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Home My WebLink About8.6 Planning Secretary Recruitment CjofDLB&H3 AGENDA STATEMENT Meeting Date: August 23, 1982 SUBJECT Planning Secretary Recruitment 100 EXHIBITS ATTACHED : Job Description; Salary Survey; Resolution RECOMMENDATION 1 ) Approve Job Description 2) Adopt Resolution FINANCIAL STATEMENT: Adequate funds c have been included in the 1982-83 budget. DESCRIPTION The City Council allocated funds for the position of Secretary to the Planning Director in adopting the City's 1982-83 annual budget. Before commencing the recruitment, the City Council should establish a salary range and benefits for the position and approve the job description which has been prepared by Staff. Staff has performed a salary survey of cities of similar size and neighboring cities (see attached). The results of that survey indicated that an appropriate salary range for the position of Planning Secretary would be $1300 - $1600 per month. In all cities surveyed, this position was either not required to take minutes at evening meetings, paid overtime, or given compensatory time off. It is Staff's recommendation that this position be paid overtime for work performed at evening meetings. With respect to fringe benefits, it is Staff's recommendation that the same fringe benefits be provided to the Planning Secretary that are provided to the Secretary to the City Manager/Deputy City Clerk, including: Retirement under the Public Employee's Retirement System Medical coverage equivalent to the cost of full family coverage under the Kaiser Health Plan Dental coverage 20 vacation and sick leave days per year ITEM NO. V• Copies To: PLANNING SECRETARY The Position This position serves as Secretary to the City's Planning Director, performing difficult and responsible secretarial duties. This work involves extensive public contact and relieving the Planning Director of routine administrative details. Examples of Duties - Attends evening Planning Commission meetings and takes minutes - Prepares and delivers Planning Commission Agenda packets - Answers routine planning and zoning inquiries and provides routine information to interested persons - Develops and maintains departmental filing system - Types and transcribes from dictating equipment, letters, staff reports and agendas related to planning and any other municipal activities as directed - Gathers source material and prepares a variety of information for the use of the Planning Director requiring knowledge of departmental policies and procedures - Receives visitors, telephone calls and mail directed to the Planning Department, arranges appointments and meetings - Performs related duties as required Employment Standards Experience and Training - High School diploma or G.E.D. including or supplemented by course work in typing and business office practices - A minimum of five (5) years experience in performing progressively responsible secretarial work Knowledge, Abilities and Skills - Knowledge of modern office practices and procedures - Knowledge of business English, punctuation, spelling and arithmetic - Ability to learn, understand and interpret rules, regulations, laws and ordinances affecting the operation of the city - Ability to exercise good judgement, courtesy, and tact in meeting or talking with the public and other city employees - Ability to type at least 60 words per minute - Ability to transcribe rapidly - Shorthand is desirable but not required 0 PLANNING SECRETARY SALARY SURVEY POPULATION CITY TITLE MONTHLY SALARY RANGE 1 ) 14,474 Pinole Secretary $ 1231 - 1498 2) 15,046 Moraga Secretary 1208 - 1472 3) 15,130 Albany Public Works Secretary 1372 - 1607 4) 22,731 El Cerrito Sr. Stenographer Clerk 1100 - 1437 5) 24,091 Martinez Secretary to Planning Dir. 1300 - 1580 6) 25,838 Lafayette Secretary 1150 - 1500 7) 26,629 Pleasant Hill Administrative Secretary 1451 - 1877 8) 32,451 Newark Secretary 1397 - 1703 9) 33,734 Pittsburgh Stenographer II 1236 - 1474 10) 35,160 Pleasanton ( Secretary 1358 - 1695 11 ) 40,444 Union City Secretary II 1330 - 1555 12) 48,465 Livermore Department Secretary 1287 - 1564 Average Salary Range 1285 - 1580 Recommended Salary Range 1300 - 1600 (1 , 2, 6, 12) Does not take minutes (3, 4, 5, 7, 8, 9, 10, 11 ) Paid overtime or given comp time off for minute taking 44C) 4:1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN RESOLUTION ESTABLISHING POSITION OF PLANNING SECRETARY WHEREAS, the City Council has determined that it is necessary to provide adequate staffing to assist the Planning Director in the performance of his duties; and WHEREAS, the City Manager has recommended that it is desirable to provide additional secretarial assistance to meet the City's needs. NOW, THEREFORE, BE IT RESOLVED, that ttie Dublin City Council hereby establishes the position of Planning Secretary and establishes the following salary and fringe benefits for the position: Salary - $1300-$1600 per month Retirement under the Public Employee's Retirement System Medical coverage equivalent to the cost of full family coverage under the Kaiser Health Plan Dental coverage 20 vacation and sick leave days per_year Paid overtime for minute taking PASSED, APPROVED AND ADOPTED this day of 1982, by the following vote: AYES: NOES: ABSENT: Mayor City Clerk ., ,.