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Home My WebLink About9.2 Establish Mgmt Asst & Eng Technician C I T Y O F D U B L I N_ AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 27, 1991 SUBJECT: Establishment of Management Assistant and Engineering Technician Positions EXHIBITS: 1� Resolution Amending the Classification Plan Resolution Amending the Salary Plan RECOMMENDATIONr Adopt Resolutions FINANCIAL Sufficient funds have been included in the Fiscal Year STA'T'EMENT: 1991-92 Budget. DESCRIPTION: The 1991-92 Preliminary Budget includes funding for two new positions including a Management Assistant and an Engineering Technician. It is proposed the Management Assistant will be a regular full time position (twelve month appointment) assigned to the City Manager' s Office. The Engineering Technician will be a regular full time permanent position which would replace the current Engineering Intern position. Pursuant to the City' s Personnel Rules, a job description and salary range must be adopted for each position in the organization. The job description typically includes essential characteristics, knowledge, skills, abilities and requirements of the position. In developing the proposed job specifications and salary ranges for these positions, staff has surveyed other local agencies. Staff has prepared job descriptions which address the City' s current needs. In addition, staff has compared the proposed job descriptions with job specifications of similar positions in other agencies. Briefly, the duties of the Management Assistant include performing administrative and analytical assignments including conducting surveys, compiling and analyzing data, monitoring programs and projects, preparing reports and performing related professional and technical assistance to support the City Manager' s Office. The duties of the Engineering Technician include performing sub-professional engineering work in the areas of design, construction, surveying, traffic and land development. This position may be assigned office or field duties which encompass drafting, public works construction inspection, surveying, materials testing, traffic counts and investigations, plan checking and other duties to support the Engineering office. Also included in the City' s Personnel Rules are salary plans for full and part-time employees. The salary plans indicate the minimum and maximum salaries for each position. Based on a survey of other agencies and a review of the City' s current salary ranges, staff has developed salary ranges for both the Management Assistant and Engineering Technician positions. Staff recommends that the City Council review the proposed job descriptions and salary ranges and adopt the revised Classification and Salary Plans. ---------------------------------------------------------------------- COPIES T0: • � �aO z ITEM NO. ' RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ************ AMENDING THE CLASSIFICATION PLAN WHEREAS, in accordance with the Personnel System Rules, the City Council adopted Resolution No. 30-84 and subsequent amendments which comprise the Classification Plan; and WHEREAS, resulting from the creation of the new Management Assistant and Engineering Technician positions, additional job classifications are needed; and WHEREAS, the adoption of a job classification is required for all authorized positions. NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent amendments shall be further amended to include new classifications and job descriptions for the positions of Management Assistant and Engineering Technician as set forth in Attachments A and B respectively. BE IT FURTHER RESOLVED that this document shall become a part of the official Classification Plan for the City of Dublin. PASSED, APPROVED AND ADOPTED this 27th day of June, 1991 . AYES: NOES: ABSENT: ABSTAIN: Mayor City Clerk CITY OF DUBLIN MANAGEMENT ASSISTANT DEFINITION The Management Assistant is an entry level professional position. Under general direction the Management Assistant performs responsible adminis- trative and analytical assignments to support the assigned department. In order to provide a broad exposure to City operations, the position will be involved in programs and projects in a generalist capacity. SUPERVISION RECEIVED AND EXERCISED Receives direction from management personnel; may receive technical and functional supervision from other administrative, professional or technical personnel. EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following: - Conduct surveys and perform routine research and statistical analyses as requested; prepare related reports. - Compile materials and assist in the preparation of reports, manuals, publications and miscellaneous public information literature. - Provide professional and technical assistance in the analysis, implementation and monitoring of City programs. - Assist in the development of new program elements and program modifications as necessary to meet stated goals and objectives. - Monitor and coordinate the daily operation of assigned project or program area; perform administrative and professional detail work and maintain appropriate records and statistics. - Represent a department or the City Manager' s Office on specific administrative matters in liaison with other departments and agencies; attend and conferences with department staff, committees or community groups as required. MINIMUM QUALIFICATIONS Knowledge of- - Basic statistical and analytic techniques. - Methods and techniques of administrative analysis. - Local government organization and operations, and current trends in public administration. - Working knowledge of modern office methods, forms and equipment. 1 Ability to: - Learn the operation, policies and procedures of assigned department. - Prepare clear and concise written reports. - Communicate clearly and concisely, both orally and in writing. - Exercise initiative in analyzing and completing assigned projects. - Perform a wide range of professional and administrative duties on behalf of management personnel with little or minimal supervision. - Establish and maintain effective working relationships with those contacted in the course of work. Experience and Training Experience: Some experience working for a municipal agency that would familiarize the individual with administrative operations, i.e. , as an f--- administrative intern or college field work/class study program is desirable. No professional experience required. Training: Bachelor ' s degree from an accredited college or university with major course work in Public Administration, Business Administration or closely related field. Graduate course work or Master' s degree in Public Administration, Business Administration or closely related field is also desirable. Licenses: Requires a valid California Class III driver' s license to be secured prior to employment and maintained as a condition of continued City employment. CITY OF DUBLIN ENGINEERING TECHNICIAN DEFINITION The Engineering Technician is an entry level technical position. Under general direction the Engineering Technician performs sub-professional engineering work in the areas of design, construction, surveying, traffic and land development. Position may be assigned office or field duties which encompass drafting, public works construction inspection, surveying, materials testing, traffic counts and investigations, plan checking and performs other related duties as required. SUPERVISION RECEIVED AND EXERCISED Receives direction from management personnel; may receive technical and functional supervision from other administrative, professional or technical personnel. EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following:f - Assists with conducting preliminary studies of engineering projects including making calculations, gathering supporting data and analyzing alternatives . - Conducts traffic counts and surveys and investigations, prepares written reports. - Performs drafting in conjunction with work assignments. - Assists with design work including the preparation of preliminary drawings, specifications and cost estimates. - Performs routine field inspections and testing to monitor performance or conformity with plans and specifications. - Checks record and plans for alignments, grades, drainage and related structural characteristics. - Assists contractors and the public in interpreting and complying with construction requirements. - Utilizes personal computer (traffic signal, word processing and spreadsheet functions) and other office equipment including photo- copier, calculator and blueprinter. MINIMUM QUALIFICATIONS Knowledge of- - Surveying techniques. - Materials, methods and equipment used in testing of construction materials. - Civil engineering symbols, methods, practices, procedures and instruments used in engineering drafting. Knowledge of: - Basics of traffic engineering. - Computer usage and applications in an engineering office. - Principles of algebra, geometry and trigonometry. Ability to: - Draft engineering drawings and plans. - Conduct minor field surveys. - Compile basic engineering data. - Read, evaluate and interpret complex construction drawings, construction plans, construction staking survey controls, profiles, cross-sections, topographic maps, plats and related technical reports. - Assist with preparation of maps, layouts and plans. - Review plans for conformance with City standards and policies. - Use drafting instruments, various survey instruments, soils and materials testing equipment, symbols, traffic counters and related engineering equipment and make required mathematical computations. - Operate personal computer and related office equipment. - Establish and maintain effective working relationships with those contacted in the course of work. - Communicate effectively both orally and in writing. Experience and Training Experience: Some experience in field survey and drafting related to civil engineering work is desirable. Education and training in the use of personal computers is also highly desirable. Training: High school graduation or equivalent supplemented by technical course work in drafting or related engineering subjects. Associate (A.A. or A.S. ) degree desirable. Licenses: Requires a valid California Class III driver' s license to be secured prior to employment and maintained as a condition of continued City employment. RESOLUTION NO. - 91 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ESTABLISHING A SALARY PLAN FOR FULL-TIME PERSONNEL IN ACCORDANCE WITH THE PERSONNEL RULES WHEREAS, the City Council has adopted a Salary & Benefit Plan pursuant to the Personnel System Rules; and WHEREAS, the City Council has adopted Resolution No. 40-91 which establishes a Salary Plan for full-time personnel in accordance with the Personnel Rules; and NOW, THEREFORE, BE IT RESOLVED that the following salary provisions shall be established in accordance with the City of Dublin Personnel System Rules. BE IT FURTHER RESOLVED that any previous enacted salary provisions contained in Resolution No. 40-91 shall be superseded by this Resolution. ARTICLE I: SALARY PROVISIONS SECTION A: REGULAR EMPLOYEES EXEMPT FROM FAIR LABOR STANDARDS ACT (FLSA) OVERTIME PROVISIONS Employees covered under this Section shall be paid a monthly salary within the following ranges with the exclusion of any Performance Pay Adjustment granted in accordance with the Personnel Rules. In the event of a part- time appointment, the employee shall be compensated on an hourly basis. Monthly Monthly Hourly Hourly Minimum Maximum Minimum Maximum Administrative Assistant $2,944 $3, 680 $16.98 $21. 23 Administrative Services/Finance $4, 462 $5,578 $25. 74 $32 . 18 Director Assistant City Manager $4, 763 $5,954 $27 .47 $34 . 35 Assistant to the City Manager $3 , 644 $4 , 555 $21. 02 $26.27 Associate Planner $3, 139 $3 ,924 $18. 10 $22 . 63 City Clerk $3, 210 $4, 013 $18 . 51 $23 . 15 Planning Director $4, 430 $5,538 $25.55 $31. 95 Public Works Director/City $5, 091 $6, 364 $29 . 37 $36.71 Engineer Recreation Director $4 , 262 $5, 327 $24 . 58 $30.73 Recreation Supervisor $2 ,780 $3 , 475 $16. 03 $20. 04 Secretary to the City Manager/ $2 , 750 $3 , 438 $15. 86 $19 .83 Deputy City Clerk Senior Civil Engineer $4, 214 $5, 268 $24 . 31 $30. 39 Senior Planner $3 , 631 $4,539 $20.94 $26. 18 SECTION B: REGULAR EMPLOYEES COVERED BY OVERTIME PROVISIONS OF FLSA. Employees covered under this Section shall be paid hourly wages within the following ranges with the exclusion of any Performance Pay Adjustment granted in accordance with the Personnel Rules. The monthly salaries are shown for informational purposes only. Monthly Monthly Hourly Hourly Minimum Maximum Minimum Maximum Administrative Secretary $2,284 $2,855 $13 . 17 $16. 47 Administrative Aide $2, 512 $3, 141 $14 .49 $18 . 12 Assistant Planner $2, 690 $3 , 362 $15.51 $19 . 39 Community Safety Assistant $2, 690 $3, 362 $15.51 $19 . 39 .........................................................................................................................................................................................LL...!............................................................qq.�.�.............................. [y� t�s�y�;ij�� q +y},� �]t Gi�..i0tttt[i2:i:3 ;`:k i #'�aaJG:i>`,:i:i'.';:;`::i4;;,::;::...1iwi3::;C::3C-1:1S: i:'r''.:`'.::�.' +:7: [ ii<:�4:F:Y.:{:F:: ti4%4�:`�i+:iia::::iaCi:a:::aiattta [ [iit[tf ii'< iiii2ti:.;4fttf t.V ...................... ... ..........................�.�........�.............................. ..%�............... .:......... ...../........................... .... ............................ .................................. .................................. Finance Technician I $2, 076 $2, 595 $11.98 $14 .97 Finance Technician II $2, 284 $2 ,855 $13 . 17 $16. 47 lanai' 'J 'n >; a' 't`<>i> €<<i<?> >>>>`>><> >»> >>> >' .`'7'; >>»>«> >. ...::< >>> :: .::A...s�st n ::.::::..:... ...::.:::: $ 4 . ,.r�:.:F3.4..:::::::::::::. ....9 .:::.::::::.::.: ! . ..................................................................................................................t....................................e.................................................... ................................................... Office Assistant I $1, 684 $2 , 105 $ 9.72 $12 . 14 Office Assistant II $1,853 $2 , 316 $10. 69 $13 . 36 Public Works Inspector $2 ,910 $3 , 637 $16.78 $20.98 Recreation Coordinator $2 , 314 $2,892 $13 . 35 $16. 68 Secretary $2, 076 $2, 595 $11.98 $14 . 97 PASSED, APPROVED AND ADOPTED this day of , 1991. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk