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Home My WebLink About4.12 Actions Taken During Council Recess - Annual Street Resurfacing Project (2021 Slurry Seal)STAFF REPORT CITY COUNCIL Page 1 of 2 Agenda Item 4.12 DATE:July 20, 2021 TO:Honorable Mayor and City Councilmembers FROM:Linda Smith, City Manager SUBJECT:Actions Taken During Council Recess - Annual Street Resurfacing Project (2021 Slurry Seal) Prepared by: William Wahbeh, Associate Civil Engineer EXECUTIVE SUMMARY: The City Council will receive a report on the administrative actions taken during the City Council recess between June 15, 2021 and July 20, 2021 of awarding a construction contract for the Annual Street Resurfacing Project (2021 Slurry Seal), CIP No. ST0117. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: There are sufficient funds in the project budget to cover the award of this contract. DESCRIPTION: The Five-Year Capital Improvement Program (CIP) includes the Annual Street Resurfacing project, CIP No. ST0117 (Attachment 1). On June 15, 2021, by Resolution No. 79-21 (Attachment 2), the City Council authorized the City Manager or designee to consider, approve, award, and execute the contract and other associated administrative matters needed for the project within existing budgetary appropriations during the City Council’s scheduled recess. This year’s project will include localized repair of failed asphalt concrete pavement, slurry seal, and pavement delineation on 80 street segments as shown on the Location Map (Attachment 3). The total project includes approximately 2.2 million square feet of slurry seal, approximately 20,000 square feet of pavement “Hot Mix Asphalt” dig out repairs, and approximately 2,600 square feet of resurfacing. Slurry seal is a preventative maintenance technique used to prolong the life of asphalt concrete surfacing. As streets begin to show wear and stress cracks, it is important to seal the cracks to keep water from getting under the roadway pavement. Slurry consists of a sand/oil mixture which seals cracks and provides a new uniform wearing surface. 215 Page 2 of 2 The Annual Street Resurfacing Project (2021 Slurry Seal) was advertised on May 28, 2021. A total of 3 sealed bids were received on June 17, 2021, ranging from $1,026,323 to $1,496,000. A summary of the bids is provided as (Attachment 4). The lowest responsive bid of $1,026,323 was submitted by American Asphalt Repair & Resurfacing Co., Inc. Staff reviewed the bid results, checked references and necessary licenses, and the City Manager then awarded the Annual Street Resurfacing Project (2021Slurry Seal), CIP No. ST0117, to American Asphalt Repair & Resurfacing Co., Inc. as the lowest responsive, responsible bidder. Staff anticipates the project to begin in mid-July 2021 and be completed by the end of November 2021. Areas of work adjacent to school sites are scheduled to be completed in advance of school starting in mid-August. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1) CIP ST0117 - Annual Street Resurfacing Project 2) Resolution No. 79-21 - Approving the Plans and Specifications and Delegating Authority to the City Manager to Award a Construction Contract for Annual Street Resurfacing Project (2021 Slurry Seal), CIP No. ST0117 3) 2021 Slurry Seal, Project Location Map 4) Bid Tabulation ST0117 216 Number ST0117ProgramSTREETSPRIOR YEARS 2020-2021 BUDGET 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARS TOTALS9100 $45,030 $77,325 $34,160 $34,160 $34,160 $34,160 $258,9959200 $840,987 $648,357 $340,000 $340,000 $340,000 $340,000 $2,849,3449400 $5,230,408 $1,649,758 $1,922,681 $1,922,681 $1,922,681 $1,922,681 $14,570,8909500 $2,848 $32,103 $7,120 $7,120 $7,120 $7,120 $63,431$6,119,273 $2,407,543 $2,303,961 $2,303,961 $2,303,961$2,303,961 $17,742,660PRIOR YEARS 2020-2021 BUDGET 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARS TOTALS1001 $468,000$468,0002201 $2,846,456 $636,644 $680,000 $530,000 $530,000 $530,000 $5,753,1002204 $984,999 $500,000 $500,000 $500,000 $500,000 $2,984,9992205 $107,500 $192,500$300,0002214 $1,260,461 $441,539 $104,020 $150,000 $150,000 $150,000 $2,256,020Measure BB Sales Tax - Local Streets Fund (ACTC)Measure B Sales Tax - Bike & Pedestrian Fund (ACTC)General FundANNUAL STREET RESURFACINGESTIMATED COSTSMeasure B Sales Tax - Local Streets Fund (ACTC)Salaries & BenefitsFUNDING SOURCEContract ServicesImprovementsMiscellaneousTOTALState Gas Tax2020-2025 CAPITAL IMPROVEMENT PROGRAMPROJECT DESCRIPTIONThis project provides for the design and construction of a variety of pavement resurfacing treatments, from slurry seal to major rehabilitation and reconstruction of streets, and resurfacing of bridge decks. The project also includes installation of new or upgrade of existing ADA curb ramps on roads that are reconstructed or receive an asphalt concrete overlay. Streets are selected for improvements based on the City's Pavement Management System to optimize the pavement condition in relation to available budget. The City owns and maintains approximately 150 centerline miles of streets. The Metropolitan Transportation Commission groups Pavement Condition Index (PCI) ratings into the following categories: 80-100 Very Good-Excellent; 70-79 Good, 60-69 Fair, 50-59 At Risk, 25-49 Poor, and 0-24 Failed. The City of Dublin is rated very good with a rolling three-year average PCI of 84.This annual Resurfacing Program is primarily funded by Alameda County Transportation Commission Measure B/BB funds, SB-1, and Gas Tax. This program protects the substantial investment the City has in the public street system.ANNUAL OPERATING IMPACT: NoneMANAGING DEPARTMENT: Public WorksAttachment 1217 PRIOR YEARS 2020-2021 BUDGET 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARS TOTALSFUNDING SOURCE2215 $100,000 $204,500$304,5002216 $7,500 $75,000$82,5002220 $656,717 $385,000 $973,961 $1,123,961 $1,123,961 $1,123,961 $5,387,5612304 $155,640 $4,360$160,0004309 $45,980 $45,980$6,119,273 $2,407,543 $2,303,961 $2,303,961 $2,303,961$2,303,961 $17,742,660ANNUAL OPERATING IMPACTTOTALRoad Maint. & Rehab. Account (RMRA)Mitigation ContributionsMeasure BB Sales Tax - Bike & Pedestrian Fund (ACTC)Measure B GrantsLocal Recycling Programs218 Reso. No. 79-21, Item 4.8, Adopted 06/15/2021 Page 1 of 2 RESOLUTION NO. 79 - 21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING THE PLANS AND SPECIFICATIONS AND DELEGATING AUTHORITY TO THE CITY MANAGER TO AWARD A CONSTRUCTION CONTRACT FOR ANNUAL STREET RESURFACING PROJECT (2021 SLURRY SEAL), CIP NO. ST0117 WHEREAS, the design team has completed the plans and specifications for the Annual Street Resurfacing Project (2021 Slurry Seal), CIP No. ST0117 (“Project”) which plans and specifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, the City Council will be in recess from June 15, 2021 through July 20, 2021; and WHEREAS, Staff is aware of specific actions that will be needed for the Project during the City Council recess; and WHEREAS, the City Council will be exercising authority pursuant to Section 2.04.190 of the Dublin Municipal Code to delegate its authority in Sections 2.36.160 and 2.36.090 of the Dublin Municipal Code to the City Manager, provided the bids come in within the budget pre-approved by the City Council and that all other competitive bidding procedures are satisfied. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the plans and specifications for the Project. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to consider, approve, award, and execute the contract and other associated administrative matters needed for the Project within existing budgetary appropriations during the City Council’s scheduled recess. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to approve the Project Contract Change Orders based on the appropriated funds designated for the Project up to the contingency amount of $150,000. BE IT FURTHER RESOLVED that the City Manager shall report to the City Council regarding the actions taken under this resolution at the July 20, 2021 City Council meeting. PASSED, APPROVED AND ADOPTED this 15th day of June 2021, by the following vote: AYES: Councilmembers Hu, Josey, Kumagai, McCorriston and Mayor Hernandez NOES: ABSENT: ABSTAIN: Attachment 2 219 of 58 ST0117 CITY OF DUBLIN PROJECT NO. ST0117 ANNUAL STREET RESURFACING "2021 SLURRY SEAL" NOTE: CONTRACTOR'S LICENSETASSAJARA RDBASE REPAIR, CRACK SEAL, SLURRY SEAL, AND STRIPING. DUBLIN BLVD FALLON RD CENTRAL PKWY POSITANO PKWY GLEASON DR W Wahbeh Attachment 3 220 of 58 ST0117 CITY OF DUBLIN PROJECT NO. ST0117 ANNUAL STREET RESURFACING "2021 SLURRY SEAL" GRIND (2 1/2") AND OVERLAY (2 1/2") WITH HMA, BASE REPAIRS, AND STRIPING. INTERSTATE 680SAN RAMON RDW V O M A C R D VILLAGE PKWYPEPPERTREE RDINTERSTATE 580 AMA D O R V A L L E Y B L V D BASE REPAIR, CRACK SEAL, SLURRY SEAL, AND STRIPING. TAMARAC K D R NOTE: CONTRACTOR'S LICENSE W Wahbeh 221 Annual Street Surfacing - 2021 Slurry SealST0117Bid Date:ITEMQty.UNITUnit Cost Extension Unit Cost Extension Unit Cost Extension11LS$20,000.00$20,000.00$35,680.50$35,680.50$100,000.00$100,000.0021LS$50,000.00$50,000.00$77,870.00$77,870.00$141,003.00$141,003.0031LS$3,000.00$3,000.00$3,150.00$3,150.00$15,000.00$15,000.0041LS$68,000.00$68,000.00$57,750.00$57,750.00$55,000.00$55,000.0055EA$750.00$3,750.00$1,155.00$5,775.00$1,000.00$5,000.0061LS$26,000.00$26,000.00$83,895.00$83,895.00$74,900.00$74,900.00728,000SF$6.71$187,880.00$5.36$150,080.00$7.25$203,000.008290SY$20.00$5,800.00$21.00$6,090.00$30.00$8,700.0091LS$479,000.00$479,000.00$517,000.00$517,000.00$710,000.00$710,000.001050TON$185.00$9,250.00$210.00$10,500.00$205.00$10,250.0011154EA$15.00$2,310.00$15.75$2,425.50$15.00$2,310.00121,150LF$2.00$2,300.00$2.10$2,415.00$2.00$2,300.001311,170LF$2.20$24,574.00$2.31$25,802.70$2.20$24,574.00144,450LF$1.00$4,450.00$1.05$4,672.50$1.00$4,450.0015510LF$2.00$1,020.00$2.10$1,071.00$2.00$1,020.00162,120LF$2.00$4,240.00$2.10$4,452.00$2.00$4,240.0017870LF$0.90$783.00$0.95$826.50$0.90$783.0018820LF$0.80$656.00$0.84$688.80$0.80$656.00192,980LF$2.00$5,960.00$2.10$6,258.00$2.00$5,960.002075LF$2.00$150.00$2.10$157.50$2.00$150.00216,300SF$5.00$31,500.00$5.25$33,075.00$5.00$31,500.002219,000SF$5.00$95,000.00$5.25$99,750.00$5.00$95,000.00232EA$350.00$700.00$367.50$735.00$350.00$700.00TOTAL$1,026,323.00 *$1,130,120.00 $1,496,496.00* Non-responsiveList of Sub-ContractorsTraffic Stripes (4" Yellow Stripe - Thermoplastic)Pavement Markings (Arrows, Symbols, and Words - Thermoplastic)Pavement Markings (Various Crosswalks and Limit Line - Thermoplastic)Traffic Stripes (4" White Stripe - Thermoplastic)Furnish and Install Signs (Yield signs)DESCRIPTIONMobilization Mill Asphalt Concrete Pavement - 2.5" DepthWater Pollution ControlRubberized Asphalt Crack SealingTraffic Control & Construction Area SignsRemove and Replace Detector Loops (Revocable)Remove Existing Traffic Stripes and Pavement MarkersTraffic Stripes (Detail 39 - Thermoplastic)Crack SealReplace and/or Install Two-way Blue Fire Hydrant MarkerDescriptionBase Repair (4" thick)Hot Mix Asphalt - Type ATraffic Stripes (Detail 38 - Thermoplastic)Traffic Stripes (Detail 27B - Thermoplastic)Traffic Stripes (Detail 39A - Thermoplastic)Traffic Stripes (Detail 22 - Thermoplastic)Traffic Stripes (Detail 30 - Thermoplastic)Traffic Stripes (Detail 21 - Thermoplastic)Polymer Modified Quick-Setting Slurry "Type II"CITY OF DUBLINENGINEERING DIVISIONBID SUMMARYJune 17, 2021Project Name: Project No. :PUBLIC WORKS DEPARTMENTGlobal Road Sealing, Inc.Chrisp CompanyMCK Services, Inc. VSS InternationalVSS InternationalLOW BIDDERAmerican Asphalt Intermountain Slurry SealGlobal Road Sealing, Inc.O'Grady PavingStripingPavingChrisp CompanyBASE BIDChrisp CompanyElectrical - Detector LoopsLoop Installation & RepairAmerican Asphalt Intermountain Slurry Seal1Attachment 4222