HomeMy WebLinkAbout4.4 - 3015 Contract Amendments for Tri Valley Janitori
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STAFF REPORT
CITY COUNCIL
DATE: January 14, 2020
TO: Honorable Mayor and City Councilmembers
FROM:
Linda Smith, City Manager
SUBJECT:
Amendment to the Agreements with Tri-Valley Janitorial Service and
Supply Inc. and Advanced Integrated Pest Management
Prepared by: Dean McDonald/P.W. Maintenance Superintendent
EXECUTIVE SUMMARY:
The City Council will consider amending the agreements with Tri-Valley Janitorial
Service and Supply Inc. and Advanced Integrated Pest Management to increase the
areas of service to include Parks Reserve Forces Training Area (Camp Parks) facilities.
These amendments are implementation measures of the Intergovernmental Support
Agreement for Municipal Services.
STAFF RECOMMENDATION:
Adopt the Resolution Approving Amendments to the Contract Services Agreements
with Tri-Valley Janitorial Services and Supply Inc. and Advanced Integrated Pest
Management, and approve the budget change.
FINANCIAL IMPACT:
Approval of the amendments to the agreements for janitorial a nd pest control services
will have no impact on the General Fund. The amendments will increase the not-to-
exceed compensation for these services for the remaining contract terms as follows:
Contractor
Current
Compensation
Amended
Compensation
$
Increase
Contract
Term
Tri-Valley Janitorial
Services and Supply Inc. $1,100,220 $1,524,215 $423,995
7/1/18 -
6/30/21
Advanced Integrated
Pest Management $40,020 $141,727 $101,707
7/1/19 -
6/30/22
Total $1,140,240 $1,665,942 $525,702
The combined expenditure increase for the remainder of the two contract terms is
$525,702. The combined increase for Fiscal Year 2019-20 is $152,358, which requires
approval of a budget change. Future year expenditures and revenues will be
incorporated in appropriate fiscal year budget requests.
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The increase in expenditure will be offset by reimbursement for these services from the
U.S. Army in accordance with the Intergovernmental Support Agreement for Municipal
Services (IGSA). The IGSA includes a provision for the City to charge a fee to cover
the City’s administrative costs in managing these services.
DESCRIPTION:
On December 3, 2019, the City Council approved the Intergovernmental Support
Agreement (IGSA) with the U.S. Army Garrison Fort Hunter Liggett for Municipal
Services. The IGSA provides for a partnership between the City of Dublin and the U.S.
Army whereby the City provides services on Parks Reserve Forces Training Area
(Camp Parks) and the U.S. Army pays the City for these services, including an
administrative fee to cover the costs of City oversight and management o f service
vendors. For the City to provide the janitorial and pest management services included
in the IGSA, the existing service agreements need to be amended to include Camp
Parks facilities and to increase the total compensation payable for the service s.
During development of the IGSA, Camp Parks staff and City staff jointly met and
conferred with both Tri-Valley Janitorial Services and Supply Inc. (TVJ) and Advanced
Integrated Pest Management (IPM) to ensure that they would be able to increase the
scope of their work to include Camp Parks facilities. The proposed amendments to the
Contractor Services Agreements with TVJ and IPM are needed for the City to provide
these contract services on Camp Parks. The attached budget change covers increased
costs for the current fiscal year.
STRATEGIC PLAN INITIATIVE:
Strategy 1 - Assure the City’s long-term financial sustainability.
Strategic Objective 1.b - Explore operational efficiencies in delivering service with other
public agencies.
Strategy 3 - Pursue efforts to help strengthen the City’s infrastructure and technology.
Strategic Objective 3.a - Work to establish a Public-Public Partnership with Parks
Reserve Forces Training Area (RFTA) Maintenance.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Approving Amendments to Contract Services Agrmts with Tri Valley Jan -
Advanced IPM
2. Exhibit A to the Resolution - Amendment 1 to Contract Services Agreement with Tri-
Valley Janitorial Services
3. Exhibit B to the Resolution - Amendment 2 to Contract Services Agreement with
Advanced Integrated Pest Management
4. Contract Services Agreement with Tri-Valley Janitorial
5. Contract Services Agreement with Advanced Integrated Pest Management
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6. Amendment 1 to Contract Services Agreement with Advanced Integrated Pest
Management
7. Budget Change Form
RESOLUTION NO. XX- 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
APPROVING AMENDMENTS TO THE CONTRACT SERVICES AGREEMENTS WITH
TRI-VALLEY JANITORIAL SERVICES AND SUPPLY INC. AND ADVANCED
INTEGRATED PEST MANAGEMENT
WHEREAS, on December 3, 2019, the City of Dublin (hereinafter referred to as
“CITY”) and the U.S. ARMY entered into an Intergovernmental Support Agreement
(hereinafter referred to as the “IGSA”) for Municipal Services which include janitorial
services and pest management services; and
WHEREAS, the CITY has Contract Services Agreements with Tri-Valley
Janitorial Services and Supply Inc. and Advanced Integrated Pest Management
(hereinafter collectively referred to as “CONTRACTORS”) to provide janitorial services
and pest management services at CITY facilities; and
WHERAS, the CITY and CONTRACTORS now wish to amend their current
agreements to include the IGSA services at facilities on Parks Reserve Forces Training
Area.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby approve Amendment 1 to the Contract Services Agreement with Tri-
Valley Janitorial Services and Supply Inc. and does hereby approve Amendment 2 to
the Contract Services Agreement with Advanced Integrated Pest Management, as
attached hereto as Exhibit “A” and Exhibit “B” to this Resolution.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Amendments, and make any non-substantive amendments, as necessary, to carry out
the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 14th day of January, 2020, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
AMENDMENT #1 TO CONTRACTOR SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND
TRI-VALLEY JANITORIAL SERVICE AND SUPPLY INC
WHEREAS, on July 1, zwo, the City of Dublin (hereinafter referred to as "CITY")
and Tri4alley Service and Supply Inc (hereinafter referred to as "CONTRACTOR") entered into
a Contractor Services Agreement for janitorial services and supplies (hereinafter referred to as
the "AGREEMENT"); and
WHEREAS, the existing AGREEMENT has a Not to Exceed amount of
$1,100,220, and
WHEREAS, the CITY and CONTRACTOR now wish to amend the Agreement to
increase the Not to Exceed amount to $1,524,215.00, modifying Sections 2 and 10.10 of the
Agreement.
NOW THEREFORE, for good and valuable consideration, the sufficiency of which
is hereby acknowledged, the AGREEMENT is amended as follows:
1) Section 2 COMPENSATION. shall be rescinded in its entirety and replaced with the
following:
COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed
$115241215.00 (ONE MILLION FIVE HUNDRED TWENTY-FOUR THOUSAND TWO
HUNDRED FIFTEEN DOLLARS), notwithstanding any contrary indications that may be
contained in Contractor's proposal, for services to be performed under this Agreement. In
the event of a conflict between this Agreement and Contractor's proposal, regarding the
amount of compensation, the Agreement shall prevail. City shall pay Contractor for
services rendered pursuant to this Agreement at the time and in the manner set forth
herein. The payments specified below shall be the only payments from the City to
Contractor for services rendered pursuant to this agreement. Contractor shall submit all
invoices to the City in the manner specified herein. Except as specifically authorized by
City, Contractor shall not bill City for duplicate services performed by more than one
person.
Contractor and City acknowledge and agree that compensation paid by City to Contractor
under this Agreement is based upon Contractor's costs of providing the services required
hereunder, including salaries and benefits of employees and subcontractors of Contractor.
Consequently, the parties further agree that compensation hereunder is intended to
include the costs of contributions to any pensions and/or annuities to which Contractor
and its employees, agents, and subcontractors may be eligible. City therefore has no
responsibility for such contributions beyond compensation required under this Agreement.
2) Section 10.10 Integration shall be rescinded in its entirety and replaced with the
following:
Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A, B, B-SUPPLEMENTAL and C, represents the entire
and integrated agreement between City and Contractor and supersedes all prior
negotiations, representations, or agreements, either written or oral.
3) Except to the extent inconsistent with this First Amendment, the Parties ratify and
confirm all the terms and conditions of the AGREEMENT.
4) The individuals executing this Amendment and the instruments referenced in it on behalf
of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Amendment.
SIGNATURES ON FOLLOWING PAGE
IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be executed
as of the date and year first above written.
CITY OF DUBLIN
Dated:
ATTEST:
By:
Caroline Soto, City Clerk
By:
Linda Smith, City Manager
TRI-VALLEY JANITORIAL SERVICE AND SUPPLY INC
Amy G
President
EXHIBIT B-SUPPLEMENTAL
Compensation Schedule
Janitorial Services - Camp Parks Reserve Forces Training Area
Item
Monthly Cost
Annual Cost
Parks Reserve Forces Training Area
Approximately 125,000 square feet of
cleanable office and training areas
$169522900
$1987264.00
Tile floor maintenance
$3,875.00
$465500200
Total Janitorial Services
$205397.00
$244,764.00
$0.45 per sq ft for the and carpet initial cleaning
Extra Work:
Rate for scheduled extra work at $29.75 per hour for a minimum of 4 hours for
special events or cleaning requests.
Janitorial Supplies -Camp Parks Reserve Forces Training Area
Est Qty
Cases
Prod uct/Descri tion
Quantity
per Case
Case Price
Annual
Cost
250
Toilet Tissue, 2-ply, 500 sheets/roll
80/500
$ 33.75
$ 81437050
650 1
Multifold Towels, bleached
16/250
$ 21.76
$ 14,144.00
120
40 x 48" or 40" x 46" Trash Liners,
1.8 mil or better
125
$ 36.50
$ 41380000
140
33" x 39" Trash Liners,
1.8 mil or better
150
$ 38.03
$ 5,324.20
100
24 x 23" Trash Liners (wastebasket
liners) 0.4 mil or better
500
$ 22.73
$ 2,273.00
60
40" x 46" Clear Trash Liners,
1.7 mil or better
150
$ 36.26
$ 2,175.60
60
33" x 39" Clear Trash Liners,
1.2 mil or better
250
$ 39.67
$ 21380,20
60
33" x 39" Clear Trash Liners,
1.2 mil or better
500
$ 18.39
$ 1,103040
80
Toilet Seat Protectors
5000
$ 37.82
$ 3,025.60
200
Pink Hand Soap 6 al/case
4 gal
$ 23.73
$ 4,746.00
20
Sanitary Napkin Receptacle Liners
Approx. 7 1 /2" x 3 3/4" x 10 1 /2"
500
$ 16.53
$ 330.60
Total Janitorial Supplies
$ 48,320.10
Please note, reimbursable expenses are built into rates as identified above.
Contractor shall notify City of any proposed increases to costs no later than 60 days prior to a new Fiscal
Year (July 1 — June 30). Any changes to costs shall be approved in writing by the Public Works
Maintenance Superintendent, or their designee. Any such annual increase shall be calculated based on
the Consumer Price Index for All Urban Consumers (CPI-U) and shall not exceed 3%.
rY19/20
rY20/21
Total
Janitorial Services
$101,985
$252,107
$354,092
Janitorial Supplies
$203133
$4%770
$69,903
Totals
$1223118
$3013877
$4239995
Invoices shall be submitted electronically to: pwinvoices@dublin.ca.gov no more than once monthly
and as work is completed.
AM ENDMENT #2 TO CONTRACTOR SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND
ADVANCED INTEGRATED PEST MANAGEMENT
WHEREAS, on July 1, 2019, the City of Dublin (hereinafter referred to as "CITY")
and Advanced Integrated Pest Management (hereinafter referred to as "CONTRACTOR")
entered into a Contractor Services Agreement for pest control services (hereinafter referred to as
the “AGREEMENT”); and
WHEREAS, on November 12, 2019 the Parties entered into Amendment 1 to
increase the Not to Exceed amount to $40,020.00, and
WHEREAS, the existing AGREEMENT has a Not to Exceed amount of
$40,020.00, and
WHEREAS, the CITY and CONTRACTOR now wish to amend the Agreement to
increase the Not to Exceed amount to $141,727.00, modifying Sections 2 and 10.10 of the
Agreement.
NOW THEREFORE, for good and valuable consideration, the sufficiency of which
is hereby acknowledged, the AGREEMENT is amended as follows:
1) Section 2 COMPENSATION. shall be rescinded in its entirety and replaced with the
following:
COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed (ONE
HUNDRED FORTY-ONE THOUSAND SEVEN HUNDRED TWENTY-SEVEN DOLLARS)
($141,727.00), notwithstanding any contrary indications that may be contained in
Contractor’s proposal, for services to be performed under this Agreement. In the event of
a conflict between this Agreement and Contractor’s proposal, attached as Exhibit A,
regarding the amount of compensation, the Agreement shall prevail. City shall pay
Contractor for services rendered pursuant to this Agreement at the time and in the manner
set forth herein. The payments specified below shall be the only payments from the City
to Contractor for services rendered pursuant to this agreement. Contractor shall submit
all invoices to the City in the manner specified herein. Except as specifically authorized
by City, Contractor shall not bill City for duplicate services performed by more than one
person.
Contractor and City acknowledge and agree that compensation paid by City to Contractor
under this Agreement is based upon Contractor’s costs of providing the services required
hereunder, including salaries and benefits of employees and subcontractors of Contractor.
Consequently, the parties further agree that compensation hereunder is intended to
include the costs of contributions to any pensions and/or annuities to which Contractor
and its employees, agents, and subcontractors may be eligible. City therefore has no
responsibility for such contributions beyond compensation required under this Agreement.
2) Section 10.10 Integration shall be rescinded in its entirety and replaced with the
following:
Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A, B-Revised and C, represents the entire and integrated
agreement between City and Contractor and supersedes all prior negotiations,
representations, or agreements, either written or oral.
3) Except to the extent inconsistent with this Second Amendment, the Parties ratify and
confirm all the terms and conditions of the AGREEMENT.
4) The individuals executing this Amendment and the instruments referenced in it on behalf
of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Amendment.
SIGNATURES ON FOLLOWING PAGE
IN WITNESS WHEREOF, the parties hereto have caused this Second Amendment to be
executed as of the date and year first above written.
CITY OF DUBLIN
Dated: ________________ By: _____________________________
Linda Smith, City Manager
ATTEST:
By:
Caroline Soto, City Clerk
ADVANCED INTEGRATED PEST MANAGEMENT
Dated: By: _____________________________
Bruce Romani, President
12/31/19
EXHIBIT B-REVISED
Compensation Schedule
City Facilities
Site# Facility Floors Interior
Building
Exterior
Building Frequency
Total
Monthly
Rate
Total
Annual
Rate
1 City Hall
100 Civic Plaza 2 X X Monthly $105 $1,260
2 Library
200 Civic Plaza 1 X X Monthly $75 $900
3 Public Safety Complex
6363 Clark Avenue 1 X X Monthly $105 $1,260
4 Shannon Center
11600 Shannon Avenue 1 X X Monthly $75 $900
5
Senior Center
7600 Amador Valley
Boulevard
1 X X Monthly $75 $900
6
Heritage Park & Museum
(Old St. Raymond Church
& Schoolhouse)
6600 Donlon Way
1 X X Monthly $70 $840
7 Historic Park (Kolb House)
6600 Donlon Way 1 X X Monthly $60 $720
8 The WAVE
4201 Central Parkway 1 X X Monthly $125 $1,500
9 City Corporation Yard
5709 Scarlett Court 1 X X Monthly $75 $900
10 Fire Station 16
7494 Donohue Drive 1 X X Monthly $60 $720
11 Fire Station 17
6700 Madigan Drive 1 X X Monthly $60 $720
12 Fire Station 18
4800 Fallon Road 1 X X Monthly $60 $720
City Facilities Total: $945 $11,340
Camp Parks Reserve Training Forces Area (RFTA) Facilities
Site# Facility Floors
Interior
Building
Exterior
Building Frequency
Monthly
Total
Yearly
Total
150 Warehouse 2 X Upon
Request $40 $480
162 Warehouse 1 X Upon
Request $40 $480
171 Warehouse 1 X Upon
Request $40 $480
275 Visitor Center 1 X X Weekly $25 $300
277 Guard Shack 1 X X Weekly $25 $300
278 Guard Shack 1 X X Weekly $25 $300
Site# Facility Floors Interior
Building
Exterior
Building Frequency Monthly
Total
Yearly
Total
282 Guard Shack 1 X X Weekly $25 $300
300 Administrative 2 X X Monthly $25 $600
301 Administrative 2 X X Monthly $50 $600
302 Administrative 2 X X Monthly $50 $600
303 Fitness Center 2 X X Weekly $60 $720
304 Administrative 2 X X Monthly $50 $600
306 Administrative 2 X X Monthly $50 $600
309 Storage 1 X Monthly $40 $480
310 Administrative 2 X Monthly $50 $600
311 Administrative 1 X X Weekly $50 $600
312 Administrative 1 X X Weekly $50 $600
313 Warehouse 1 X Monthly $40 $480
320 Administrative 2 X Monthly $50 $600
321 Administrative 2 X Monthly $50 $600
330 Administrative 2 X Upon
Request $50 $600
332 Dining Facility 3 X X Weekly $100 $1,200
334 Warehouse 1 X Monthly $40 $480
342 Storage 1 X Monthly $40 $480
350 Administrative 1 X X Weekly $50 $600
360 Barracks 2 X X Weekly $50 $600
361 Barracks 2 X X Weekly $50 $600
362 Barracks 2 X X Weekly $50 $600
363 Barracks 2 X X Weekly $50 $600
364 Barracks 2 X X Weekly $50 $600
373 Administrative 2 X X Weekly $50 $600
387 Container Storage 1 X Upon
Request $30 $360
388 Container Storage 1 X Upon
Request $30 $360
389 Container Storage 1 X Upon
Request $30 $360
390 Barracks 2 X X Monthly $50 $600
391 Barracks 2 X X Monthly $50 $600
392 Barracks 2 X X Monthly $50 $600
393 Barracks 2 X X Monthly $50 $600
394 Barracks 2 X X Monthly $50 $600
398 Laundry Facility 1 X X Weekly $50 $600
490 Vehicle Maintenance 1 X X Weekly $40 $480
494 Warehouse 1 X X Weekly $40 $480
495 Admin/Storage 1 X Upon
Request $50 $600
510 Administrative 2 X X Weekly $50 $600
Site# Facility Floors Interior
Building
Exterior
Building Frequency Monthly
Total
Yearly
Total
511 Storage 1 X Upon
Request $40 $480
512 Storage 1 X Monthly $40 $480
514 Administrative 1 X X Weekly $50 $600
515 Storage 1 X Monthly $40 $480
516 Vehicle Maintenance 1 X Monthly $40 $480
517 Administration 2 X X Weekly $50 $600
521 Administration/Rally 1 X X Weekly $50 $600
522 Storage 1 X Upon
Request $40 $480
610 Administrative 1 X X Weekly $50 $600
612 Storage 1 X Upon
Request $40 $480
620 Administrative 1 X X Weekly $50 $600
628 Admin/Toilet 1 X Upon
Request $50 $600
635 NEC Node 1 X Upon
Request $40 $480
650 Administrative 2 X X Monthly $50 $600
659 Administrative 3 X X Weekly $300 $600
665 Admin/Storage 1 X X Monthly $50 $600
677 Administrative 1 X X Monthly $50 $600
685 Warehouse/Storage 1 X X Monthly $50 $600
791 Admin/Shops 1 X X Weekly $40 $480
1192 Access Control 1 X Upon
Request $50 $600
1195 Range OPS/Storage 1 X Upon
Request $50 $600
1206 Administrative 1 X Upon
Request $50 $600
1209 Administrative 1 X Upon
Request $50 $600
1211 Administrative 1 X Upon
Request $50 $600
0396A Baseball Dugout (R) 1 X Upon
Request $25 $300
0396B Baseball Dugout (L) 1 X Upon
Request $25 $300
J1210 Administrative 1 X Upon
Request $50 $600
MISC Curbs 1 X Bimonthly $25 $300
MISC Gravel Areas 1 X Bimonthly $25 $300
R0EST Administrative 1 X Upon
Request $480 $600
R396C Baseball (Booth) 1 X Upon
Request $25 $300
TR490 Showers 1 X Upon
Request $25 $300
Camp Parks RFTA Total $3,380 $40,560
Please note, reimbursable expenses are built into rates as identified above.
Contractor shall notify City of any proposed increases to costs no later than 60 days prior to a new Fiscal
Year (July 1 – June 30). Any changes to costs shall be approved in writing by the Public Works
Maintenance Superintendent, or their designee. Any such annual increase shall be calculated based on
the Consumer Price Index for All Urban Consumers (CPI-U) and shall not exceed 3%.
Year 1 Year 2 Year 3 Total
City Facilities $11,340 $11,340 $11,340 $34,020
Camp Parks RFTA $16,900 $41,777 $43,030 $101,707
Contingency $2,000 $2,000 $2,000 $6,000
Totals $30,240 $55,117 $56,370 $141,727
Invoices shall be submitted electronically to: pwinvoices@dublin.ca.gov no more than once monthly
and as work is completed.
000 244
CONTRACT SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
TRI- VALLEY JANITORIAL SERVICE AND SUPPLY INC
THIS AGREEMENT for contract services is made by and between the City of Dublin
City ") and Tri- Valley Janitorial Service and Supply Inc. ( "Contractor ") as of July 1, 2018.
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement,
Contractor shall provide to City the services described in the Scope of Work attached as Exhibit
A at the time and place and in the manner specified therein. In the event of a conflict in or
inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first
noted above and shall end on June 30, 2021, the date of completion specified in
Exhibit A, and Contractor shall complete the work described in Exhibit A prior to
that date, unless the term of the Agreement is otherwise terminated or extended,
as provided for in Section 8. The time provided to Contractor to complete the
services required by this Agreement shall not affect the City's right to terminate
the Agreement, as provided for in Section 8. Notwithstanding the foregoing this
Agreement may be extended on a month -to -month basis for up to 6 months upon
the written consent of the Contractor and the City Manager, provided that; a)
sufficient funds have been appropriated for such purpose, and b) the price
charged by the Contractor for the provision of the services described in Exhibit A
does not increase. None of the foregoing shall affect the City's right to terminate
the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Contractor shall perform all services required
pursuant to this Agreement in the manner and according to the standards
observed by a competent practitioner of the profession in which Contractor is
engaged in the geographical area in which Contractor practices its profession.
Contractor shall prepare all work products required by this Agreement in a
substantial, first -class manner and shall conform to the standards of quality
normally observed by a person practicing in Contractor's profession.
1.3 Assignment of Personnel. Contractor shall assign only competent personnel to
perform services pursuant to this Agreement. In the event that City, in its sole
discretion, at any time during the term of this Agreement, desires the
reassignment of any such persons, Contractor shall, immediately upon receiving
notice from City of such desire of City, reassign such person or persons.
1.4 Time. Contractor shall devote such time to the performance of services
pursuant to this Agreement as may be reasonably necessary to meet the
standard of performance provided in Section 1.1 above and to satisfy
Contractor's obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed
1,100,000, notwithstanding any contrary indications that may be contained in Contractor's
proposal, for services to be performed under this Agreement. In the event of a conflict between
this Agreement and Contractor's proposal, attached as Exhibit A, regarding the amount of
compensation, the Agreement shall prevail. City shall pay Contractor for services rendered
Contract Services Agreement between July 1, 2018
City of Dublin and Tri - Valley Janitorial Service and Supply Inc. Page 1 of 13
Agreement Version 1 -2018
pursuant to this Agreement at the time and in the manner set forth herein. The payments
specified below shall be the only payments from City to Contractor for services rendered
pursuant to this Agreement. Contractor shall submit all invoices to City in the manner specified
herein. Except as specifically authorized by City, Contractor shall not bill City for duplicate
services performed by more than one person.
Contractor and City acknowledge and agree that compensation paid by City to Contractor under
this Agreement is based upon Contractor's costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Contractor. Consequently,
the parties further agree that compensation hereunder is intended to include the costs of
contributions to any pensions and /or annuities to which Contractor and its employees, agents,
and subcontractors may be eligible. City therefore has no responsibility for such contributions
beyond compensation required under this Agreement.
2.1 Invoices. Contractor shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services incurred prior to the invoice date. No
individual performing work under this Contract shall bill more than 2,000 hours in a fiscal year
unless approved, in writing, by the City Manager or his /her designee. Invoices shall contain the
following information:
The dates of service provided at each facility;
Location of each service;
Daily logs of total hours worked by each individual performing work under
this Contract
o Hours must be logged in increments of tenths of an hour or
quarter hours
o If this Contract covers multiple projects, all hours must also be
logged by project assignment
o A brief description of the work
The Contractor's signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices
received, for services satisfactorily performed. City shall have 30 days from the
receipt of an invoice that complies with all of the requirements above to pay
Contractor.
2.3 Total Payment. City shall pay for the services to be rendered by Contractor
pursuant to this Agreement. City shall not pay any additional sum for any
expense or cost whatsoever incurred by Contractor in rendering services
pursuant to this Agreement. City shall make no payment for any extra, further, or
additional service pursuant to this Agreement.
In no event shall Contractor submit any invoice for an amount in excess of the
maximum amount of compensation provided above either for a task or for the
entire Agreement, unless the Agreement is modified prior to the submission of
such an invoice by a properly executed change order or amendment.
2.4 Hourly Fees. Fees for work performed by Contractor on an hourly basis shall
not exceed the amounts shown on the fee schedule set forth on the
compensation schedule attached as Exhibit B.
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc. Page 2 of 13
Agreement Version 1 -2018
2.5 Payment of Taxes. Contractor is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state
taxes.
2.6 Payment upon Termination. In the event that the City or Contractor terminates
this Agreement pursuant to Section 8, the City shall compensate the Contractor
for all outstanding costs incurred for work satisfactorily completed as of the date
of written notice of termination. Contractor shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
2.7 Authorization to Perform Services. The Contractor is not authorized to
perform any services or incur any costs whatsoever under the terms of this
Agreement until receipt of authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at
its sole cost and expense, provide all facilities and equipment that may be necessary to perform
the services required by this Agreement. City shall make available to Contractor only the
facilities and equipment listed in this section, and only under the terms and conditions set forth
herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may
be reasonably necessary for Contractor's use while consulting with City employees and
reviewing records and the information in possession of the City. The location, quantity, and time
of furnishing those facilities shall be in the sole discretion of City. In no event shall City be
obligated to furnish any facility that may involve incurring any direct expense, including but not
limited to computer, long- distance telephone or other communication charges, vehicles, and
reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this
Agreement, Contractor, at its own cost and expense, shall procure "occurrence coverage"
insurance against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the work hereunder by the Contractor and its agents,
representatives, employees, and subcontractors. Contractor shall provide proof satisfactory to
City of such insurance that meets the requirements of this section and under forms of insurance
satisfactory in all respects to the City. Contractor shall maintain the insurance policies required
by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Contractor's bid. Contractor shall not allow any subcontractor to commence
work on any subcontract until Contractor has obtained all insurance required herein for the
subcontractor(s) and provided evidence thereof to City. Verification of the required insurance
shall be submitted and made part of this Agreement prior to execution.
It shall be a requirement under this Agreement that any available insurance proceeds broader
than or in excess of the specified minimum insurance coverage requirements and /or limits shall
be available to City as an additional insured. Furthermore, the requirements for coverage and
limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the
broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured; whichever is greater. The additional insured coverage under
the Contractor's policy shall be "primary and non - contributory" and will not seek contribution
from City's insurance or self- insurance and shall be at least as broad as CG 20 01 04 12. In the
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event Contractor fails to maintain coverage as required by this Agreement, City at its sole
discretion may purchase the coverage required and the cost will be paid by Contractor. Failure
to exercise this right shall not constitute a waiver of right to exercise later. Each insurance
policy shall include an endorsement providing that it shall not be cancelled, changed, or allowed
to lapse without at least thirty (30) days' prior written notice to City of such cancellation, change,
or lapse.
4.1 Workers' Compensation. Contractor shall, at its sole cost and expense,
maintain Statutory Workers' Compensation Insurance and Employer's Liability
Insurance for any and all persons employed directly or indirectly by Contractor.
The Statutory Workers' Compensation Insurance and Employer's Liability
Insurance shall be provided with limits of not less than ONE MILLION DOLLARS
1,000,000.00) per accident. In the alternative, Contractor may rely on a self -
insurance program to meet those requirements, but only if the program of self -
insurance complies fully with the provisions of the California Labor Code.
Determination of whether a self- insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator. The
insurer, if insurance is provided, or the Contractor, if a program of self- insurance
is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under
this Agreement.
An endorsement shall state that coverage shall not be canceled except after
thirty (30) days' prior written notice by certified mail, return receipt requested, has
been given to the City. Contractor shall notify City within 14 days of notification
from Contractor's insurer if such coverage is suspended, voided or reduced in
coverage or in limits.
4.2 Commercial General and Automobile Liabilitv Insurance.
4.2.1 General requirements. Contractor, at its own cost and expense, shall
maintain commercial general and automobile liability insurance for the
term of this Agreement in an amount not less than ONE MILLION
DOLLARS ($1,000,000.00) per occurrence, combined single limit
coverage for risks associated with the work contemplated by this
Agreement. If a Commercial General Liability Insurance or an Automobile
Liability form or other form with a general aggregate limit is used, either
the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at
least twice the required occurrence limit. Such coverage shall include but
shall not be limited to, protection against claims arising from bodily and
personal injury, including death resulting therefrom, and damage to
property resulting from activities contemplated under this Agreement,
including the use of owned and non -owned automobiles.
4.2.2 Minimum scope of coveraae. Commercial general coverage shall be at
least as broad as Insurance Services Office Commercial General Liability
occurrence form CG 0001. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001
Code 1 ( "any auto ").
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4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as an endorsement to the policy:
a. City and its officers, employees, agents, and volunteers shall be
covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf
of Contractor, including the insured's general supervision of
Contractor; products and completed operations of Contractor;
premises owned, occupied, or used by Contractor; and
automobiles owned, leased, or used by the Contractor. The
coverage shall contain no special limitations on the scope of
protection afforded to City or its officers, employees, agents, or
volunteers.
b. The insurance shall cover on an occurrence or an accident basis,
and not on a claims -made basis.
C. An endorsement must state that coverage is primary insurance
with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self- insurance maintained by
the City shall be called upon to contribute to a loss under the
coverage.
d. Any failure of Contractor to comply with reporting provisions of the
policy shall not affect coverage provided to City and its officers,
employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled
except after thirty (30) days' prior written notice by certified mail,
return receipt requested, has been given to the City. Contractor
shall notify City within 14 days of notification from Contractor's
insurer if such coverage is suspended, voided or reduced in
coverage or in limits.
4.3 [INTENTIONALLY DELETED]
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be
placed with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this
Agreement, Contractor shall furnish City with certificates of insurance and
with original endorsements effecting coverage required herein. The
certificates and endorsements for each insurance policy are to be signed
by a person authorized by that insurer to bind coverage on its behalf. The
City reserves the right to require complete, certified copies of all required
insurance policies and endorsements. Failure to exercise this right shall
not constitute a waiver of right to exercise later.
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4.4.3 Subcontractors. Contractor agrees to include with all subcontractors in
their subcontract the same requirements and provisions of this
Agreement including the Indemnification and Insurance requirements to
the extent they apply to the scope of the Subcontractor's work.
Subcontractors hired by Contractor agree to be bound to Contractor and
the City in the same manner and to the same extent as Contractor is
bound to the City under the Contract Documents. Subcontractor further
agrees to include these same provisions with any Sub - subcontractor. A
copy of the Owner Contract Document Indemnity and Insurance
provisions will be furnished to the Subcontractor upon request. The
General Contractor shall require all subcontractors to provide a valid
certificate of insurance and the required endorsements included in the
agreement prior to commencement of any work and will provide proof of
compliance to the City.
4.4.4 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverages, scope, limits, and
forms of such insurance are either not commercially available, or that the
City's interests are otherwise fully protected.
4.4.5 Deductibles and Self- Insured Retentions. All self- insured retentions
SIR) and /or deductibles must be disclosed to the City for approval and
shall not reduce the limits of liability. Policies containing any self- insured
retention provision and /or deductibles shall provide or be endorsed to
provide that the SIR and /or deductibles may be satisfied by either the
named insured or the City.
4.4.6 Excess Insurance. The limits of insurance required in this Agreement
may be satisfied by a combination of primary and umbrella or excess
insurance. Any umbrella or excess insurance shall contain or be
endorsed to contain a provision that such coverage shall also apply on a
primary and non - contributory basis for the benefit of City (if agreed to in a
written contract or agreement) before City's own insurance or self -
insurance shall be called upon to protect City as a named insured.
4.4.7 Other Requirements. It shall be a requirement under this agreement
that any available insurance proceeds broader than or in excess of the
specified minimum insurance coverage requirements and /or limits shall
be (1) the minimum coverage and limits specified in this Agreement; or
2) the broader coverage and maximum limits of coverage of any
insurance policy.
4.4.8 Notice of Reduction in Coveraae. In the event that any coverage
required by this section is reduced, limited, or materially affected in any
other manner, Contractor shall provide written notice to City at
Contractor's earliest possible opportunity and in no case later than five
days after Contractor is notified of the change in coverage.
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4.5 Remedies. In addition to any other remedies City may have if Contractor fails to
provide or maintain any insurance policies or policy endorsements to the extent
and within the time herein required, City may, at its sole option exercise any of
the following remedies, which are alternatives to other remedies City may have
and are not the exclusive remedy for Contractor's breach:
Obtain such insurance and deduct and retain the amount of the premiums for
such insurance from any sums due under the Agreement;
Order Contractor to stop work under this Agreement or withhold any payment
that becomes due to Contractor hereunder, or both stop work and withhold
any payment, until Contractor demonstrates compliance with the
requirements hereof; and /or
Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. To the
maximum extent allowed by law, Contractor shall indemnify, keep and save harmless the City,
and City Councilmembers, officers, agents and employees against any and all suits, claims or
actions arising out of any injury to persons or property, including death, that may occur, or that
may be alleged to have occurred, in the course of the performance of this Agreement by a
negligent act or omission or wrongful misconduct of the Contractor or its employees,
subcontractors or agents. Contractor further agrees to defend any and all such actions, suits or
claims and pay all charges of attorneys and all other costs and expenses arising therefrom or
incurred in connection therewith; and if any judgment be rendered against the City or any of the
other individuals enumerated above in any such action, Contractor shall, at its expense, satisfy
and discharge the same. Contractor's responsibility for such defense and indemnity obligations
shall survive the termination or completion of this Agreement for the full period of time allowed
by law. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement.
In the event that Contractor or any employee, agent, or subcontractor of Contractor providing
services under this Agreement is determined by a court of competent jurisdiction or the
California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS
as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the
payment of any employee and /or employer contributions for PERS benefits on behalf of
Contractor or its employees, agents, or subcontractors, as well as for the payment of any
penalties and interest on such contributions, which would otherwise be the responsibility of City.
Contractor /Subcontractor's responsibility for such defense and indemnity obligations shall
survive the termination or completion of this Agreement for the full period of time allowed by law.
Section 6. STATUS OF CONTRACTOR.
6.1 Independent Contractor. At all times during the term of this Agreement,
Contractor shall be an independent contractor and shall not be an employee of
City. City shall have the right to control Contractor only insofar as the results of
Contractor's services rendered pursuant to this Agreement and assignment of
personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have
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the right to control the means by which Contractor accomplishes services
rendered pursuant to this Agreement. Notwithstanding any other City, state, or
federal policy, rule, regulation, law, or ordinance to the contrary, Contractor and
any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive
any and all claims to, any compensation, benefit, or any incident of employment
by City, including but not limited to eligibility to enroll in the California Public
Employees Retirement System (PERS) as an employee of City and entitlement
to any contribution to be paid by City for employer contributions and /or employee
contributions for PERS benefits.
6.2 Contractor No Agent. Except as City may specify in writing, Contractor shall
have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent. Contractor shall have no authority, express or implied,
pursuant to this Agreement to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this
Agreement.
7.2 Compliance with Applicable Laws. Contractor and any subcontractors shall
comply with all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be
funded by fiscal assistance from another governmental entity, Contractor and any
subcontractors shall comply with all applicable rules and regulations to which City
is bound by the terms of such fiscal assistance program.
7.4 Licenses and Permits. Contractor represents and warrants to City that
Contractor and its employees, agents, and any subcontractors have all licenses,
permits, qualifications, and approvals of whatsoever nature that are legally
required to practice their respective professions. Contractor represents and
warrants to City that Contractor and its employees, agents, any subcontractors
shall, at their sole cost and expense, keep in effect at all times during the term of
this Agreement any licenses, permits, and approvals that are legally required to
practice their respective professions. In addition to the foregoing, Contractor and
any subcontractors shall obtain and maintain during the term of this Agreement
valid Business Licenses from City.
7.5 Nondiscrimination and Egual Opportunity. Contractor shall not discriminate,
on the basis of a person's race, religion, color, national origin, age, physical or
mental handicap or disability, medical condition, marital status, sex, or sexual
orientation, against any employee, applicant for employment, subcontractor,
bidder for a subcontract, or participant in, recipient of, or applicant for any
services or programs provided by Contractor under this Agreement. Contractor
shall comply with all applicable federal, state, and local laws, policies, rules, and
requirements related to equal opportunity and nondiscrimination in employment,
contracting, and the provision of any services that are the subject of this
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Agreement, including but not limited to the satisfaction of any positive obligations
required of Contractor thereby.
Contractor shall include the provisions of this Subsection in any subcontract
approved by the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause
upon written notification to Contractor.
Contractor may cancel this Agreement upon 30 days' written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Contractor shall be entitled to compensation for
services performed to the effective date of termination; City, however, may
condition payment of such compensation upon Contractor delivering to City any
or all documents, photographs, computer software, video and audio tapes, and
other materials provided to Contractor or prepared by or for Contractor or the City
in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of
this Agreement beyond that provided for in Subsection 1.1. Any such extension
shall require a written amendment to this Agreement, as provided for herein.
Contractor understands and agrees that, if City grants such an extension, City
shall have no obligation to provide Contractor with compensation beyond the
maximum amount provided for in this Agreement.
8.3 Amendments. The parties may amend this Agreement only by a writing signed
by all the parties.
8.4 Assionment and Subcontracting. City and Contractor recognize and agree
that this Agreement contemplates personal performance by Contractor and is
based upon a determination of Contractor's unique personal competence,
experience, and specialized personal knowledge. Moreover, a substantial
inducement to City for entering into this Agreement was and is the professional
reputation and competence of Contractor. Contractor may not assign this
Agreement or any interest therein without the prior written approval of the
Contract Administrator. Contractor shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the
Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Contractor shall
survive the termination of this Agreement.
8.6 Options upon Breach by Contractor. If Contractor materially breaches any of
the terms of this Agreement, City's remedies shall include, but not be limited to,
the following:
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8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents,
and any other work product prepared by Contractor pursuant to this
Agreement;
8.6.3 Retain a different contractor to complete the work described in Exhibit A
not finished by Contractor; or
8.6.4 Charge Contractor the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the
amount that City would have paid Contractor pursuant to Section 2 if
Contractor had completed the work.
Section 9. MISCELLANEOUS PROVISIONS.
9.1 Attorneys' Fees. If a party to this Agreement brings any action, including an
action for declaratory relief, to enforce or interpret the provision of this
Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in
addition to any other relief to which that party may be entitled. The court may set
such fees in the same action or in a separate action brought for that purpose.
9.2 Venue. In the event that either party brings any action against the other under
this Agreement, the parties agree that trial of such action shall be vested
exclusively in the state courts of California in the County of Alameda or in the
United States District Court for the Northern District of California.
9.3 Severability. If a court of competent jurisdiction finds or rules that any provision
of this Agreement is invalid, void, or unenforceable, the provisions of this
Agreement not so adjudged shall remain in full force and effect. The invalidity in
whole or in part of any provision of this Agreement shall not void or affect the
validity of any other provision of this Agreement.
9.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision
of this Agreement does not constitute a waiver of any other breach of that term or
any other term of this Agreement.
9.5 Successors and Assigns. The provisions of this Agreement shall inure to the
benefit of and shall apply to and bind the successors and assigns of the parties.
9.6 Use of Recycled Products. Contractor shall prepare and submit all reports,
written studies and other printed material on recycled paper to the extent it is
available at equal or less cost than virgin paper.
9.7 Conflict of Interest. Contractor may serve other clients, but none whose
activities within the corporate limits of City or whose business, regardless of
location, would place Contractor in a "conflict of interest," as that term is defined
in the Political Reform Act, codified at California Government Code Section
81000 of seq.
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Contractor shall not employ any City official in the work performed pursuant to
this Agreement. No officer or employee of City shall have any financial interest in
this Agreement that would violate California Government Code Sections 1090 et
seq.
Contractor hereby warrants that it is not now, nor has it been in the previous
twelve (12) months, an employee, agent, appointee, or official of the City. If
Contractor was an employee, agent, appointee, or official of the City in the
previous twelve months, Contractor warrants that it did not participate in any
manner in the forming of this Agreement. Contractor understands that, if this
Agreement is made in violation of Government Code §1090 et. seq., the entire
Agreement is void and Contractor will not be entitled to any compensation for
services performed pursuant to this Agreement, and Contractor will be required
to reimburse the City for any sums paid to the Contractor. Contractor
understands that, in addition to the foregoing, it may be subject to criminal
prosecution for a violation of Government Code § 1090 and, if applicable, will be
disqualified from holding public office in the State of California.
Principals and those performing work for City of Dublin may be required to submit
a California Fair Political Practices Commission (FPPC) Form 700: Statement of
Economic Interests documenting potential financial conflicts of interest. For
additional information, proposers should refer to the FPPC website at
www.fi)i)c.ca.-gov/index.phi)?id=500.
9.8 Solicitation. Contractor agrees not to solicit business at any meeting, focus
group, or interview related to this Agreement, either orally or through any written
materials.
9.9 Contract Administration. This Agreement shall be administered by the City
Manager ( "Contract Administrator'). All correspondence shall be directed to or
through the Contract Administrator or his or her designee.
9.10 Notices. Any written notice to Consultant shall be sent to:
Tri- Valley Janitorial Service and Supply Inc
Amy Giamona
313 Earhart Way
Livermore, CA 94551
Any written notice to City shall be sent to:
City of Dublin
Public Works Manager
100 Civic Plaza
Dublin, CA 94568
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9.11 Intearation. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibit A, and including the compensation schedule
attached hereto and incorporated herein as Exhibit B, represents the entire and
integrated agreement between City and Contractor and supersedes all prior
negotiations, representations, or agreements, either written or oral.
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CITY O BLIN
h ' topher L. Foss, City M nager
Attest:
Caroline Soto, City Clerk
Approved as to Form
Jo akker, City Attorney
CONTRACT
i
Ahfy Gia a, President
Tri -Valle Janitorial Service and Supply
Inc.
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EXHIBIT A
SCOPE OF SERVICES
SECTION 1 — GENERAL SERVICE PROVISIONS
A. Work Schedule - Janitorial services shall be provided up to seven (7) days per week at
the time specified for each location. General cleaning shall be performed between the
hours of 5:00 PM and 5:00 AM. The available time schedules for individual facilities are
set forth in Attachments 1 through 9 of this Exhibit A. The City reserves the right, with
one (1) week's advance notice, to change schedules. Contractor shall provide twenty -
four (24) hour emergency response, if requested, and shall respond to City within four
4) hours of request for emergency services. Contractor shall provide a specific monthly
schedule of all monthly, quarterly and semiannual services by building, giving specific
dates. The schedule for the first two (2) months shall be provided at least five (5) days
prior to the first day of the Agreement term as set forth in Section 1.1. The schedule for
the third month, and all subsequent months, shall be provided with each monthly invoice,
and the invoices will not be paid if not accompanied by a cleaning schedule.
Such monthly, quarterly and annual cleaning services shall be provided on the day stated
on the monthly cleaning schedule; and if such work requires more than one (1) day to
conclude, Contractor must complete the work on successive days. Contractor may
request a change to this cleaning schedule with seven (7) days' advance notice.
B. Holidays - The following twelve (12) days are City holidays on which Contractor may
need to provide service. All City facilities are dynamic due to their programmed use; and
some locations will require service on holidays, as provided below.
Independence Day
Labor Day
Veterans Day
Thanksgiving
Day after Thanksgiving
Christmas Eve
Christmas Day
New Year's Eve
New Year's Day
Martin Luther King, Jr.'s Birthday
Presidents Day
Memorial Day
Buildings that may require service during holidays are listed below. The Contract
Administrator or Facility Manager will provide a schedule of which buildings will require
holiday service thirty (30) days' prior to each holiday.
Police Wing /Civic Center (Operates 24 hours /7 days per week
Public Library (Possible holiday services)
Senior Center (Possible holiday services)
Shannon Community Center (Possible holiday services)
Dublin Heritage Center
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
Wave Aquatic Center
Dublin Heritage Park and Museum
Corporation Yard
Public Safety Complex (Opening September 2019)
C. Supplies and Equipment
Contractor shall furnish and keep in good working order all necessary tools,
equipment and supplies, including, but not limited to, waxes, soaps, cleaners,
mops, brooms, buffers, ladders, hoses, vacuum cleaners, etc. The Contract
Administrator, Facility Manager, or his /her designee, must approve all supplies
and /or equipment prior to their use under this Agreement. Any non - complying
equipment or supplies shall be changed out immediately at the request of the
Contract Administrator, Facility Manager or his /her designee. Janitorial closets
located in City facilities may be used by Contractor and shall be kept clean and
free of debris and odor at all times. All supplies and equipment stored in any City
janitorial closet shall be stored in a neat and orderly manner and in such a way
as to prevent injury to City staff, the public, or Contractor's employees.
Contractor's on -site supervisor shall maintain an equipment inventory, and a
copy shall be given to the Facility Manager's designee, upon request. Unless
otherwise agreed by the City in writing, cleaning products shall meet the
appropriate Green Seal Standard for that type of product; e.g., GS -37, GS-40,
etc. Further information regarding environmental or Green Seal products can be
found at http:// www. greenseal .orct /findaproduct/index.cfm.
2. Contractor shall provide the following products for use at City locations: toilet
paper; paper towels; toilet seat covers; trash can liners; liquid hand soap; and
feminine sanitary supplies. City shall also provide at its expense all utilities,
including lights, power and water. Contractor shall stock and refill all restroom
dispensers, as outlined in the applicable section(s) of this Exhibit A, (Janitorial
Cleaning Specifications — Master List, #9 Restrooms, Locker Rooms, Dressing
Rooms and Showers.
D. Supervision
1. Contractor shall provide a supervisor or lead custodian who shall be present
during all scheduled cleaning hours and special work assignments at a City
facility. This individual shall speak, read, write, and understand English. All
direction given to Contractor's supervisor shall be as binding as if given to
Contractor.
2. Monthly janitorial supervisor's reports shall be prepared and submitted to
Contract Administrator, Facility Manager, or his /her designee, noting any building
deficiencies needing correction.
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
3. While performing work under this Agreement, Contractor's supervisor shall carry
a cell phone and pager by which City staff shall be able to communicate with
him /her. Other janitorial staff, at a minimum, should carry pagers and may use
City phones designated by the Contractor Administrator, Facility Manager, or
his /her designee, to respond to work - related issues.
4. Contractor shall provide a list of all Contractor's staff assigned to each work site.
The list shall include name, address, and driver's license number and the
employee's work schedule and assignment. At Contractor's expense, all of
Contractor's employees shall have taken and satisfactorily passed background
screening for drug and alcohol use.
5. Contractor's employees, including supervisors and managers, and employees
performing regular service, fill -in work for absences, or any subcontract staff, who
enter the Police Wing of the Civic Center, 100 Civic Plaza, shall have
satisfactorily passed a background investigation through Dublin Police Services.
The background check includes Live Scan processing. Contractor shall be
responsible for paying the Department of Justice fee for the Live Scan
processing (at this time, approximately $100 per person). The City will absorb
the staff time cost involved in running the Live Scan equipment. Contractor is
responsible for scheduling these background checks prior to any of its
employees working in the Police Wing. The background checks must be
performed at least two weeks (14 days) prior to the employee entering the
facility.
E. Trainin - Contractor shall provide ongoing documented training programs for all of
Contractor's staff. Training programs shall include, but not be limited to, quality
standards, task definitions, IIPP plans (Injury and Illness Prevention Program), MSDS
sheets (Material Safety Data Sheets), Cal -OSHA (California Occupational Health and
Safety) regulations and all other applicable safety regulations. Contractor shall provide
to the Contract Administrator, or his /her designee prior to beginning of work, and
annually thereafter (provided to City with the twelfth (12th) invoice of each year), a report
showing the training provided for the janitorial staff working in City buildings.
F. Employee Conduct - Employees of Contractor, while performing work under this
Agreement, SHALL NOT:
1. Be accompanied in their work area by acquaintances, family members,
assistants, or any other person unless such person is an on -duty authorized
Contractor employee.
2. Remove any City property, or property, equipment, monies, forms or any other
items belonging to an employee of the City, from City facilities.
3. Engage in horseplay or loud boisterous behavior.
4. Be under the influence of alcohol or drugs.
5. Gamble.
6. Smoke in any building.
7. Turn on or use any electronic equipment (computers, typewriters, radios, etc.)
other than those supplied by Contractor.
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
8. Use any City telephones except those designated by the Contract Administrator,
Facility Manager, or his /her designee, for the performance of services under this
Agreement.
9. Open any desk, file cabinet or storage cabinet.
10. Remove any articles from desks.
11. Consume any food or beverage other than that brought with or purchased by the
employee.
12. Consume any food or beverage in any area NOT designated as a break or
lunchroom.
13. Engage in non - work - related conversations with City employees or visitors.
14. Come to work late or leave work early.
G. Employee Removal - Contractor shall remove from service on City premises any
employee of Contractor who, in the opinion of the Contract Administrator, Facility
Manager, or his /her designee, is not performing the services in a proper manner or who
is incompetent, disorderly, abusive, dangerous, insubordinate, disruptive, who does not
comply with rules and regulations of the City, or is otherwise objectionable. Contractor
shall in no way interpret such removal to require dismissal of or other disciplinary action
against the employee; and such removal shall not be the basis of any claim for
compensation or damages against the City or any of its officers, employees or agents as
to the performance of the work.
H. Employee Appearance and Identification - Contractor's personnel shall present a neat
appearance and be easily recognized as Contractor employees. Contractor shall
provide each employee with an identification badge and uniform. The badge shall
include the employee's photograph and name, an employee number and Contractor's
name. The identification badge shall be displayed on the front of the employee's uniform
at all times. Contractor accepts and understands that any employee who fails to meet
this requirement may be asked to leave City property. Should this occur, the City will not
compensate the Contractor or Contractor's employees for lost time. It is expressly
understood that Contractor is responsible for ensuring that all of its employees possess
and carry valid photo- identification at all times on City property. Contractor's employees
shall be wearing their uniforms and identification badges prior to entering any City
building, and uniforms and badges shall be worn at all times while working in a City
facility. The uniform, at a minimum, shall be a uniform shirt to which Contractor's
business name and /or logo have been affixed.
I. Employee Qualifications - Contractor's employees shall be at least eighteen (18) years
of age and thoroughly trained and qualified in the work assigned to them. Contractor's
employees shall be able to follow directions and shall be physically capable of
performing the duties assigned to them, including lifting /moving heavy items, climbing
ladders, etc.
All janitorial staff working at any City facility shall be required to submit personal
information and copies of driver's licenses or other valid identification for the purpose of
background checks. Such personnel will also be subject to Live Scan Fingerprinting
processing at the contractor's expense. The City reserves the right to deny access
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
based on information obtained in the background check through Live Scan
Fingerprinting.
J. Reporting and Inspections
1. Building Control Log: Contractor's supervisor or lead custodian shall be
responsible for maintaining building control logs. Contractor's employees shall be
responsible for signing in and out daily on the log. Further, Contractor's
employees who provide special cleaning services are also required to sign in and
out for services provided. The building control logs shall be the focal point for
communication between the Contractor and the City and for sharing work- related
comments and issues.
2. Status Reports: If and when unusual circumstances arise, a report shall be given
to the Contract Administrator, Facility Manager, or his /her designee, the day of
the occurrence. Examples of unusual circumstances include, but are not limited
to, the observance of suspicious persons around a City facility or the discovery of
inoperable lighting in a City facility.
3. Regular Inspections: Contractor's account manager and supervisor shall meet
with Facility Management representatives quarterly to ensure compliance with
contract specifications and shall initiate meetings, as needed, to review work
sites and resolve problems.
4. Timely Billing: Contractor shall provide special cleaning service invoices within
fourteen (14) days of the services being provided. City shall be under no
obligation to pay any invoice which is submitted to Contract Administrator more
than thirty (30) days beyond completion of special cleaning services.
K. Work Performance - Contractor shall adhere to the highest quality standards of the
janitorial profession and the City's cleaning standards as communicated by the Contract
Administrator, or his /her designee, and set forth in this Agreement. Contractor shall
immediately verbally notify the Contract Administrator, or his /her designee, of any
occurrence or condition that interferes with its ability to be in full compliance with
Agreement requirements and shall confirm such verbal notification in writing within
twenty -four (24) hours.
L. Special Assisanments - City may request janitorial services for special events not
covered in the scope of services under this agreement and outside the normal
scheduled cleaning hours as outlined herein. City may request these special services up
to, but not later than, forty-eight (48) hours prior to the event. If the required services are
outside Contractor's normal cleaning schedule, payment shall be made on the basis of
the hourly rate and, if applicable, minimum number of hours as set forth in Exhibit B.
M. Emernency Work - "Emergency work" is defined as any work beyond the general
routine janitorial work required by this agreement. Emergency work shall require a
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
shortened Contractor response time of between two (2) and four (4) hours, depending
upon the nature of said work. Contractor shall have sufficient labor and call -out
procedures to ensure that staffing is available for this type of unplanned requirement.
The City of Dublin will work closely with Contractor to develop a procedure for reacting to
emergency situations. Compensation for "Emergency Work" shall be in accordance with
the hourly rate for Special Assignments as described above.
N. Storage - Contractor may use City janitorial closets, if available; and if utilized,
Contractor shall keep this space in a neat, clean, odor free, and orderly condition. The
City will not be responsible in any way for damage to or loss of Contractor's stored
supplies and /or equipment or for Contractor's employees' personal belongings stored in
any City janitorial closets. As noted in Section 3 of the Agreement, if janitorial closets
are not available, Contractor shall store its supplies and equipment in its own facility or
company vehicles.
O. Security - Contractor shall be required to have available the keys provided by the City at
all times while providing service to the City. All doors shall be unlocked and locked in
such manner and at such times as required by each building's specifications. Contractor
shall be responsible for ensuring that all doors are closed and locked during its
performance of janitorial duties. Lost keys or security card -keys shall be immediately
reported to the Contract Administrator, or his /her designee, and charged to Contractor at
the rate of $50.00 per key or security card -key. In addition, Contractor shall reimburse
City for all costs associated with re- keying any or all locks necessitated by lost keys in
his /her control. Contractor's employees shall NOT set off, or fail to reset, a building
alarm, as instructed. Such false alarms or failure to reset an alarm shall cause the City
to incur damages, and Contractor shall be charged liquidated damages of One Hundred
Fifty Dollars ($150) per event. Contractor's employees shall not operate for personal use
any City computers, fax machines, telephones, television sets and /or copiers while
performing services under this contract. Contractor shall be financially responsible for
any loss, damages, or accrued charges for any unauthorized usage of City equipment.
P. Care of Facilities - Contractor's employees shall regularly observe the general condition
of all building areas and report problem areas to Contractor's supervisor or lead
custodian. Contractor shall be responsible for knowledge of and use of all fire alarms
and fire prevention equipment. In case of emergency, Contractor's employees shall
notify the Emergency Services by dialing 911 and shall then call or page the Contract
Administrator, Facility Manager, or his /her designee, immediately. For non - emergency
repairs, Contractor shall report all required non - emergency repairs by contacting the
Contract Administrator, Facility Manager, or his /her designee.
Q. Energy Conservation - Unless otherwise specified by Contract Administrator or Facility
Manager, lights are to be turned off in facilities when janitorial staff is finished working for
the evening.
R. Graffiti - Contractor shall immediately remove all graffiti from all surfaces found inside
any of the buildings after consulting with the Contract Administrator, Facility Manager, or
his /her designee, for removal methodology. Graffiti noticed on the outside of any
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
building shall be reported to Contract Administrator, Facility Manager, or his /her
designee.
SECTION 2 — REQUIRED SERVICES
The services to be provided under this Agreement are listed in this Section 2 of Exhibit A. In
some instances, services may differ among the various facilities. The following buildings are
included in this agreement:
Civic Center, 100 Civic Plaza
Includes both City Hall and Police Wings and portable building in parking lot)
Library, 200 Civic Plaza
Senior Center, 7600 Amador Valley Boulevard
Shannon Community Center, 11600 Shannon Avenue
Heritage Center (historical school house and church), 6600 Donlon Way
Heritage Park & Museum, 11285 Dublin Boulevard
Wave Aquatic Center, 2401 Central Parkway (year round)
Corporation Yard, 5709 Scarlett Court
Public Safety Complex, 6363 Clark Avenue (Opening September 2019)
Following is a master list of services required under this Agreement. Not all services are
required at all buildings; a specific breakdown is provided for each facility in Attachments 1
through 9 to this Exhibit A.
1. Flooring
a. Vinyl, linoleum, or concrete floors (sweep) — Sweep with an anti -dust
mop.
b. Vinyl, linoleum, or concrete floors (damp or wet mop) — Use warm
water with good quality cleaner that leaves no visible or sticky cleaner
residue, when dry. Remove all scuff and surface marks. Rinse, if
necessary, with clear warm water, and clean mop. Wipe any and all
baseboards free of moisture and dirt. Protect all wall surfaces. Buff all tile
floors, as required.
c. Vinyl and linoleum (clean and wax floors — traffic areas) — Dust entire
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
floor and corners with treated mop. Damp mop and remove any spot or
stains. Allow flooring to dry completely. Apply wax in traffic areas only,
feathering out to corners. Corners shall be waxed only as part of
complete stripping process (see d. below).
d. Vinyl and linoleum (strip) — Strip completely and wax, including
corners.
e. Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors,
stairs (sweep) — Sweep surfaces.
f. Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors,
stairs (damp mop) — Use a dedicated mop and good - quality cleaner
recommended for marble, slate, granite, ceramics and travertine. The
floors shall be free of dust, dirt, cleaning material residue, streaks, mop
strands, grease, and spills and thoroughly maintained to present an
acceptable gloss. Protect all walls from splashing and wipe off any
moisture or chemicals from all baseboards. Polish wood molding, if
necessary, to prevent moisture damage.
g. Stone, marble, slate, granite, ceramic tile, travertine floors, stairs
strip, seal) — Apply stripping solution. Machine scrub (conventional
machine) and wet vacuum stripping. This shall be followed by an
application of a neutralizer rinse, followed by a damp mopping with clear
water. When floor is dry, apply finish or sealer. Protect all wall finishes
and wipe down all baseboards to be free of moisture and residue. Polish,
as needed.
h. Stone, marble, slate, granite, ceramic tile, travertine floors, stairs
refinishing) — Refinish as follows: Use a conventional (buffer) machine
with a 3M blue cleaning pad and a trigger spray bottle with clean water to
buff. Let floor dry. Follow with a dust mopping and then a damp
mopping. Let floor dry. Apply two (2) coats of floor finish. Be sure floor
is thoroughly dry between coats. Within twenty -four (24) hours of last
application of finish, burnish with a high -speed buffing machine (1,100
rpm).
2. Hardwood Floors and Carpetina
a. Hardwood floors for gymnasiums, ballrooms or dance floors (dust
mopping) — Use a dedicated dust mop on hardwood floors with "Super
Hil -Tone Dust" mop treatment, manufactured by Hillard (or equivalent).
The mop shall be treated per manufacturer's instructions.
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
finish!
b. Hardwood floor surfaces (wet mopping) — Use a dedicated wet mop
with Hillard Super Shine All Cleaner (or equivalent; specific products
required for Senior Center bamboo wood flooring and floor machine at
Stager Gym). At the Gym mopping is done with a floor cleaning machine
that uses a foam cleaner solution. Remove all scuff and surface marks.
Follow directions on label.
NOTE — DO NOT USE the same mop for damp mopping and for applying the
c. Carpet and mats (vacuum traffic areas) — These areas include main
entries and all doors, elevator lobbies, elevators, areas where food is
available, main corridors in buildings and open landscaped areas.
Vacuum traffic areas. Move all chairs, trashcans and other easily
removed items, and vacuum underneath. Hand wipe baseboards.
d. Carpet and mats (vacuum all areas, including edges and corners) —
Vacuum with an industrial- powered vacuum cleaner and inspect for
spots. Remove spots, following the manufacturer's recommendations
completely, with an approved industrial -grade spot remover that leaves
no visible residue. Report to the Contract Administrator, or his /her
designee, all tears, burns, unraveling or other damage. Move all chairs,
trash cans and other easily removed items and vacuum underneath.
Hand wipe baseboards.
e. Carpet spot cleaning and spot removal — Perform, as necessary.
f. Graffiti (remove all marks and writing) — Remove from all interior
surfaces (doors and walls). If unable to remove graffiti, call Public Works
at 925 - 833 -6630 and leave a message. Leave caller's name, location of
the building, floor and area where the graffiti is located.
g. Walls, doors and molding (spot clean) — On a regular basis, inspect all
walls, doors and moldings; and remove any and all fingerprints, smudges,
dirt or accumulations from these areas, as required.
3. Doors and Entrances
a. Doors and entrances (clean and polish) — Clean and polish interior and
exterior surfaces to a height of 8', removing any and all fingerprints,
smudges, dirt, cobwebs, insects, grease, oils or accumulations from these
areas. On a regular basis, inspect all doors and entrances; and clean
doors and entrances across the entire width of the entrance front, as
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
required.
b. Drinking Fountains — Clean, disinfect and polish.
c. Public Telephones (clean and disinfect) — Clean and disinfect all public
telephones and enclosure walls. Remove all graffiti from phones and
surrounding area. If unable to remove graffiti, contact Public Works at
925 - 833 -6630 and give location and phone number.
4. Glass and Windows
a. Glass and windows — On a regular basis, inspect all glass and frames
and remove any and all fingerprints, smudges, dirt, cobwebs, insects,
grease, oils or accumulations from these areas to a height of 8 feet, as
required. When glass is part of an entrance area, clean across the entire
width of the entrance front, if required. Clean picture glass and mirrors as
needed to remove fingerprints, smudges, and any other dirt or material, to
leave a clean appearance.
5. Dusting
a. Dusting — Remove all accumulated dust, dirt, debris and cobwebs from
all surfaces, chi hers, shelving crevices, office desks, bookcases, tables,
partition tops, window ledges and baseboards. Use treated mops and
cloths to help prevent the redistribution of same into the air. Desktops
shall be dusted only if papers have been removed.
b. Dusting (high dusting) — Remove all accumulated dust, dirt and debris
from the surfaces, corners, crevices, light fixtures, partition tops, window
ledges, door frames, jambs, and blinds. Use treated mops and cloths to
help prevent the redistribution of same in the air. Blind slats shall be
individually cleaned. Remove cobwebs inside rooms, corners and
ceilings. Clean HVAC vents and ceiling tiles.
c. Wastebaskets — Empty wastebaskets and replace liners. Empty
recycling containers in individual offices and common areas. Material
from recycling containers shall be kept separate from other trash and
placed in appropriate bins. Remove all other boxes, cardboard and
containers which are designated as "trash" and place in the designated
dumpster. Break down all cardboard boxes before discarding in
dumpster. Large recycling bins inside facilities (for example, in the Civic
Center mail room and lunchroom) may be emptied by others; contractor
should verify with the Facility Manager for each facility where trash and
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
recyclable material is to be taken.
d. Wastebasket/trash containers (wash and disinfect) — Clean and
disinfect all wastebaskets and trash containers in all interior and exterior
locations.
e. Artificial Plants — Clean to remove dust and other debris
6. Elevators
a. Elevator (clean and polish) — Remove all finger and handprints, grease,
oils, smudges or marks. Polish interior walls, ceilings, and doors inside
and outside. Vacuum carpet and elevator door tracks. Spot clean carpet
or flooring, as necessary, to remove stains and odors.
7. Stairwells, Exterior and Interior
a. Staircases, balustrades and railings (dust and wipe) — Dust and wipe
all staircase areas, including all railings and areas around and underneath
stairs. Vacuum carpeted areas, and spot clean carpet.
b. Stairwells — Sweep, damp mop and spot clean.
8. Offices
a. Wooden furniture (clean and polish) — Clean and polish all wooden
furniture with approved polish. Do not disturb any paperwork on desks,
tables and files.
b. Formica and metal desks (clean all) — Clean all tables, stands, chairs,
filing cabinets, locker tops and fronts. Do not disturb paperwork.
c. Wood fixtures (polish) — Polish all wooden walls, doors, handrails and
all accents.
d. White boards and pen rails (clean) — Wash and clean (only if boards
are erased).
e. Fabric or carpeted wall coverings (dust and /or vacuum, spot clean) —
With a soft brush, dust all fabric and /or carpeted walls to maintain a neat
and clean appearance. Vacuum all areas where a traffic pattern is
evident. Spot clean areas per manufacturer's specifications for wall
covering. Damp wipe vinyl. Cloth fabrics require chemical cleaner to
remove spots.
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
f. Light switches (clean and disinfect) — Use a damp cloth to remove all
smudges, fingerprints and dirt. Apply disinfectant.
g. Light fixtures (clean all) — Dust all with treated cloth. Vacuum and
damp wipe, if necessary, to remove all accumulated dust and dirt.
h. HVAC vents and diffusers (clean all) — Vacuum and clean with
disinfectant. Vacuum adjacent ceiling tiles and areas.
9. Restrooms, Locker Rooms, Dressino Rooms and Showers
a. Restrooms (clean, disinfect, restock supplies) — Clean and disinfect
all urinals, toilets, partitions and plumbing. Damp mop floors with
disinfectant. Clean and polish chrome and stainless fixtures. Clean,
disinfect and deodorize interior and exterior of sanitary napkin
depositories. Replace disposal bags and plastic trash liners. Clean
mirrors to be streak -free. Install disinfectant in floor drains and
deodorizers in urinals. Fill all dispensers (soap, toilet paper, seat covers,
paper towels, sanitary supplies and deodorizers). Inspect lighting for
satisfactory operation. Report to the Contract Administrator or his /her
designee, all lights that are not working properly.
b. Showers (clean, disinfect) — Clean and disinfect all walls, floors and
curtains. Entire area shall be free of soap scum, fungi, hair, urine
deposits and unpleasant odors. Floors and tiled areas shall be free of
streaks and mildew.
c. Locker rooms or dressing rooms - Install disinfectant in floor drains.
Disinfect HVAC vents, and clean mirrors to be streak -free. Wax floors to
maintain original appearance. Vacuum all carpet areas, and remove all
stains. Clean and disinfect lockers inside and outside, if unlocked. Do not
disturb personal belongings.
10. Kitchen or Coffee Bar Areas
a. Kitchen /breakroom floors (degrease and disinfect) — Mop all kitchen
floors with disinfectant. Refinish, if necessary, to maintain original
appearance.
b. Kitchen /breakroom /coffee bar sinks, counters and appliances (wash
and disinfect) — Include all kitchen tabletops in area and generally clean
up all stainless steel or laminate surfaces.
c. Cabinets, sinks and appliances (degrease, disinfect and polish) —
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
Specific to facilities with "working cooking kitchens." Includes
refrigerators, stoves, stove hoods, ovens, griddles, dishwashers,
microwaves and all stainless steel.
d. Kitchen Vent Hoods Over Stoves — Degrease, clean and polish.
e. Kitchen Anti Fatigue Mats — Degrease, disinfect, rinse and dry.
f. Kitchen Floor Drains — Degrease and clean the floor drains / catch
basins in kitchen floor.
11. Special Areas
a. Bleachers (clean all surfaces) — Clean all areas around and under
bleachers. Damp mop bleacher seats.
b. Jail area (clean and disinfect) — Clean and disinfect (when accessible)
all walls, floors, ceilings and fixtures.
c. Janitorial closets (clean and stock) — Clean, organize, stock and keep
odor -free. If any chemicals are stored here, maintain a binder of all
Material Safety Data Sheets (MSDS) and keep in each closet.
d. Exercise rooms — Wipe down, clean, deodorize and disinfect all exercise
apparatus and mats. Remove and replace mats in same locations to
ensure proper fit.
e. Personal computers — Dust with anti - static cloth.
f. City refrigerators — Clean as specified for individual facilities.
g. Venetian blinds — Dust and damp wipe blinds with a treated cloth to
prevent redistribution of dust into the air.
h. Vending machines — Clean vending machine surfaces and sweep or
dust mop under the machines.
L Bleachers (sweep and pick up litter) — Sweep and pick up litter on,
around and under bleachers.
SECTION 3 — GENERAL PROVISIONS
A. Liquidated Damages
When Contractor fails to perform, as specified, the services required in this agreement,
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
the City will have been damaged by that lack of performance. Since it is difficult to
define the amount of damage caused, Contractor shall agree to the following liquidated
damages:
If trained personnel do not report to provide the services required by this
Agreement, the City will incur damages; and liquidated damages of One Hundred
Fifty and no /100 Dollars ($150.00) per occurrence will be deducted from
payments due the Contractor. Contractor will be notified of the assessment of
liquidated damages by telephone or FAX within twenty -four (24) hours of failure
to report.
2. If Contractor fails to perform under the terms of this Agreement, the City will incur
damage. Contractor will be notified by telephone or FAX within twenty -four (24)
hours of the failure to perform, and performance shall be required within twenty -
four (24) hours after receipt of such notice. If the performance failure is not
corrected within twenty -four (24) hours of receipt of notice, the City will incur
damages; and liquidated damages of One Hundred Fifty and no /100 Dollars
150.00) per occurrence will be deducted from payments due the Contractor.
3. Liquidated damages of One Hundred Fifty and no /100 Dollars ($150.00) per
occurrence will continue to be deducted from payments due the Contractor until
the performance failure is remedied.
B. Subcontractina - No portion of the services provided pursuant to this Agreement may
be subcontracted or assigned without prior approval of the City of Dublin. Requests to
subcontract all or any portion of services required by this Agreement shall be submitted
to the City's Contract Administrator, or his /her designee, at least thirty (30) days in
advance of the proposed effective date of the subcontract. Contractor shall include in
this written request a detailed description of how the Contractor plans to oversee the
services performed by the proposed subcontractor. Contractor shall be responsible for
services provided by any subcontractor as if Contractor were providing the services with
its own organization. Any subcontractor who will provide services inside the Police
Facility shall have successfully passed a background check as described above prior to
commencing work in that building. Contractor shall bear the expense of any
subcontractor background checks.
C. Labor Strike - Contractor shall be responsible for its own labor relationships and shall
negotiate and be responsible for resolving any and all disputes between itself and its
employees or any union representing its employees. Whenever Contractor has
knowledge that any actual or potential labor dispute is delaying, will delay, or threatens
to delay, the timely performance of services under this Agreement, Contractor shall
immediately give written notice thereof to the City's Contract Administrator, or his /her
designee. It shall be the Contractor's responsibility to provide continuous services,
without interruption, to all buildings and facilities specified herein throughout the term of
the Agreement. In the event of a labor strike, Contractor shall provide the means, at
Contractor's cost, to provide continuous services in full compliance with Agreement
requirements. Failure to do so will cause the City to take whatever action is necessary
to provide the services. If, in doing so, City incurs costs in excess of those that would
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
have been paid to the Contractor for the same services, these excessive costs shall be
paid by the Contractor.
D. Pricin - All rates and /or prices included in this Agreement are firm and not subject to
escalation, except on an annual basis according to the Consumer Price Index as
provided in the Agreement. Contractor represents and warrants that all rates and /or
prices are at least as low as those currently being quoted by Contractor to commercial or
government users for the same work of similar scope under similar circumstances.
E. Terms of Payment - Payment shall be made within thirty (30) days from the date of
receipt of invoice or acceptance of work, whichever occurs last. If City is entitled to a
prompt payment discount, the period of computation shall commence on the date of
receipt of invoice or acceptance of work by City, whichever occurs last. City shall
endeavor to pay each invoice within thirty (30) days, but shall not be responsible to
Contractor for additional charges, interest or penalties due to failure to pay within that
period.
F. Warranty - Contractor warrants that the work performed under this Agreement complies
with all specifications and that workmanship is free from defects. If any portion of the
work has not been completely described in this Agreement, it shall comply with
nationally recognized codes and established industry standards. Contractor agrees that
the aforementioned warranties shall be in addition to any warranties provided by law or
offered by Contractor.
G. Extra or Additional Work - Contractor shall perform no extra or additional work or alter
or deviate from the work specified in this Agreement unless agreed in writing by City in
advance of performance of the work. Payment for extra or additional work shall be
made on the basis of the hourly rate and, if applicable, minimum number of hours as set
forth in Exhibit B.
H. Force Maieure - Neither party to the Agreement shall be held responsible for delay or
default caused by fire, riot, acts of God, and /or war which is beyond that party's
reasonable control. City may terminate the Agreement upon written notice after
determining such delay or default will reasonably prevent successful performance of the
Agreement.
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
ATTACHMENT 1
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Civic Center, City Hall Wing, 100 Civic Plaza
Estimated Building Size: 31,800 SF
Cleaning Frequency: 5 days per week, Monday — Friday
Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
See Section 2
FREQUENCY TASK "Required
Services"
Daily: Vinyl, linoleum, terrazzo, or concrete floors, sweep and /or dust mop all floors 1 a
Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c
Carpet spot cleaning and removal - (as necessary) 2e
Dusting - all table tops, office desks, and filing cabinets, and other surfaces 5a
Dusting - removal of accumulated dust a
Graffiti - remove all marks and writing general)
Drinking fountains - clean, disinfect and polish 3b
Telephones (all phones) - clean and disinfect 3c
Wastebaskets - empty and reline 5c
Elevators - clean and polish 6a
Restrooms - clean, disinfect, and restock supplies 9a
Kitchen break -room floors - degrease and disinfect 10a
Kitchen break -room sinks & counters - degrease and disinfect 10b
Coffee bar sinks and counters — degrease and disinfect 10b
Weekly: Carpet and mats - vacuum all areas, including edges and corners 2d
Broom sweep receiving /file room concrete floor 1a
Clean and disinfect light switches 8f
Wash white boards and pen rails (if erased) 8d
Bi- Weekly: Clean tile grout
Monthly: Vinyl and linoleum - clean and wax floors - traffic areas 1C
Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c
Venetian blinds - wipe down and clean 11g
Quarterly: inyl and linoleum - strip completely and wax 1d
Wastebasket/trash containers - wash and disinfect 5d
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Vending machines — clean machines and sweep /dust mop underneath 11h
Artificial plants — Clean to remove dust and other debris 5e
Semi -
nnually: Strip and wax all hard surface floors: terrazzo, vinyl or linoleum 1d, 1g
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
ATTACHMENT 2
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Civic Center, Police Wing, 100 Civic Plaza
Estimated Building Size: 21,200 SF (includes auxiliary triple -wide trailer in police parking lot)
Cleaning Frequency: 6 days per week, Monday — Saturday
Janitorial Cleaning Hours: 4:30 PM to 8:30 PM
See Section 2
FREQUENCY TASK "Required
Services"
Daily: Vinyl, linoleum, or concrete floors, sweep and /or dust mop all floors 1 a
Carpet and mats - vacuum traffic areas, staircases, & workspaces 2c
Carpet spot cleaning and removal - (as necessary) 2g
Dusting - all table tops, office desks, filing cabinets, & other surfaces 5a
Graffiti - remove all marks and writing 2h
Drinking fountains - clean, disinfect and polish 3b
Clean and disinfect telephones 3c
Glass and windows (building entrances, lobby areas, etc.) 4a
Dusting - removal of accumulated dust. 5a
Wastebaskets - empty and reline 5d
Elevators - clean and polish 6a
Restrooms - clean, disinfect, and restock supplies 9a
Showers and locker rooms - clean and disinfect 9b,c
Kitchen break -room floors - degrease and disinfect 11a
Kitchen break -room sinks - degrease and disinfect 11b
Jail area - clean and disinfect (when accessible) 11b
Weekly: Broom sweep sally port concrete floor when accessible 1 b
Carpet and mats - vacuum all areas, including edges and corners 2d
Walls, doors and molding - remove fingerprints, smudges and dirt 21
Doors & entrances - clean and polish, remove fingerprints & smudges 3a
Clean stair handrails 7a
Wash white boards and pen rails (if erased) 8d
Exercise rooms - clean and deodorize 11d
Monthly: Vinyl and linoleum - clean and wax floors - traffic areas 1 c
Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
ood fixtures - polish 8c
Fabric or carpeted wall coverings - dust and /or vacuum, spot clean 8e
Light switches - clean and disinfect Bf
Janitorial closets — clean, organize, stock and keep order -free 11c
Venetian blinds - wipe -down and clean 11g
Vending machines — clean machines and sweep /dust mop underneath 11h
uarterly: Vinyl and linoleum - strip completely and wax 1d11gStone, marble, slate, granite, ceramic tile, travertine floors, stairs
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
astebasket/trash containers - wash and disinfect
ht fixtures - clean all
JAC vents and diffusers - clean all
srsonal computers -clean with anti - static cleaner
mi-
nually: City refrigerators — break room only
Contract Services Agreement between
City of Dublin and Tri- Valley Janitorial Service and Supply Inc
1e
if
July 1, 2018
Exhibit A: Scope of Services
ATTACHMENT 3
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Library, 200 Civic Plaza
Estimated Building Size: 38,215 SF (entire Library)
Cleaning Frequency: 6 days per week, Monday — Sunday (except Fridays)
Janitorial Cleaning Hours: 11:00 PM to 5:00 AM
See Section 2
FREQUENCY TASK "Required
Services"
Daily: Vinyl, linoleum, or concrete floors (sweep and /or dust mop all floors) 1 a
Stone, marble, ceramic, slate (sweep) 1e
Carpet and mats (vacuum traffic areas) 2c
Carpet spot cleaning and spot removal 2e
Graffiti (remove all marks and writing) 2f
Doors and entrances (clean and polish) 3a
Drinking fountains (clean, disinfect and polish) 3b
Public Telephone (clean and disinfect) 3c
Dusting (remove accumulated dust) 5a
Wastebaskets (empty and replace liners) 5c
Restrooms (clean, disinfect, restock) 9a
Kitchen /coffee bar sinks (clean and disinfect) 10b
Weekly: inyl, linoleum or concrete floors (damp /wet mop) 1b
Stone, marble, ceramic, slate (damp /wet mop) if
Carpets and mats (vacuum all areas, including edges and comers d
Walls, doors and molding (spot clean) 2g
Glass and windows (remove fingerprints, smudges, dirt) 4a
hiteboards and pen rails (clean, if erased) 8d
Cabinets, sinks and appliances (degrease, disinfect, and
polish) 10c
Monthly: Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures — polish 8C
Light switches - clean and disinfect Bf
Janitorial closets — clean, organize, stock and keep odor -free 11c
Kitchen vent hoods over microwaves — degrease, clean &
polish 10d
Quarterly: Vinyl and linoleum - clean and wax floors - traffic areas 1c
Stone, marble, granite, ceramic the floors (strip and sea[) 1g
Wastebasket/trash containers - wash and disinfect 5d
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Personal computers - clean with anti - static cleaner 11e
enetian blinds (dust and damp wipe) 11g
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
Semi -
nnually: Vinyl and linoleum - strip completely and wax
City refrigerator in office area (clean and disinfect)
1d
if
nnually: Stone, marble, granite, ceramic tile floors (refinishing) 1 h 71
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
ATTACHMENT 4
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Senior Center, 7600 Amador Valley Boulevard
Estimated Building Size: 15,500 SF
Cleaning Frequency: 5 days per week, Monday — Friday
Janitorial Cleaning Hours: 10:30 PM to 5:00 AM; Weekends as needed following special events
See Section 2
FREQUENCY TASK "Required
Services"
Daily: Vinyl, linoleum, or concrete floors (sweep and /or dust mop all floors) 1 a
Stone, marble, ceramic, slate (sweep) 1e
Hardwood floor in ballroom (sweep and dust mop on Tue/Thu) 2a
Hardwood floor in ballroom (sweep and damp mop on Mon/Wed /Fri) 2b
Carpet and mats (vacuum traffic areas) c
Carpet spot cleaning and spot removal 2e
Graffiti (remove all marks and writing) 2f
Doors and entrances (clean and polish) 3a
Drinking fountains (clean, disinfect and polish) 3b
Public Telephone (clean and disinfect) c
Dusting (remove accumulated dust) 5a
Wastebaskets (empty and replace liners) 5c
Restrooms (clean, disinfect, restock) 9a
Kitchen quarry tile floors (remove mats, degrease, disinfect, replace mats) 10a
Kitchen /coffee bar sinks clean and disinfect 10b
Weekly: Vinyl, linoleum or concrete floors (damp /wet mop) 1 b
Stone, marble, ceramic, slate (damp /wet mop) if
arpets and mats (vacuum all areas, including edges and comers) 2d
Walls, doors and molding (spot clean) g
Glass and windows (remove fingerprints, smudges, dirt) 4a
hiteboards and pen rails (clean, if erased) 8d
Cabinets, sinks and appliances (degrease, disinfect, and
polish) 10c
Kitchen Anti - Fatigue Mats (degrease and disinfect) (Fridays) 10e
Kitchen Floor Drains (degrease and clean (Fridays) 1 O
Monthly: Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures — polish 8C
Light switches - clean and disinfect 8f
Janitorial closets — clean, organize, stock and keep odor -free 11c
Kitchen vent hoods over stoves — degrease, clean and polish 10d
Quarterly: Vinyl and linoleum - clean and wax floors - traffic areas 1c
Stone, marble, granite, ceramic tile floors (strip and seal) 1g
Wastebasket/trash containers - wash and disinfect 5d
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all h
Personal computers - clean with anti - static cleaner 11e
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
Venetian blinds (dust and damp wipe) 11g
Artificial Plants - clean to remove dust 5e
Semi-
Annually: Vinyl and linoleum - strip completely and wax 1d
Pity refrigerator in office area clean and disinfect Of
Annually: Stone, marble, granite, ceramic tile floors (refinishing) 1h
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
ATTACHMENT 5
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Wave Aquatic Center
Estimated Building Size: 23,000 SF
Cleaning Frequency: January —December, 7 -days per week
Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
PLEASE NOTE: PEAK SEASON is from Memorial Day through Labor Day, where more attention to
all areas is required.
See Section 2
FREQUENCY TASK "Required
Services"
Daily: Interior floors (sweep and /or dust mop all floors) 1 a
Tile hallway area (scrub machine and disinfect) if
Interior flooring in lobbies /office (damp /wet mop, disinfect, vacuum, move
furniture 1 i
Doors and entrances (clean and polish) a
Drinking fountains (clean, disinfect and polish) 3b
Public Telephone (clean and disinfect) 3c
Dusting (remove accumulated dust) 5a
Wastebaskets (empty and replace liners) 5c
Restrooms (clean, disinfect, scrub machine, restock) a
Showers (clean, scrub machine, clear drain strainers and disinfect) 9b
Locker rooms and dressing rooms (clean, disinfect, scrub machine) 9c
Use machine provided by City — Clean Advance Machine and/or
Karcher B60 Battery Scrubber (Staff also expected to maintain and
clean the machines after every use
Weekly: Walls, doors and molding (spot clean) 2g
Glass and windows (remove fingerprints, smudges, dirt) 4a
Cabinets, sinks and appliances (degrease, disinfect, and
polish) 10c
City refrigerators (clean as specified) 11f
Formica and metal desks - clean all 8b
Monthly: Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Wood fixtures — polish 8c
Light switches - clean and disinfect 8f
Janitorial closets - clean organize, stock and keep odor -free 11c
Complete and thorough machine scrub all hard floor surfaces if
Quarterly:
3x per year) Wastebasket/trash containers - wash and disinfect 5d
Personal computers - clean with anti - static cleaner 11e
Venetian blinds (dust and damp wipe) 11g
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
ATTACHMENT 6
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Heritage Center, 6600 Donlon Way
Estimated Building Size: School House — 2,900 SF, Church —1,550 SF
Cleaning Frequency: School House — 3 days per week (Wed /Fri /Sun); Church —1 day per week (Wed)
Janitorial Cleaning Hours: 9:00 PM to 5:00 AM
Please note: Due to nature and historical value of the Heritage Center, all cleaning products must
receive approval from Museum Director prior to use.
See Section 2
FREQUENCY TASK "Required
Services"
Daily: Vinyl, linoleum, or concrete floors (sweep and /or dust mop all floors) la
Hardwood floors (sweep and dust mop) 2a
Carpet and mats (vacuum traffic areas) 2c
Carpet spot cleaning and spot removal 2e
raffiti (remove all marks and writing) f
Doors and entrances (clean and polish) 3a
Dusting (remove accumulated dust) 5a
Wastebaskets (empty and replace liners) 5c
Restrooms (clean, disinfect, restock) 9a
Weekly: Vinyl, linoleum or concrete floors (damp /wet mop) 1 b
Hardwood floors (sweep and damp mop) 2b
Carpets and mats (vacuum all areas, including edges and comers) 2d
Walls, doors and molding (spot clean) 2g
Glass and windows (remove fingerprints, smudges, dirt) a
Monthly: Dusting - high dusting 5b
Formica and metal desks — clean all 8b
Light switches - clean and disinfect 8f
Janitorial closets — clean, organize, stock and keep odor -free 11c
Quarterly: Vinyl and linoleum - clean and wax floors - traffic areas 1c
Wastebasket/trash containers - wash and disinfect 5d
Light fixtures - clean all 8g
HVAC vents and diffusers — clean all 8h
Personal computers - clean with anti - static cleaner 11e
Venetian blinds (dust and damp wipe) 11g
Semi
Vinyl and linoleum - strip completely and wax Ild
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
ATTACHMENT 7 (Page 1 of 2)
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Heritage Park and Museum, 11285 Dublin Boulevard
Estimated Building Size: See below
Cleaning Frequency: 5 days per week, Monday — Friday
Janitorial Cleaning Hours: 5:00 PM to 12:00 AM
Please note: Due to nature and historical value of the Heritage Center, all cleaning products must
receive approval from Museum Director prior to use.
Sunday School Barn: 1327 SF
See Section 2
FREQUENCY TASK "Required
Services"
Daily: Wood floor — sweep 2a
Wastebasket — empty and replace liner 5c
Weekly: Walls, doors, moldings — spot clean as needed 2g
Glass and windows — remove fingerprints, smudges, dirt 4a
Weekly:
Doors — clean and polish 3a
Dustin — dust window sills and furniture 5a/5b
Monthly: Dusting — high dusting 5b
Monthly:
Light switches — clean and disinfect 8f
Janitorial closets — clean, organize, stock and keep odor -free 2a/2b
in I and linoleum — clean and wax floors - traffic areas 5d
Quarterly: Light fixtures and fans — clean 8g
F7arterly:
H vents — clean 8h
Restrooms: 289 sq. ft.
See Section 2
FREQUENCY TASK "Required
Services"
Daily: Floor — sweep and mop la/lb
Toilets — clean and disinfect ga
Doors — clean and polish 3a
Wastebasket — empty and replace liner 5c
Weekly: Walls, doors, moldings — spot clean 2g
lass and windows — remove fingerprints, smudges, dirt 4a
Dustin — dust window sills and furniture 5a/5b
Monthly: Dusting — high dusting 5b
Light switches — clean Bf
Janitorial closets — clean, organize, stock and keep odor -free 11c
Wastebasket/trash containers — clean and disinfect 5d
F7arterly: Light fixtures and fans — cleanIHVAC g
vents — clean h
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
ATTACHMENT 7 (Page 2 of 2)
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Ceramics /Art Studio: 330 sa. ft.
See Section 2
FREQUENCY TASK "Required
Services"
Daily: Dusting (dust window sills and furniture) a/5b
Wastebasket (empty and replace liner) c
Floor - sweep and mop la/lblaWeekly: Walls, doors, moldings (spot clean) g
Glass and windows (remove fingerprints, smudges, dirt)
Doors (clean and polish) 3a
Dustin — high dusting 5b
Monthly: Light switches — clean f
Quarterly: Wastebasket/trash containers — clean and disinfect 5d
Light fixtures — clean g
HVAC vents — clean all h
Kolb House: 2304 so. ft.
See Section 2
FREQUENCY TASK "Required
Services"
Weekly: Bathroom and Kitchen Floor — sweep and damp mop 1 a/1 b
Bathroom fixtures — clean and disinfect a
Kitchen counters — wipe with light solution 10b
Wastebaskets — empty and replace liner 5c
Back Porch — sweep and clean 1 e
Public Room — vacuum carpeted areas, spot clean 7a
Halls — vacuum carpeted areas, spot clean 7a
Stairs — vacuum carpeted areas, spot clean 7a
Walls, doors, moldings — spot clean 2g
Glass and windows — remove fingerprints, smudges, dirt 4a
Dusting — dust window sills and furniture 5a/5b
Doors — clean 3a
Monthly: Dusting — high dusting 5b
Light switches — clean and disinfect 8f
Janitorial closets — clean, organize, stock and keep odor -free 11C
Quarterly: Wastebasket/trash containers — clean and disinfect 5d
Light fixtures and fans — clean 8g
HVAC vents — clean 8h
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
ATTACHMENT 8
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Shannon Community Center, 11600 Shannon Avenue
Estimated Building Size: 18,250 SF
Cleaning Frequency: 5 days per week, Monday — Friday
Janitorial Cleaning Hours: 10:00 PM to 5:00 AM; Weekends as needed following special events
See Section 2
FREQUENCY TASK "Required
Services"
Daily Sweep and /or dust mop all hard surface floors 2a
Vacuum all carpet area 2d
Spot clean carpet areas 2e
Graffiti (remove all marks and writing) 2f
Doors and entrances (clean and polish) a
Drinking fountains (clean, disinfect and polish) 3b
Public Telephones (clean and disinfect) 3c
Dust all surfaces 5a
Wastebaskets (empty and replace liners) 5c
Restrooms (clean, disinfect, and restock) 9a
Kitchen /coffee bar sinks (clean and disinfect) 10b
Kitchen floor — remove mats, degrease, disinfect, replace mats 10a
Weekly Damp mop all hard surface floors b
Vacuum all carpeted areas including the edges 2d
Spot wash all walls, doors, and moldings 2g
Remove fingerprints and smudges from glass and windows 4a
ash whiteboards and pen rails (if erased) d
Cabinets, sinks and appliances (degrease, disinfect and polish) 10c
Wash Anti - Fatigue mats (degrease and disinfect) 10e
Kitchen floor drains (degrease and clean) 10f
Glass and windows — remove fingerprints, smudges, dirt 4a
Monthly: Dusting (high dusting) 5b
Wooden furniture (clean and polish) 8a
Wooden fixtures (polish) 8c
Light switches (clean and disinfect) 8f
Janitorial closets (clean, organize, stock and deep odor free) 11c
Kitchen vent hoods over stoves (degrease, clean and polish) 10d
Quarterly: Vinyl and linoleum (clean and refinish floors, traffic areas) 1d
Semi-
Annually: Vinyl and linoleum - strip completely and wax 1d
nnuall Stone, marble, granite, ceramic tile floors (refinishing) 1h
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
ATTACHMENT 9
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Corporation Yard, 5709 Scarlett Court
Estimated Building Size: 3,500 SF (office space only)
Cleaning Frequency: 3 days per week, Monday, Wednesday, Friday
Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
See Section 2
FREQUENCY TASK "Required
Services"
Daily: Vinyl, linoleum, or concrete floors — sweep and /or dust mop all floors 1 a
Carpet and mats — vacuum traffic areas and offices 2c
Carpet spot cleaning and removal — as necessary 2g
Graffiti — remove all marks and writing 2h
Glass and windows — remove fingerprints, smudges, dirt 4a
Dusting — removal of accumulated dust 5a
Wastebaskets — empty and reline 5c
Restrooms — clean, disinfect, and restock supplies 9a,b
Weekly: Carpet and mats — vacuum all areas, including edges and comers 2d
Walls, doors and molding — remove fingerprints, smudges and dirt 21
Doors & entrances — clean and polish, remove finger prints & smudges 3a
Dusting — all table tops, office desks, and filing cabinets 5a
White boards and pen rails — wash clean, if erased 8d
Monthly: Dusting — high dusting 5b
Wooden furniture — clean and polish 8a
Formica and metal desks — clean all 8b
Wood fixtures — polish 8c
Fabric or carpeted wall coverings- dust and /or vacuum, spot clean 8e
Light switches — clean and disinfect 8f
Quarterly: Vinyl and linoleum — clean and wax floors 1 c
Wastebasket/trash containers — wash and disinfect 5d
Light fixtures — clean all 8g
HVAC vents and diffusers — clean all 8h
Personal computers — clean 12h
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
ATTACHMENT 10
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
FACILITY OPENS IN SEPTEMBER 2019*
Location: Public Safety Complex, 6363 Clark Avenue
Estimated Building Size: 18,500 SF
Cleaning Frequency: 6 days per week, Monday - Saturday
Janitorial Cleaning Hours: 4:30 PM to 8:30 PM
See Section 2
FREQUENCY TASK "Required
Services"
Daily: Vinyl, linoleum, or concrete floors — sweep and /or dust mop all floors la
Carpet and mats — vacuum traffic areas and offices 2c
Carpet spot cleaning and removal — as necessary 2g
Graffiti — remove all marks and writing 2h
lass and windows — remove fingerprints, smudges, dirt a
Dusting — removal of accumulated dust 5a
Wastebaskets — empty and reline 5c
Restrooms — clean, disinfect, and restock supplies 9a,b
Weekly: Carpet and mats — vacuum all areas, including edges and comers 2d
Walls, doors and molding — remove fingerprints, smudges and dirt 21
Doors & entrances — clean and polish, remove finger prints & smudges 3a
Dusting — all table tops, office desks, and filing cabinets 5a
White boards and pen rails — wash clean, if erased 8d
Monthly: Dusting — high dusting 5b
Wooden furniture — clean and polish 8a
Formica and metal desks — clean all 8b
Wood fixtures — polish 8c
Fabric or carpeted wall coverings- dust and /or vacuum, spot clean 8e
Light switches — clean and disinfect 8f
Quarterly: Vinyl and linoleum — clean and wax floors 1c
Wastebasket/trash containers — wash and disinfect 5d
Light fixtures — clean all 8g
HVAC vents and diffusers — clean all 8h
Personal computers — clean 12h
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Inc Exhibit A: Scope of Services
EXHIBIT B
COMPENSATION SCHEDULE
City Facilities Monthly Rate Annual Cost
City Hall Wing, Civic Center, 100 Civic Plaza,
5-days per week service, Monday - Friday 3,103 37,236
Police Wing, Civic Center, 100 Civic Plaza, including
portable building located in police parking lot,
6-days per week service, Monday-Saturday 2,150 25,800
Library, 200 Civic Plaza (Community Room, Lobby,
Main Restrooms, City Staff Offices),
6 -days per week service, Monday- Sunday, except
Friday 3,821 45,852
Shannon Community Center, 11600 Shannon
Avenue,
5-days per week service, Monday-Friday 2,650 31,800
Senior Center, 7600 Amador Valley Blvd.,
5-days per week service, Monday-Friday 1,750 21,000
Heritage Center, 6600 Donlon Way, including Murray
Schoolhouse and St. Raymond's Church,
3 -days per week service (Murray Schoolhouse)
1 -day per week service St. Raymond's Church 600 7,200
Dublin Heritage Park and Museum, 11285 Dublin
Blvd.,
5-days per week service, Monday-Friday 600 7,200
The Wave Aquatic Center, 4201 Central Pkwy
7-days per week service 4,400 52,800
Corporation Yard, 5709 Scarlett Court,
3-days per week service, Mon, Wed, Friday 575 6,900
Public Safety Complex, 6363 Clark Ave,
6-days per week service, Monday - Saturday 2,250 27,000
TOTAL ANNUAL COST: 262,788
Extra Work:
Rate for scheduled extra work is $19.75 per hour for a minimum of 2 hours for special
events.
Hazardous Pay Rate: $150.00 per incident.
Cost of Living Increase:
Rate for base services and rate for extra work will increase 5% year 2 of this
agreement.
Rate for base services and rate for extra work will increase 6% year 3 of this
agreement.
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Exhibit B: Compensation Schedule
JANITORIAL SUPPLIES
Estimated Quantity Case
Quantity Product /Description Per Case Price
125 cs. Toilet Tissue, 2 -ply, 500 sheets /roll 80/500 33.75
325 cs. Multifold Towels, bleached 16/250 21.76
60 cs. 40" x 48" or 40" x 46" Trash Liners, 125 cs 36.50
1.8 mil or better
70 cs. 33" x 39" Trash Liners, 150 cs 38.03
1.8 mil or better
50 cs. 24" x 23" Trash Liners (wastebasket liners) 500 cs 22.73
0.4 mil or better
30cs 40" X 46" Clear Trash Liners 150 cs 36.26
1.7 mil or better
30cs 33" x39" Clear Trash Liners 250 cs 39.67
1.2 mil or better
30cs 24" x 23" Clear Trash Liners 500 cs 18.39
35 mil or better
40 cs. Toilet Seat Protectors 5000 cs 37.82
100 cs. Pink Hand Soap (based on 6 gal. /case) 4 gal 23.73
10 cs. Sanitary Napkin Receptacle Liners 500 cs 16.53
Approx. 7%:" x 3 -3/4" x 10 2
Contract Services Agreement between July 1, 2018
City of Dublin and Tri- Valley Janitorial Service and Supply Exhibit B: Compensation Schedule
CONTRACTOR SERVICES AGREEMENT BETWEEN
THE CITY OF DUBBIN AND
ADVANCED INTEGRATED PEST MANAGEMENT
THIS AGREEMENT for Pest Control services is made by and between the City of Dublin ("City") and
Advanced Integrated Pest Management ("Contractor") (together sometimes referred to as the "Parties") as of July 1,
2019 (the "Effective Date").
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor shall
provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the
manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and
Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on
June 30, 2022, the date of completion specified in Exhibit A, and Contractor shall complete the
work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise
terminated or extended, as provided for in Section 8. The time provided to Contractor to complete
the services required by this Agreement shall not affect the City's right to terminate the Agreement,
as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a
month to month basis for up to 6 months upon the written consent of the Contractor and the City
Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price
charged by the Contractor for the provision of the serves described in Exhibit A does not increase,
None of the foregoing shall affect the City's right to terminate the Agreement as provided for in
Section 8.
1.2 Standard of Performance. Contractor shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent practitioner of
the profession in which Contractor is engaged,
1.3 Assignment of Personnel. Contractor shall assign only competent personnel to perform services
pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term
of this Agreement, desires the reassignment of any such persons, Contractor shall, immediately
upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Contractor shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance provided in
Subsection 1.2 above and to satisfy Contractor's obligations hereunder.
1.5 Public Works Contractor Registration. Contractor agrees, iri accordance with Section 1771.1 of
the California Labor Code, that Contractor or any subconsultant shall not be qualified to bid on, be
listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or
engage in the performance of any contract for public work, as defined in Chapter 1 of Part 7 of
Division 2 of the California Labor Code, unless currently registered and qualified to perform public
work pursuant to California Labor Code section 1725.5, It is not a violation of this section for an
unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and
Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the
contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract
is awarded. No contractor or subcontractor may be awarded a contract for public work on a public
works project unless registered with the Department of Industrial Relations pursuant to California
Labor Code section 1725.5, Contractor agrees, in accordance with Section 1771.4 of the
California Labor Code, that if the work under this Agreement qualifies as public work, it is subject to
compliance monitoring and enforcement by the Department of Industrial Relations,
1.6 Public Works Contractor Registration. Contractor agrees, in accordance with Section 1771.1 of
the California Labor Code, that Contractor or any subcontractor shall not be qualified to bid on, be
listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or
engage in the performance of any contract for public work, as defined in Chapter 1 of Part 7 of
Division 2 of the California Labor Code, unless currently registered and qualified to perform public
work pursuant to California Labor Code section 1725.5. It is not a violation of this section for an
unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and
Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the
contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract
is awarded. No contractor or subcontractor may be awarded a contract for public work on a public
works project unless registered with the Department of Industrial Relations pursuant to California
Labor Code section 1725.5. Contractor agrees, in accordance with Section 1771.4 of the
California Labor Code, that if the work under this Agreement qualifies as public work, it is subject to
compliance monitoring and enforcement by the Department of Industrial Relations,
Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed ($38,220) THIRTY-
EIGHT THOUSAND TWO HUNDRED TWENTY DOLLARS, notwithstanding any contrary indications that may be
contained in Contractor's proposal, for services to be performed and reimbursable costs incurred under this
Agreement. In the event of a conflict between this Agreement and Contractor's proposal, attached as Exhibit A,
regarding the amount of compensation, the Agreement shall prevail. City shall pay Contractor for services rendered
pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be
the only payments from City to Contractor for services rendered pursuant to this Agreement. Contractor shall submit
all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Contractor
shall not bill City for duplicate services performed by more than one person.
Contractor and City acknowledge and agree that compensation paid by City to Contractor under this Agreement is
based upon Contractor's estimated costs of providing the services required hereunder, including salaries and
benefits of employees and subcontractors of Contractor. Consequently, the Parties further agree that compensation
hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Contractor and
its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions
beyond compensation required under this Agreement.
2.1 Invoices. Contractor shall submit invoices, not more often than once a month during the term of
this Agreement, based on the cost for services performed and reimbursable costs incurred prior to
the invoice date. No individual performing work under this Agreement shall bill more than 2,000
hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices
shall contain the following information:
■ The dates of service provided at each facility;
■ Location of each service;
■ Daily logs of total hours worked by each individual performing work under this Contract
o Hours must be logged in increments of tenths of an hour or quarter hours
o If this Contract covers multiple projects, all hours must also be logged by project
assignment
o A brief description of the work
■ The Contractor's signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services
satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days
from the receipt of an invoice that complies with all of the requirements above to pay Contractor.
2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within
60 days after completion of the services and submittal to City of a final invoice, if all services
required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Contractor pursuant to this
Agreement, City shall not pay any additional sum for any expense or cost whatsoever incurred by
Contractor in rendering services pursuant to this Agreement. City shall make no payment for any
extra, further, or additional service pursuant to this Agreement.
In no event shall Contractor submit any invoice for an amount in excess of the maximum amount of
compensation provided above either for a task or for the entire Agreement, unless the Agreement
is modified prior to the submission of such an invoice by a properly executed change order or
amendment.
2.5 Hourly Fees. Fees for work performed by Contractor on an hourly basis shall not exceed the
amounts shown on the compensation schedule attached hereto as Exhibit B.
2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit B. Expenses not listed
in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of
compensation provided under this Agreement that shall not be exceeded.
2.7 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes incurred
under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Contractor terminates this Agreement
pursuant to Section 8, the City shall compensate the Contractor for all outstanding costs and
reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of
termination. Contractor shall maintain adequate logs and timesheets to verify costs incurred to that
date.
2.9 Authorization to Perform Services. The Contractor is not authorized to perform any services or
incur any costs whatsoever under the terms of this Agreement until receipt of authorization from
the Contract Administrator,
2.10 Liquidated Damages. Failure of Contractor to respond to problems referred to it by City within the
time limits established in Subsection 1.2 of this Agreement shall result in liquidated damages as set
forth in Exhibit A.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole cost and
expense, provide all facilities and equipment that may be necessary to perform the services required by this
Agreement. City shall make available to Contractor only the facilities and equipment listed in this section, and only
under the terms and conditions set forth herein. Contractor shall make a written request to City to use facilities or
equipment not otherwise listed herein.
3.1 Safety Requirements. In accordance with generally accepted construction practices and state
law, Contractor shall be solely and completely responsible for conditions on the jobsite, including
safety of all persons and property during performance of the work. This requirement shall apply
continuously and not be limited to normal working hours.
Contractor shall take all necessary precautions Cl"d provide all necessary safeguards to prevent
personal injury and property damage, Contractor shall provide protection for all persons including,
but not limited to, its employees and employees of its subcontractors; members of the public; and
employees, agents, and representatives of the City and regulatory agencies that may be on or
about the work.
The services of the City in conducting review and inspection of Contractor's performance is not
intended to include review of the adequacy of Contractor's work methods, equipment, bracing or
scaffolding, or safety measures, in, on, or near any Contractor jobsite.
All work and materials shall be in strict accordance with all applicable state, city, county, and
federal rules, regulations and codes, with specific attention to the United States Department of
Labor Occupational Health and Safety Administration (OSHA) requirements. Contractor shall be
sole►y responsible for compliance with all city, county, and state explosive transport, storage, and
blasting requirements and for any damages caused by such operations.
Contractor is hereby informed that work on City property could be hazardous. Contractor shall
carefully instruct all personnel working on City property that all conditions of the property are
potentially hazardous work areas as to potential dangers and shall provide such necessary safety
equipment and instructions as are necessary to prevent injury to personnel and damage to
property. Special care shall be exercised relative to work underground.
In addition to complying with all other safety regulations, Contractor shall abide by any and all other
City requirements contained in any specifications, special conditions or manuals, which shall be
made available by City upon request.
Contractor shall provide and maintain all necessary safety equipment such as fences, barriers,
signs, lights, walkways, guards, and fire prevention and fire -fighting equipment and shall take such
other action as is required to fulfill its obligations under this section. It is the intent of the City to
provide a safe working environment under normal conditions. CONTRACTOR IS ADVISED THAT
CITY'S OPERATIONS AND PROPERTY ARE INHERENTLY HAZARDOUS BECAUSE OF
CONDITIONS SUCH AS CONFINED SPACES, POTENTIALLY EXPLOSIVE ATMOSPHERES,
AND POSSIBLE EXPOSURE TO PATHOGENS.
Contractor shall maintain all portions of the jobsite in a neat, clean, and sanitary condition at all
times, If required by the City, toilets shall be furnished by Contractor where needed for use of its
employees and their use shall be strictly enforced. Contractor shall not use the City's existing
sanitary facilities, unless previously authorized by the City.
Contractor shall keep adequate first aid facilities and supplies available and instruction in first aid
for its employees shall be given.
City reserves the right to require that Contractor bring onto the project or engage the services of a
licensed safety engineer at any time during the term of this Agreement. If Contractor does not
have a licensed safety engineer on staff, then City may require that Contractor engage a
subcontractor or subconsultant as the project's safety engineer. Contractor shall bear all costs in
connection with meeting the requirements of this section.
Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Contractor, at its own cost
and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below
against claims for injuries to persons or damages to property that may arise from or in connection with the
performance of the work hereunder by the Contractor and its agents, representatives, employees, and
subcontractors. Consistent with the following provisions, Contractor shall provide proof satisfactory to City of such
insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and
that such insurance is in effect prior to beginning work. Contractor shall maintain the insurance policies required by
this section throughout the term of this Agreement. The cost of such insurance shall be included in the Contractor's
bid. Contractor shall not allow any subcontractor to commence work on any subcontract until Contractor has
obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in
effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS
AGREEMENT PRIOR TO EXECUTION. Contractor shall maintain all required insurance listed herein for the
duration of this Agreement.
4.1 Workers' Compensation.
4.1.1 General Requirements. Contractor shall, at its sole cost and expense, maintain
Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any
and all persons employed directly or indirectly by Contractor. The Statutory Workers'
Compensation Insurance and Employer's Liability Insurance shall be provided with limits
of not less than $1,000,000 per accident. In the alternative, Contractor may rely on a self-
insurance program to meet these requirements, but only if the program of self-insurance
complies fully with the provisions of the California Labor Code. Determination of whether
a self-insurance program meets the standards of the California Labor Code shall be solely
in the discretion of the Contract Administrator,
The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the
City for all work performed by the Contractor, its employees, agents, and subcontractors.
4.1.2 Submittal Reauirements. To comply with Subsection 4.1, Contractor shall submit the
following:
a. Certificate of Workers' Compensation Insurance in the amounts specified in the
section; and
b. Waiver of Subrogation Endorsement as required by the section.
4.2 Commercial General and Automobile Liability Insurance,
4.2.1 General Requirements, Contractor, at its own cost and expense, shall maintain
commercial general liability insurance for the term of this Agreement in an amount not
less than $2,000,000 and automobile liability insurance for the term of this Agreement in
an amount not less than $2,000,000 per occurrence, combined single limit coverage for
risks associated with the work contemplated by this Agreement. If a Commercial General
Liability Insurance or an Automobile Liability form or other form with a general aggregate
limit is used, either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least twice the
required occurrence limit. Such coverage shall include but shall not be limited to,
protection against claims arising from bodily and personal injury, including death resulting
therefrom, and damage to property resulting from activities contemplated under this
Agreement, including the use of owned and non -owned automobiles.
4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad
as Insurance Services Office Commercial General Liability occurrence form CG 0001
(most recent edition) covering comprehensive General Liability on an "occurrence" basis.
Automobile coverage shall be at least as broad as Insurance Services Office Automobile
Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the
coverage.
4.2.3 Additional Reauirements. Each of the following shall be included in the insurance
coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not on a
claims -made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as
additional insureds as respects: liability arising out of work or operations
performed by or on behalf of the Contractor; or automobiles owned, leased,
hired, or borrowed by the Contractor,
c. Contractor hereby agrees to waive subrogation which any insurer or contractor
may require from vendor by virtue of the payment of any loss. Contractor agrees
to obtain any endorsements that may be necessary to affect this waiver of
subrogation,
d. For any claims related to this Agreement or the work hereunder, the Contractor's
insurance coverage shall be primary insurance as respects the City, its officers,
officials, employees, and volunteers. Any insurance or self-insurance maintained
by the City, its officers, officials, employees, or volunteers shall be excess of the
Contractor's insurance and shall not contribute with it.
4.2.4 Submittal Reauirements. To comply with Subsection 4.2, Contractor shall submit the
following:
a. Certificate of Liability Insurance in the amounts specified in the section;
b, Additional Insured Endorsement as required by the section;
c. Waiver of Subrogation Endorsement as required by the section; and
d. Primary Insurance Endorsement as required by the section,
4.3 All Policies Requirements,
4.3.1 Acceptability of Insurers. All insurance required by this section is to be placed with
insurers with a Bests' rating of no less than A:VII.
4.3.2 Verification of Coverage. Prior to beginning any work under this Agreement, Contractor
shall furnish City with complete copies of all Certificates of Liability Insurance delivered to
Contractor by the insurer, including complete copies of all endorsements attached to the
policies. All copies of Certificates of Liability Insurance and certified endorsements shall
show the signature of a person authorized by that insurer to bind coverage on its behalf.
If the City does not receive the required insurance documents prior to the Contractor
beginning work, it shall not waive the Contractor's obligation to provide them. The City
reserves the right to require complete copies of all required insurance policies at any time.
Deductibles and Self -Insured Retentions. Contractor shall disclose to and obtain the
written approval of City for the self -insured retentions and deductibles before beginning
any of the services or work called for by any term of this Agreement. At the option of the
City, either: the insurer shall reduce or eliminate such deductibles or self -insured
retentions as respects the City, its officers, employees, and volunteers; or the Contractor
shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses
and related investigations, claim administration and defense expenses.
4.3.4 Wasting Policies. No policy required by this Section 4 shall include a "wasting" policy
limit (i.e. limit that is eroded by the cost of defense).
4.3.5 Endorsement Reauirements. Each insurance policy required by Section 4 shall be
endorsed to state that coverage shall not be canceled by either party, except after 30
days' prior written notice has been provided to the City.
4.3.6 Subcontractors. Contractor shall include all subcontractors as insureds under its policies
or shall furnish separate certificates and certified endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the requirements stated herein.
4.4 Remedies. In addition to any other remedies City may have if Contractor fails to provide or
maintain any insurance policies or policy endorsements to the extent and within the time herein
required, City may, at its sole option exercise any of the following remedies, which are alternatives
to other remedies City may have and are not the exclusive remedy for Contractor's breach:
■ Obtain such insurance and deduct and retain the amount of the premiums for such insurance
from any sums due under the Agreement;
■ Order Contractor to stop work under this Agreement or withhold any payment that becomes
due to Contractor hereunder, or both stop work and withhold any payment, until Contractor
demonstrates compliance with the requirements hereof; and/or
■ Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONTRACTOR'S RESPONSIBILITIES. Contractor shall indemnify,
defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and
volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without
limitation, attorney's fees and costs and fees of litigation) (collectively, "Liability") of every nature arising out of or in
connection with Contractor's performance of the Services or its failure to comply with any of its obligations contained
in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City,
The Contractor's obligation to defend and indemnify shall not be excused because of the Contractor's inability to
evaluate Liability or because the Contractor evaluates Liability and determines that the Contractor is not liable to the
claimant. The Contractor must respond within 30 days, to the tender of any claim for defense and indemnity by the
City, unless this time has been extended by the City. If the Contractor fails to accept or reject a tender of defense
and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the
Contractor under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be
retained by the City until disposition has been made of the claim or suit for damages, or until the Contractor accepts
or rejects the tender of defense, whichever occurs first,
Notwithstanding the forgoing, to the extent this Agreement is a "construction contract" as defined by California Civil
Code Section 2782, as may be amended from time to time, such duties of Contractor to indemnify shall not apply
when to do so would be prohibited by California Civil Code Section 2782,
In the event that Contractor or any employee, agent, or subcontractor of Contractor provng services under this
Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System
(PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold
harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of
Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on
such contributions, which would otherwise be the responsibility of City.
Section 6. STATUS OF CONTRACTOR.
6.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall be an
independent contractor and shall not be an employee of City. City shall have the right to control
Contractor only insofar as the results of Contractor's services rendered pursuant to this Agreement
and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have
the right to control the means by which Contractor accomplishes services rendered pursuant to this
Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or
ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors
providing services under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any and all claims to, any compensation, benefit, or any incident of employment by
City, including but not limited to eligibility to enroll in the California Public Employees Retirement
System (PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Contractor Not an Agent. Except as City may specify in writing, Contractor shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to
any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with all laws
applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal
assistance from another governmental entity, Contractor and any subcontractors shall comply with
all applicable rules and regulations to which City is bound by the terms of such fiscal assistance
program..
7.4 Licenses and Permits. Contractor represents and warrants to City that Contractor and its
employees, agents, and any subcontractors have all licenses, permits, qualifications, and
approvals of whatsoever nature that are legally required to practice their respective professions.
Contractor represents and warrants to City that Contractor and its employees, agents, any
subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of
this Agreement any licenses, permits, and approvals that are legally required to practice their
respective professions. In addition to the foregoing, Contractor and any subcontractors shall obtain
and maintain during the term of this Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the basis of a
person's race, sex, gender, religion (including religious dress and grooming practices), national
origin, ancestry, physical or mental disability, medical condition (including cancer and genetic
characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic
information, gender identity or expression, political affiliation or belief, military/veteran status, or
any other classification protected by applicable local, state, or federal laws (each a "Protected
Characteristic"), against any employee, applicant for employment, subcontractor, bidder for a
subcontract, or participant in, recipient of, or applicant for any services or programs provided by
Consultant under this Agreement.
Contractor shall include the provisions of this Subsection in any subcontract approved by the
Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Contractor.
Contractor may cancel this Agreement upon 30 days' written notice to City and shall include in
such notice the reasons for cancellation.
In the event of termination, Contractor shall be entitled to compensation for services performed to
the effective date of termination; City, however, may condition payment of such compensation
upon Contractor delivering to City any or all documents, photographs, computer software, video
and audio tapes, and other materials provided to Contractor or prepared by or for Contractor or the
City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement
beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment
to this Agreement, as provided for herein, Contractor understands and agrees that, if City grants
such an extension, City shall have no obligation to provide Contractor with compensation beyond
the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract
Administrator, City shall have no obligation to reimburse Contractor for any otherwise reimbursable
expenses incurred during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.
8.4 Assignment and Subcontracting. City and Contractor recognize and agree that this Agreement
contemplates personal performance by Contractor and is based upon a determination of
Contractor's unique personal competence, experience, and specialized personal knowledge.
Moreover, a substantial inducement to City for entering into this Agreement was and is the
professional reputation and competence of Contractor. Contractor may not assign this Agreement
or any interest therein without the prior written approval of the Contract Administrator. Contractor
shall not subcontract any portion of the performance contemplated and provided for herein, other
than to the subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this
00
Agreement allocating liability between City and Contractor shall survive the termination of this
Agreement.
8.6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms of this
Agreement, City's remedies shall include, but not be limited to, the following:
.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work
product prepared by Contractor pursuant to this Agreement;
8.fi.3 Retain a different contractor to complete the work described in Exhibit A not finished by
Contractor; or
8.6.4 Charge Contractor the difference between the cost to complete the work described in
Exhibit A that is unfinished at the time of breach and the amount that City would have paid
Contractor pursuant to Section 2 if Contractor had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Contractor's Performance. All reports, data, maps, models, charts,
studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any
other documents or materials, in electronic or any other form, that Contractor prepares or obtains
pursuant to this Agreement and that relate to the matters covered hereunder shall be the property
of the City. Contractor hereby agrees to deliver those documents to the City upon termination of
the Agreement, It is understood and agreed that the documents and other materials, including but
not limited to those described above, prepared pursuant to this Agreement are prepared
specifically for the City and are not necessarily suitable for any future or other use. City and
Contractor agree that, until final approval by City, all data, plans, specifications, reports and other
documents are confidential and will not be released to third parties without prior written consent of
both Parties.
9.2 Contractor's Books and Records. Contractor shall maintain any and all ledgers, books of
account, invoices, vouchers, canceled checks, and other records or documents evidencing or
relating to charges for services or expenditures and disbursements charged to the City under this
Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final
payment to the Contractor to this Agreement,
9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this
Agreement requires Contractor to maintain shall be made available for inspection, audit, and/or
copying at any time during regular business hours, upon oral or written request of the City. Under
California Government Code Section 8546.7, if the amount of public funds expended under this
Agreement exceeds $10,000,00, the Agreement shall be subject to the examination and audit of
the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years
after final payment under the Agreement.
Section 10. MISCELLANEOUS PROVISIONS,
10.1 Attorneys Fees. If a party to this Agreement brings any action, including an action for declaratory
relIef, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to
reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The
court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this Agreement, the
Parties agree that trial of such action shall be vested exclusively in the state courts of California in
the County of Alameda or in the United States District Court for the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement
is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in
full force and effect, The invalidity in whole or in part of any provision of this Agreement shall not
void or affect the validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement
does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall
apply to and bind the successors and assigns of the Parties.
10.6 Conflict of Interest. Contractor may serve other clients, but none whose activities within the
corporate limits of City or whose business, regardless of location, would place Contractor in a
"conflict of interest," as that term is defined in the Political Reform Act, codified at California
Government Code Section 81000 et seq.
Contractor shall not employ any City official in the work performed pursuant to this Agreement. No
officer or employee of City shall have any financial interest in this Agreement that would violate
California Government Code Section 1090 et seq.
Contractor hereby warrants that it is not now, nor has it been in the previous 12 months, an
employee, agent, appointee, or official of the City. If Contractor was an employee, agent,
appointee, or official of the City in the previous 12 months, Contractor warrants that it did not
participate in any manner in the forming of this Agreement. Contractor understands that, if this
Agreement is made in violation of California Government Code Section 1090 et seq., the entire
Agreement is void and Contractor will not be entitled to any compensation for services performed
pursuant to this Agreement, including reimbursement of expenses, and Contractor will be required
to reimburse the City for any sums paid to the Contractor. Contractor understands that, in addition
to the foregoing, it may be subject to criminal prosecution for a violation of California Government
Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the
State of California,
10.7 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or interview
related to this Agreement, either orally or through any written materials.
10.8 Contract Administration, This Agreement shall be administered by the City Manager ("Contract
Administrator"). All correspondence shall be directed to or through the Contract Administrator or
his or her designee.
10.9 Notices. Any written notice to Contractor shall be sent to:
Advanced Integrated Pest Management
Attn: Gary Fonzi
1960 Arnold Industrial Place
Concord, CA 94520
Any written notice to City shall be sent
to:
City of Dublin
Att: Lowell Dean McDonald
100 Civic Plaza
Dublin, CA 94568
10.10 Integration. This Agreement, including the scope of work attached hereto and incorporated herein
as Exhibits A, B and C represents the entire and integrated agreement between City and
Contractor and supersedes all prior negotiations, representations, or agreements, either written or
oral.
Exhibit A Scope of Services
Exhibit B Compensation Schedule
Exhibit C Conflict of Interest Statement
10.11 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be
an original and all of which together shall constitute one agreement.
10.12 Certification per Iran Contracting Act of 2010. In the event that this contract is for
one million dollars ($1,000,000,00) or more, by Contractor's signature below Contractor certifies
that Contractor, and any parent entities, subsidiaries, successors or subunits of Contractor are not
identified on a list created pursuant to subdivision (b) of Section 2203 of the California Public
Contract Code as a person engaging in investment activities in Iran as described in subdivision (a)
of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the California
Public Contract Code, as applicable.
SIGNATURES ON FOLLOWING PAGE
The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below
certify that they are authorized to sign on behalf of the respective Party.
Attest:
L. Foss, City
Caroline Soto, City Clerk
Approved as to Form:
3070365.1
RATED PEST MANAGEMENT
Bruce
Contractor's DIR Registration Number
(if applicable)
a►i
EXHIBIT A
SCOPE OF SERVICES
Contractor shall treat and/or provide for an environment that is free from, but not limited to, the following pests:
1. Spiders, cockroaches, and beetles
2. Crickets and grasshoppers
3. Ants (all species), earwigs, sow bugs, and silverfish
4. Fleas and other biting insects
5. Wasps, hornets and other stinging insects nesting in the interior or exterior, up to a maximum height of two
(2) stories
6, Mice, rats, and other rodents
Pest control services shall be performed at all City facilities, as listed in Exhibit B.
All Contractor personnel shall wear a uniform with proper identification whenever working in or around any City
facility. Contractor personnel shall schedule all visits prior to providing services with the Public Works Maintenance
Superintendent or designee, and Contractor personnel shall check in with City staff before performing services to
receive an update on any issues that may have come up since the last routine service.
The Contractor personnel must perform a thorough inspection during routine service. Contractor personnel shall
provide the City with an electronic copy of the inspection report within one week of service in order to report any
issues that may be addressed by the City prior to the next scheduled service (i.e. trim vegetation away from building,
install door sweeps, etc.).
Complaints and service requests between routine services must be addressed within 24 hours after notification and
will be at no additional cost to the City.
All pest control services shall be performed in accordance with Federal, State and Local rules and regulations. Any
and all chemicals used during the service must be approved for its intended use and applied in a manner consistent
with the regulations established by the State of California Department of Pesticide Regulation and consistent with
Federal and Cal OSHA standards.
Contactor shall establish and submit to the Public Works Maintenance Superintendent a schedule of services to be
performed at each facility. Each facility shall be serviced monthly, unless noted otherwise,
This Agreement will allow for additional facilities to be added to the list in Exhibit B as determined by the Public Works
Maintenance Superintendent, or their designee. In addition, Public Works Maintenance Superintendent, or their
designee, may approve, in writing, additional work for unforeseen services on top of items approved in this Agreement.
EXHIBIT B
Compensation Schedule
Base Bid: City Facilities
Site#
Facility
Floors
Interior
Exterior
Frequency
Total
Total Annual
Building
Building
Monthly Rate
Rate
1
City Hall
100 Civic Plaza
2
X
X
Monthly
$105
$1,260
2
Library
200 Civic Plaza
1
X
X
Monthly
$75
$900
3
Public Safety Complex
1
X
X
Monthly
$105
$1,260
6363 Clark Avenue
4
Shannon Center
11600 Shannon Avenue
1
X
X
Monthly
$75
$900
5
Senior Center
7600 Amador Valley Boulevard
1
X
X
Monthly
$75
$900
Heritage Park & Museum
6
(Old St. Raymond Church &
1
X
X
Monthly
$70
$840
Schoolhouse)
6600 Donlon Way
7
Historic Park (Kolb House)
1
X
X
Monthly
$60
$720
6600 Donlon Way
8
The WAVE
4201 Central Parkway
1
X
X
Monthly
$75
$900
9
City Corporation Yard
1
X
X
Monthly
$75
$900
5709 Scarlett Court
10
Fire Station 16
7494 Donohue Drive
1
X
X
Monthly
$60
$720
11
Fire Station 17
6700 Madigan Drive
1
X
X
Monthly
$60
$720
12
Fire Station 18
4800 Fallon Road
1
X
X
Monthly
$60
$720
BASE BID TOTAL:
$895
$10,740
Year 1
Year 2
Year 3
Total
Base Bid
$10,740
$10,740
$10,740
$32,220
Contingency
$2,000
$2,000
$2,000
$6,000
Totals
$12,740
$12,740
$12,740
$38,220
Please note, reimbursable expenses are built into rates as identified above.
Invoices shall be submitted electronically to: pwinvoices@dublin.ca.gov no more than once monthly and as work is completed.
EXHIBIT C
CONFLICT OF INTEREST
Consultant confirms the ability to meet the City of Dublin's Conflict of Interest requirements as specified in the City's RFP.
Consultant is not aware of any recent, current or anticipated contractual obligations which will pose a potential conflict of interest
with the work on this project, Consultant agrees that, for the term of this agreement, no member, officer or employee of the City
of Dublin, or a public body within Alameda County or member of delegate to the Congress of the United States, during his/her
tenure of for one year thereafter, shall have any direct interest in the contacts or any direct or material benefit arising therefrom.
AMENDMENT #{ TO CONTRACTOR SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND
ADVANCED INTEGRATED PEST MANAGEMENT
WHEREAS, on July'1, 2019, the City of Dublin (hereinafter referred to as "C|TY')
and Advanced lntegrated Pest Management (hereinafter referred to as "CoNTRACTOR')
entered into a Contractor Services Agreement for pest control services (hereinafter referred to as
the "AGREEMENT"); and
WHEREAS, the existing AGREEMENT has a Not to Exceed amount of
$38,220.00, and
WHEREAS, the CITY and CONTRACTOR now wish to amend the Agreement to
increase the Not to Exceed amount to $40'O2O.OO, modifying Sections 2 and 10'10 of the
Agreement.
NOW THEREFORE, for good and valuable consideration, the sufficiency of which
is hereby acknowledged, the AGREEMENT is amended as follows:
1)Section 2
following:
COMPENSATIO N. shall be rescinded in its entire ty and replaced with the
ooMPENSATION. City hereby agrees to pay contractor a sum not to exceed (FORTY
THOUSAND TWENTY DOLLARS) ($40,020.00), notwithstanding any contrary indications
that may be contained in contractor's proposal, for services to be performed under this
Agreement. ln the event of a conflict between this Agreement and contractor's proposal,
aitached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail.
city shall pay contractor for services rendered pursuant to this Agreement at the time and
in the manner set forth herein. The payments specified below shall be the only payments
from the city to contractor for services rendered pursuant to this agreement. contractor
shall submit all invoices to the City in the manner specified herein. Except as specifically
authorized by City, Contractor shall not bill City for duplicate services performed by more
than one person.
Contractor and City acknowledge and agree that compensation paid by City to Contractor
under this Agreement is based upon contractor,S costs of providing the Services required
hereunder'includingsalariesandbenefitsofemployeesandsubcontractorSofContractor.
Consequently, the parties further agree that compensation hereunder is intended to
includethecostsofcontributionstoanypensionsand/orannuitiestowhichContractor
and its employees, agents, and subcontractors may be eligible' City therefore has no
responsibilityforsuchcontributionSbeyondcompenSationrequiredunderthisAgreement'
section 10.10 lnteqration shall be rescinded in its entirety and replaced with the
following:
2)
3)
lnteqration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A, B-Revised and C, represents the entire and integrated
agreement between City and Contractor and supersedes all prior negotiations,
representations, or agreements, either written or oral.
Except to the extent inconsistent with this First Amendment, the Parties ratify and
confirm all the terms and conditions of the AGREEMENT.
The individuals executing this Amendment and the instruments referenced in it on behalf
of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Amendment.
SIGNATURES ON FOLLOWING PAGE
4)
IN WTNESS WHEREOF, the parties hereto have caused this First Amendment to be executed
as of the date and year first above written.
CITY OF DUBLIN
Dated: ll l7
Christopher L. Foss, City Manager
ATTEST:
By:
Caroline Soto, City Clerk
ADVANCED INTEGRATED PEST
Dated:9-3:-rQ By:{o/- BUlt6 f)crrA+rt
ni, President
EXHIBIT B.REVISED
Compensation Schedule
City Facilities
Please note, reimbursable expenses are built into rates as identified above. 14{-
Contractor shall notify City of any proposed increases to costs no later than 60 days prior to a new Fiscal
Year (July 1 - June 30). Any changes to costs shall be approved in writing by the Public Works
Maintenance Superintendent, or their designee. Any such annual increase shall be calculated based on
the Bay Area Consumer lndex Rate (CPt) and shall not exceed 37o.
Year 1 Year 2 Year 3 Total
Base Bid $11,340 $11,340 $11,340 $34.020
Contingency $2,000 $2,000 $2,000 $6,000
Totals $13,340 $13.340 $13,340 $40,020
lnvoices shall be submitted electronically to: pwinvoices@dublin.ca.gov no more than once monthly
and as work is completed.
Site#Facility Floors !nterior
Building
Exterior
Building Frequency
Total
Monthly
Rate
Total
Annual
Rate
1
City Hall
100 Civic Plaza 2 X X Monthly $105 $1,260
2 Library
200 Civic Plaza 1 X X Monthly $75 $900
3 Public Safety Complex
6363 Clark Avenue 1 X X Monthly $105 $1,260
4 Shannon Center
1 1600 Shannon Avenue 1 X X Monthly $75 $e00
5
Senior Center
7600 Amador Valley
Boulevard
1 X X Monthly $75 $900
6
Heritage Park & Museum
(Old St. Raymond Church
& Schoolhouse)
6600 Donlon Way
1 X X Monthly $70 $840
7 Historic Park (Kolb House)
6600 Donlon Way 1 X x Monthly $60 $720
8 The WAVE
4201 Central Parkway 1 X X Monthly $125 $1,500
9 City Corporation Yard
5709 Scarlett Court 1 X Monthly $75 $900
10 Fire Station 16
7494 Donohue Drive 1 X X Monthly $60 $720
11
Fire Station 17
6700 tiladigan Drive 1 X X tt/onthly $60 $720
12 Fire Station 18
4800 Fallon Road 1 X X Monthly $60 $720
TOTAL:$895 $11,340
X
Laura Borjon
From:
Sent:
To:
Cc:
Subject:
Gary Fonzi < gfonzi@advancedipm.com>
Wednesday, November 6, 2019 4:15 PM
Laura Borjon
Dean McDonald
RE: Amendment #1 to Contract Services Agreement with AIPM
D:925-348-3544
O: 925-969-7586
E: gfonzi@advancedipm.com
Hi Laura-
Looks good to me- I could not even locate any changes but not concerned. Thanks Laura!
Thank You,
Gary Fonzi
Commercial Account Manager
AD D
P
M@EE
advancediom.com
We're hirino! View Advanced IPM
Careers.
Laura Borjon
Administrative Aide
City of Dublin
100 Civic Plaza, Dublin, CA 94568
(92s) 833-6630 I (925) 829-92'+8 FAX
laura.borion@dublin.ca.gov I www.dublin.ca.gov
Mission Stotemenr The C)ty of Dublin promotes ond supports o high quolity of life, ensures o sde ond seanre
environment, ond fosters new oppottunities.
Ttre information contained in this communication is confidentiat and intended onty for the use of the recipient named above, and may be legally
prrvileged and exempt from disctosure under applicable taw. tf the reader of this message is not the intended recipient or you have received this
communicatian in error, please delete this communication immediately'
From: La ura Borjon [ma ilto: La ura. Borjon@dublin.ca.gov]
Sent: Monday, Novemb er 4, 2Ot9 t:22 PM
To: Gary Fonzi <gfonzi@advancedipm.com>
Cc: Dea n McDona ld <Dean.McDona ld @dublin.ca.gov>
subject: RE: Amendment #1 to contract services Agreement with AIPM
HiGary,
Thank you, I look forward to hearing from you soon
Thanks again,
{h
DUBLIN
rl ,,]; ,
TH€ HS1nr
AHCRICAN
SACKYARD
1
From: Gary Fonzi <gfonzi@advancedipm.com>
Sent: Monday, November 4,2OL9 9:37 AM
To: Laura Borjon <Laura. Borion @dubl in.ca.sov>
Cc: Dean McDonald <Dea n. McDona ld @d u bli n.ca.gov>
Subject: RE: Amendment #1 to Contract Services Agreement with AIPM
Hi Laura-
I have received the amendment & will address ASAP
Thank You,
A Dp
E@EB
PUBLIN
i. ;, j .
Tlif Nfw
AHERICANgACKYITRg
Gary Fonzi
Commercial Account lVlanager'
D: 925-348-3544
O: 925-969-7586
E: qfonzi@advancedipm.com
advancedipm.com
We're hirinq! View Advanced IPM
Careers.
The information contained in this communication is confidential and intended only for the use of the recipient named above. and ntay be tegatly
privileged and exempt from disclosure under applicable law. lf the reader of this rnessage is not the rntended recipient.or you have received this
communication in error, please delete this communication immediately.
From: Laura Borjon [ma ilto: La ura. Borion @d u bl in.ca.gov]
Sent: Friday, November L,2Ot9 3:51 PM
To: Gary Fonzi <gfonzi(Oadvancedipm.com>
Cc: Dean McDonald <Dean.McDonald@dublin.ca.sov>
Subject: Amendment #1to Contract Services Agreement with AlpM
Good afternoon Gary,
During the routing of the signed amendments, our City Manager's Office caught some discrepancies which were
corrected in the attached Amendment. Please review the revised version and let me know if it is acceptable to you at
your earliest convenience. lf you are okay with the revisions (the intent of the amendment remains the same), I will
print the new version and attach to the signature pages you submitted.
Thank you,
Laura Borjon
Administrative Aide
City of Dublin
100 Civic Plaza, Dublin, CA 94568
(92s) 833-6630 | (e2s) 82e-e248 FAX
laura.borjon@dublin.ca.gov I www.dublin.ca.gov
Mission Stotement' The Gty of Dublin promotes ond supports a high quotity of life, ensures o sofe ond secure
environment, ond Bsters new opportunities.
2
Budget Change Reference #:
From Un-Appropriated Reserves Budget Transfer Between Funds
From Designated Reserves Other Reimbursement
Account Amount Account Amount
190106.4000.4005 (1001.1901.64006)$152,358
190106.0107 (1001.1901.49141 -
Reimbursement)$152,358
190106.0104 (1001.1901.49131 - Misc.
Revenues)$10,665
1/14/2020
Posted By:Date:
As Presented at the City Council Meeting
**********Finance Use Only**********
CITY OF DUBLIN
Increase in building maintenance contract services budget due to the approval of Intergovernmental Support Agreement for
Municipal Services with Camp Parks, the increase in expenditure will be offset by reimbursement from the U.S. Army.
REASON FOR BUDGET CHANGE
FISCAL YEAR 2019-20
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
REV: General Fund - Non-Dept
EXP: General Fund - Non-Dept - Building Maintenance
(Additional Services)
City Council's Approval Required
G:\Budget Changes\12_2019-20\City Council\06_190106 Camp Parks_011420 06_190106 Camp Parks_011420