HomeMy WebLinkAbout4.12 Agreements for Vehicle Maintenance and Repair On-Call ServicesSTAFF REPORT
CITY COUNCIL
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Agenda Item 4.12
DATE:August 17, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Agreements for On-Call Vehicle Maintenance and Repair ServicesPrepared by:Laura Jammal,Administrative Aide
EXECUTIVE SUMMARY:The City Council will consider approving agreements for on-call vehicle maintenance and repairservices for Dublin Police Services.
STAFF RECOMMENDATION:Adopt the Resolution Approving Agreements for On-Call Vehicle Maintenance and Repair Services with Big O Tires, Dublin Chevrolet, Lehr Auto, Livermore Auto, Parkway Body Shop, and Pro Cycles.
FINANCIAL IMPACT:The cost of these services will be covered by the adopted budget for Dublin Police Services.
DESCRIPTION:Dublin Police Services utilizes vendors providing vehicle maintenance and repair of emergency vehicles on an as-needed basis.Based on historical costs and known increases to labor costs, Staff proposes three-year agreements with the following vendors and compensation limits:On-Call Vehicle Maintenance and Repair ServicesVendorProposed Compensation LimitBig O Tires $60,000Dublin Chevrolet $90,000Lehr$60,000Livermore Auto $225,000Parkway Body Shop $150,000
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Pro Cycles $36,000While these purchases above $45,000 require City Council approval, the City can waive the competitive bidding process per Municipal Code Section 2.36.100 (4): “When a contract or purchase involves goods of a technical nature, where it would be difficult for a vendor to bid on a standard set of specifications, and the Purchasing Agent undertakes a thorough review of known products and a comparison of features which would most closely meet the city’s needs at the lowest cost”. Staff has deemed these vendors sole-source providers, as the maintenance and repair of emergency equipment is technical in nature and requires consistency with safety standards.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The City Council Agenda was posted.
ATTACHMENTS:1) Resolution Approving Agreements for On-Call Vehicle Maintenance and Repair Services with Big O Tires, Dublin Chevrolet, Lehr, Livermore Auto, Parkway Body Shop and Pro Cycles.2) Exhibit A to the Resolution – Consulting Services Agreements with Big O Tires, Dublin Chevrolet, Lehr, Livermore Auto, Parkway Body Shop and Pro Cycles.
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Attachment 1
Reso. No. XX-21, Item X.X, Adopted 8/17/21 Page 1 of 2
RESOLUTION NO. XX – 21
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AGREEMENT FOR ON-CALL VEHICLE MAINTENANCE AND REPAIR
WHEREAS,Dublin Police Services utilizes vehicles and equipment in the normal course
of business that requires maintenance and repair on an as-needed basis; and
WHEREAS, the City desires to enter into agreements with Big O Tires, Dublin Chevrolet,
Lehr, Livermore Auto, Parkway Body Shop and Pro Cycles each for a not-to-exceed amount
based on historical costs over a three-year term for on-call vehicle maintenance and repair
services beginning August 17, 2021 through June 30, 2024; and
WHEREAS, the City’s Municipal Code Section 2.36.100 (4) provides an exception to
competitive bidding “When a contract or purchase involves goods of a technical nature, where it
would be difficult for a vendor to bid on a standard set of specifications, and the Purchasing
Agent undertakes a thorough review of known products and a comparison of features which
would most closely meet the city’s needs at the lowest cost”; and
WHEREAS, the City has deemed Big O Tires, Dublin Chevrolet, Lehr, Livermore Auto,
Parkway Body Shop and Pro Cycles sole-source vendors as the maintenance and repair of
emergency is technical in nature and requires consistency with safety standards, due to
emergency equipment and need for consistency.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby waive the competitive bidding process and approve the Agreements with Big O Tires,
Dublin Chevrolet, Lehr, Livermore Auto, Parkway Body Shop and Pro Cycles, attached hereto as
Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute these
Agreements and make any necessary, non-substantive changes to carry out the intent of this
Resolution.
PASSED, APPROVED AND ADOPTED this 17th day of August 2021, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
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Reso. No. XX-21, Item X.X, Adopted XX/XX/21 Page 2 of 2
_________________________________
City Clerk
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