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HomeMy WebLinkAbout8.7 WheelsAccessAdvComm tit -j: d_ e CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: February 14, 1994 SUBJECT: New Business: Formation of "Wheels Accessible Advisory Committee." ~o (Prepared by: Bo Barker, Management Assistant) EXHIBITS AlTACHED: 1Aetter from Wheels y-Proposed bylaws of the "Wheels Accessible Advisory Committee." RECOMMENDATION: %y Council discuss the new bylaws and provide comments. FINANCIAL STATEMENT: LA VT A officials have stated they anticipate receiving Federal Funds to cover the cost of these new services. DESCRIPTION: On January 26, 1994 the Livermore Amador Valley Transit Authority (LA VTA) submitted a letter to the City seeking comments relating to proposed revisions to the bylaws of the Paratransit Advisory Committee. The Paratransit Advisory Committee is currently comprised of four members of the City of Livermore and three members from the City of Dublin. The proposed revisions of the committee stem from requirements of the Americans with Disabilities Act (ADA). The ADA requires LA VTA to provide means for the public to access the transit system whenever bus service is in operation. In practice LA VT A is required to expand para transit services to 3/4 of a mile of a fixed route and offer services whenever the route is in operation. Therefore, since the LA VTA route 10 runs through Pleasanton, the LA VTA paratransit service will expand Pleasanton's Dial-a-Ride program. Pleasanton's operation will continue to service their residents Monday - Saturday from 8:30 a.m. to 5:00 p.m. and LA VTA will expand operations to cover evenings until midnight and Sundays. The expanded hours will, of course, be extended to Dublin and Livermore residents as well. LA VT A officials plan to fund the increased operation through federal funding and will not be asking the City to fund costs for this new operations. The mission of the new "Wheels Accessible Advisory Committee" is to: 1. Provide a forum to discuss matters relating to system accessibility as they pertain to the elderly and persons with disabilities; and 2. Advise the Board of Directors on matters relating to system accessibility as they pertain to the elderly and persons with disabilities. Changes to the Bylaws The Para transit Advisory Committee is currently composed of 7 members. Four (4) from Livermore and three (3) from Dublin. The new bylaws would change the committee to include two (2) members from Livermore, Pleasanton and Dublin, and one (1) member from Alameda County. Each City and the County shall have one alternate. The new name of the committee will be the "Wheels Accessible Advisory Committee." The Board of Directors is seeking input on the proposed Bylaws which are attached as Exhibit 2. The bylaws cover the scope and responsibility of the new committee and is broken down into the following categories. COPIES TO: ITEMNO.S. 7 CITY CLERK FILE~ e ir. e 1. Definitions II. General Provisions a. Mission b. Responsibilities of Committee c. Committee Compositions/ Appointments d. Terms of Appointments e. Removal and Resignation of Members f. Committee Officers and their Duties g. Committee Secretary h. Committee Meetings III. Miscellaneous a. Public Statements b. Expenses c. Amendments The bylaws are straight forward and do not change the level of service provided to Dublin residents. The main change is in the composition of the committee which was expanded to include representatives from Pleasanton and Alameda County. LA VTA is seeking comments regarding the revised bylaws of the Wheel Accessible Advisory Committee. Staff recommends the City Council review the bylaws and provide any comments. e e RECE\VED JAN 3 11994 ClTY OF DUBLIN January 26, 1994 Mr. Richard Ambrose, City Manager City of Dublin P. O. Box 2340 Dublin, CA 94568 Dear Richard: The Livermore/Amador Valley Transit Authority is revising the Bylaws of its Paratransit Advisory Committee. This Committee currently is composed of four members from the City of Livermore and three members from the City of Dublin. The new revised committee will be composed of seven members. Dublin, Pleasanton and Livermore shall have two members and the County of Alameda one member. This new committee will be known as the "WHEELS ACCESSIBLE ADVISORY COMMITTEE". At the request of our Board of Directors, I am enclosing a draft copy of the Bylaws of this new committee for review and comment by your City Council, and would appreciate your response by the middle of February. If you have any questions, please feel free to call me. With my good wishes, Vic Sood, General Manager VS:RR Ene. EXHIBIT ~ Livermore Amador Valley Transit Authority 1362 Rutan Court, Suite 100. Livermore, CA 94550 · 510.455.7555 FAX 510.443.1375 January 12, 1994 e e /. BYLA WS OF THE WHEELS ACCESSIBLE ADVISORY COMMITTEE r:v~giBIT' '1 tj\~11' i c7< e e BYLA WS OF mE WHEELS ACCESSffiLE ADVISORY COMMITTEE ARTICLE 1 NAME The name of this committee shall be the "WHEELS ACCESSIBLE ADVISORY COMMITTEE" . ARTICLE 2 DEFINITIONS The tenns defined in this Article shall have the following meaning: SECTION 2.1. "LA VTA" refers to the Livermore/Amador Valley Transit Authority, created pursuant to Government Code 6500 -et. seq., which provides public transportation services within the cities of Dublin, Livermore and Pleasanton, and portions of unincorporated areas in Eastern Alameda County. SECTION 2.2. "BOARD OF DIRECTORS" or Board, means the governing board of LAVTA. SECTION 2.3. "PARATRANSIT" refers to any form oftransportation for persons unable to use fIXed route public transit. SECTION 2.4. "PERSON WIm DISABILITIES" refers to any person whose disability prevents him/her from accessing to public transportation pursuant to 49 CFR 37. SECTION 2.5. "ELDERLY" is defined as any person who is sixty (60) years of age or older. SECTION 2.6. "COMPLEMENTARY PARA TRANSIT SERVICE" refers to comparable paratransit service to fIXed route transit service as mandated by the Americans with Disabilities Act (49 CFR 37.125). SECTION 2.7. "LOCAL PARA TRANSIT SERVICE" refers to paratransit services that are not mandated by the Americans with Disabilities Act, and that are defined by individual transit operators. 1 e e , . BY LA WS - WHEELS Accessible Advisory Committee SECTION 2.8. "TRANSPORTA TION DEVELOPMENT ACT - ARTICLE 4.5 refers to State funding for paratransit service generated from the 1/4 cent sales tax. SECTION 2.9. "ALAMEDA COUNTY MEASURE B" refers to local funding for paratransit service generated by the one-half percent (0.5%) transportation sales tax in Alameda County. SECTION 2.10. "AMERICANS WIlli DISABILITIES ACT" (ADA) refers to the Federal law which provides equal access to buildings, services and public transportation to persons with disabilities (Public Law 101-336). Among its provisions, the ADA mandates that public transit operators provide complementary paratransit service to persons whose impairment(s) prevents them from using regular rlXed route transit service. SECTION 2.11. Committee" . "COMMITIEE" refers to "WHEELS Accessible Advisory SECTION 2.12. "MEMBER" is defined as a Member of the Committee, who resides in the LA VTA member jurisdictions and represents the interests, concerns and suggestions of the elderly and disabled persons. .... This person mayor may not have disabilities, or who mayor may not be sixty years of age or more. ,- , , '. - . SECTION 2.13 "FISCAL YEAR" means the period from July 1 to and including the following June 30. SECTION 2.14. "FIXED ROUTE SERVICE" refers to service that operates along prescribed routes according to fixed schedules. ARTICLE 3 GENERAL PROVISIONS SECTION 3.1. MISSION. The Mission of the Committee is to: (a) Provide a forum to discuss matters relating to system accessibility as they pertain to the elderly and persons with disabilities; and (b) Advise the Board of Directors on matters relating to system accessibility as they pertain to the elderly and persons with disabilities. 2 e e BYLA WS - WHEELS Accessible Advisory Committee SECTION 3.2. RESPONSIBILITIES OF THE COMMITTEE. The Committee shall have the following responsibilities: (a) Advise the Board of Directors on matters relating to system accessibility on LA VTA's ilXed route and paratransit services as they pertain to the elderly and persons with- disabilities. (b) To solicit infonnation from paratransit users, and also disseminate infonnation to the paratransit and ilXed route users. (c) To make recommendations to the LA VT A Board of Directors. (d) To represent the interests of elderly and persons with disabilities who depend upon accessible public transit service(s). SECTION 3.3 COMMITTEE (a) ComDosition. The Committee shall be composed of seven (7) members. Each city in the LA VTA jurisdiction shall have two members, and the County of Alameda one member, who is a resident in the LA VT A service area. (b) Alternate. Each City and the County shall have one (1) alternate member. (c) Oualifications of Members and Alternates. The members and alternates must be able to demonstrate: (i) That they reside in the City they represent and in the case of the County, they reside in the LA VT A service area. (H) They can solicit and disseminate infonnation to their constitutents. (Hi) Meet regularly during nonnal business hours. (iv) Analyze complex issues, reports, etc., and make objective conclusions relating to the issues and reports. - (d) Appointment Process (i) The members of the Board of Directors may submit names of qualified persons resident in their city. 3 e e t. BYLA WS - WHEELS Accessible Advisory Committee (ii) The Alameda County Supervisor serving on the Board of Directors may submit names of person(s) resident in the LA VTA service area. (iii) LA VT A shall advertise for vacancies on the Committee in local newspapers. (iv) Every interested person shall complete a LA VT A application fonn, and submit it to LA VTA. (v) LA VT A will send an acknowledgement letter to the applicant. (vi) Applications will be screened by LA VTA staff for minimum qualifications. (vii) All applications will be presented to a subcommittee of the Board of Directors, composed of one Board Member representing each member city of LA VTA. (viii) The above subcommittee shall screen the applications, and set a date(s) for oral interviews. (ix) LA VT A staff shall notify the selected applicant(s) of the date, place and time of their interview(s). (x) After the oral interview(s), the subcommittee will make recommendations to the Board of Directors. (xi) The LA VT A Board of Directors shall make the final appointments. (xii) The process for making appointments of alternate members shall be the same as for regular members. (xiii) A member unable to attend a Committee meeting shall notify the member's alternate to attend the meeting. (e) Vacancies on the Committee. When there is a vacancy on the Committee, the alternate member shall fill in as an interim member, and shall not automatically become a full voting permanent member. The alternate member may apply for the vacancy. If the alternate member is appointed to fill the vacancy, the alternate position shall be filled accordingly. SECTION 3.4. TERM OF APPOINTMENT OF COMMITTEE MEMBERS. 4 e e BYLA WS - WHEElS Accessible Advisory Committee (a) The tenn of appointment of each committee member and alternate shall be for a period of two (2) fIScal years. (b) Each member shall serve for a maximum of two consecutive tenns (i.e., four (4) consecutive fIScal years). Any member may serve more than two consecutive tenus if no applications for the position are received, subject to the approval of the Board of Directors. (c) The tenns of members from each city shall be offset; i.e., staggered by one fIScal year. SECTION 3.5. REMOVAL AND RESIGNATION OF MEMBERS. (a) Appointed members may be removed automatically from the Committee by the Board of Directors if: (i) The member is absent for three (3) consecutive regular meetings without excuse; (ii) The member has missed sixty percent of the meetings during a fiscal year. (iii) A member may resign from the Committee by a letter of resignation to the LA VT A General Manager, who shall notify the Board of Directors of the resignation. SECTION 3.6. COMMITTEE OFFICERS AND THEIR DUTIES (a) The Committee shall elect a Chair and Vice Chair from among its members. (b) The Chair and Vice Chair shall be elected at the last meeting of each fIScal year and assume office at the first meeting of the new fiscal year. (c) The Chair shall preside at all meetings of the Committee, call special meetings, and act as spokesperson of the Committee with the authorization of the Committee pursuant to Section 4.1 of these Bylaws. (d) The Vice Chair shall assume all duties of the Chair in the absence of, or upon request of, the Chair. (e) The Chair or his/her designee shall make an oral report at the meeting of the 5 e e BYLA WS - WHEELS Accessible Advisory Committee Board of Directors following the Committee's meeting. The designee shall be the Vice Chair of the Committee or a Committee member. (0 In the absence of the Chair and Vice Chair, the Committee shall appoint a Chair Pro-Tern to fill the duties of the Chair. SECTION 3.7. COMMITTEE SECRETARY. ALA VTA staff person shall serve as Secretary and shall have no vote on matters before the Committee. The Secretary shall keep minutes of all regular and special meetings, and submit them to the Committee for approval; maintain a record of attendance, record all roll call votes; and assist with clerical and administrative tasks pertaining to the Committee. SECTION 3.8. COMMITTEE MEETINGS. (a) Reeular Meetine Site. Schedule and Time. The Committee shall meet a minimum of one time per fIScal quarter. The Committee shall establish the meeting schedule, meeting time, meeting sites for the regular meetings at the first regular meeting of the fIScal year. (b) Re:ular Meetin2S. All regular meetings shall have a published agenda. Only items on the agenda shall be addressed at the meeting. Items for a regular meeting agenda may be submitted by any member. of the Committee at least two (2) weeks prior to the meeting. The Committee Secretary may submit items for the agenda. Any supportive material for an agenda item shall be submitted at the same time. The Chair and the Committee Secretary shall agree on the final agenda. \::.!- (c) A2endas. The agenda shall contain at least the following: call to order; approval of minutes; Committee Secretary's Report; old business; new business; public comment; miscellaneous business by call of members, and adjournment. Copies of the agenda, with supporting material and past meeting minutes, shall be mailed or delivered to the Committee members. (d) Notice. Notice of regular and special meetings shall comply with the Ralph M. Brown Act, Government Code Section 54950, et seq. Notices shall be mailed or delivered to the appropriate locations in. the LA VT A jurisdiction. Notices may be mailed to the public upon request. All requests for additional infonnation for regular and special meetings shall comply with LA VTA's Access to Public Infonnation Policy. All notices of regular and special meetings shall be posted 72 hours prior to the meeting. (e) Soecial Meetines. Special meetings may be called by the Chair, by the 6 e . , . BYLA WS - WHEELS Accessible Advisory Committee Committee Secretary, or by the request of five members of the Committee. Special meetings may include regular business in nature and/or time-urgent items. Special meetings shall comply with the same requirements of regular meetings. (0 Accessibilitv. All meetings shall be conducted in the LA VTA jurisdiction, and shall be in a: location accessible by public transportation and accessible to persons with disabilities. (g) Ouorum. A quorum must be present to conduct a meeting and shall consist of five (5) members. (h) Affinnative Vote. An affinnative vote by the majority of the filled positions of the Committee is required for an action to be approved, and a quorum must be present in the room in order for a vote to be taken. If a quorum is not present, the Chair would adjourn the meeting. (i) Comoensation. Committee members shall not receive compensation for attending regular and special meetings. Please refer to Section 4.2. (j) Parliamentary Procedure. Meetings shall be conducted in accordance with Robert's Rules of Order, Revised, The Classic Edition, General Henry M. Robert ID. (k) Minutes of W AAC Meetines. Minutes of the W AAC meetings shall be included in the Board of Directors Agenda Package. ARTICLE 4 MISCELLANEOUS SECTION 4.1. PUBLIC STATEMENTS. No member of the Committee shall speak as a spokesperson for the Committee without authorization by a majority vote of the Committee. Furthennore, no member of the Committee shall speak as a spokesperson for LA VTA without authorization by majority vote of the LA VTA Board of Directors. SECTION 4.2. EXPENSES. The Committee is strictly on a volunteer basis; therefore, members shall not be reimbursed for any expenses relative to the Committee's activities and functions. However, LA VTA will provide paratransit service to/from regular and special meetings for Committee members upon request. Members of the public must provide their own transportation. 7 e . .' BYLA WS - WHEELS Accessible Advisory Conunittee SECTION 4.3. AMENDMENTS. Proposed amendments to these Bylaws shall be submitted to the LA VT A Board of Directors by the General Manager with an explanation of the proposed changes. Amendments shall be incorporated into these Bylaws upon a majority vote of the LA VTA Board of Directors. 8