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Development Review
Review of Private Development projects in past years included Site Development Reviews, Conditional
Use Permit Reviews, Tentative Maps, and Rezonings. This review of private development submittals
during the preliminary planning stages has been taken over by the City's Senior Civil Engineer position.
When time constraints prohibit this work being done by in-house staff, Santina and Thompson has been
requested to provide plan review services. During the last year, the type of development plan checking
done by Santina and Thompson was for subdivision grading and improvement plans and Final Subdivision
Maps. In Fiscal Year 1994-95, Santina and Thompson has provided plan-checking services for a number
of commercial projects (Petco, Petsmart, Valley Auto), as well as the Hansen Ranch project, the Homart
project, and the County's master drainage plan. Santina and Thompson's participation in Private
Development Review has increased during the past year, partly due to the increase in development, as
well as to the fact that the City's Assistant Civil Engineer position has remained unfilled. The estimated
Private Development cost for 1994-95 is $43,442.
In the area of subdivision plan checking and inspection, the City is able to insure a proper system of
checks and balances. The agreement with Santina and Thompson prohibits them from performing work
for other clients within Dublin's City Limits or Sphere ofInfluence. This prevents a situation in which
Santina and Thompson could prepare plans for a private developer and then complete the review on
behalf of the City.
Proiected Private Development Needs in FY 1995-96
Residential projects that are in the planning stage or in progress include Hansen Ranch, Donlan Canyon,
Schaefer Ranch, and potentially the eastern Dublin developments. In addition, a number of commercial
projects are taking place, including the Homart shopping center and several changes in the downtown
area. The estimated private development review cost for 1995-96 is $31,000. It is anticipated that the
Assistant Civil Engineer position will be filled shortly after the beginning of 1995-96 and that some of the
plan checking work can then be done in-house.
Since development work has been sporadic and varies greatly from year to year, it is still better to work
with a contractor with a pool of people so as not to cause delays when several plan checks are received at
one time. Conversely, when the volume of work is low, it is not necessary to lay off City Staff or modify
work assignments. The cost of private development plan checking and inspection work, plus a surcharge
for City overhead costs, is recovered from the developer.
Capital Improvement Proiects
Santina and Thompson has worked on three Capital Improvement Projects during the past fiscal year:
The Dougherty Road/Sierra Lane traffic signal, which was recently completed, the Dublin Boulevard
Widening, which will be constructed during the summer and fall of 1995, and the Eastern Dublin Traffic
Impact Fee.
Small Capital Improvement Projects and annual maintenance projects such as the Annual Street Overlay,
Sidewalk Safety Repair, Annual Slurry Seal, and striping contracts have been largely designed in-house.
The Heritage Center Renovation was designed by an outside architect, whose services were secured
through an RFP.
Construction survey staking for street improvement projects has typically been included in the
specification as work to be provided by the contractor, except that federally-funded project staking (for
example, on the Dublin Boulevard Widening project) must be done by in-house or City-contracted
services per State requirements.
Table I below indicates total projected engineering cost by Capital Project for FY 1994-95.
TABLE I
ESTIMATED TOTAL ENGINEERING COST BY CAPITAL PROJECT
FISCAL YEAR 1994-95
Pro· ect Title
Dublin Boulevard Widenin
Dou hert Road/Sierra Lane Traffic Si nal
Eastern Dublin Traffic 1m act Fee
En
Cost
$75 316
$9,814
$11 294
$96,424.00
TOTAL:
Page 2
Proiected Needs for 1995-96 Capital Proiects
Table II below provides the estimated engineering cost by Capital Project for Fiscal Year 1995-96. It is
anticipated that Santina and Thompson will provide project management services for the Dublin
Boulevard Widening project. The City does not have sufficient in-house staff to manage the scope of
work involved in this large construction project, which includes coordinating utility relocations and work
on private property, as well as the considerable amount of paperwork required by Federal-Aid projects.
In addition, Santina and Thompson will provide topographic and design services for the next phase of the
Dougherty Road Improvements and also the Eastern Dublin Arterial Plan Lines.
TABLE II
ESTIMATED TOTAL ENGINEERING COST BY CAPITAL PROJECT
FISCAL YEAR 1995-96
Estimated En
Costs
$40 000
$27,000
$50,000
$117,000
TOTAL:
Other 1995-96 Capital Improvement Projects, such as the Annual Street Repair and Overlay will be
designed and managed by in-house staff, or, in the case of the Sports Grounds Renovation, handled by an
outside landscape architect.
Staffin2
Exhibit I indicates a breakdown of person-hours by job classification and by major categories of work
(i.e., General, Private Development, Capital Projects).
The total projected hours for 1995-96 are approximately 1,819 hours. While this represents the
equivalent of slightly less than one full-time position, these hours were provided by seven different levels
of expertise, including survey supervisors and field personnel. The largest number of projected hours are
expected to be spent on project administration for the Dublin Boulevard Widening project and
development of the eastern Dublin roadway plan lines.
The categories of Private Development and Capital Projects are the areas which have the largest potential
for fluctuation of work effort required. The current volume of work would not warrant further hiring of
City personnel (other than to fill the vacant Assistant Civil Engineer position) to carry out these activities.
It is also not practical to go out to proposal every time Staff needs help on a plan check or a portion of a
design project.
It is again proposed that on-site staffing by Santina and Thompson be provided only on an as-needed
basis. Private development plan review, design work, and drafting takes place in Santina and Thompson's
Concord office. If the services of resident engineer or construction manager are needed, or if additional
part-time inspection staff is needed, those persons would be assigned a specific number of hours per week
in the City offices to deal with those tasks.
A2reement and Costs
For FY 1992-93, a new agreement was prepared which reflected the reduced scope of work and defined
a new errors and omissions insurance limit (Exhibit 2). This agreement was extended for an additional
two-year period in FY 1993-94, and an approximately 4.76% rate increase was approved for 1994-95.
Santina and Thompson is proposing an approximately 3.5% rate increase for FY 1995-96 (Exhibit 5).
Santina and Thompson charges the City of Dublin 75% of the rates shown on the rate schedule for
General Engineering or Capital Improvement work performed from the City offices, or for work
performed from the City offices on permits or applications for which a fixed fee is charged.
The total budgeted cost for Fiscal Year 1995-96 is approximately 13% less than the estimated Fiscal Year
1994-95 cost, which is primarily attributable to fewer projected hours in General Engineering Services.
Approximately $31,000 of Private Development Review cost will be reimbursed by developer fees.
Page 3
Table III below identifies the historical breakdown of costs under the Santina and Thompson contract.
TABLE III
HISTORICAL BREAKDOWN OF COSTS
Actual 1993-94 Est. 1994-95 Pro.iected 1995-96
General Engineerin.g $9 557 $33,240 $5,000
Private Development $10,612 $43,442 $31,000
Capital Improvement Proiects $58,202 $96,424 $117 000
TOTAL: $78,371 $173,106 $153,000
Recommendation
Staff recommends that the City Council review the services of Santina and Thompson, provide any
additional input and comments, adopt the resolution approving the amendment to the agreement (Exhibit
5), and authorize the Mayor to execute the amendment.
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Page 4
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EXHmIT "A" OF RESOLUTION 55-94
AMENDMENT TO AGREEMENT
BETWEEN CITY OF DUBLIN AND SANTINA AND THOMPSON, INC.
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and Santina
and Thompson, Inc. (hereinafter referred to as "CONSULTANT"), entered into an agreement
on June 9, 1992, to provide engineering services to CITY: and
WHEREAS, an Amendment was approved on June 1, 1993, to extend the term
of said Agreement until June 30, 1995; and
WHEREAS, Consultant has requested an adjustment of charge rates for Fiscal
Year 1994-95;
NOW, THEREFORE, the parties hereto agree as follows:
Adiustment of Charge Rates
Charge rates for Fiscal Year 1994-95 shall be as shown on the Rate Sheet attached
hereto as Amendment Exhibit" I. "
CITY OF DUBLIN
¿~~
Mayor t
SANTINA AND THOMPSON, INC.
a:(conrraclS) lengrlamndmenr
idJ#?~
Keith R. Halvorson
President
Date:~ {{'it-
~XL.B¡;-trr '1_
f.t~. ~ .,.~tOI .. -----./J-- A 1.~--A_
~UX~V.\-t AAr~ ~
~~\-tt;
· . /I ~ENDMENT EXHIBIT
-:JANTINAK
THOMPSON.INC.
Munidpal Engineering Surveying
Railroad Engineering Planning
PROPOSED HOURLY CHARGE RATES
FOR THE CITY OF DUBLIN
July 1, 1994
PRINCIPAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $131.50
ENGINEERING:
Project Engineer ................................................... 103.00
Senior Engineer .................................................... 92.50
Associate Engineer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 77.50
Engineer I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., 59.00
Public Works Inspector .
(includes vehicle) .................................................... 86.00
Pavement 1fanagement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 39.50
Resident Engineer
(includes vehicle) .................................................. 123.00
PLANNING:
Director of Planning ................................................. 94.50
Senior Planner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 88.00
Associate Planner .................... -. . . . . ... . . . . . . . . . . . . . . . . . . . . . . .. 68.00
Planner I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 54.00
DRAFTING/GRAPHICS:
Senior Drafter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 68.00
Associate Drafter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 60.00
Junior Drafter I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., 52.50
Graphic Artist ...................................................... 46.00
CLERICAL
.. .. .. .. .. .. .... .. .. .. .. .... .. .. .. .. .. .. .. .. .... .. .... .................... .......... .... .. .... .. ........................ ..
34.50
SURVEY:
Survey Manager .................................................... 95.00
Survey Supervisor ................................................... 85.50
Project Surveyor .................................................... 80.00
.A.ssoci.ate Office Surveyor .............................................. 63.00
Office Surveyor I ................................................... 44.50
2-Man Party ...................................................... 159.50
l-1fan Party ....................................................... 85.50
Effective July I, 1994 to June' 30, 1995
1355 Willow Way, Suite 280 Concord, California 94520-5ï28
510-827 -3200 Fax 510-687-1011
EXHIBIT" A"
AMENDMENT TO AGREEMENT
BETWEEN CITY OF DUBLIN AND SANTINA AND THOMPSON, INC.
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and Santina
and Thompson, Inc. (hereinafter referred to as "CONSULTANT"), entered into an agreement
on June 9, 1992, to provide engineering services to CITY: and
WHEREAS, CITY wishes to continue contracting for services from
CONSULTANT; and
WHEREAS, CITY and CONSULTANT agree that the agreement shall be
extended for an additional two-year period;
WHEREAS, an adjustment of fees for services rendered is not necessary for the
ensuing one-year period (July 1, 1993 to June 30, 1994);
NOW, THEREFORE, the parties hereto agree as follows:
Extension of Agreement
The agreement dated June 9, 1992, shaH be extended for a two-year period, beginning July 1,
1993 and terminating June 30, 1995.
CO.NSULTANT may propose an increase in fees and charges on an annual basis for the City's
reVIew.
CITY OF DUBLIN
~,~
A TrEST:
~ã5~
. C t ~erk
SANTINA AND THOMPSON, INC.
a:(contracts) lengrlamndmenl
~~~
Keith R. Halvorson
President
Date: ~ U I (1 'i,?
C I
STANDARD
CONSULTING ENGINEERING SERVICES AGREEMENT
THIS AGREEt-fENT is made at Dublin, California, as of July 1,1992,
by and bet\o.'een the CITY OF DUBLIN, a Municipal Corporation ("City"), and
Santina and Thompson, Inc., ("Consultant"), who agree as follows:
1. TERM OF AGREEMENT. The term of the agreement shall be for one
year, beginning on July 1, 1992, and ending on June 30, 1993. This agreement
shall supersede all previous agreements that Consultant has or has had with
City. City may terminate the services of Consultant by providing 30 days
written notice. In the event of such termination, Consultant shall be
compensated for such services up to the point of termination. Compensation
for work in progress shall be prorated as to t]1e percentage of progress
completed at the date of termination. If Consultant terminates its services
to the City, it must provide written notice at least 90 days in advance of
such termination. Notices shall be provided as indicated in Section 14 below.
2. SERVICES. Subject to the terms and conditions set forth in
this Agreement, Consultant shall provide to City the services described in
Exhibit A. Consultant shall proyiòe said sen'ices at the time, place, and in
the manner specified in Exhibit A.
3. PAì~ENT. City shall pay Consultant for services rendered
pursuant to this Agreement at the time and in the manner set forth in Exhibit
B. The payments specified in Exhibit B shall be the only payments to be made
to Consultant for services rendered pursuant to this Agreement. Consultant
shall submit all billings for said services to City in the manner specified in
Exhibit B; or, if no manner be specified in Ex]1ibit ß, then according to the
usual and customary procedures and practices which Consultant tlSes for billing
clients similar to City.
4. FACILITIES AND EQUIPMENT. Except as set forth in Exhibit C,
Consultant shall, at its sole cost and expense, furnish all facilities and
equipment which may be required for furnishing services pursuant to this
Agreement. City shall furnish to Consultant only the facilities and equipment
listed in Exhibit C according to the terms and conditions set forth in Exhibit
c.
5. GENERAL PROVISIONS. The general provisions set forth in
Exhibit D are part of this Agreement. In the event of any inconsistency
between said general provisions and any other terms or conditions of this
Agreement, the other term or condition shall control insofar as it is
inconsistent with the general provisions.
G. EXHTJ\TTS. All exhibits referred to herein are attached hereto
and are by this reference incorporated herein.
7. Ol-,TNERSHIP OF ì.;rQRK. All documents, data, studies, surveys,
drawings, maps, and reports furnished to Consultant by City, as well as
reports and supportive data prepared by Consultant under this Agreement shall
be considered the property of the City of Dublin, and upon request at the
Agreement with Santina and Thompson
July 1, 1992
Page 1
completion of the services to be performed, they will be turned over to the
City of Dublin.
8. COLLECTION OF FEES. All fees to he collected from any private
developer, engineer, or architect in connection with the carrying out of the
functions set forth above, if collected by Consultant shall be collected in
the name of the City. Consultant shall employ recordkeeping measures
acceptable to the City with respect to collection of such fees. If fees are
collected by the City, Consultant shall review the appropriate City ordinances
and fee schedules in effect and shall provide to the persons designated by
City for collection of fees, the amount of such fees to be collected.
9. SUBCONTR.ACTING. The Consul tant s1ìall perform the \.jork
contemplated with resources available wit1ì1n its own organization and no
portion of the work pertinent to this contract shall be subcontracted without
written authori::ation by the City, except t1ìat which is express1y identified
in the Consultant's proposal.
10. CHANGES. City may from time ta time require changes in the
scope of the services by Consultant to be perfarmed under this Agreement.
Such changes, including any change in the amount of Consultant's compensation
which are mutually agreed upon by City and Consultant, shall be effective as
amendments ta this Agreement only when in writing.
11. RESP01\'SIRLE CHARGE. Consultant s1ìall assign a project
manager(s) ta tne project for the duration of the project. There shall be no
change in the Project Manager ar members of the project team without prior
·vJri tten <1pproval by t1ìe Ci ty.
12. RESTRICTED SERVICE ¡;ITHTN CTTY nOlJND:\RTES. Consultant s11all
provide no services for any client other than the City within the corporate
boundaries or sphere of influence of the Ci ty dur i ng t1ìe term of the
agreement.
13. CONTRACT ADMINISTRATION. This !\greement shall be
administered by LEE S. THOMPSON ("Administrator"). All correspondence shall
be directed ta or through the Administrator or his designee.
14. NOTICES.
Registered Mail to:
Any written notice to Consultant shall be sent via
Si1ntina unci Thompson, Inc.
1355 Willow Way Suite 280
Concord CA 9~520-5728
Any written natice ta City shall be sent ta:
Lee S. Thompson
Director of Public Works/City Engineer
P.O. Box 23/10
Dublin, CA 94568
Agreement with Santina and Thompson
July 1, 1992
Page 2
Executed as of the day first above stated:
CITY OF DUBLIN,
A ¡'!unici,p'éJl) Corporation
/ / f
/ ,/
._/Á /
ßyD:c:J-;· ~~ ~
"City"
Attest.cJjp:f¡/!{r ~L
it Clerk
SANTIN:'\.
Bv
, \
'-
^rp~oved as to form:
~ J, l... . ':~,' ~ ,/
,'.;' \',
'. ,{ 'I I.-
City Attorney
Agreement with Santina and Thompson
July 1, 1992
Page 3
EXHIBIT A
SCOPE OF SERVICES AND SCHEDULE
Consultant agrees to provide those general engineering services that may be
requested by City during the term of this agreement in a prompt, professional,
and wo~kmanlike manner in accordance with tIle standards of the engineering
profession. All work shall be completed to the satisfaction of the City
!·!anager.
The general engineering services to be performed pursuant to this agreement
are as f 0 11 my s :
A. Administrative Duties
1. Attend meetings with City staff, public officials, community
leaders, developers, contractors, and the general public, as
required by City.
2. At the direction of City, review and comment on planning ~rograms
and land development projects which are not only located within
the City, but also located outside the City and which may have a
traffic impact on the City.
3. '~en directed, supervise the accounting of State Highway User
Funds from the standpoint of meeting State requirements for the
expenditure of such funds. The City shall have final authority
regarding accounting methods and procedures.
4. Advise the City Manager as to engineering and construction
financing available from other governmental agencies and when so
directed, prepare and initiate application for such fundings.
5. Recommend ordinances and regulations pertaining to engineering
matters when requested to do so.
6. Assist the City to establish working relationships and to
coordinate with other public agencies and private utilities
involving engineering matters affecting the City.
7. Provide special engineering reports regarding traffic, Bssessment
district formation, annexation, etc., when so requested.
3. Traffic Engineering Duties
1. At the request of the City, give direction to and assist City
staff in performing traffic studies as necessary and/or required.
2. At the request of the City, recommend solutions to street design
problems.
Exhibit A
Page 1 of 3
3. At the request of the City, provide traffic engineering
consultation in connection with traffic circulation, street signs,
noise impact, etc.
C. Development Review Duties
1. Review proposed developments and make recommendations pertaining
to engineering considerations. This includes, but is not limited
to, the following:
a. Examine each tract map of each subdivision within the City,
with respect to its conformity with the tentative map or
maps, any approved alterations, and applicable City records
and ordinances.
1). Exômine eôch pôrccl milp of eDch rlivision of ll1nrl wit11Ín t11e
City with respect to its conformity with the tentative map
or maps, any approved alterations, and applicable City
records and ordinances.
c. Provide detailed plan checking of tract and parcel mapS.
2. Check irr.pro\1'emen~ plans for f(1cilities under t11e jurisdicti.on of
the City that are prepared by private developers.
3. Establish performance and labor and material bond amounts when
required, and require the posting of such securities and other
development fees within the proper time sequence of such
development review.
4. Provide field inspection during the construction of such
improvements by private developers and at the proper time
recommend notices of completion and acceptance of work.
5. Provide such necessary and related functions that are the normal
practice of the City in the City engineering review of private
developments.
6. Review engineering aspects of planning applications.
D. Capital Projects
1. Upon specific and separate authorization by the City, prepare
plans and specifications for capital improvement projects. The
City reserves the ri[,11t to bict ¿¡ny project or bring in spec:!aUsts
when deemed necessary by t11e Ci ty or L11e Consul tant.
A Capital Improvement is defined as any project in which the
construction is performed by someone other than the City forces or
the City's designated street maintenance contractor.
2. Provide plan checking of and construction observation during the
course of construction of projects performed by City forces.
Exhibit A
Page 2 of 3
E. r13nning
Provide planning services to the City when requested.
F. Surveying
Provide field and office surveying services to the City when requested.
Exhibit A
Page 3 of 3
EXHIBIT B
PAYMENT SCHEDULE
Consultant shall be compensated for work as follows:
A. The following ""ork shall be charged at 75 percent of the rates sho....'T1 in
Exhibit B-l.
l
"General Engineering ¡.Jork" \.;l1ich i.s performed in or from the
Dublin City Office by Consultant's employees that are assigned to
the City on a long-term basis. "Long term basis" employees are
defined as employees assigned at a minimum of two (2) eight-hour
days per week for a minimum of a GO - day period. "General
Enginee ring ì,Tork" is de fined as \,1ork no t char geab Ie to pri va te
developments and shall include state and federally funded Clr
....·ork.
The City shall not pay Consultant for time spent commuting from
the Consultant's office to the City's office for long-term-basis
errployees.
Examples of work meeting the above requirements and proposed to be
perfo:-med at 75 percent of the rates sho\m in Exhibit B-1 are as
fo110''''5 :
a) Attendance at Commission and City Council meetings.
b) General Engineering Work performed from City offices.
c) Capital Improvement Work performed from City offices.
d) Services performed from City offices which are related to
the review, issuance, and inspection of permits which are
based on an established fee and the appli.cant is not charged
the actual cost.
B. The following ""ork shall be charged at tl1e rates shown in Exllibit B-1:
1. Capital improvement design work performed from Consultant's office
and billed on a time and material basis. Prior to proceeding with
the work, a maximum estimated budget shall be agreed to and shall
not be exceeded without approval of the City Manager.
2. General Engineering Work performed from the Consultant's offices.
3. Plan checking and other activities which are paid for by a private
developer and are based on an established fee. This work may be
done at the City's offices or from the Consultant's offices.
Exhibit ß
Page 1 of 1
SANTINAK
THOMPSON, 1 NC.
J\ 1unicipal Engineering
f\ai1road Engineering
Surveying
Planning
PROPOSED HOURLY CHARGE RATES
FOR THE CITY OF DUllLTN
Julyl,1992
PRI]\;CIPAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $125.50
EN GIN"'EERTNG:
Project Engineer .................................................. 98.00
Senior Engineer .................................................. 88.00
Associate Engineer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . .. 74.00
Engineer I . . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 56.50
Public V-lorks Inspector
(inc1udes venicle) ................................................. 82.00
Pavement Mnnngement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., 37.50
Resident Engineer
(includes venicle) ..,.........................,................... 117.00
PL-\..."\~1NG:
Director of Planning. . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 90.00
Senior Planner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 84.00
Associate Planner ................................................. 65.00
Planner I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 51.50
DRAFTING/GRAPHICS:
Senior Drafter ...... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 65.00
Associate Drafter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 57.50
Junior Drafter I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 50.00
Graphic Artist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 44.00
CLERICAL
. . . . . . .. . . . . . . . . . . . . . . . . . . . . .. .. . . . . . . . . . . . . . . . . . . . . . . . . .. . . . .. .
33.00
SIJRVEY:
Survey Manager .................................................. 90.50
Survey Supervisor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 81.50
Project Surveyor .................................................. 76.50.
Associate Office Surveyor ........................................... 60.00
Office Surveyor I ............................ . . . . . . . . . . . . . . . . . . . . .. 42.50
2-Man Party .................................................... 152.00
I-Man Party ..................................................... 81.50
Effective July 1, 1991 to June 30, 1992
1:1~:; VVilll)\\' WilY, Suite ~~[) C, )Ill' )rd, C.)li!l)rlìi,l 1)-I~2{l-:;72S
:;In-S~7-:l~(l() r,)'\ ;]()-h.S:-·111J I
EXHIBIT C
City shall furnish physical facilities such as desks I filing
cabinets, and conference space, as may be reasonably necessary for
Contractor's use while consulting with City employees and reviewing records
and the information in possession of City. The location, quantity, and time
of furnishing said physical facilities shall be in the sole discretion of
City. In no event shall City be obligated to furnish any facility which may
involve incurring any direct expense, including, but not limiting the
generality of this exclusion, long-distance telephone or other communication
charges, vehicles, and reproduction facilities.
Exhibit C
Page 1 of 1
EXHIBIT [)
GENERAL PROVISIONS
1. INDEPENDENT CONTRACTOR. At all times during the term of this Agreement,
Consultant shall be an independent contractor and shall not be an employee of
City. City shall have the right to control Consultant only insofar as the
results of Consultant's engineering services rendered pursuant to this
Agreement; however, City shall not have the right to control the means by
which Consultant accomplishes services rendered pursuant to this Agreement.
2. LICENSES: PERHITS: ETC. Consultant represents and ...:arrants to City that he
has all licenses, permits, qualifications and approvals of ~latsoever nature
...:hich <Ire leg<Il1y re<']uired for Consultimt to prilct1.Ce his profess1.on.
Consultant represents and warrants to City that Consultant shall, at his sole
cost and expense, keep in effect at all times during the term of this
Agreement any licenses, permits, and approvals which are legally required for
Consultant to practice his profession.
j. TEi;::. Consul c:ant shall devote such time to tl,e performance of services
pursuant to this Agreement as may be reasonably necessary for satisfactory
performance of Consultant's obligations pursuant to th1.s Agreement.
4. n~S\JR}\NCE REOUIRE!'ŒNTS. Consultant s11a 11 procure and maintain for the
duration of the contract insurance against claims for injuries to persons or
damages to properc:y which may arise from or in connection with the performance
of the work hereunòer by the Consultant, his agents, representatives,
errployees or subcontractors. The cost of such insurance shall be included in
tl:e Consultant's bid.
A. Hinimum SeoDe of Insunmee. Coverage shall be at least as broad as:
(1) Insurance Services Office form number GL 0002 (Ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form
number GL 0404 covering Broad Form Comprehensive General
Liability; or Insurance Services Office Commercial General
Liability coverage ("occurrence" form CG 0001).
(2) Insurance Services Office form number CA 0001 (Ed. 1/78) covering
Automobile Liability, code 1 "any auto" and endorsement CA 0025.
(3) Worker's Compensation insurance as required by the Labor Code of
the State of California and Employers Liability Insurance.
B.
~hnimum Lim1 ts of Insurance.
than:
Consultant shall maintain limits no less
(1) General Liability: $1,000,000 combined single limit per
occurrence for bodily injury, personal injury and property damage.
If commercial General Liability Insurance or other form with a
Exhibit D
Page 1 0: !~
July 1, 1992
general aggregate limit is used, eitlìer tlìc general nggregate
limit shall apply separately to this project/location or the
general aggregate limit shall be twice the required occurrence
limi t.
(2) Automobile Liability: $500,000 combined single limit per accident
for bodily injury and $100,000 for property damage.
(3) Workers Compensation and Employers Liability: Workers
Compensation limits as required by the Labor Code of the State of
California and Employers Liability limits of $500,000 per
accident.
C. Deductihles nnd Self-Insured Retentions. Any deductibles or self-
insured retentions must be declared to and approved by the City.
D. Other Insurance Provisions. The policies are to contain, or be endorsed
to contain, the following provisions:
(1) General Liability and Automobile Liability Coverages.
(a) The City, its officers, officials, employees and volunteers
are to be covered as insu~eds as respects: liability
arising out of activities performed by or on behalf of the
Consultant; products and completed operations of the
Consul tant, premises o\med, occupied or used by the
Consultant, or automobiles O\med, leased, hired or borrowed
by the Consultant. The coverage shall contain no special
limitations on the scope of the protection afforded to the
City, its officers, officials, employees or volunteers.
(b) The Consultant's insurance coverage shall be primary
insurance as respects the City, its officers, officials,
employees and volunteers. Any insurance or self-insurance
maintained by the City, its officers, officials, employees
or volunteers shall 11e excess of the Consultant's insurance
and shall not contribute with it.
(c) Any failure to comply with reporting provisions of the
policies shall not affect coverage provided to t11e City, its
officers 1 officials, employees or volunteers.
(d) The Consultant's insurance shall apply separately to each
insured against whom claim is made or suit is brought,
except with respect to the limits of the insurer's
liability.
(2) Worker's Compensation and Employers Liability Coverage.
The insurer shall agree to waive all rights of subrogation against
the City, its officers, officials, employees and volunteers for
losses arising from work performed by the Consultant for the City.
Exhibit D
?age 2 of 4
July I, 1992
(3) Professional Liability.
Consultant shall carry, and provide City with evidence of,
professional liability insurance in the amount of $1,000,000 to
protect against negligent acts, errors or omissions on the part of
the Consultant in the course of performance of the services
specified in this Agreement. City agrees to immediately notify
Consultant, in ....-riting, of any claim against City wl1ich may result
in City seeking indemnity against Consultant pursuant to this
clause.
(4) All Coverages.
Each insurance policy required by this clause shall be endorsed to
state that coverage shall not be suspended, voided, cancelled by
either party. except after thirty (30) days prior \vritten notice
by mail has been given to the City. Consultant shall provide City
with 30 days' prior written notice of any reductions in the dollar
limits of the policy.
~.
AcceDtabilitv of Insurers. Insurance is to be placed \o.'ith insurers with
a Bests' rating of no less than A:VI.
f. Verification of COVerE1P'e. Consultant shall furnish City with
certificates of insurance and with original endorsements effecting
coveraGe required by this clause. The certificates and endorsements for
each insurance policy are to be signed by a person authorized by that
insurer to bind coverage on its behalf. The certific3tes and
endorsements are to be received and approved by the City before work
commences. The City reserves t11e right to reguÜ-e compl ete, certified
copies of all required insurance policies, at any time.
Ii. The Risk Manager of City may approve a variation of those insurance
requirements upon a determination that the coverages. scope, limits and
forms of such insurance are either not commercially available or that
the City's interests are otherwise fully protected.
5. COK'SULTANT NO AGENT. Except as City may specify in writing, Consultant shall
118ve no Ruthori ty, express or impliect, to ae t on heha lf of City in any
Ciljìil<.i.ty .:11ntsoever [IS .1n AGent. C(1n,<;111t.1nr. slwlllHlvc no <1l1th(1rir.y, express
or implied, pursuant to this AGreement to bind City to any ohligation
\0.'11;'1 tsoever.
!). ASSIGì\HENT PROHT!HTED. No party to this Agreement may assign any right or
obligation pursuant to this Agreement. Any attempted or purported assignment
of on)' r i [;11 t or ob 1 i go tion pur SU.1nt to th:i s Agreemen t sh.111 be vo i.d Dnd 0 f no
effect.
7. PERSONNEL. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City. in its sole
discretion, at any time during the term of this Agreement, desires the removal
L):hibi t D
Page 3 of 4
July 1, 1992
of any such persons, Consultant shall, immediately upon receiving notice from
City of such desire of City, cause the removal of such person or persons.
8. STANDARD OF PERFORMANCE. Consultant shall perform all services re~uired
pursuant to this Agreement in the manner and according to the standards
observed by a competent practitioner of the profession in which Consultant is
engaged in the geographical area in which Consultant practices his profession.
All instruments of service of \o,'hatsoever nature which Consultant delivers to
City pursuant to this Agreement shall conform to the standards of quality
normally observed by a person practicing in Consultant's profession.
9. lìOLD HAR~~LESS AND RESPONSŒlLITY OF CONSULTANTS. Consul tant shall indemnify,
defend, and hold harmless the City, its officers, agents, and employees from
and against any and all claims, demands, liability, costs, and expenses of
~ahtever nature, including court costs and counsel fees arising out of injury
to or death of any person or persons or loss of or p11ysical damage to any
property resulting in any manner from the ~illful acts or negligence of
Consultant, its subcontractors, agents, employees, licensees, or guests in the
making or performance of this Agreement.
Approval of the insurance contracts does not relieve the Consultant or
subconsultants from liability under this paragraph.
10. GOVERNMENTAL REGUlATIONS. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant shall comply
~ith all applicable rules and regulations to ~hich City is bound by the terms
of such fiscal assistance program.
11. DOCU~ENTS. All reports, data, maps, models, charts, designs, plans, studies,
s~rveys, photographs, memoranda or other written documents or materials
prepared by Consultant pursuant to this Agreement shall become the property of
City upon completion of the work to be performed hereunder or upon termination
of the Agreement. No such materials or properties produced in whole or in
part under this Agreement shall be subject to private use, copyrights, or
patent rights by Consultant in the united States or in any other country
without the express written consent of City. City shall have unrestricted
authority to publish, disclose (as may be limited by the provisions of the
California Public Records Act), distribute, and otherwise use, copyright or
patent, in whole or in part, any such reports, studies, data, statistics,
forms or other materials or properties produced under this Agreement.
12. COf.jPLIANCE wITH APPLICABLE LAìJS. In performing the services to be provided
pursuant to this agreement, Contractor shall comply with all applicable State
and Federal Laws and regulations, including, but not limited to, laws and
regulations relating to discrimination and laws requiring injury and illness
prevention programs.
a: (contracts)\engr\agrement
Exhibit D
?age 4 of 4
July 1, 1992
SANTINA&=
THOMPSON.INC.
Murùåpal Engineering
Railroad Engineering
Surveying
Plarming
May 31, 1995
Mr. Lee S. Thompson
CITY OF DUBLIN
100 Civic Plaza
Dublin, CA 94568
Re: ENGTh"EERING SER\1CES FOR FISCAL YEAR 1995-1996
Dear Lee:
We understand that our contract with ilie City will be reviewed during the June City Council
meeting. We would like to propose an increase to our charge rates for fiscal year 1995-96.
We would like to propose an increase of approximately four percent. This increase is necessary
to keep pace with our increase in costs for salaries, rent, computers, supplies, and equipment.
The increase is also consistent with the Consumer Price Index. Please recall that our existing
contract provides the City wiili a 25 percent reduction in rates when our staff works out of the
City of Dublin offices.
Oilier than the new charge rates, no amendments are proposed to our existing contract. Enclosed
is ilie proposed charge rate sheet for fiscal year 1995-1996.
We appreciate the opportunity to serve the City of Dublin and hope to continue this service in
the future. Should you require any additional information or have any comments, please do not
hesitate to contact me.
Sincerely,
tL:tLe.
Keith Halverson, P.E.
President
Enclosure
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RESOLUTION NO. -95
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES
WITH SANTINA AND THOMPSON, INe.
WHEREAS, the City Council of the City of Dublin approved an agreement for
engineering services with Santina and Thompson, Inc., on June 9, 1992; and
WHEREAS, on June 1, 1993, the City Council approved an amendment to extend the
term of said Agreement until June 30, 1995; and
WHEREAS, an additional two-year extension is recommended; and
WHEREAS, Santina and Thompson, Inc. has proposed an increases in charge rates for
Fiscal Year 1995-96; and
WHEREAS, the City feels that the proposed increase is appropriate;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
does hereby approve the amendment to the agreement with Santina and Thompson, Inc., which is attached
hereto as "Exhibit A."
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement.
PASSED, APPROVED, AND ADOPTED this _st day of June, 1995.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
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EXHIBIT "A" OF RESOLUTION -95
AMENDMENT TO AGREEMENT
BET\VEEN CITY OF DUBLIN AND SANTINA AND THOMPSON, INC.
FOR ENGINEERING SERVICES
\VHEREAS, the City of Dublin (hereinafter referred to as "CITY") and Santina and
Thompson, Inc. (hereinafter referred to as "CONSUL T ANT"), entered into an agreement on June 9, 1992, to
provide engineering services to CITY: and
WHEREAS, an Amendment was approved on June 1, 1993, to extend the term of said
Agreement until June 30, 1995; and
WHEREAS, an additional two-year extension is recommended; and
WHEREAS, Consultant has requested an adjustment of charge rates for Fiscal Year 1995-96;
NO\V, THEREFORE, the parties hereto agree as follows:
Adjustment of Charge Rates
Charge rates for Fiscal Year 1995-96 shall be as shown on the Rate Sheet attached hereto as
Amendment Exhibit "l. II
Extension of Term
The term of the agreement shall be extended for an additional two-year period terminating June 30,
1997.
CITY OF DUBLIN
Mayor
ATTEST:
City Clerk
SANTINA AND THOMPSON, INe.
Keith R. Halvorson
President
Date:
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SANTINA&=
THOMPSON.lNC.
1\ 1.lmicipal Engineering
Railroad Engineering
SLUveyÌIlg
Planning
PROPOSED HOURLY CHARGE RATES
FOR THE CITY OF DUBLIN
July 1, 1995
PRINCIPAl.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $136.00
ENGTh'EERING:
Project Engineer ................................................. 107.00
Senior Engineer .................................................. 96.00
..I\ssociate Engineer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 80.50
Engineer I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 60.00
Public Works Inspector
(includes vehicle) ................................................. 89.50
Pavement Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 41.00
Resident Engineer
(includes vehicle) ................................................ 128.00
PLANNING:
Director of Planning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 98.00
Senior Planner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 91.50
Associate Planner ................................................. 70.50
Planner I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 56.00
DRAFrING/GRAPlliCS:
Senior Drafter .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 70.50
Associate Drafter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 62.50
Junior Drafter I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 54.50
Graphic Artist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 48.00
CLERICAl..
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . .. . . .
36.00
SURVEY:
Survey Manager .................................................. 99.00
Survey Supervisor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 89.00
Project Surveyor .................................................. 83.00
Associate Office Surveyor ........................................... 65.50
Office Surveyor I .................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 46.50
2-Man Party .................................................... 166.00
I-Man Party ..................................................... 89.00
~\/M'MiT I
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of -ft~ÐJ1) H~~-r
Effective July 1, 1995 to June 30, 1996
1355 Willow 'Vay, Suite 280
Concord, Calif