HomeMy WebLinkAbout4.3 Agreement with East Bay Pool Service Inc. for Pool and Water Slide MaintenanceSTAFF REPORT
CITY COUNCIL
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Agenda Item 4.3
DATE:April 20, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Agreement with East Bay Pool Service Inc. for Pool and Water Slide
Maintenance Services at The Wave
Prepared by: Daniel Weber, Recreation Supervisor
EXECUTIVE SUMMARY:
The City Council will consider a service agreement with East Bay Pool Service Inc. for pool and
waterslide maintenance at The Wave.
STAFF RECOMMENDATION:
Adopt the Resolution Approving an Agreement with East Bay Pool Service Inc. for Pool and
Waterslide Maintenance Services.
FINANCIAL IMPACT:
Award of the contract with East Bay Pool Service Inc. will result in a cost not to exceed $254,045
through December 2022, which includes $230,950 for regular maintenance and inspections, plus a
10% contingency of $23,095 for additional repairs as needed. There is sufficient funding in the
Fiscal Year 2020-21 Budget to fund the agreement through June 30, 2021, and funding for the
subsequent fiscal year will be included in the future budget process.
DESCRIPTION:
On December 3, 2019, the City Council awarded an agreement for pool maintenance services to
East Bay Pool Service Inc. and an agreement for waterslide maintenance services to USA
Management Inc. USA Management Inc. later declined to sign the agreement. However, due to the
COVID-19 pandemic, the waterpark never opened, and slide maintenance services were not
needed in 2020.
To secure a vendor who could perform the services for both pool and waterslide maintenance, a
Request for Proposals (RFP) was released on January 11, 2021. Staff distributed the RFP to 27
vendors and received three bids. East Bay Pool Service Inc. submitted a proposal that best aligns
with the City’s needs for monthly pool and waterslide maintenance and was the lowest bid
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received. Table 1 below summarizes the bids received and Table 2 provides a breakdown of East
Bay Pool Service Inc.’s bid.
Table 1: RFP Results
Base Bid East Bay Pool
Service Inc USA Management White Water West
Industries
Yearly Waterslide
Maintenance Costs
$19,575 $22,235 $47,129
Yearly Pool Maintenance
Costs
$113,140 $114,500 Did Not
Bid/Incomplete
10% Contingency $13,271.50 $13,673.50
Total $145, 987 $150,409 Incomplete Bid
Table 2: East Bay Pool Service Inc, Cost Detail
May-September (5 Months)$10,560/month
October-April (7 Months)$8,620/month
As Needed Maintenance and Repairs $100/hour
Emergency Response Time 30 minutes
Semi-Annual Inspection $425.00
Annual Inspection $750.00
Pre-Season Waxing (Includes 8 Slides)$9,200
Post-Season Waxing (Includes 8 Slides)$9,200
Polishing as needed $150/hour
High PSI Wash as needed $150/hour
Table 3: East Bay Pool Service Inc, Total Agreement Cost
Pool Maintenance
May 2021 – September 2021 $10,560 5 months $52,800
October 2021 – April 2022 $8,620 7 months $60, 340
May 2022 – September 2022 $10,560 5 months $52,800
October 2022 – December 2022 $8,620 3 months $25,860
Semi Annual Inspection 2021 and 2022 $850
Annual Inspection 2021 and 2022 $1,500
Pre-Season waxing 2021 and 2022 $18,400
Post Season Waxing 2021 and 2022 $18,400
10% Contingency $23,095
Total $254,045
East Bay Pool Service Inc. has over 25 years of experience, including maintaining the Dublin Swim
Center for over 20 years before it closed. Additionally, East Bay Pool Service Inc. currently
maintains The Wave Waterpark, and Staff has been satisfied with the quality of work provided.
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Staff is recommending a service agreement for pool and slide maintenance expiring on December
31, 2022. If the City Council approves this agreement, it will replace the existing agreement with
East Bay Pool Service Inc.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of the Staff Report was provided to East Bay Pool Service Inc.
ATTACHMENTS:
1) Resolution Approving an Agreement with East Bay Pool Service Inc. for Pool Maintenance and
Waterslide Services
2) Exhibit A to the Resolution - Agreement Between the City of Dublin and East Bay Pool Service
Inc.
3) Proposal - East Bay Pool Service Inc.
4) Request for Proposal
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Attachment 1
Reso. No. XX-21, Item X.X, Adopted XX/XX/21 Page 1 of 1
RESOLUTION NO. XX – 21
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AGREEMENT WITH EAST BAY POOL SERVICE INC. FOR POOL AND
WATERSLIDE MAINTENANCE SERVICES
WHEREAS,the City of Dublin operates a year-round swimming pool and seasonal
waterpark facility at the Emerald Glen Recreation and Aquatic Complex (The Wave); and
WHEREAS, Staff issued a Request for Proposals (RFP) for pool and waterslide
maintenance services at The Wave; and
WHEREAS,the City received three responses to the RFP with one deemed incomplete,
evaluated the responsive proposals, and determined that the proposed scope of services and
approach presented by East Bay Pool Service Inc. best aligns with the City’s needs and was the
lowest responsive bid; and
WHEREAS,East Bay Pool Service Inc. is prepared to complete the work outlined in the
Scope of Services section of the agreement attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the agreement with East Bay Pool Service Inc attached hereto as Exhibit A in
an amount not to exceed $254,045 through December 31, 2022.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
agreement and may make any necessary change to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 20th day of April 2021, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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ON-CALL CONTRACTOR SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
EAST BAY POOL SERVICE, INC.
THIS AGREEMENT for Pool and Waterslide Maintenance services is made by and between the
City of Dublin (“City”) and East Bay Pool Service, Inc. (“Contractor”) (together sometimes referred to as the
“Parties”) as of April 20, 2021 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor
shall provide to City the services on on-call basis as described in the Scope of Work attached as Exhibit A
at the time and place and in the manner specified therein and/or by the respective Task Order. In the event
of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, and/or any executed
Task Orders, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on December 31, 2022, unless the term of the Agreement is otherwise terminated or
extended, as provided for in Section 8. The time provided to Contractor to complete the
services required by this Agreement shall not affect the City’s right to terminate the
Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may
be extended on a month to month basis for up to 6 months upon the written consent of the
Contractor and the City Manager, provided that: a) sufficient funds have been appropriated
for such purchase, b) the price charged by the Contractor for the provision of the serves
described in Exhibit A does not increase. None of the foregoing shall affect the City’s right
to terminate the Agreement as provided for in Section 8.
1.2 Standard of Performance. Contractor shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Contractor is engaged.
1.3 Assignment of Personnel. Contractor shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Contractor shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Contractor shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Subsection 1.2 above and to satisfy Contractor’s obligations hereunder.
Section 2. COMPENSATION. This Agreement does not guarantee any amount of work for the
Contractor. Task Orders will be developed and executed as needed and provided for in this Agreement.
The Contractor shall be paid by the City only for completed services rendered under each approved
individual Task Order. Such payment shall be full compensation for work performed or services rendered
and for all labor, materials, supplies, equipment and incidentals necessary to complete the work stated in
the Task Order. Notwithstanding the foregoing, Contractor shall not receive total compensation under this
Agreement in an amount over $254,045, notwithstanding any contrary indications that may be contained in
Attachment 2
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Contractor’s proposal, for services to be performed under this Agreement. In the event of a conflict
between this Agreement and Contractor’s proposal, attached as Exhibit A, regarding the amount of
compensation, the Agreement shall prevail. City shall pay Contractor for services rendered pursuant to this
Agreement at the time and in the manner set forth herein. The payments for completed work under an
executed Task Order shall be the only payments from City to Contractor for services rendered pursuant to
this Agreement. Contractor shall submit all invoices to City in the manner specified herein. Except as
specifically authorized by City in writing, Contractor shall not bill City for duplicate services performed by
more than one person.
Contractor and City acknowledge and agree that compensation paid by City to Contractor under this
Agreement is based upon Contractor’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Contractor. Consequently, the Parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Contractor shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services performed prior to the invoice date.
No individual performing work under this Agreement shall bill more than 2,000 hours in a
fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices
shall contain the following information:
Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period;
A Task Summary containing the original contract amount, the amount of prior billings,
the total due this period, the balance available under the Agreement, and the
percentage of completion;
A copy of the applicable time entries or time sheets shall be submitted showing the
following:
o Daily logs of total hours worked by each individual performing work under
this Agreement
o Hours must be logged in increments of tenths of an hour or quarter hour
o If this Agreement covers multiple projects, all hours must also be logged
by project assignment
o A brief description of the work
The total number of hours of work performed under the Agreement by Contractor and
each employee, agent, and subcontractor of Contractor performing services
hereunder;
The Contractor’s signature;
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Contractor shall give separate notice to the City when the total number of hours
worked by Contractor and any individual employee, agent, or subcontractor of
Contractor reaches or exceeds 800 hours within a 12-month period under this
Agreement and any other agreement between Contractor and City. Such notice shall
include an estimate of the time necessary to complete work described in Exhibit A and
the estimate of time necessary to complete work under any other agreement between
Contractor and City, if applicable.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed. City shall have 30 days from the receipt of an invoice
that complies with all of the requirements above to pay Contractor.
2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this
Agreement within 60 days after completion of the services and submittal to City of a final
invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Contractor pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Contractor in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Contractor submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a Task Order or for the entire
Agreement, unless the Agreement is modified prior to the submission of such an invoice by
a properly executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Contractor on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto as Exhibit B.
2.6 [Intentionally deleted].
2.7 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Contractor terminates this
Agreement pursuant to Section 8, the City shall compensate the Contractor for all
outstanding costs incurred for work satisfactorily completed as of the date of written notice
of termination. Contractor shall maintain adequate logs and timesheets to verify costs
incurred to that date.
2.9 Authorization to Perform Services. The Contractor is not authorized to perform any
Task Orders, any services or incur any costs whatsoever under the terms of this
Agreement until receipt of authorization from the Contract Administrator.
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2.10 Liquidated Damages. Failure of Contractor to respond to problems referred to it by City
within the time limits established in Subsection 1.2 of this Agreement shall result in
liquidated damages as set forth in Exhibit A.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Contractor only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein. Contractor shall make a written
request to City to use facilities or equipment not otherwise listed herein.
The Wave Aquatic Facility (4201 Central Pkwy, Dublin, CA 94568)
3.1 Safety Requirements. In accordance with generally accepted construction practices and
state law, Contractor shall be solely and completely responsible for conditions on the
jobsite, including safety of all persons and property during performance of the work. This
requirement shall apply continuously and not be limited to normal working hours.
Contractor shall take all necessary precautions and provide all necessary safeguards to
prevent personal injury and property damage. Contractor shall provide protection for all
persons including, but not limited to, its employees and employees of its subcontractors;
members of the public; and employees, agents, and representatives of the City and
regulatory agencies that may be on or about the work.
The services of the City in conducting review and inspection of Contractor's performance is
not intended to include review of the adequacy of Contractor's work methods, equipment,
bracing or scaffolding, or safety measures, in, on, or near any Contractor jobsite.
All work and materials shall be in strict accordance with all applicable state, city, county,
and federal rules, regulations and codes, with specific attention to the United States
Department of Labor Occupational Health and Safety Administration (OSHA)
requirements. Contractor shall be solely responsible for compliance with all city, county,
and state explosive transport, storage, and blasting requirements and for any damages
caused by such operations.
Contractor is hereby informed that work on City property could be hazardous. Contractor
shall carefully instruct all personnel working on City property that all conditions of the
property are potentially hazardous work areas as to potential dangers and shall provide
such necessary safety equipment and instructions as are necessary to prevent injury to
personnel and damage to property. Special care shall be exercised relative to work
underground.
In addition to complying with all other safety regulations, Contractor shall abide by any and
all other City requirements contained in any specifications, special conditions or manuals,
which shall be made available by City upon request.
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Contractor shall provide and maintain all necessary safety equipment such as fences,
barriers, signs, lights, walkways, guards, and fire prevention and fire-fighting equipment
and shall take such other action as is required to fulfill its obligations under this section. It
is the intent of the City to provide a safe working environment under normal conditions.
CONTRACTOR IS ADVISED THAT CITY’S OPERATIONS AND PROPERTY ARE
INHERENTLY HAZARDOUS BECAUSE OF CONDITIONS SUCH AS CONFINED
SPACES, POTENTIALLY EXPLOSIVE ATMOSPHERES, AND POSSIBLE EXPOSURE
TO PATHOGENS.
Contractor shall maintain all portions of the jobsite in a neat, clean, and sanitary condition
at all times. If required by the City, toilets shall be furnished by Contractor where needed
for use of its employees and their use shall be strictly enforced. Contractor shall not use
the City's existing sanitary facilities, unless previously authorized by the City.
Contractor shall keep adequate first aid facilities and supplies available and instruction in
first aid for its employees shall be given.
City reserves the right to require that Contractor bring onto the project or engage the
services of a licensed safety engineer at any time during the term of this Agreement. If
Contractor does not have a licensed safety engineer on staff, then City may require that
Contractor engage a subcontractor or subconsultant as the project’s safety engineer.
Contractor shall bear all costs in connection with meeting the requirements of this section.
Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Contractor, at its
own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance
listed below against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the work hereunder by the Contractor and its agents, representatives,
employees, and subcontractors. Consistent with the following provisions, Contractor shall provide proof
satisfactory to City of such insurance that meets the requirements of this section and under forms of
insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work.
Contractor shall maintain the insurance policies required by this section throughout the term of this
Agreement. The cost of such insurance shall be included in the Contractor's bid. Contractor shall not allow
any subcontractor to commence work on any subcontract until Contractor has obtained all insurance
required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect.
VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS
AGREEMENT PRIOR TO EXECUTION. Contractor shall maintain all required insurance listed herein for
the duration of this Agreement.
4.1 Workers’ Compensation.
4.1.1 General Requirements. Contractor shall, at its sole cost and expense, maintain Statutory
Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all
persons employed directly or indirectly by Contractor. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than $1,000,000 per accident. In the alternative, Contractor may rely on a self-
insurance program to meet these requirements, but only if the program of self-insurance
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complies fully with the provisions of the California Labor Code. Determination of whether a
self-insurance program meets the standards of the California Labor Code shall be solely in
the discretion of the Contract Administrator.
The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor
of the City for all work performed by the Contractor, its employees, agents, and
subcontractors.
4.1.2 Submittal Requirements. To comply with Subsection 4.1, Contractor shall
submit the following:
a. Certificate of Workers’ Compensation Insurance in the amounts specified
in the section; and
b. Waiver of Subrogation Endorsement as required by the section.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General Requirements. Contractor, at its own cost and expense, shall maintain
commercial general liability insurance for the term of this Agreement in an amount
not less than $2,000,000 and automobile liability insurance for the term of this
Agreement in an amount not less than $2,000,000 per occurrence, combined
single limit coverage for risks associated with the work contemplated by this
Agreement. If a Commercial General Liability Insurance or an Automobile Liability
form or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting
therefrom, and damage to property resulting from activities contemplated under
this Agreement, including the use of owned and non-owned automobiles.
4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 (most recent edition) covering comprehensive General Liability on an
“occurrence” basis. Automobile coverage shall be at least as broad as Insurance
Services Office Automobile Liability form CA 0001, Code 1 (any auto). No
endorsement shall be attached limiting the coverage.
4.2.3 Additional Requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
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b. City, its officers, officials, employees, and volunteers are to be covered as
additional insureds as respects: liability arising out of work or operations
performed by or on behalf of the Contractor; or automobiles owned,
leased, hired, or borrowed by the Contractor.
c. Contractor hereby agrees to waive subrogation which any insurer or
contractor may require from vendor by virtue of the payment of any loss.
Contractor agrees to obtain any endorsements that may be necessary to
affect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the
Contractor’s insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees, and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees,
or volunteers shall be excess of the Contractor’s insurance and shall not
contribute with it.
4.2.4 Submittal Requirements. To comply with Subsection 4.2, Contractor shall
submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section;
b. Additional Insured Endorsement as required by the section;
c. Waiver of Subrogation Endorsement as required by the section; and
d. Primary Insurance Endorsement as required by the section.
4.3 All Policies Requirements.
4.3.1 Acceptability of Insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.3.2 Verification of Coverage. Prior to beginning any work under this Agreement,
Contractor shall furnish City with complete copies of all Certificates of Liability
Insurance delivered to Contractor by the insurer, including complete copies of all
endorsements attached to the policies. All copies of Certificates of Liability
Insurance and certified endorsements shall show the signature of a person
authorized by that insurer to bind coverage on its behalf. If the City does not
receive the required insurance documents prior to the Contractor beginning work,
it shall not waive the Contractor’s obligation to provide them. The City reserves
the right to require complete copies of all required insurance policies at any time.
4.3.3 Deductibles and Self-Insured Retentions. Contractor shall disclose to and
obtain the written approval of City for the self-insured retentions and deductibles
before beginning any of the services or work called for by any term of this
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Agreement. At the option of the City, either: the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects the City, its officers,
employees, and volunteers; or the Contractor shall provide a financial guarantee
satisfactory to the City guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
4.3.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting”
policy limit (i.e. limit that is eroded by the cost of defense).
4.3.5 Endorsement Requirements. Each insurance policy required by Section 4 shall
be endorsed to state that coverage shall not be canceled by either party, except
after 30 days’ prior written notice has been provided to the City.
4.3.6 Subcontractors. Contractor shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4 Remedies. In addition to any other remedies City may have if Contractor fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Contractor’s breach:
Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
Order Contractor to stop work under this Agreement or withhold any payment that
becomes due to Contractor hereunder, or both stop work and withhold any payment,
until Contractor demonstrates compliance with the requirements hereof; and/or
Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONTRACTOR’S RESPONSIBILITIES. Contractor shall
indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials,
employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses,
and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively,
“Liability”) of every nature arising out of or in connection with Contractor’s performance of the Services or
its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by
the sole negligence or willful misconduct of City.
The Contractor’s obligation to defend and indemnify shall not be excused because of the Contractor’s
inability to evaluate Liability or because the Contractor evaluates Liability and determines that the
Contractor is not liable to the claimant. The Contractor must respond within 30 days, to the tender of any
claim for defense and indemnity by the City, unless this time has been extended by the City. If the
Contractor fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any
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other remedy authorized by law, so much of the money due the Contractor under and by virtue of this
Agreement as shall reasonably be considered necessary by the City, may be retained by the City until
disposition has been made of the claim or suit for damages, or until the Contractor accepts or rejects the
tender of defense, whichever occurs first.
Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by
California Civil Code Section 2782, as may be amended from time to time, such duties of Contractor to
indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.
In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONTRACTOR.
6.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall
be an independent contractor and shall not be an employee of City. This Agreement shall
not be construed as an agreement for employment. City shall have the right to control
Contractor only insofar as the results of Contractor's services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise
City shall not have the right to control the means by which Contractor accomplishes
services rendered pursuant to this Agreement. Contractor further acknowledges that
Contractor performs Services outside the usual course of the City’s business; and is
customarily engaged in an independently established trade, occupation, or business of the
same nature as the Contractor performs for the City, and has the option to perform such
work for other entities. Notwithstanding any other City, state, or federal policy, rule,
regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents,
and subcontractors providing services under this Agreement shall not qualify for or
become entitled to, and hereby agree to waive any and all claims to, any compensation,
benefit, or any incident of employment by City, including but not limited to eligibility to
enroll in the California Public Employees Retirement System (PERS) as an employee of
City and entitlement to any contribution to be paid by City for employer contributions and/or
employee contributions for PERS benefits.
6.2 Contractor Not an Agent. Except as City may specify in writing, Contractor shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Contractor shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
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7.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Contractor and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Contractor represents and warrants to City that Contractor and its
employees, agents, and any subcontractors have all licenses, permits, qualifications, and
approvals of whatsoever nature that are legally required to practice their respective
professions. Contractor represents and warrants to City that Contractor and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect
at all times during the term of this Agreement any licenses, permits, and approvals that are
legally required to practice their respective professions. In addition to the foregoing,
Contractor and any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the
basis of a person’s race, sex, gender, religion (including religious dress and grooming
practices), national origin, ancestry, physical or mental disability, medical condition
(including cancer and genetic characteristics), marital status, age, sexual orientation, color,
creed, pregnancy, genetic information, gender identity or expression, political affiliation or
belief, military/veteran status, or any other classification protected by applicable local,
state, or federal laws (each a “Protected Characteristic”), against any employee, applicant
for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or
applicant for any services or programs provided by Contractor under this Agreement.
Contractor shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Contractor.
Contractor may cancel this Agreement upon 30 days’ written notice to City and shall
include in such notice the reasons for cancellation.
In the event of termination, Contractor shall be entitled to compensation for services
performed to the effective date of termination; City, however, may condition payment of
such compensation upon Contractor delivering to City any or all documents, photographs,
computer software, video and audio tapes, and other materials provided to Contractor or
prepared by or for Contractor or the City in connection with this Agreement.
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8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Contractor understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Contractor with compensation beyond the maximum amount provided for in this
Agreement.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the
Parties.
8.4 Assignment and Subcontracting. City and Contractor recognize and agree that this
Agreement contemplates personal performance by Contractor and is based upon a
determination of Contractor’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Contractor.
Contractor may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Contractor shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Contractor shall survive
the termination of this Agreement.
8.6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Contractor pursuant to this Agreement;
8.6.3 Retain a different contractor to complete the work described in Exhibit A not
finished by Contractor; or
8.6.4 Charge Contractor the difference between the cost to complete the work described
in Exhibit A that is unfinished at the time of breach and the amount that City would
have paid Contractor pursuant to Section 2 if Contractor had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Contractor’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Contractor prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Contractor hereby agrees to deliver
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those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Contractor agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
Parties.
9.2 Contractor’s Books and Records. Contractor shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of 3 years, or for any longer period
required by law, from the date of final payment to the Contractor to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this
Agreement requires Contractor to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to
the examination and audit of the State Auditor, at the request of City or as part of any audit
of the City, for a period of 3 years after final payment under the Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the Parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of Alameda or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
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10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the Parties.
10.6 Conflict of Interest. Contractor may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Contractor in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Contractor shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Section 1090 et seq.
Contractor hereby warrants that it is not now, nor has it been in the previous 12 months, an
employee, agent, appointee, or official of the City. If Contractor was an employee, agent,
appointee, or official of the City in the previous 12 months, Contractor warrants that it did
not participate in any manner in the forming of this Agreement. Contractor understands
that, if this Agreement is made in violation of California Government Code Section 1090 et
seq., the entire Agreement is void and Contractor will not be entitled to any compensation
for services performed pursuant to this Agreement, including reimbursement of expenses,
and Contractor will be required to reimburse the City for any sums paid to the Contractor.
Contractor understands that, in addition to the foregoing, it may be subject to criminal
prosecution for a violation of California Government Code Section 1090 et seq., and, if
applicable, will be disqualified from holding public office in the State of California.
10.7 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.8 Contract Administration. This Agreement shall be administered by the City Manager
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee. Further, the Contract Administrator has authority to
approve Task Orders under this Agreement.
10.9 Notices. Any written notice to Contractor shall be sent to:
East Bay Pool Service, Inc.
Attn: James Vance
1547 Palos Verdes Mall #240
Walnut Creek, CA 94597
Any written notice to City shall be sent to:
City of Dublin
Attn: Daniel Weber
100 Civic Plaza
Dublin, CA 94568
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10.10 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A and B represents the entire and integrated agreement
between City and Contractor and supersedes all prior negotiations, representations, or
agreements, either written or oral.
Exhibit A Scope of Services
Exhibit B Compensation Schedule
10.11 Counterparts. This Agreement may be executed in multiple counterparts, each of which
shall be an original and all of which together shall constitute one agreement.
10.12 Certification per Iran Contracting Act of 2010. In the event that this contract is for
one million dollars ($1,000,000.00) or more, by Contractor’s signature below Contractor
certifies that Contractor, and any parent entities, subsidiaries, successors or subunits of
Contractor are not identified on a list created pursuant to subdivision (b) of Section 2203 of
the California Public Contract Code as a person engaging in investment activities in Iran as
described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b)
of Section 2202.5 of the California Public Contract Code, as applicable.
SIGNATURES ON FOLLOWING PAGE
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The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear
below certify that they are authorized to sign on behalf of the respective Party.
CITY OF DUBLIN EAST BAY POOL SERVICE, INC.
Linda Smith, City Manager Jim Vance, Owner
Attest:
Contractor’s DIR Registration Number
(if applicable)
Marsha Moore, City Clerk
Approved as to Form:
John Bakker, City Attorney
3706799.1
66
Services Agreement between [EFFECTIVE DATE]
City of Dublin and East Bay Pool Service Inc. Exhibit A – Page 1 of 6
EXHIBIT A
SCOPE OF SERVICES
PROJECT DESCRIPTION
The Recreation and Aquatics Complex at Emerald Glen Park - The Wave Waterpark opened in May 2017
and is located at 4201 Central Parkway, Dublin, CA 94568. The award winning, 31,000 square foot Wave
facility features a boardwalk-themed Waterpark including a six-waterslide tower featuring two speed slides,
a children’s Splash Zone, an outdoor competitive sports pool, and an indoor natatorium (6-lane, 25-yard
pool with three shallow water teaching bays, heated to 82-84 degrees).
The City is seeking proposals from qualified pool and waterslide maintenance providers interested in
handling the pre and post season maintenance for waterslides as well as regular pool maintenance as
follows:
WATER SLIDES
In order to properly inspect, maintain and repair (if necessary) the two speed slides, repelling will be
required. In order to complete this repelling requirement, contractors must be certified to do so.
Documentation for all repairs that includes who made the repairs and the date, along with the scope of
work should be submitted within five business days of repair.
i. Description
1. Four Waterslides
a. Slide A (Riptide Rider) – 251 ft
b. Slide B (Golden Wave) – 199 ft
c. Slide C (Mt. Diablue) – 245 ft
d. Slide D (Shamrock Swirl) – 71 ft
2. Two Speed Slides (repelling work required)
a. Slide E (Dublin Screamer Speed Slide) – 176 ft
b. Slide F (Emerald Plunge Speed Slide– 154 ft
3. 6 Slide Runouts
4. Two Aqua Play Slides
a. Slide G Tandem Slide – 14 ft
b. Slide H Child’s Tub Slide – 36 ft
ii. Proposed Operational Schedule
1. May 1 through September 30
a. 7 Days per week
2. October 1 through April 30
a. Closed
iii. Other Services
1. Wax waterslides two times annually using “Stay Sealed” high gloss water
slide protectant/sealant/wax to the complete surface of slide interior.
a. Pre-season wax completed by April 1, 2021
67
Services Agreement between [EFFECTIVE DATE]
City of Dublin and East Bay Pool Service Inc. Exhibit A – Page 2 of 6
b. End of season wax completed by October 31, 2021
iv. Hand polish all slides as needed
v. High-pressure water wash (up to 4,000 p.s.i.) using biodegradable degreasing
1. agent and steam/hot water blast where necessary, in order to remove any
2. grease, oil, loose paint, dirt and oxidation.
vi. Perform Semi-Annual and Annual Inspections according to WhiteWater
1. guidelines (Attachments C and D), Semi-Annual Inspection to be
completed by October 31 after waterpark operation concludes and the
Annual Inspection to be completed by April 1, before waterpark operation
begins. The inspection check list must be submitted within five business
days after the inspection. This should include the date and names of
inspectors, as well as their signatures signing off on the completed
inspection.
2. Submit repair estimates for anything that needs to be repaired and
returned to manufacturer standards.
a. Check all joint caulking (Silkaflex 1a construction sealant by Silka
needed) and provide an estimate for repairs of joints with partial,
missing, or cracked caulking
3. Check operation of nozzles for Slide D (Shamrock Swirl)
4. Other preventative maintenance including inspection of fiberglass for
cracking, joint separation, or other concerns as related
5. Replace annual parts as indicated by WhiteWater on the Dublin Screamer
drop slide (Slide E) by April 1, 2021
6. Send roller bar out for DPT testing per ASTM E147/E1417M
7. Replace filter cartridge (part 380188)
8. Replace 4 solenoid valves (part 342044)
9. Replace both bumpers (part 334849)
10. Replace rollers 2 (part 379987) and set screws 4 (part 379833)
Pools and Aquaplay
vii. NATATORIUM (Indoor Pool)
1. Description of pool
a. 160,000 Gallons
b. 6,900 square foot surface area
c. 6 - 25 Yard Lanes; 3 Shallow Teaching Bays
2. Proposed Operational Schedule
a. Year Round
b. 7 Days per Week
3. Daily Services
a. Test the water chemistry
b. Test the water chemistry at chemical controller and calibrate units
as needed
c. Add and/or adjust chemicals as needed
68
Services Agreement between [EFFECTIVE DATE]
City of Dublin and East Bay Pool Service Inc. Exhibit A – Page 3 of 6
d. Check pool temperature and make adjustments to maintain an
optimal temperature of 82 to 84 degrees
e. Empty/clean all skimmer baskets, vacuum pump strainers, and
flow indicator filters
f. Skim pool and clean gutters
4. Weekly Services
a. Fully vacuum one time per week
b. Test total alkalinity and calcium hardness
5. Bi-weekly Services
a. Backwash Filters (or more often as needed)
6. Other Maintenance and Repair Services (as needed)
a. On call availability when a maintenance or repair situation occurs
b. Minimum response time of 30 minutes when maintenance issues
occur during operational hours and impact the use of a pool or
attraction
c. Response time of 24 hours or less when maintenance issues do
not impact the use of a pool or attraction
viii. CHILDREN’S PLAY POOL (Splash Zone)
1. Description of pool
a. Includes a WhiteWater Aqua Play structure and a variety of
interactive play features
b. 27,600 Gallons
c. 4,945 square foot surface area
2. Proposed Operational Schedule
a. May 1 through October 31
b. 7 Days per Week
3. Pre-Operation
a. Install water features
b. Inspect large tipping bucket assembly
4. Daily Services
a. Test the water chemistry
b. Test the water chemistry at chemical controllers and calibrate
units as needed
c. Add and/or adjust chemicals as needed
d. Check pool temperature and make adjustments to maintain an
optimal temperature of 78 to 80 degrees
e. Empty/clean all skimmer baskets and vacuum pump strainers and
flow indicator filters
f. Skim pool and clean gutters
g. Check operating pressure and flow to all effects
69
Services Agreement between [EFFECTIVE DATE]
City of Dublin and East Bay Pool Service Inc. Exhibit A – Page 4 of 6
h. Visually inspect climbing and safety nets
i. Visually inspect web crawl tunnels
5. Weekly Services
a. Vacuum entire pool biweekly from April thru October and Weekly
November thru March
b. Test total alkalinity and calcium hardness
c. Visually inspect large tipping bucket assembly
d. Visually inspect swinging bridge joints
e. Inspect Aqua Play-1 Single and 2 Tandem waterslides
f. Check operation of jets and nozzles and clean as required
g. Check valve operating assemblies
6. Bi-weekly Services
a. Backwash Filters (or more often as needed)
b. Check operation of nozzles
7. End of Season
a. Drain Play Structure for maintenance and repairs
b. Inspect entire structure and submit a report with cost estimates for
any repairs that are needed
c. Clean components as needed
d. Inspect paint and/or galvanizing and submit a report with cost
estimates for any repairs that are needed, documentation for all
repairs that includes who made the repairs and the date, along
with the scope of work should be submitted within five business
days.
e. Remove, label, and store small parts
f. Inspect large tipping bucket assembly
8. Other Services
a. Wax waterslides two times annually.
i. Pre-season wax completed by April 1
ii. End of Season wax completed by October 31
ix. WATERSLIDE MAINTENANCE
1. Daily Services
a. Test the water chemistry of all slides
b. Test the water chemistry at chemical controllers and calibrate
units as needed
c. Add and/or adjust chemicals as needed
d. Check pool temperature (runouts) and make adjustments to keep
at suggested temperature of 78 to 80 degrees
e. Empty/clean all skimmer baskets and vacuum pump strainers,
and flow indicator filters
f. Skim all runout lanes
70
Services Agreement between [EFFECTIVE DATE]
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g. Check all runout lanes for algae and take necessary steps to
remedy
2. Weekly Services
a. Fully vacuum all run out flumes two times a week during the
months of June, July and August, and one time per week for the
remainder of the year
b. Test total alkalinity and calcium hardness
c. Weekly draining of air compressor for drop slide
3. Bi-weekly Services
a. Backwash Filters (or more often as needed)
4. Other Maintenance and Repair Services (as needed)
a. On call availability when a maintenance or repair situation occurs
b. Minimum response time of 30 minutes when maintenance issues
occur during operational hours and impact the use of a pool or
attraction
c. Response time of 24 hours or less when maintenance issues do
not impact the use of a pool or attraction
x. COMPETITIVE POOL (Sports Pool)
1. Description
a. 286,000 Gallons
b. 6,173 square foot surface area
c. 11 lanes
2. Proposed Operational Schedule
a. October 1 through April 30
i. 5 Days per Week
b. May 1 through September 30
i. 7 Days per Week
3. Daily Services
a. Test the Water chemistry
b. Test the water chemistry at chemical controllers and calibrate
units as needed
c. Add and/or adjust chemicals as needed
d. Check pool temperature and make adjustments to keep at
suggested temperature
e. Empty/clean all skimmer baskets and vacuum pump strainers and
flow indicator filters
f. Skim the pool and clean gutters
g. Check for algae and take necessary steps to remedy.
4. Weekly Services
71
Services Agreement between [EFFECTIVE DATE]
City of Dublin and East Bay Pool Service Inc. Exhibit A – Page 6 of 6
a. Fully vacuum pool two times per week
b. Uncover and recover the pool as needed
c. Test total alkalinity and calcium hardness
d. Inventory pool chemicals
5. Bi-weekly Services
a. Backwash Filters (or more often as needed)
6. General Maintenance
a. Check the pool for algae and take necessary steps to remedy
b. Other preventative maintenance
c. Inventory pool chemicals
d. General upkeep of the high-rate sand filters for each circulation
system
e. Check flow meters and pressure gauges
f. Complete and submit checklists and maintenance reports
7. Other Maintenance and Repair Services (as needed)
a. On call availability when a maintenance or repair situation occurs
b. Minimum response time of 30 minutes when maintenance issues
occur during operational hours and impact the use of a pool or
attraction
c. Response time of 24 hours or less when maintenance issues do
not impact the use of a pool or attraction
8. Service Frequency
a. October 1 through April 30
i. 5 days per week
b. May 1 through September 30
i. 7 days per week
ii. On days when air temperature exceeds 90 degrees,
pools must be checked twice per day
72
Services Agreement between
City of Dublin and East Bay Pool Service Inc. Exhibit B – Page 1 of 1
EXHIBIT B
COMPENSATION SCHEDULE
EAST BAY POOL SERVICE, INC.
Regular Pool Maintenance
May-September (5months) $10,560.00
October-April (7 months) $8,620.00
As Needed Maintenance and Repairs 100/Hour
Response Time 30 minutes at $100/hr
Waterslide Maintenance
Semi Auto Inspection $425.00
Annual Inspection $750.00
Pre-Season Waxing Per Slide x8 $1,150
Post-Season Waxing per slide x8 $1,150
As Needed Slide Repairs
Polishing 150/hr
High PSI Wash $150/hr
73
POOL AND WATER SLIDE MAINTENANCE SERVICES -BID FORM
Name of Company: £'AST 13A '-1 ?01:>l-. S c:R /1 L.E' Iµ c__.
Contact Person: ::JAP\ E°? VAN C...C-Phone: 91.... 5 b<o � -+o� j
Mailing Address: / > � =I-?A L-O 5 VG12 D.£ S )AA t-L. :t± d.'+ 0
Email: :rv'AtJ c.£ -=r=F+-cD G/AAL-, Gf�ite : �brools-er-11\ c.e. , CJ,�
Regul ar Maintenance Services
$ ./0 lj {tl()per month May through September
$ � {p �0 per month October through April
As Needed Maintenance and Repair Services
$ lt>D per hour for repair work and emergency maintenance work
_ _,,,3:;__0__ Response time for emergency repair or maintenance work
I.Other Charges (if any)
$ ____ for ______________________ _
$ ____ for ______________________ _
The Wave Wa terslide Maintenance
$ L/7-'i Semi-Annual Inspection
$ 750 Annual Inspection and Parts Replacement
$ / / 5' D Pre-Season Waxing-f 02., 5u D �
$II 'i O Post-Season Waxing!j)£f2-51-1 v �
Other Ch�r�es (if any L-. $/�for tpl-l5UI/J b >W 0£ 2
$I ,o/fk for Jd-10� ?51 wJo.s l-+-
11
Attachment 3
74
1
REQUEST FOR PROPOSAL (RFP)
Swimming Pool and Waterpark Maintenance for Aquatic
Facilities
The City of Dublin is requesting proposals for pool services and slide maintenance services
for the award winning, 31,000 square foot Wave Aquatic Center located at Emerald Glen Park
in Dublin, California. The boardwalk-themed Waterpark includes a six-waterslide tower
featuring two speed slides, a children’s Splash Zone, a sports pool, and an indoor natatorium
making this facility a great attraction year-round. The maintenance services requested include
regularly scheduled pool cleaning and waterslide maintenance along with as-needed services
for the contract period beginning March 1, 2021 through December 31, 2022.
Interested persons are invited to submit their qualifications and proposals in response to this
RFP.
Process and General Conditions:
1.Proposers shall submit electronic copies by emailed PDF attachment only. Please do
not submit via Cloud-based systems or links.
2.Each submission shall be sent to Daniel Weber at Daniel.Weber@dublin.ca.gov
with the following subject line: Submittal for RFP for Pool and Waterpark and
Maintenance.
3.The City will not pay for any costs incurred in preparation and submission of the
proposals or in anticipation of a contract.
Proposals must be received by Thursday, January 28, 2021 before 5:00 pm Pacific
Standard Time. Postmarks not accepted; faxes not accepted.
Questions regarding this RFP shall only be submitted in writing and directed to Daniel Weber
via email: Daniel.Weber@dublin.ca.gov
All questions must be received via email by January 21, 2021 by 3:00pm.
Attachment 4
75
2
PROJECT DESCRIPTION
The Recreation and Aquatics Complex at Emerald Glen Park - The Wave Waterpark opened
in May 2017 and is located at 4201 Central Parkway, Dublin, CA 94568. The award winning,
31,000 square foot Wave facility features a boardwalk-themed Waterpark including a six-
waterslide tower featuring two speed slides, a children’s Splash Zone, an outdoor competitive
sports pool, and an indoor natatorium (6-lane, 25-yard pool with three shallow water teaching
bays, heated to 82-84 degrees).
The City is seeking proposals from qualified pool and waterslide maintenance providers
interested in handling the pre and post season maintenance for waterslides as well as regular
pool maintenance as follows:
WATER SLIDES
In order to properly inspect, maintain and repair (if necessary) the two speed slides, repelling
will be required. In order to complete this repelling requirement, contractors must be certified
to do so. Documentation for all repairs that includes who made the repairs and the date, along
with the scope of work should be submitted within five business days of repair.
i. Description
1. Four Waterslides
a. Slide A (Riptide Rider) – 251 ft
b. Slide B (Golden Wave) – 199 ft
c. Slide C (Mt. Diablue) – 245 ft
d. Slide D (Shamrock Swirl) – 71 ft
2. Two Speed Slides (repelling work required)
a. Slide E (Dublin Screamer Speed Slide) – 176 ft
b. Slide F (Emerald Plunge Speed Slide– 154 ft
3. 6 Slide Runouts
4. Two Aqua Play Slides
a. Slide G Tandem Slide – 14 ft
b. Slide H Child’s Tub Slide – 36 ft
ii. Proposed Operational Schedule
1. May 1 through September 30
a. 7 Days per week
2. October 1 through April 30
a. Closed
iii. Other Services
1. Wax waterslides two times annually using “Stay Sealed” high gloss
water slide protectant/sealant/wax to the complete surface of slide
interior.
a. Pre-season wax completed by April 1, 2021
76
3
b. End of season wax completed by October 31, 2021
iv. Hand polish all slides as needed
v. High-pressure water wash (up to 4,000 p.s.i.) using biodegradable
degreasing
1. agent and steam/hot water blast where necessary, in order to
remove any
2. grease, oil, loose paint, dirt and oxidation.
vi. Perform Semi-Annual and Annual Inspections according to WhiteWater
1. guidelines (Attachments C and D), Semi-Annual Inspection to be
completed by October 31 after waterpark operation concludes and
the Annual Inspection to be completed by April 1, before waterpark
operation begins. The inspection check list must be submitted within
five business days after the inspection. This should include the date
and names of inspectors, as well as their signatures signing off on
the completed inspection.
2. Submit repair estimates for anything that needs to be repaired and
returned to manufacturer standards.
a. Check all joint caulking (Silkaflex 1a construction sealant by
Silka needed) and provide an estimate for repairs of joints with
partial, missing, or cracked caulking
3. Check operation of nozzles for Slide D (Shamrock Swirl)
4. Other preventative maintenance including inspection of fiberglass for
cracking, joint separation, or other concerns as related
5. Replace annual parts as indicated by WhiteWater on the Dublin
Screamer drop slide (Slide E) by April 1, 2021
6. Send roller bar out for DPT testing per ASTM E147/E1417M
7. Replace filter cartridge (part 380188)
8. Replace 4 solenoid valves (part 342044)
9. Replace both bumpers (part 334849)
10. Replace rollers 2 (part 379987) and set screws 4 (part 379833)
Pools and Aquaplay
vii. NATATORIUM (Indoor Pool)
1. Description of pool
a. 160,000 Gallons
b. 6,900 square foot surface area
c. 6 - 25 Yard Lanes; 3 Shallow Teaching Bays
2. Proposed Operational Schedule
a. Year Round
b. 7 Days per Week
77
4
3. Daily Services
a. Test the water chemistry
b. Test the water chemistry at chemical controller and calibrate
units as needed
c. Add and/or adjust chemicals as needed
d. Check pool temperature and make adjustments to maintain an
optimal temperature of 82 to 84 degrees
e. Empty/clean all skimmer baskets, vacuum pump strainers,
and flow indicator filters
f. Skim pool and clean gutters
4. Weekly Services
a. Fully vacuum one time per week
b. Test total alkalinity and calcium hardness
5. Bi-weekly Services
a. Backwash Filters (or more often as needed)
6. Other Maintenance and Repair Services (as needed)
a. On call availability when a maintenance or repair situation
occurs
b. Minimum response time of 30 minutes when maintenance
issues occur during operational hours and impact the use of a
pool or attraction
c. Response time of 24 hours or less when maintenance issues
do not impact the use of a pool or attraction
viii. CHILDREN’S PLAY POOL (Splash Zone)
1. Description of pool
a. Includes a WhiteWater Aqua Play structure and a variety of
interactive play features
b. 27,600 Gallons
c. 4,945 square foot surface area
2. Proposed Operational Schedule
a. May 1 through October 31
b. 7 Days per Week
3. Pre-Operation
a. Install water features
b. Inspect large tipping bucket assembly
4. Daily Services
a. Test the water chemistry
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b. Test the water chemistry at chemical controllers and calibrate
units as needed
c. Add and/or adjust chemicals as needed
d. Check pool temperature and make adjustments to maintain an
optimal temperature of 78 to 80 degrees
e. Empty/clean all skimmer baskets and vacuum pump strainers
and flow indicator filters
f. Skim pool and clean gutters
g. Check operating pressure and flow to all effects
h. Visually inspect climbing and safety nets
i. Visually inspect web crawl tunnels
5. Weekly Services
a. Vacuum entire pool biweekly from April thru October and
Weekly November thru March
b. Test total alkalinity and calcium hardness
c. Visually inspect large tipping bucket assembly
d. Visually inspect swinging bridge joints
e. Inspect Aqua Play-1 Single and 2 Tandem waterslides
f. Check operation of jets and nozzles and clean as required
g. Check valve operating assemblies
6. Bi-weekly Services
a. Backwash Filters (or more often as needed)
b. Check operation of nozzles
7. End of Season
a. Drain Play Structure for maintenance and repairs
b. Inspect entire structure and submit a report with cost
estimates for any repairs that are needed
c. Clean components as needed
d. Inspect paint and/or galvanizing and submit a report with cost
estimates for any repairs that are needed, documentation for
all repairs that includes who made the repairs and the date,
along with the scope of work should be submitted within five
business days.
e. Remove, label, and store small parts
f. Inspect large tipping bucket assembly
8. Other Services
a. Wax waterslides two times annually.
i. Pre-season wax completed by April 1
ii. End of Season wax completed by October 31
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ix. WATERSLIDE MAINTENANCE
1. Daily Services
a. Test the water chemistry of all slides
b. Test the water chemistry at chemical controllers and calibrate
units as needed
c. Add and/or adjust chemicals as needed
d. Check pool temperature (runouts) and make adjustments to
keep at suggested temperature of 78 to 80 degrees
e. Empty/clean all skimmer baskets and vacuum pump strainers,
and flow indicator filters
f. Skim all runout lanes
g. Check all runout lanes for algae and take necessary steps to
remedy
2. Weekly Services
a. Fully vacuum all run out flumes two times a week during the
months of June, July and August, and one time per week for
the remainder of the year
b. Test total alkalinity and calcium hardness
c. Weekly draining of air compressor for drop slide
3. Bi-weekly Services
a. Backwash Filters (or more often as needed)
4. Other Maintenance and Repair Services (as needed)
a. On call availability when a maintenance or repair situation
occurs
b. Minimum response time of 30 minutes when maintenance
issues occur during operational hours and impact the use of a
pool or attraction
c. Response time of 24 hours or less when maintenance issues
do not impact the use of a pool or attraction
x. COMPETITIVE POOL (Sports Pool)
1. Description
a. 286,000 Gallons
b. 6,173 square foot surface area
c. 11 lanes
2. Proposed Operational Schedule
a. October 1 through April 30
i. 5 Days per Week
b. May 1 through September 30
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i. 7 Days per Week
3. Daily Services
a. Test the Water chemistry
b. Test the water chemistry at chemical controllers and calibrate
units as needed
c. Add and/or adjust chemicals as needed
d. Check pool temperature and make adjustments to keep at
suggested temperature
e. Empty/clean all skimmer baskets and vacuum pump strainers
and flow indicator filters
f. Skim the pool and clean gutters
g. Check for algae and take necessary steps to remedy.
4. Weekly Services
a. Fully vacuum pool two times per week
b. Uncover and recover the pool as needed
c. Test total alkalinity and calcium hardness
d. Inventory pool chemicals
5. Bi-weekly Services
a. Backwash Filters (or more often as needed)
6. General Maintenance
a. Check the pool for algae and take necessary steps to remedy
b. Other preventative maintenance
c. Inventory pool chemicals
d. General upkeep of the high-rate sand filters for each
circulation system
e. Check flow meters and pressure gauges
f. Complete and submit checklists and maintenance reports
7. Other Maintenance and Repair Services (as needed)
a. On call availability when a maintenance or repair situation
occurs
b. Minimum response time of 30 minutes when maintenance
issues occur during operational hours and impact the use of a
pool or attraction
c. Response time of 24 hours or less when maintenance issues
do not impact the use of a pool or attraction
8. Service Frequency
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a. October 1 through April 30
i. 5 days per week
b. May 1 through September 30
i. 7 days per week
ii. On days when air temperature exceeds 90 degrees,
pools must be checked twice per day
TERM OF THE CONTRACT
The term of this Agreement shall from March 1, 2021 and continuing through December 31,
2022. Notwithstanding the foregoing, this Agreement may be extended for up to two (2) years
upon the written consent of both the Contractor and the City Manager.
TIMELINE
TASK DATE
RFP Issued 1/11/2021
Site Tour 1/20/2021
Deadline for Questions 1/21/2021
Final Addendum (if needed) 1/25/2021
Proposal Due 1/28/2021
Contractor Interviews (if needed) Week of 2/1/2021
Final Selection 2/5/2021
FINANCIAL RELATIONSHIP
The proposal should include all fees, including delivery charges for the described
maintenance services. Invoices should be submitted to the City designee on a monthly basis.
The City agrees to pay contractor 30 days after receiving a completed service invoice. The
City has the right to contest an invoice prior to making payment.
PROPOSAL SUBMISSION
Original proposal and bid form must provide one electronic copy by emailed PDF attachment
only. Please do not submit via Cloud-based systems or links received by Daniel Weber,
Recreation Supervisor, City of Dublin, 100 Civic Plaza, Dublin, CA, 94568, by Friday, January
29th, 2021 by 5:00pm at Daniel.Weber@Dublin.ca.gov.
A complete proposal should contain:
1. Biography of the organization and program experience
2. Professional references for the organization
3. Proposed maintenance plan
5. Proposed maintenance costs (Bid Form)
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The proposal shall be signed by an officer or officers authorized to execute legal documents
on behalf of the proposer and shall contain a statement to the effect that the proposal is a firm
offer with terms of the proposal remaining valid for a 90-day period.
PROPOSAL ACCEPTANCE
Primary consideration will be given to the general appropriateness and completeness of the
proposal for the services and the company’s willingness to work cooperatively with City Staff.
The City reserves the right to reject all proposals that are incomplete or do not fulfill the
requirements of this RFP. The Contractor will be selected based on the totals within “City
Criteria for Contractor” section.
CONDITIONS
The Agreement will be awarded only to a responsible company. In order to qualify as
responsible, a prospective Contractor must meet the following standards as they pertain to
this RFP. The Contractor must have adequate experience in the following:
1. Waterslide Maintenance at similar size facilities or larger.
2. Expertise in bringing facilities up to OSHA Standards and passing on the first inspection.
3. The Contractor must be able to comply with all requirements listed in the RFP.
4. The Contractor must have a satisfactory record of contractual performance from listed
references.
5. The Contractor must maintain all liability insurance requirements and licenses as listed in
the final contract. The ability and willingness to enter into an agreement with City as
required on the sample agreement “Attachment A”.
CITY CRITERIA FOR SELECTING VENDOR
The City’s criteria in selecting a Contractor will include but is not limited to: The Contractor’s
Overall proposal considering financial proposal, qualifications, experience in Waterslide
Maintenance as well as meeting the City’s background and reference checks.
Biography of the organization and Project Experience 20
Organization professional references 20
Proposed maintenance Plan 20
Proposed maintenance Cost 40
LIMITATIONS
The City reserves the right to extend the time allotted for the proposal to examine the
Contractor in person and to request and review a best and final offer, should the City deem
that it is in its best interest to do so.
This Request for Proposal does not commit the City to award an Agreement, or to pay any
costs incurred in the preparation of the proposal. The City reserves the right to accept or
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reject any or all proposals received as a result of this Request for Proposal, to negotiate with
any qualified Contractor, or to cancel this request in part or in its entirety. The City may
require the selected Company to participate in negotiations and to submit such technical,
price, or other revisions to their proposal as may result from negotiations.
Attachment A -Agreement
Attachment B – Map of Park
Attachment C – Whitewater Slide Manual
Attachment D – Whitewater Drop-Slide Manual
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POOL AND WATER SLIDE MAINTENANCE SERVICES - BID FORM
Name of Company:
Contact Person: Phone:
Mailing Address:
Email: Website:
Regular Maintenance Services
$ per month May through September
$ per month October through April
As Needed Maintenance and Repair Services
$ per hour for repair work and emergency maintenance work
Response time for emergency repair or maintenance work
I.Other Charges (if any)
$ for
$ for
The Wave Waterslide Maintenance
$ Semi-Annual Inspection
$ Annual Inspection and Parts Replacement
$ Pre-Season Waxing
$ Post-Season Waxing
Other Charges (if any)
$ for
$ for
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Attachment A – Sample Agreement
Please Note: This is a template agreement and the City reserves the right to make changes
to the final contract before execution.
(removed for April 20, 2021 Staff Report)
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Attachment B – Map of Park
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Attachment C – Whitewater Waterslide Manual
(removed for April 20, 2021 Staff Report)
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