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Home My WebLink About4.5 - 3419 Clover Park and Sunrise Park - Project Acce Page 1 of 3 STAFF REPORT CITY COUNCIL DATE: October 20, 2020 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SUBJECT: Clover Park and Sunrise Park - Project Acceptance Prepared by: Rosemary Alex, Parks and Facilities Development Coordinator EXECUTIVE SUMMARY: The City Council will consider the acceptance of the Clover Park (Neighborhood Square Site) and Sunrise Park (Community Nature Park Site) Improvements. STAFF RECOMMENDATION: Adopt the Resolution Accepting the Clover Park and Sunrise Park Improvements, CIP No. PK0117. FINANCIAL IMPACT: Clover Park and Sunrise Park project, CIP No. PK0117, is complete and the project cost was as follows: Project Funding Source Neighborhood Square Agreement $1,281,358 Community Nature Park Agreement $500,000 Total Funding $1,781,358 Estimated Expenditures Construction Contract $1,349,471 Change Order #1 - 4 $3,034 Contract Services, Design, Salary and Testing $428,853 Total Expenditures $1,781,358 Estimated Project Balance $0 Page 2 of 3 DESCRIPTION: Clover Park On July 21, 2015, the City entered into an Improvement Agreement for Sub-Area 3, Phase I (Neighborhood Square Site) with Lennar Homes of California, Inc. (Developer). The Improvement Agreement provides for the park improvements with the Developer costs being credited against the City's Public Facilities Fee Program for a two-acre neighborhood park. The scope of work for the two-acre park included a picnic area with shade structure, adult fitness area, playgrounds for children ages 2-5 and 5-12, informal lawn area, restroom building, and pathways for circulation. Staff, the Developer, and the Contractor, Environmental Landscape Solutions, completed a punch list walkthrough on September 16, 2020. The Contractor is currently working on completing the punch list items, which may continue through the one-year warranty period. Presently, the City holds performance and labor and materials bonds in the amount of $1,281,358 each. Since the work is now complete and ready for acceptance, the performance security requirement can be reduced in accordance with the Agreement to the amount of $192,304, which is sufficient to cover the one-year warranty period. Sunrise Park On December 15, 2015, the City entered into an Improvement Agreement for Sub-Area 3 (Community Nature Park Site) with the Developer. The Improvement Agreement provides for the park improvements with the Developer costs being credited against the City's Public Facilities Fee Program for a 10.75-acre community nature park. The scope of work for the 10.75-acre park included pathways for circulation, observation overlook, hillside planting, and a monument wall with decorative landscaping on Parcel C of Tract 8171, which is on the northwest corner of the Dublin Boulevard and Fallon Road intersection. Staff, the Developer, and the Contractor will complete a punch list walkthrough on October 16, 2020. Given the nature of the improvements, it is anticipated that there will be minor punch list items remaining, including completion of the monument wall and decorative landscaping on Parcel C of Tract 8171. The minor punch list items will be completed under the one-year warranty period. Presently, the City holds performance and labor and materials bonds in the amount of $500,000 each. Since the work is now complete and ready for acceptance, the performance security requirement can be reduced in accordance with the Agreement to the amount of $75,000, which is sufficient to cover the one-year warranty period. STRATEGIC PLAN INITIATIVE: None. Page 3 of 3 NOTICING REQUIREMENTS/PUBLIC OUTREACH: A courtesy copy of the Staff Report has been sent to Lennar Homes of California, Inc. ATTACHMENTS: 1. Resolution Accepting the Clover Park and Sunrise Park Improvements, CIP No. PK0117 2. CIP PK0117 Clover Park and Sunrise Park Reso. No. XX-20, Item X.X, Adopted 10/20/20 Page 1 of 2 RESOLUTION NO. XX - 20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ACCEPTING THE CLOVER PARK AND SUNRISE PARK IMPROVEMENTS, CIP No. PK0117 WHEREAS, Lennar Homes of California, Inc., the developer of Tract 8171 (“Developer”), previously entered into Improvement Agreement for Clover Park (Neighborhood Square), dated July 21, 2015, City Council Resolution No. 132-15, with the City of Dublin, to complete improvements associated with the Clover Park, in accordance with the plans on file with the City Engineer; and WHEREAS, Lennar Homes of California, Inc., the developer of Tract 8171 (“Developer”), previously entered into Improvement Agreement for Sunrise Park (Community Nature Park Site), dated December 15, 2015, City Council Resolution No. 185-15, with the City of Dublin, to complete improvements associated with the Sunrise Park, in accordance with the plans on file with the City Engineer; and WHEREAS, the Developer provided Faithful Performance and Labor and Materials Bonds, each in the amount of $1,281,358 (Bond No. 72BSBGZ8694), issued by Hartford Fire Insurance Company to guarantee said Clover Park (Neighborhood Square Site) Improvements; and WHEREAS, the Developer provided Faithful Performance and Labor and Materials Bonds, each in the amount of $500,000 (Bond No. 0197691), issued by Berkley Insurance Company to guarantee said Sunrise Park (Community Nature Park Site) Improvements; and WHEREAS, the Clover Park (Neighborhood Square Site) Improvements are now complete in accordance with said plans, and any approved modifications thereto, to the satisfaction of the City Engineer; and WHEREAS, the Sunrise Park (Community Nature Park Site) Improvements are now complete in accordance with said plans, and any approved modifications thereto, to the satisfaction of the City Engineer; and WHEREAS, the Faithful Performance Bond and Labor and Materials Bonds can be revised, in accordance with the Agreement to guarantee the completed work for a one-year period; and WHEREAS, Lennar Homes of California, Inc., has provided a Faithful Performance Bond and Labor and Materials Bond each in the amount of $192,204 issued by Hartford Fire Insurance Company to guarantee the Clover Park improvements for a one-year period; and WHEREAS, Lennar Homes of California, Inc., has provided a Faithful Performance Bond and Labor and Materials Bond each in the amount of $75,000 issued by Berkley Insurance Company to guarantee the Sunrise Park improvements for a one-year period; and Reso. No. XX-20, Item X.X, Adopted 10/20/20 Page 2 of 2 WHEREAS, Lennar Home of California, Inc., shall complete the monument wall and surrounding landscape prior to City Engineer acceptance of Parcel C of Tract 8171. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby accept the Clover Park and Sunrise Park Improvements, Project No. PK0117, and authorizes Staff to file a Certificate of Completion with Alameda County. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to release the reduced Faithful Performance and Labor and Materials Bonds at the end of the one-year warranty period. PASSED, APPROVED AND ADOPTED this 20th day of October 2020, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________________ Mayor ATTEST: _______________________________________ City Clerk Parks City of Dublin Capital Improvement Program 2020-2025 Page 42 Number – PK0117 CLOVER PARK AND SUNRISE PARK Program – PARKS PROJECT DESCRIPTION This project provides for the design and construction of a 10.75-acre nature community park and the adjacent 2.0-acre neighborhood square in the Irongate Development, bordered by Central Parkway, Dublin Boulevard, Lockhart Street, and Fallon Road. The land for the parks was dedicated by the Developer. In accordance with agreements approved by the City Council on July 21, 2015 and December 15, 2015, the parks will be constructed by the Developer in exchange for credit toward Public Facility Fees for Nature Community Park Land Improvements and Neighborhood Park Improvements. The City Council approved a concept plan and authorized proceeding with design for Clover Park in September 2016. Construction is estimated to be completed in Summer of 2020. ANNUAL OPERATING IMPACT: $113,750 MANAGING DEPARTMENT: Public Works 2018-2023 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS PRIOR YEARS 2019-2020 BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARS TOTALS 9100 - Salaries & Benefits $47,940 $47,940 9200 - Contract Services $155,676 $155,676 9400 - Improvements $1,338,570 $1,338,570 9500 - Miscellaneous $239,172 $239,172 TOTAL $1,781,358 $1,781,358 FUNDING SOURCE PRIOR YEARS 2019-2020 BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARS TOTALS 9999 - Developer Built $1,781,358 $1,781,358 TOTAL $1,781,358 $1,781,358 ANNUAL OPERATING IMPACT $113,750 $113,750 $113,750 $113,750 $113,750