City employees.Yr t�4 Ability to'type 'at--least-'60 words per minute 4 'Ability,"to:transcribe rapidly. Ability to rapidly learn skills necessary to 'operate' word processing ` equipment. Shorthand is desirable, but not required. SECRETARY TO THE CITY MANAGER/DEPUTY CITY CLERK The Pte" This position serves as the City Manager's Secretary and Deputy City Clerk,both performing difficult and at times Council.,dThe�worke involves lextensiveopublic the City Manager and the City contact and relieving the City Manager of routine administrative details. Examole of Duties: - Attends evening City Council meetings and takes minutes. - Takes and transcribes oral dictation or transcribes from dictating equipment, letters, speeches, agendas and reports relating to a wide variety of municipal mat•Cers. City - Receives visitors, telephone calls and mail directed to toentments Manager, City Council and other departments; arranges app and meetings and provides routine information to the public. - Gathers source material, prepares a variety of information for the use of the City Manager and City Council requiring knowledge of City _ departmental policies and procedures. - Maintains City records and files. - Receives cash and records all receipts; prepares checks for disbursement; and prepares payroll. - Assist in conduct of municipal elections. - Performs related work as requested. Employment Standards Exoerience and Training High School diploma or G.E.D. including or supplemented by course e practices; ' work in typing and business offic _ ears experience in performing progressively j - A minimum of five (5) y responsible clerical and stenographic work, preferably includin g i � experience for an executive or administrative officer. Knowledge Abilities and Skills i - Knowledge of modern office practices and procedures. �. - Knowledge of business English, punctuation, spelling and arithmetic. - Ability to learn; understand and interpret rules, regulations, 1 i r laws and ordinances affecting the operation of the city ' = Ability to exercise good judgement, courtesy, and tact n meetings r' or talking with t he public and other city employees.4 Ab"i llity to type at least 60 words per minute Ability to4take accurate dicta ion at 90 words per mrnute and - �#} transcr9be rapidly r t s L' Examination Process j rt Y, Testing:will include'grammar,'spelling, typing, transcription ' followed by an o-.-al interview for the finalists. Application r All applications must be mailed or delivered to the City of Dublin, 6500 Dublin Blvd., Suite 218, Dublin, Calif., 94566, no later than Friday May 28, 1982. Telephone 829-4600.