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Home My WebLink About4.1 Approval of the July 20, 2021 Regular City Council Meeting MinutesSTAFF REPORT CITY COUNCIL Page 1 of 1 Agenda Item 4.1 EXECUTIVE SUMMARY:The City Council will consider approval of the minutes of the July 20, 2021 Regular City Council Meeting. STAFF RECOMMENDATION:Approve the minutes of the July 20, 2021 Regular City Council Meeting. FINANCIAL IMPACT:None. DESCRIPTION:The City Council will consider approval of the minutes of the July 20, 2021 Regular City Council Meeting. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The City Council Agenda was posted. ATTACHMENTS:1) July 20, 2021 Regular City Council Meeting Minutes DATE:August 17, 2021 TO:Honorable Mayor and City Councilmembers FROM:Linda Smith, City Manager SUBJECT:Approval of the July 20, 2021 Regular City Council Meeting Minutes Prepared by:Marsha Moore, MMC, City Clerk 36 MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN Regular Meeting: July 20, 2021 DUBLIN CITY COUNCIL MINUTES REGULAR MEETING JULY 20, 2021 Attachment 1 Closed Session 6:30 PM I.Conference with Legal Counsel—Anticipated Litigation Initiation of Litigation Pursuant to Paragraph (4) of Subdivision (d) of Section 54956.9:1 case Regular Meeting A Regular Meeting of the Dublin City Council was held on Tuesday, July 20, 2021, in the City Council Chamber and via Zoom Communications. The meeting was called to order at 7:00 PM., by Mayor Hernandez. 1)Call to Order and Pledge of Allegiance Attendee Status Melissa Hernandez, Mayor Present Shawn Kumagai, Vice Mayor Present Jean Josey, Councilmember Present Sherry Hu, Councilmember Present Michael McCorriston, Councilmember Present 2)Report on Closed Session Mayor Hernandez stated there was no reportable action. 3)Oral Communications 3.1)Receive a Presentation from Tracy Farhad, CEO of Visit Tri-Valley on the "To Dublin With Love" and "To Tri-Valley With Love" Local Recovery Campaigns The City Council received the presentation on the “To Dublin with Love” and “To Tri-Valley with Love” local recovery campaigns from Visit Tri-Valley CEO, Tracy Farhad. 3.2)Acceptance of Donation from McCreary Family Foundation and Recognition of Paul McCreary 37 DUBLIN CITY COUNCIL MINUTES REGULAR MEETING JULY 20, 2021 The City Council accepted a donation of $50,000 from the McCreary Family Foundation and announced that the outdoor sports pool at The Wave will be named after Paul McCreary to honor his years of service to the community. 3.3)Preview of Splatter The City Council received the presentation previewing the upcoming Splatter event on September 18, 2021 at Emerald Glen Park. 3.4)Employee Introductions The City Council welcomed the new City of Dublin interns, Raymond He with Public Works and Jerry Liang with Information Services. 3.5)Public Comment Jay Tailor provided public comment. Shane Sofos provided public comment. Jan Tam provided public comment. Vivek Shukla provided public comment. Miwako Tan provided public comment. Jane Fong provided public comment. Shawn Costello provided public comment. Thiagu Muthuganeisan provided public comment. Sai Kondamuru provided public comment. Harry Tan provided public comment. Sreejith Gopinath provided public comment. Trevor Tan provided public comment. 4)Consent Calendar 4.1)Approved the June 15, 2021 Regular City Council Meeting Minutes and June 29, 2021 Special City Council Meeting Minutes 38 DUBLIN CITY COUNCIL MINUTES REGULAR MEETING JULY 20, 2021 4.4)Confirmed the Mayor’s recommendation of Mayor Hernandez and Councilmember McCorriston as the 2021 Ad-Hoc Audit Review Committee. 4.5)Adopted Resolution No. 88-21 titled, “Approving the Agreement with All City Management Services, Inc. for the Provision of Crossing Guard Services for Fiscal Year 2021-22.” 4.6)Waived the second reading and adopted Ordinance No. 05-21 titled, “Approving Amendments to the Planned Development Zoning Stage 1 Development Plans for 2.5 Acres on the GH PacVest Property and 2.0 Acres on the East Ranch property in Fallon Village, and the Emerald High School Site in Dublin Ranch.” 4.7)Waived the second reading and adopted Ordinance No. 06-21 titled, “Amending the Dublin Traffic Code to Reduce the Speed Limits on Segments of Arnold Road and Tassajara Road.” 4.8)Adopted Resolution No. 89-21 titled, “Approving the Two-Year Agreement with Wesco Graphics, Inc., and Authorizing the City Manager to Procure Services in Excess of $45,000.” 4.9)Adopted Resolution No. 90-21 titled, “Accepting Quit Claim of Easement from DSRSD and Granting Easement to DSRSD for Water Line Purposes Over a Portion of Assessor Parcel Number 941-550-77-1.” 4.10)Adopted Resolution No. 91-21 titled, “Approving a Second Amendment to the City of Dublin Community Benefit Program Agreement between the City of Dublin and VP-RPG Dublin, LLC.” 4.12)Received the report on the administrative action taken during the City Council recess between June 15, 2021 and July 20, 2021 of awarding a construction contract for the Annual Street Resurfacing Project (2021 Slurry Seal), CIP No. ST0117. 4.2)Adopted Resolution No. 87-21 titled, “Approving an Agreement with Bay Island Officials Association for Sports Officiating Services.” 39 DUBLIN CITY COUNCIL MINUTES REGULAR MEETING JULY 20, 2021 4.13)Received the notification of the City Engineer’s pending approval of the Final Map for Tract 8437, Ashton. 4.14)Received the Payment Issuance Report and Electronic Funds Transfers listing payments issued from June 1, 2021 - June 30, 2021 totaling $9,300,813.98. 4.15)Adopted Resolution No. 92-21 titled, “Approving Agreements for On-Call Financial Consulting Services with Fieldman, Rolapp & Associates and Goodwin Consulting Group.” 4.16)Approved the Second Amendment to the Amended and Restated Agreement for Legal Services and appointed Jordyn Bishop as the Assistant City Attorney. RESULT:ADOPTED [UNANIMOUS] MOVED BY:Jean Josey, Councilmember SECOND:Shawn Kumagai, Vice Mayor AYES:Hernandez, McCorriston, Hu, Kumagai, Josey 4.3) Informational Report on the Human Rights Campaign Municipal Equality Index Item 4.3 was pulled from the Consent Calendar by Vice Mayor Kumagai for further discussion. The City Council commended Staff for their time and efforts on the report. The City received a score of 84 out of 100 in the 2020 Municipal Equality Index. On motion by Vice Mayor Kumagai, seconded by Councilmember Josey, and by unanimous vote, the City Council approved the Informational Report on the Human Rights Campaign Municipal Equality Index. RESULT:APPROVED [UNANIMOUS] MOVED BY:Shawn Kumagai, Vice Mayor SECOND:Jean Josey, Councilmember AYES:Hernandez, McCorriston, Hu, Kumagai, Josey 4.11) City Proclamations for the Month of August 40 DUBLIN CITY COUNCIL MINUTES REGULAR MEETING JULY 20, 2021 Item 4.11 was pulled from the Consent Calendar by Vice Mayor Kumagai for further discussion. The City Council directed Staff to invite members of the Muslim community to attend the August 17, 2021 City Council meeting to receive the Proclamation. On motion by Councilmember Josey, seconded by Mayor Hernandez, and by unanimous vote, the City Council approved the proclamations for the month of August in the City of Dublin: National Night Out and American Muslim Appreciation and Awareness Month. RESULT:APPROVED [UNANIMOUS] MOVED BY:Jean Josey, Councilmember SECOND:Melissa Hernandez, Mayor AYES:Hernandez, McCorriston, Hu, Kumagai, Josey 5) Written Communication -None. 6)Public Hearing 6.1)Outdoor Seating Zoning Ordinance Amendments and Master Fee Schedule Amendments (PLPA-2021-00024) The City Council received a presentation on City-initiated amendments to the Zoning Ordinance to facilitate outdoor seating for eating and drinking establishments on both a long-term temporary and permanent basis to aid in economic recovery post-COVID-19. Mayor Hernandez opened the public hearing. Shawn Costello provided public comment. Mayor Hernandez closed the public hearing. By motion of Vice Mayor Kumagai, seconded by Councilmember Josey, and by unanimous vote, the City Council waived the reading and INTRODUCED the Ordinance Approving Amendments to Dublin Municipal Code Section 8.12.050 (Permitted and Conditionally Permitted Land Uses), Section 8.76.080 (Parking Requirements by Use Type), Section 8.104.030 (Site Development Review Waiver), and Section 8.108.020 (Uses Permitted with a Temporary Use Permit), and Adopted Resolution No. 93-21 titled, “Amending the Master Fee Schedule by establishing two new application fees, based on time and materials, for 41 DUBLIN CITY COUNCIL MINUTES REGULAR MEETING JULY 20, 2021 Temporary Use Permit – Outdoor Seating and Site Development Review Waiver – Outdoor Seating, which are valid until the City’s applicable American Rescue Plan Act Budget allocation is exhausted, or until September 30, 2022, whichever occurs first, Effective City-Wide.” RESULT:ADOPTED [UNANIMOUS] MOVED BY:Shawn Kumagai, Vice Mayor SECOND:Jean Josey, Councilmember AYES:Hernandez, McCorriston, Hu, Kumagai, Josey 6.2)Energy Services Agreement Amendment with Willdan Energy Solutions for Efficiency and Infrastructure Improvement Projects and Consideration of a Financing Plan The City Council received a presentation and asked clarifying questions on the implementation of energy efficiency and related infrastructure improvement projects, an amendment to the design-build energy savings performance contract with Willdan Energy Solutions, the issuance of tax-exempt bonds to fund the projects, and allowing the City to be reimbursed for expenditures on the projects prior to the issuance of bonds. Mayor Hernandez opened the public hearing. Upon receiving no public comment, Mayor Hernandez closed the public hearing. By motion of Councilmember Hu, seconded by Councilmember Josey, and by unanimous vote, the City Council adopted Resolution No. 94-21 titled, “Making Findings Required Under Government Code Sections 4217.10-18 and Approving an Amendment to the Design-Build Energy Savings Performance Contract with Willdan Energy Solutions for Energy Reduction, Core Facility Infrastructure, and Resiliency Upgrades Projects.” and adopted Resolution No. 95-21 titled, “Declaring Intention to Reimburse Expenditures from the Proceeds of Certain Tax-exempt Obligations and Directing Certain Actions.” RESULT:ADOPTED [UNANIMOUS] MOVED BY:Sherry Hu, Councilmember SECOND:Jean Josey, Councilmember AYES:Hernandez, McCorriston, Hu, Kumagai, Josey Mayor Hernandez called for a five-minute recess at 9:45 p.m. Mayor Hernandez called the meeting to order at 9:52 p.m. 42 DUBLIN CITY COUNCIL MINUTES REGULAR MEETING JULY 20, 2021 7)Unfinished Business 7.1)Consideration of a Resolution Authorizing the Issuance of Special Tax Bonds for and on Behalf of the City of Dublin Community Facilities District No. 2015-1 (Dublin Crossing), Improvement Area No. 3 and Approving Form of and Execution of Related Documents The City Council received the report on the third phase of special tax bond financing for Community Facilities District No. 2015-1 (Dublin Crossing) and the use of the bond sale proceeds to finance authorized public capital facilities and public capital facility impact fees. By motion of Councilmember McCorriston, seconded by Vice Mayor Kumagai, and by unanimous vote, the City Council adopted Resolution No. 96-21 titled, “Authorizing the Issuance of Special Tax Bonds For and On Behalf of the City of Dublin Community Facilities District No. 2015-1 (Dublin Crossing), Improvement Area No. 3; Approving the Form and Authorizing the Execution of a Fiscal Agent Agreement, A Purchase Contract and a Continuing Disclosure Certificate and Authorizing the Sale and Delivery of Special Tax Bonds Pursuant to Said Purchase Contract; Approving the Form and Delivery of a Preliminary Official Statement and the Preparation and Distribution of a Final Official Statement to be Derived from the Preliminary Official Statement; and Approving Execution and Delivery of Other Documents and Taking of Actions as Necessary to Implement the Issuance, Sale and Delivery of the Bonds.” RESULT:ADOPTED [UNANIMOUS] MOVED BY:Michael McCorriston, Councilmember SECOND:Shawn Kumagai, Vice Mayor AYES:Hernandez, McCorriston, Hu, Kumagai, Josey 8)New Business 8.1)American Rescue Plan Act Small Business Support Grant Programs (Commercial Rent Relief and Outdoor Operations) The City Council received the presentation on two new small business support grant programs (Commercial Rent Relief and Outdoor Operations) using American Rescue Plan Act funding. By motion of Councilmember Josey, seconded by Vice Mayor Kumagai, and by unanimous vote, the City Council adopted Resolution No. 97-21 titled, “Approving the Commercial Rent Relief Grant Program and Outdoor Operations Grant Program.” 43 DUBLIN CITY COUNCIL MINUTES REGULAR MEETING JULY 20, 2021 RESULT:ADOPTED [UNANIMOUS] MOVED BY:Jean Josey, Councilmember SECOND:Shawn Kumagai, Vice Mayor AYES:Hernandez, McCorriston, Hu, Kumagai, Josey 9)Other Business The City Council and Staff provided brief information-only reports, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). By consensus, the City Council directed Staff to return with an agenda item to prioritize the City’s plan for the United Against Hate Campaign in November and take a further look into additional signage for the Apex Community entrance points. Mayor Hernandez called for a moment of silence for Greg Clark, a Tri-Valley resident and volunteer that passed away on July 7, 2021. 10)Adjournment Mayor Hernandez adjourned the meeting in memory of Greg Clark at 10:30 p.m. Mayor ATTEST: City Clerk 44