HomeMy WebLinkAbout4.1 - 3317 Draft Minutes of June 2020 Regular and Adjo
Page 1 of 2
STAFF REPORT
CITY COUNCIL
DATE: July 21, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Approval of the June 9, 2020 Adjourned Regular City Council Meeting
Minutes, the June 16, 2020 Regular City Council Meeting Minutes, and the
June 22, 2020 Adjourned Regular City Council Meeting Minutes
Prepared by: Marsha Moore, MMC, City Clerk
EXECUTIVE SUMMARY:
The City Council will consider approval of the June 9, 2020 Adjourned Regular City
Council Meeting Minutes, the June 16, 2020 Regular City Council Meeting Minutes, and
the June 22, 2020 Adjourned Regular City Council Meeting Minutes.
STAFF RECOMMENDATION:
Approve the June 9, 2020 Adjourned Regular City Council Meeting Minutes, the June
16, 2020 Regular City Council Meeting Minutes, and the June 22, 2020 Adjourned
Regular City Council Meeting Minutes.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The City Council will consider approval of the June 9, 2020 Adjourned Regular City
Council Meeting Minutes, the June 16, 2020 Regular City Council Meeting Minutes, and
the June 22, 2020 Adjourned Regular City Council Meeting Minutes.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
Page 2 of 2
1. Draft Minutes of the June 9, 2020 Adjourned Regular City Council Meeting
2. Draft Minutes of the June 16, 2020 Regular City Council Meeting
3. Draft Minutes of the June 22, 2020 Adjourned Regular City Council Meeting
MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ADJOURNED REGULAR MEETING – JUNE 9, 2020
DUBLIN CITY COUNCIL MINUTES 1
REGULAR MEETING
JUNE 9, 2020
Adjourned Regular Meeting
An Adjourned Regular Meeting of the Dublin City Council was held on Tuesday, June 9,
2020, remotely via Zoom Video Communications. The meeting was called to order at 6:03
PM, by Mayor Haubert.
1. Call to Order
Attendee Name Title Status
David Haubert Mayor Present
Arun Goel Vice Mayor Present
Melissa Hernandez Councilmember Present
Jean Josey Councilmember Present
Shawn Kumagai Councilmember Present
2. Pledge of Allegiance
The pledge of allegiance was recited by the City Council and Staff.
3. Public Hearing
3.1. Proposed Budget, Fiscal Year 2020-21 and Fiscal Year 2021-22
Mayor Haubert opened the public hearing.
James Morehead provided public comment.
Visesha Kakarla provided public comment.
Sabrina Gomez provided public comment.
Presley Shum provided public comment.
Kayley Huff provided public comment.
Shawn Costello provided public comment.
DUBLIN CITY COUNCIL MINUTES 2
REGULAR MEETING
JUNE 9, 2020
Jessica Sher provided public comment.
Mayor Haubert closed the public hearing.
The City Council discussed the proposed budget and provided their feedback.
On motion of Vice Mayor Goel, seconded by, Councilmember Hernandez, and by
unanimous vote, the City Council adopted
RESOLUTION NO. 51 - 20
ADOPTING A BUDGET FOR THE CITY OF DUBLIN
FOR FISCAL YEAR 2020-21
RESOLUTION NO. 52 - 20
ESTABLISHING A SALARY PLAN FOR FULL-TIME PERSONNEL
IN ACCORDANCE WITH THE PERSONNEL RULES
RESOLUTION NO. 53 - 20
ESTABLISHING A SALARY PLAN FOR MANAGEMENT
POSITIONS EXEMPT FROM COMPETITIVE SERVICE
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Arun Goel, Vice Mayor
SECOND: Melissa Hernandez, Councilmember
AYES: Josey, Kumagai, Goel, Haubert, Hernandez
3.2 Adopting the Five-Year Capital Improvement Program 2020-2025
The City Council received the presentation and provided their feedback.
On motion of Mayor Haubert, seconded by, Councilmember Hernandez, and by
unanimous vote, the City Council adopted
RESOLUTION NO. 54 - 20
ADOPTING THE FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM 2020 – 2025
DUBLIN CITY COUNCIL MINUTES 3
REGULAR MEETING
JUNE 9, 2020
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: David Haubert, Mayor
SECOND: Melissa Hernandez, Councilmember
AYES: Josey, Kumagai, Goel, Haubert, Hernandez
Mayor Haubert called for a 5-minute recess at 8:37 p.m.
The meeting resumed at 8:48 p.m.
4. New Business
4.1. Standard Proclamations for the City Council
The City Council received the report.
Faith Rynda provided public comment.
Hannah Keihl provided public comment.
The City Council unanimously accepted the list of proclamations from the National
Registry as the City of Dublin’s official list and directed Staff to continue to handle
ad-hoc requests in the manner they are currently handled. The Councilmembers
added Global Diversity Awareness Month in October to the list.
4.2. Informational Report on Short-Term Rentals
The City Council received the report and opted to make no further changes to
short term rentals in the City of Dublin at this time.
5. Other Business
Brief information only reports from City Council and/or Staff, including committee
reports and reports by City Council related to meetings attended at City expense
(AB1234).
By consensus, the City Council directed Staff to add National Gun Violence
Prevention Month and Juneteenth Proclamations to the June 16th City Council
Agenda.
DUBLIN CITY COUNCIL MINUTES 4
REGULAR MEETING
JUNE 9, 2020
The Councilmembers agreed to schedule a Study Session to discuss topics such
as police staffing levels, diversity of the workforce, management of complaints,
general statistics on policing, addressing mental health in the community, and
identifying opportunities to increase the transparent efforts of how the City will offer
these services to the community. The Study Session will be held after June 16,
2020, and before the July 21, 2020 City Council meeting.
6. Adjournment
The meeting was adjourned at 9:49 p.m. in honor of Sean Diamond, and all our
fallen troops.
Mayor
ATTEST:
_________________________ __
City Clerk
MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
REGULAR MEETING – JUNE 16, 2020
DUBLIN CITY COUNCIL MINUTES 1
REGULAR MEETING
JUNE 16, 2020
Regular Meeting
A Regular Meeting of the Dublin City Council was held on Tuesday, June 16, 2020,
remotely via Zoom Video Communications. The meeting was called to order at 7:00 PM,
by Mayor Haubert.
1. Call to Order
Attendee Name Title Status
David Haubert Mayor Present
Arun Goel Vice Mayor Present
Melissa Hernandez Councilmember Present
Jean Josey Councilmember Present
Shawn Kumagai Councilmember Present
2. Pledge of Allegiance
The pledge of allegiance was recited by the City Council and Staff.
3. Oral Communications
3.1. Recognition of Camp Parks Commander, Lt. Colonel Jennifer L. Nolan
The City Council recognized outgoing Camp Parks Commander, Lt. Colonel
Jennifer L. Nolan.
3.2 Public Comment
Hannah Keihl provided public comment.
Due to technically difficulties, Vice Mayor Goel called for a short break at 7:18
p.m.
The was meeting resumed by Mayor Haubert at 7:24 p.m.
Mike Grant, Dublin resident, provided public comment.
DUBLIN CITY COUNCIL MINUTES 2
REGULAR MEETING
JUNE 16, 2020
Jeff Gebel, Dublin resident, provided public comment.
Presley Shum, Dublin resident, provided public comment.
Rebecca Schnurr, Dublin resident, provided public comment.
Visesha Kakarla, Dublin resident, provided public comment.
Joe Washington, Dublin resident, provided public comment.
4. Consent Calendar
Item 4.12. Contract Services Agreements with HERC Rentals, Prime Time
Entertainment, and Special Events Rentals for City Events, was removed from the
Consent Calendar and will be heard at another regularly scheduled City Council
meeting.
4.1. Approved the minutes of the June 2, 2020 Regular City Council meeting.
4.3. Adopted
RESOLUTION NO. 55 – 20
APPROVING A JOINT EXERCISE OF POWERS AGREEMENT WITH CONTRA
COSTA COUNTY FOR THE TASSAJARA ROAD REALIGNMENT AND WIDENING
PROJECT
4.4. Received the Payment Issuance Report and Electronic Funds Transfers from May
1, 2020 - May 31, 2020 totaling $12,765,081.56.
4.5. Waived the reading and adopted
ORDINANCE NO. 08 - 20
AUTHORIZING THE CITY MANAGER TO WAIVE CERTAIN ZONING ORDINANCE
REQUIREMENTS AND/OR STANDARDS TO FACILITATE BUSINESS OPERATIONS
AFFECTED BY COVID-19 PUBLIC HEALTH ORDERS
4.6. Adopted
RESOLUTION NO. 56 - 20
APPROVING A CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF
DUBLIN AND RRM DESIGN GROUP FOR PREPARATION OF CITY-WIDE MULTI-
DUBLIN CITY COUNCIL MINUTES 3
REGULAR MEETING
JUNE 16, 2020
FAMILY OBJECTIVE DESIGN STANDARDS AND PROTOTYPE PLANS FOR
ACCESSORY DWELLING UNITS
4.7. Adopted
RESOLUTION NO. 57 - 20
APPROVING AN ADDENDUM TO A MITIGATED NEGATIVE DECLARATION AND
APPROVING AN UPDATE TO THE FALLON SPORTS PARK MASTER PLAN
4.8. Adopted
RESOLUTION NO. 58 – 20
AUTHORIZING A SPECIAL DESIGNATION OF GENERAL FUND RESERVES FOR
FISCAL YEAR 2019-20
4.11. Adopted
RESOLUTION NO. 59 - 20
AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM OF
AGREEMENT WITH THE COUNTY OF ALAMEDA REGARDING PARTICIPATION IN
THE ALAMEDA COUNTY VEOCI SYSTEM
4.13. Adopted
RESOLUTION NO. 60 – 20
AMENDING THE PERSONNEL SYSTEM RULES
RESOLUTION NO. 61 - 20
AMENDING THE BENEFIT PLAN IN ACCORDANCE WITH PERSONNEL RULES
RESOLUTION NO. 62 - 20
AMENDING THE RESOLUTION ESTABLISHING MANAGEMENT POSITIONS
EXEMPT FROM COMPETITIVE SERVICE AND PRESCRIBING LEAVE BENEFITS
FOR THE DESIGNATED POSITIONS
4.14. Adopted
RESOLUTION NO. 63 - 20
ADOPTING AN ANNUAL UPDATE TO THE MASTER FEE SCHEDULE FOR
SERVICES PROVIDED BY THE CITY
DUBLIN CITY COUNCIL MINUTES 4
REGULAR MEETING
JUNE 16, 2020
4.15. Adopted
RESOLUTION NO. 64 - 20
APPROVING AGREEMENTS FOR ON-CALL LANDSCAPE ARCHITECT SERVICES,
AGREEMENTS FOR MAINTENANCE SERVICES, AND AMENDMENTS TO
AGREEMENTS FOR CONTRACTOR AND CONSULTING SERVICES
4.16. Adopted
RESOLUTION NO. 65 - 20
APPROVING THE AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC.
FOR THE PROVISION OF CROSSING GUARD SERVICES
FOR FISCAL YEAR 2020-21
4.17. Waived the reading and INTRODUCED the Ordinance Adding Section 2.30 to
the Dublin Municipal Code, Relating to Electronic and Paperless Filing of Fair
Political Practices Commission Campaign Disclosure Statements.
4.19. Adopted
RESOLUTION NO. 66 - 20
AUTHORIZING EXAMINATION OF SALES AND USE TAX RECORDS
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: David Haubert, Mayor
SECOND: Melissa Hernandez, Councilmember
AYES: Josey, Kumagai, Goel, Haubert, Hernandez
4.2. Agreement with Alameda County for Fiscal Year 2020-21 Additional Library
Services
The City Council discussed the agreement with the Alameda County Library to provide
23 hours of library services per week at the Dublin Public Library for Fiscal Year 2020 -
21, in addition to the County’s base service level of 28 hours per week.
By consensus, the City Council directed Staff follow up with the Alameda County
Library regarding the quarterly payment for unused services that were not provided
during the COVID-19 closure.
On motion of Councilmember Josey, seconded by Mayor Haubert, and by unanimous
vote the City Council adopted
DUBLIN CITY COUNCIL MINUTES 5
REGULAR MEETING
JUNE 16, 2020
RESOLUTION NO. 67 – 20
APPROVING AN AGREEMENT WITH THE COUNTY OF ALAMEDA FOR
ADDITIONAL LIBRARY SERVICES FOR FISCAL YEAR 2020-21
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Jean Josey, Councilmember
SECOND: David Haubert, Mayor
AYES: Josey, Kumagai, Goel, Haubert, Hernandez
4.10. City of Dublin Discretionary Grant Policy
The City Council discussed the new Discretionary Grants Program, which is
administered on an annual basis by the City Manager’s Office.
By consensus, the City Council directed Staff to split the availability of funding into two
timeframes; one half of the funding would be available beginning July 1, 2020, and the
other half, and any remaining from the July through December period, beginning on
January 1, 2021.
On motion of Councilmember Josey, seconded by Mayor Haubert, and by unanimous
vote the City Council adopted
RESOLUTION NO. 69 - 20
APPROVING THE CITY OF DUBLIN DISCRETIONARY GRANTS PROGRAM
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Jean Josey, Councilmember
SECOND: David Haubert, Mayor
AYES: Josey, Kumagai, Goel, Haubert, Hernandez
4.18. City Proclamations for the Month of June
The City Council received the proclamations for the month of June: National Gun
Violence Awareness Month and Juneteenth.
Councilmember Kumagai read the Juneteenth proclamation into the record.
DUBLIN CITY COUNCIL MINUTES 6
REGULAR MEETING
JUNE 16, 2020
On motion of Councilmember Kumagai, seconded by Councilmember Josey, and by
unanimous vote the City Council approved the proclamations.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Shawn Kumagai, Councilmember
SECOND: Jean Josey, Councilmember
AYES: Josey, Kumagai, Goel, Haubert, Hernandez
5. Written Communication – None.
6. Public Hearing
After seeking advice from the City Attorney, John Bakker, the City Council decided to
discuss Item 4.9 Amendment to the Collection Service Agreement Between the City
of Dublin and Amador Valley Industries, LLC, concurrently with Item 6.1 Adoption of
Rates for Garbage Collection, Disposal, and Recycling Services Provided by Amador
Valley Industries and Establishing the 2020-21 Annual Assessment for transparency
purposes.
4.9. Sixth Amendment to the Collection Service Agreement
The City Council received the presentation and provided their feedback.
On motion of Councilmember Josey, seconded by Mayor Haubert, and by unanimous
vote the City Council adopted
RESOLUTION NO. 68 - 20
APPROVING A SIXTH AMENDMENT TO THE COLLECTION SERVICE
AGREEMENT BETWEEN THE CITY OF DUBLIN AND AMADOR VALLEY
INDUSTRIES, LLC
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Jean Josey, Councilmember
SECOND: David Haubert, Mayor
AYES: Josey, Kumagai, Goel, Haubert, Hernandez
DUBLIN CITY COUNCIL MINUTES 7
REGULAR MEETING
JUNE 16, 2020
6.1. Adoption of Rates for Garbage Collection, Disposal, and Recycling Services
Provided by Amador Valley Industries and Establishing the 2020-21 Annual
Assessment
The City Council received the presentation.
Mayor Haubert opened the public hearing.
No public comment was provided.
Mayor Haubert closed the public hearing.
On motion of Councilmember Josey, seconded by Councilmember Kumagai, and by
unanimous vote the City Council adopted
RESOLUTION NO. 72 - 20
AMENDING THE SCHEDULE OF SERVICE RATES FOR INTEGRATED
SOLID WASTE SERVICES
RESOLUTION NO. 73 - 20
APPROVING AND ESTABLISHING THE COLLECTION OF MINIMUM
RESIDENTIAL GARBAGE AND RECYCLING SERVICE FEES FOR FISCAL
YEAR 2020-21
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Jean Josey, Councilmember
SECOND: Shawn Kumagai, Councilmember
AYES: Josey, Kumagai, Goel, Haubert, Hernandez
Mayor Haubert called for a five-minute recess at 8:47 p.m.
The meeting resumed at 8:52 p.m.
6.2. At Dublin Project (PLPA-2017-00061)
The City Council received the presentation, and asked Staff and the project
applicant clarifying questions.
DUBLIN CITY COUNCIL MINUTES 8
REGULAR MEETING
JUNE 16, 2020
Mayor Haubert called for a five-minute recess at 10:35 p.m. to allow Staff to
address a system-wide technical issue.
The meeting resumed at 10:51 p.m.
On motion of Mayor Haubert, seconded by Councilmember Kumagai, and by
unanimous vote the City Council adjourned the meeting due to system-wide
technical difficulties and service interruptions, and continued the meeting to June
22, 2020 at 6:00 p.m., via Zoom Video Communications.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: David Haubert, Mayor
SECOND: Shawn Kumagai, Councilmember
AYES: Josey, Kumagai, Goel, Haubert, Hernandez
6. Adjournment
The meeting was adjourned at 10:57 p.m.
Mayor
ATTEST:
_________________________ __
City Clerk
MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ADJOURNED REGULAR MEETING – JUNE 22, 2020
DUBLIN CITY COUNCIL MINUTES 1
ADJOURNED REGULAR MEETING
JUNE 22, 2020
Adjourned Regular Meeting
An Adjourned Regular Meeting of the Dublin City Council was held on Monday, June 22,
2020, remotely via Zoom Video Communications. The meeting was called to order at 6:00
PM, by Mayor Haubert.
1. Call to Order
Attendee Name Title Status
David Haubert Mayor Present
Arun Goel Vice Mayor Present
Melissa Hernandez Councilmember Present
Jean Josey Councilmember Present
Shawn Kumagai Councilmember Present
2. Pledge of Allegiance
The pledge of allegiance was recited by the City Council and Staff.
By consensus, the City Council agreed to hear New Business Item 5.1 General Municipal
Election - November 3, 2020 before the Public Hearing.
5. New Business
5.1. General Municipal Election - November 3, 2020
The City Council asked clarifying questions regarding the upcoming election.
On motion of Councilmember Josey, seconded by, Councilmember Hernandez,
and by unanimous vote, the City Council adopted
DUBLIN CITY COUNCIL MINUTES 2
ADJOURNED REGULAR MEETING
JUNE 22, 2020
RESOLUTION NO. 70 - 20
CALLING FOR A GENERAL MUNICIPAL ELECTION TO BE HELD
IN THE CITY OF DUBLIN ON NOVEMBER 3, 2020;
REQUESTING THE ALAMEDA COUNTY BOARD OF SUPERVISORS
CONSOLIDATE THE CITY OF DUBLIN GENERAL MUNICIPAL ELECTION
WITH THE STATEWIDE GENERAL ELECTION; AND
AUTHORIZING CERTAIN PROCEDURAL MATTERS
RESOLUTION NO. 71 - 20
ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE
PERTAINING TO CANDIDATE'S STATEMENT AND THE
COSTS THEREOF FOR THE GENERAL MUNICIPAL ELECTION
TO BE CONSOLIDATED WITH THE STATEWIDE GENERAL ELECTION
TO BE HELD ON TUESDAY, NOVEMBER 3, 2020
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Jean Josey, Councilmember
SECOND: Melissa Hernandez, Councilmember
AYES: Josey, Kumagai, Goel, Haubert, Hernandez
3. Public Hearing
3.1. At Dublin Project (PLPA-2017-00061)
After concluding the Staff presentation, ending the submission of speakers slips
and beginning the questions and answer portion of the Public Hearing on June 16,
2020, the City Council asked clarifying questions of Staff and the Applicant.
Mayor Haubert called for a five-minute recess at 8:32 p.m.
The meeting resumed at 8:37 p.m.
Mayor Haubert opened the public hearing.
Tamara Ficarra, provided public comment.
Kushal Thakore, provided public comment.
Carolina Rynda, provided public comment.
DUBLIN CITY COUNCIL MINUTES 3
ADJOURNED REGULAR MEETING
JUNE 22, 2020
Greg Bonato, provided public comment.
Jeff Gebel, provided public comment.
Thomas Evans, provided public comment.
Carl Cox, provided public comment.
Matt Regan, provided public comment.
Norbert Lewandowski, provided public comment.
Todd Wright, provided public comment.
Ammar Akbari, provided public comment.
Jeanine Gillengerten, provided public comment.
Min Su, provided public comment.
Setareh Aslani, provided public comment.
Paul Schiefer, provided public comment.
Hannah Burroughs, provided public comment.
Samantha Burroughs, provided public comment.
Patricia Burroughs, provided public comment.
Robert L Doig, provided public comment.
Shirley Lewandowski, provided public comment.
Ramya Ramakrishnan, provided public comment.
Marilyn Hansen, provided public comment.
Inge Houston (Inga), provided public comment.
David Burrows, provided public comment.
Marlene Massetti, provided public comment.
Kerrie Chabot, provided public comment.
DUBLIN CITY COUNCIL MINUTES 4
ADJOURNED REGULAR MEETING
JUNE 22, 2020
Gerald SooHoo, provided public comment.
Mark Triska, provided public comment.
Sherri Marten, provided public comment.
Kunal Khaware, provided public comment.
Patrick Li, provided public comment.
Srikanth Mandava, provided public comment.
Jing Firmeza, provided public comment.
Skanda Muthaiah, provided public comment.
Mayor Haubert closed the public hearing.
The City Council discussed the proposed project and provided their feedback.
A motion was made by Councilmember Kumagai and seconded by
Councilmember Hernandez to deny the At Dublin project. Councilmember
Kumagai later withdrew his motion after further discussion.
On motion of Councilmember Hernandez, and seconded by Vice Mayor Goel, and
by a four to one roll call vote, the City Council denied the At Dublin project with
prejudice.
RESULT: MOTION PASSED AND PROJECT DENIED WITH PREJUDICE
[4-1 VOTE]
MOVED BY: Arun Goel, Vice Mayor
SECOND: Melissa Hernandez, Councilmember
AYES: Kumagai, Goel, Haubert, Hernandez
NOES: Jean Josey, Councilmember
By consensus, Item 4.1 California Community Housing Agency (CalCHA) Middle-
Income Rental Housing Program, was moved to a future City Council meeting.
DUBLIN CITY COUNCIL MINUTES 5
ADJOURNED REGULAR MEETING
JUNE 22, 2020
6. Other Business
Brief information only reports from City Council and/or Staff, including committee
reports and reports by City Council related to meetings attended at City expense
(AB1234).
Linda Smith, City Manager, asked the Mayor and Councilmembers if they would
be interested in conducting an in-person meeting on July 21, 2020, based on
feedback received previously. Due to the late hour, the City Council requested that
Staff seek their interest after the upcoming Alameda County Health Department
releases the updated order regarding COVID-19 Shelter in Place protocols.
7. Adjournment
The meeting was adjourned at 1:09 a.m. in honor of Sean Diamond, all our fallen
troops.
Mayor
ATTEST:
_________________________ __
City Clerk