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Home My WebLink About4.1 - 3508 Approval of November 17 and 23 2020 Specia Page 1 of 1 STAFF REPORT CITY COUNCIL DATE: December 1, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: Approval of the November 17 and 23, 2020 Special City Council Meeting Minutes Prepared by: Marsha Moore, MMC, City Clerk EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the November 17 and 23, 2020, Special City Council meetings. STAFF RECOMMENDATION: Approve the minutes of the November 17 and 23, 2020, Special City Council meetings. FINANCIAL IMPACT: None. DESCRIPTION: The City Council will consider approval of the minutes of the November 17 and 23, 2020, Special City Council meetings. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. November 17, 2020 Special City Council Meeting Minutes 2. November 23, 2020 Special City Council Meeting Minutes MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN Special Meeting: November 17, 2020 DUBLIN CITY COUNCIL MINUTES 1 SPECIAL MEETING NOVEMBER 17, 2020 Regular Meeting A Special Meeting of the Dublin City Council was held on Tuesday, November 17, 2020, remotely via Zoom Video Communications. The meeting was called to order at 7:00 PM, by Mayor Haubert. 1. Call to Order Attendee Name Title Status David Haubert Mayor Present Arun Goel Vice Mayor Present Melissa Hernandez Councilmember Present Jean Josey Councilmember Present Shawn Kumagai Councilmember Present 2. Pledge of Allegiance The pledge of allegiance was recited by the City Council and Staff. 3. Oral Communications 3.1. Legislative Update from Assemblymember Rebecca Bauer-Kahan and Senator Steve Glazer The City Council received a legislative update from Rebecca Bauer-Kahan, Assemblymember, for the 16th District, and Steve Glazer, Senator for the 7th District. 3.2. Proclamation in Recognition of Small Business Saturday (November 28, 2020) and Report on Holiday Shop Local Campaign The motion was made by Mayor Haubert and seconded by Councilmember Hernandez to proclaim November 28, 2020, as Small Business Saturday in Dublin, and the City Council received an update on the 2020 Holiday Shop Local Campaign. DUBLIN CITY COUNCIL MINUTES 2 SPECIAL MEETING NOVEMBER 17, 2020 3.3. Recognition of 2020 Inside Dublin Participants The City Council recognized the 2020 Inside Dublin participants. 3.3. Public Comment None. 4. Consent Calendar 4.1. Approved the November 3, 2020 Regular City Council Meeting Minutes. 4.2. Waived the Reading and Adopted ORDINANCE NO. 17 - 20 APPROVING AMENDMENTS TO DUBLIN ZONING ORDINANCE CHAPTERS 8.08 (DEFINITIONS), 8.12 (ZONING DISTRICTS AND PERMITTED USES OF LAND), 8.16 (AGRICULTURAL ZONING DISTRICT), 8.20 (RESIDENTIAL ZONING DISTRICTS), 8.24 (COMMERCIAL ZONING DISTRICTS), 8.36 (DEVELOPMENT REGULATIONS), 8.40 (ACCESSORY STRUCTURES AND USES REGULATIONS), 8.65 (COTTAGE FOOD OPERATIONS), 8.76 (OFF-STREET PARKING AND LOADING REGULATIONS) AND 8.80 (SECOND UNITS REGULATIONS) REGARDING THE CREATION OF ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS EFFECTIVE CITY-WIDE PLPA-2020-00035 4.3. Received the City Treasurer's Informational Report of Investments for the Quarter Ending September 30, 2020 4.4. Received the Payment Issuance Report and Electronic Funds Transfers of payments issued from October 1, 2020 - October 31, 2020 totaling $6,832,051.67 4.5. Adopted RESOLUTION NO. 115 - 20 APPROVING A DESIGN-BUILD ENERGY SAVINGS PERFORMANCE CONTRACT WITH WILLDAN ENERGY SOLUTIONS 4.6. Approved the Appointments to the Community Task Force on Equity, Diversity, and Inclusion that will consist of nine (9) voting members: Matthew Aini DUBLIN CITY COUNCIL MINUTES 3 SPECIAL MEETING NOVEMBER 17, 2020 Kathy Avanzino, Beatriz Ballesteros-Kogan, Clifford Brown Jr., Dyrell Foster, Isabella Helene David, Rameet Kohli, Eman Tai, Natasha Tripplett, and three (3) alternates: Martha Orozco, Brittany Jacobs, and Denel McMahan. 4.7. Adopted RESOLUTION NO. 116 - 20 ADOPTING THE CITY OF DUBLIN EMERGENCY OPERATIONS PLAN 4.8. Received the Two-Year Strategic Plan Quarterly Update for 2020-2022 4.9. This item was pulled from the Consent Calendar by Councilmember Josey to ask clarifying questions. Adopted RESOLUTION NO. 117 - 20 APPROVING A FUNDING AGREEMENT WITH THE SAN FRANCISCO BAY AREA RAPID TRANSIT DISTRICT FOR IRON HORSE TRAIL BRIDGE AT DUBLIN BOULEVARD PROJECT, CIP NO. ST0118 4.12. Adopted RESOLUTION NO. 120 - 20 ESTABLISHING RULES FOR THE SELECTION OF VICE MAYOR AND REPEALING RESOLUTION NO. 5-96 RESULT: ADOPTED [UNANIMOUS] MOVED BY: Jean Josey, Councilmember SECOND: David Haubert, Mayor AYES: Josey, Kumagai, Haubert, Hernandez, Goel 5. Written Communication – None. 6. Public Hearing – None. 7. Unfinished Business – None. DUBLIN CITY COUNCIL MINUTES 4 SPECIAL MEETING NOVEMBER 17, 2020 8. New Business 8.1. Affordable Rental Housing Funding Proposal The City Council received the report and provided direction on the selection of an affordable rental housing project by asking that Staff work with BRIDGE Housing to refine their proposal, while also continuing discussions with Eden Housing. John Rennels provided public comment. 8.2. City of Dublin Home Rehabilitation Program The City Council received a report and by consensus directed Staff to prepare a Home Rehabilitation Program for future consideration. 8.3. Downtown Dublin Streetscape Plan (PLPA-2017-00012) On motion of Mayor Haubert, seconded by Vice Mayor Goel, and by unanimous vote the City Council adopted the Resolution Adopting the Downtown Dublin Streetscape Plan and Amending the City of Dublin Streetscape Master Plan. RESOLUTION NO. 121 - 20 ADOPTING THE DOWNTOWN DUBLIN STREETSCAPE PLAN AND AMENDING THE CITY OF DUBLIN STREETSCAPE MASTER PLAN PLPA-2017-00012 RESULT: ADOPTED [UNANIMOUS] MOVED BY: David Haubert, Mayor SECOND: Arun Goel, Vice Mayor AYES: Josey, Kumagai, Goel, Haubert, Hernandez 8.4. Update from City Manager on COVID-19 Tier Changes The City Council received a report from the City Manager on the Governor’s action, effective Tuesday, November 17, 2020, moving counties into the more restrictive Purple Tier due to the pandemic, as well as on the City’s actions to date to support small businesses. The City Manager also advised the City Council of a new funding program offered to small businesses by the County which will require matching support from participating cities. The deadline for participation is November 30, 2020. By consensus, the City Council agreed to discuss the latter matter further at a special meeting prior to November 30, 2020. DUBLIN CITY COUNCIL MINUTES 5 SPECIAL MEETING NOVEMBER 17, 2020 9. Other Business The City Council and Staff provided brief informational reports, including committee reports and reports by the City Council related to meetings attended at City expense (AB1234). A moment of silence was held for those who lost their lives due to transgender violence. 10. Adjournment The meeting was adjourned at 9:33 p.m. in honor of Sean Diamond and all our fallen troops, and in recognition of Transgender Day of Remembrance (TDOR). Mayor ATTEST: City Clerk MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN Special Meeting: November 23, 2020 DUBLIN CITY COUNCIL MINUTES 1 SPECIAL MEETING NOVEMBER 23, 2020 Regular Meeting A Special Meeting of the Dublin City Council was held on Monday, November 23, 2020, remotely via Zoom Video Communications. The meeting was called to order at 5:00 PM, by Vice Mayor Goel. 1. Call to Order Attendee Name Title Status David Haubert Mayor Present (arrived at 5:15 p.m.) Arun Goel Vice Mayor Present Melissa Hernandez Councilmember Present Jean Josey Councilmember Present Shawn Kumagai Councilmember Present 2. Pledge of Allegiance The pledge of allegiance was recited by the City Council and Staff. 3. Unfinished Business 3.1 Alameda County CARES Matching Grant Program and Other Small Business Financial Support Programs The City Council received a report proposing an adjustment of the CARES Spending Plan to repurpose unused funds, and appropriate additional funds, towards the Alameda County CARES Matching Grant Program . On a motion by Councilmember Josey, seconded by, Councilmember Kumagai and by unanimous vote, the City Council approved an adjustment to the CARES Act Funding Spending Plan, appropriated $200,000 to the Alameda County CARES Matching Grant Program, and approved the budget change of $124,000. By consensus, the City Council asked Staff to bring back a proposal on December 1, 2020, to establish a COVID-19 small business recovery grant program. DUBLIN CITY COUNCIL MINUTES 2 SPECIAL MEETING NOVEMBER 23, 2020 4. Adjournment The meeting was adjourned at 5:40 p.m. Mayor ATTEST: City Clerk