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Home My WebLink About4.5 - 3181 Acceptance of Dublin Blvd Widening & Mape M Page 1 of 3 STAFF REPORT CITY COUNCIL DATE: April 21, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: Acceptance of Work – Dublin Boulevard Widening Improvements Project and Mape Memorial Park Playground Replacement Project Prepared by: Michael Boitnott, Capital Improvement Program Manager EXECUTIVE SUMMARY: The City Council will consider accepting the Dublin Boulevard Widening Improvements Project and the Mape Memorial Park Playground Replacement Project . STAFF RECOMMENDATION: Adopt the Resolution Accepting the Dublin Boulevard Widening Improvements Project (CIP No. ST1012) and adopt the Resolution Accepting the Mape Memorial Park Playground Replacement Project (CIP No. PK0319). FINANCIAL IMPACT: The Dublin Boulevard Widening Improvements Project (CIP No. ST1012) is complete and the project cost was as follows: Project Funding Sources State Gas Tax $ 500,000.00 Measure BB Grants $ 3,000,000.00 Road Maintenance & Rehab. Account $ 500,000.00 Street CIP Reimbursement $ 2,684,000.00 Traffic Impact Fee - Category 2 $ 4,376,755.00 Mitigation Contributions $ 680,679.00 Total Funding $ 11,741,434.00 Estimated Expenditures Construction Contract $ 5,678,454.00 Change Order #1 - 21 $ 993,743.28 Rule 20A Undergrounding “District 2013-1” $ 3,225,000.00 Contract Services, Design, Salary and Testing $ 944,236.72 Total Expenditures $ 10,841,434.00 Page 2 of 3 Estimated Project Balance $ 900,000.00 The majority of the remaining balance will be allocated back to the Street CIP Reimbursement funding source, which is made up of project reimbursements from PG&E. A small amount of the unused budget will be returned to the Gas Tax fund balance. The Mape Memorial Park Playground Replacement Project (CIP No. PK0319) is complete and the project cost was as follows: Project Funding Sources Internal Service Fund - Facilities Replacement $ 320,000.00 Total Funding $ 320,000.00 Estimated Expenditures Construction Contract $ 130,988.00 Change Order #1 $ 11,370.23 Play Equipment $ 130,725.17 Contract Services, Design, Salary and Testing $ 46,916.60 Total Expenditures $ 320,000.00 Estimated Project Balance $ 0.00 DESCRIPTION: Dublin Boulevard Widening Improvements Dublin Boulevard Improvements – Sierra Court to Dublin Court is a two-phase project. Phase 1 consisted of the undergrounding of overhead utilities within the project limits utilizing PG&E’s Rule 20A program funds and coordinating with AT&T, Comcast, and PG&E. The utility undergrounding was necessary in advance of Phase 2, the widening of Dublin Boulevard from four to six lanes. The utility undergrounding construction was completed in summer 2018 and City Council accepted the construction on July 18, 2018. The total cost of Phase 1 was $3,225,000. On July 17, 2018, the City Council awarded the Phase 2 construction contract to Granite Construction Company to construct the Dublin Boulevard Widening Improvements (CIP No. ST1012). The City Council awarded the contract for $5,678,454.00 and approved an original co nstruction contingency amount of $575,000.00. On April 2, 2019, an additional $500,000.00 contingency amount was added to repave and install video detection at the intersection of Dublin Boulevard and Dougherty Road, install street lighting along the Dublin Sports Grounds parking lot, and perform emergency pavement repairs on Village Parkway. The project provided for the widening of Dublin Boulevard to six travel lanes between Sierra Court/Civic Plaza and Dublin Court, the addition of bicycle lanes on both sides of Dublin Boulevard, intersection improvements at both Sierra and Dublin Courts, new Page 3 of 3 sidewalks on both sides of the street including a pedestrian bridge over a drainage channel east of Dublin Sports Grounds, landscape improvements including the replacement of the existing street trees and additional street trees, and bus shelter relocation. The project also included the construction of curb ramps to comply with the Americans with Disabilities Act, modifications to median islands, installation of a traffic signal video detection system, converting the existing potable landscaping irrigation to recycled water, installation of a landscaped bioretention treatment area, relocation of existing water service into the new sidewalk, and the resurfacing of the Dublin Sports Grounds parking lot to accommodate a new striping layout. Staff has determined that the project is complete and recommends that the City Council accept the construction project and begin the warranty period. Mape Memorial Park Playground Replacement On November 5, 2019, the City Council awarded a contract to IBS USA, Incorporated for the Mape Memorial Park Playground Replacement (CIP No. PK0319). The City Council awarded the contract for $130,988 and approved a construction contingen cy amount of $17,716. The project provided for the removal and replacement of two play equipment areas (ages 2-5 and ages 5-12) and the wood fiber surfacing. Staff has determined that the project is complete and recommends that the City Council accept the construction project and begin the warranty period. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A courtesy copy of this Staff Report was sent to Granite Construction Company, IBS USA, Incorporated, and to the Alameda County Transportation Commission, Independent Watch Dog Committee. ATTACHMENTS: 1. Resolution Accepting the Dublin Boulevard Widening Improvements Project (CIP No. ST1012) 2. Resolution Accepting the Mape Memorial Park Playground Replacement Project (CIP No. PK0319) RESOLUTION NO. - 20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * ACCEPTING THE DUBLIN BOULEVARD WIDENING IMPROVEMENTS PROJECT (CIP NO. ST1012) WHEREAS, on July 17, 2018 the City of Dublin entered into a contract with Granite Construction Company to construct the Dublin Boulevard Widening Improvements Project, CIP No. ST1012; and WHEREAS, said improvements have been completed in accordance with plans and specifications, and any approved modifications thereof, to the satisfaction of the City Engineer of the City of Dublin; and WHEREAS, as a condition of the contract, Granite Construction Company is required to warranty the improvements for a period of one year following acceptance of the work by the City of Dublin and maintain a maintenance bond in the amount of 10% of the final contr act value. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby accept the Dublin Boulevard Widening Improvement Project (CIP No. ST1012) and authorizes Staff to file a Notice of Completion with Alameda County. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to release the retention, if after 35 days of filing the Notice of Completion and there are no subcontractor claims. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to release the maintenance bond at the end of the one-year warranty period. PASSED, APPROVED AND ADOPTED this 21st day of April 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk RESOLUTION NO. - 20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * ACCEPTING THE MAPE MEMORIAL PARK PLAYGROUND REPLACEMENT PROJECT (CIP NO. PK0319) WHEREAS, on November 5, 2019 the City of Dublin entered into a contract with IBS USA, Incorporated to construct the Mape Memorial Park Playground Replacement Project (CIP No. PK0319); and WHEREAS, said improvements have been completed in accordance with plans and specifications, and any approved modifications thereof, to the satisfaction of the City Engineer of the City of Dublin; and WHEREAS, as a condition of the contract, IBS USA, Incorporated, is required to warranty the improvements for a period of one year following acceptance of the work by the City of Dublin and maintain a maintenance bond in the amount of 10% of the final contract value . NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby accept the Mape Memorial Park Playground Replacement Project (CIP No. PK0319) and authorizes Staff to file a Notice of Completion with Alameda County. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to release the retention, if after 35 days of filing the Notice of Completion there are no subcontractor claims. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to release the maintenance bond at the end of the one -year warranty period. PASSED, APPROVED AND ADOPTED this 21st day of April 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk