HomeMy WebLinkAbout4.7 Acceptance of Work – Project No. PK0518, Imagine Playground at Dublin Sports Grounds ProjectSTAFF REPORT
CITY COUNCIL
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Agenda Item 4.7
DATE:May 4, 2021
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Acceptance of Work – Project No. PK0518, Imagine Playground at Dublin
Sports Grounds Project
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
The City Council will consider the acceptance of the Imagine Playground at Dublin Sports Grounds
project, CIP No. PK0518. The project generally included an all-abilities playground, parking lot
improvements, lighting, picnic areas, site amenities, landscaping, safety surfacing, and a pre-
engineered concession/restroom building.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting the Imagine Playground at Dublin Sports Grounds Project, CIP
No. PK0518.
FINANCIAL IMPACT:
The Imagine Playground at Dublin Sports Grounds project, CIP No. PK0518, is complete and the
project cost was as follows:
Project Funding Source
General Fund $3,641,400.00
Measure D $100,000.00
State Park Grant $1,358,000.00
Total Funding $5,099,400.00
Project Expenditures
Suarez & Munoz Construction, Inc. Construction
Contract
$1,659,000.00
Suarez & Munoz Construction, Inc.
Change Orders #1-5
$462,747.76
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Specified Playground Equipment Company
Construction Contract
$1,800,000.00
Specified Playground Equipment Company
Change Order #1
-$9,631.48
Romtec, Inc.
Construction Contract
$500,000.00
Romtec, Inc.
Change Orders #1-2
-$10,480.34
Contract Services, Design, Salary, and Testing $682,384.06
Total Expenditures $5,084,020.00
Estimated Project Balance*$15,380.00
* While the Project is essentially complete, there may be minor close-out costs.
DESCRIPTION:
The Imagine Playground at Dublin Sports Grounds project provided for the replacement of the
existing playground at 6700 Dublin Boulevard with a new all-abilities playground, including the
replacement of the restroom/concession building, picnic tables and barbecue grills, benches and
waste receptacles, safety surfacing, toddler play structures, youth playground equipment, adult
exercise equipment, fencing and signage, landscaping and irrigation, parking lot lighting, upgraded
electrical panels for field lighting, and modifications to the baseball diamond.
On July 16, 2019, the City Council approved the plans and specifications for the project and
authorized the City Manager to award a construction contract for the project during City Council
recess, which was July 17, 2019 through August 19, 2019. On August 20, 2019, the City Council
received a report on actions taken during the City Council recess. Those actions included
awarding a construction contract to Suarez & Munoz Construction, Inc. for the project for a not-to-
exceed amount of $1,825,000. Also on August 20, the City Council approved a purchase
agreement with a specialty contractor, Specified Playground Equipment Company, for the
playground equipment and safety surfacing for a not-to-exceed amount of $1,800,000, and a
purchase agreement with a specialty contractor, Romtec, Inc., for the pre-engineered
concession/restroom building for a not-to-exceed amount of $500,000.
On May 5, 2020, the City Council authorized a budget change for the project to include additional
parking lot lighting, replacement of two field light electrical cabinets, and reduction of a baseball
diamond from 90 feet (full size) to 50-60 feet (little league size), to better facilitate youth sports at
the site. The City Council also authorized increasing the contingency amount from $166,000 to
$507,400 for Suarez & Munoz Construction, and increasing the not-to-exceed contract amount to
$2,166,400.
Staff has determined that the project is complete and recommends that the City Council accept the
project and begin the warranty period.
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STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of the Staff Report was sent to Suarez & Munoz Construction, Inc., Specified Playground
Equipment Company, and Romtec, Inc., and the City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Accepting the Imagine Playground at Dublin Sports Grounds Project, CIP No. PK0518
213
Attachment 1
RESOLUTION NO. XX - 21
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ACCEPTING THE IMAGINE PLAYGROUND AT DUBLIN SPORTS GROUNDS PROJECT,
CIP No. PK0518
WHEREAS,on July 16, 2019, the City Council authorized the City Manager to award a
construction contract for Imagine Playground at Dublin Sports Grounds, Project No. PK0518
(Project), to Suarez & Munoz Construction, Inc.; and
WHEREAS, on August 19, 2019, the City Council approved purchase agreements with
Specified Playground Equipment Company and Romtec, Inc. for the Project; and
WHEREAS,said improvements have been completed in accordance with the plans and
specifications, and any approved modifications thereof, to the satisfaction of the City Engineer
of the City of Dublin; and
WHEREAS,as a condition of the contract, Suarez & Munoz Construction, Inc. is required
to warranty the improvements for a period of one year following acceptance of the work by the
City of Dublin and maintain a maintenance bond in the amount of 10% of the final contract
value.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby accept the Imagine Playground at Dublin Sports Grounds Project, Project No. PK0518,
and authorize Staff to file Notices of Completion with Alameda County.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or designee to release the retention, if after 35 days of filing the
Notices of Completion there are no subcontractor claims.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or designee to release the maintenance bond at the end of the one-
year warranty period.
PASSED, APPROVED AND ADOPTED this 4th day of May 2021, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
214
Attachment 1
_________________________________
City Clerk
215