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HomeMy WebLinkAboutItem 3.3 PublicSafetyMemorial · CITY CLERK File # O[]ISJ[Q]·LZJ[Q] AGENDA STATEMENT CITY COUNCIL MEETING DATE: November 15, 2005 SUBJECT: Acceptance of Donations from the Dublin Lions Club, Deputy Sheriffs Association of Alameda County, Alameda County Firefighters Association, and Other Major Donors for the City of Dublin's Public Safety Memorial Report Prepared by Joni L Pa/lillo, Assistant City Manager ATTACHMENTS: PubJic Safcty Memorial Staff Report from the August 2,2005 City Council Meeting ~ 1) Accept Donations from the Dublin Lions Club, Deputy Sheriffs Association of Alameda County, Alameda County Firefighters Association, and othcr major donors in the amount of $31,417 in cash and in-kind donation of $6,775 for the City of Dublin's Public Safety Memorial; and direct staff to prepare formal acknowledgements to donors. RECOMMENDATION: 2) Additional engravings requests will formally sunset at the end of December 2005. FINANCIAL STATEMENT: In thc 2004-05 Capital Improvement Project 93175 - Public Safety Memorial a total of $67,305 was budgetcd. The maximum amount or Gencral Funds dollars that wcrc allocated was $37,305. The remaining balance of $30,000 was to be fUnded through the fundraising efforts of the DubJin Lions Club. The following is the final breakdown of the project revenues and expcnses (This does not include the in-kind donation made by Bras and Mattos Monuments in the amount of$6,775): COpy TO: Dublin Lions Club, Tim Sbranti Alameda County Firefighters Assoc. presidcnt, Brian McKenna Deputy Fire Chief, Sheldon Gilbert Lieutenant Glenn Moon Page I of 3 ITEM NO. 3.~ Funds Available Citv of Dublin $37,305 Dublin Lion's Fundraising $31,805 Tota1 $69,110 Expenses: Statues, Pedestal, Plaques, Ughling, alld Landscaping $27,474 $31,058 $58,532 Ceremony Costs $ 1.293 $ 359 $ 1,652 $28,767 $31,417 $60,184 $ 8,538 -0- Sub-Total Balance Remaining DESCRIPTION: The City of Dublin Public Safety Memorial was dedicated on Sunday, September II, 2005 and there were over 200 people in attendance_ The Dublin Lions Club lcd thc fundraising cfforts over (be past two-ycars working vcry closcly witb thc City of Dublin, Dcputy Shcriffs Association of Alamcda County, and Alamcda County Firefighters Association. The City Council necds to formally recognize and accept thc donations for the City of Dublin Public Safcty Memorial from the Dublin Lions Club, Dcputy SherifPs Association of Alamcda County, Alamcda County Firefighters Association, and other major donors (major donors are defined as (hose organizations/individuals that contributed $1,000 or more). Listcd below are the major donors: Alamcda County Board of Supervi sors- Nate Mile Alameda County Board of Supervisors- Scott }-la crt Alameda Count Alameda Count BANCOR "~·~~'~".~'.mw.~,.,.".,,· D ut Sheriffs Association of Alamcda Count Dublin Lions Club OFWC Dublin/San Ramon Womcn's Club ~_...,""'.~ Kni hts of Columbus Martin C. Kauffman Onc Hundred Club Ma or Janet Lockhart .ªyb.,as!:,._...__ Pete Sn der En avin s $1,000 $1,000 _._,-"'".."--,,,,._,-~ Total CasbRccchicð $6,500 $2,000 $1,000 $5,000 $1,000 $1,000 $1,000 $1,000 $1,000 $1,500 $1,000 $7,417 .. $31,417 In-Kind Donation b Bras and Mattos Monuments $6775 Page 2 of3 * There was a toral of $31,417jùnds rajsed afwhjch $24,000 was rajsedfrom the major donors and lhe balance of $7,417 were donaÜons (on average $100 per donation) recejvedjor the engravjngs that were placed on the cement benches in front oflhe Public Safety Memorial. Aftcr thc dedication ccremony of the Public Safety Mcmorial thcrc wcrc scvcral individuals that requested to make a donation for an cngraving on thc ccment benches. Thc donations were accepted and thc City announced the continued fundraising on thc City's wcbsitc. It is rccommended that the City would sunset the acceptance or any additional donations for engravings at the end of December 2005. Recommendation 1) Acccptanee of the Donations from the Dublin Lions Club, Deputy Association, Alameda County Firc Association, and othcr major donors in thc amount of $31,417 in cash plus an in-kind donation of$6,775 for the City of Dublin's Public Safcty Mcmorial; and dircct staff to prep arc formal acknowledgements to donors. 2) Additional engravings rcqucsts will formally sunsct at thc cnd of December 2005. Page 3 of3 - .- - AGENDA STATEMENT CITY COUNCIL MEETING DATE: August 2, 2005 \~5 SUBJECT; ATTACHMENT(S): RECOMMENDATION: ~ FINANCIAL STATEMENT: DESCIUPTION: Recommended Datc for the Dedication ofthc City of Dublin Public Safety Memorial Report Prepared by Joni Pattillo, AS$;sIar¡t City Manager Public Safcty Memorial Update- Agenda Item 7.3, Sept. 21,2004 Select the date of Sunday, SeptM'iber 11, 2005 for the Dedication of the City ~) 'Dub1în Publie Safety Memorial or supply additional direction to Stafffor IUl alternate dedication date. Approximately $2,000 to $3,000 may be needed to fund addìtional cos( ¡ associated wiDl this evcnt such as invitations, program printing, and for the set-up and take down. This proposed funding request could be funded out the City Council's Community Events budgct. 'fhese additional costs are still within thc City's total allocation for this project. A closc-out of all cost associated with thc Public Sati:ty Memorial will bc presentl;ld as part of the City's acceptance of donations acquired from the Dublin Lions Club, Deputy Shcriffs Association, Alamcda County Fire Association, and othcr key donors. At the Mß1'Ch 4, 2003 City Council mccting, Staft' presented the Council with the Public Safety Line of Death ProtoçoI¡md Public Safety Memorial Alternatives. At that meeting, the City C01.Ulcil directed thc pubBc Safety Memorial Committcc to move forward with a Public Safety Memorial of a frccstandillg bronze sculpture comprised off our figureS dE:picting a Fircfighter, Police Officer and two children. There have been a varicty offundraising activities that have occurred since March 4,2003 to help m~)ve this project forward. In AUb'llst 2004, Brodin Studios notified the Public Safety Conunittee that pricc increase for the frccstanding bronze sculpture was necesswy due to the increases in raw materials and labor. An upùate was supplied to the City Council on September 21, 2004 advising them of the fulldraising cfforts to-date and the price increaHe of 11% (sec attachment fbr details) if the Public Safety Committee was Ilot able to supply the necessary financi¡¡ $ecurities to move this prøject forward in the __.____________________.._________~___..~_______________w___~____________~___~~_____....______.M__~___________ COPIES TO: l~~ C:\DoçumcmL!. and S(:Uiilgs\Tol)~1 SetUng,s.\Tcmpor:ary Intr;mQt ftlcs\Ot~J(3\f'innl DnJ'1_Publìc Safety ~ ATTACHMENT 1 II-l~ -05' /Tê. rn 3.S- 11lOnth or Septemþer 2004. At that mecting the City Council made the decision to fund an additional amount of $22,305 for a graud total contributcd by the City of $37,305. With this additiOTlal funding the project was able to move forward. a-. Vb 6' Staff b.as been working behind the sceMS to coordinate this effort. and the Public Safety Committee is ph~ased to advise the Council that the frcc~tanding bronze sculpture is in the City's possession. The pedestal for the sculpturc has bcCll completed, and Staff is in the final stages of securing the lighting for the sculpture. Staff bas also been re.verifying the engravings with our various donors to mISI.IJ'e that names and MY inscriptions arc correct. The next step in this process will be the dedication of the Public Safety Memorial. The Public Safety Commi ttee has mct on this matter Iilld is recommending the datc of Sunday, September 11, 200~ for the dedication. The Public Safety Committee felt that the date allowed for the dedication of the Public Safety Memorial and also would honor the date of September 11 tb. The Public Safety Committee is proposing a DedjçatioTl Program that would consist of the fol1owing elements; -Proposed Location: City of Dublin Civic Center Proposed Time: 3:00 p.m. to 5;00 p.m. Proposed Program Elements: I. Joint Firc and Sheriff's Honor Guard 11. Song III Master of Ceremony~ Mayor of Dublin IV. Invocation V. Alallleda County Fire Chief VI. Alameda County Sheriff vn. Camp Park Representative VIII. Alameda County Deputy Sheriff's Association Prêsident lX. Alameda County Fire Association Presidont X. Chairperson of the Public Safety Committee and Lions Club Representative Xl. Song XII. Unveiling ofthe Public Safety Memorial- Mayor After the proposed program the Dublin Lions Club would host light tefteshments. Reeommendation: Selcct the date of Sunday. September 11, 2005 for the Dedication of the City of Dublin Public Safety Memorial or supply addi tional dircction to Staff for the selection of anothe-r dediciltjon date. ~Þ[,2- AGENDA STATEMENT CITY COUNCIL MEETING DATE; September 21, 2004 3605 SUBJECT: Update on City of Dublin Public Safety Memorial Repr.Jrt Prepared by JQ"i PalfillQ, Assistant City Manager and Lt, Glenn Moon, Dublin Police Services ATTACHMENT(S): None RECOMMENDATION: ~ ! I) Determine whether the City mould contribute anyadditiou1 fundina, 2) If the direction is givm to inçrçQe the City contribution fin the Public Safety Memorial. Council will need to deøi.gnate IiII1 amount and allow the City Manager to authorize the Budget Change with funding comin¡ from Unappropriated General Flmd Re5eJVea. FINANCIAL STATEMENT: Fimmcial implications wm depend on the City Councils dirætion. DESCRIP1'ION: At the Man:h 4. 2003 City CQllncil meeting, Staffpresentcd the CQllnCiI with the Public Safety Line Qf Death Protocol and Public SafMy Memorial Alternativcs. At that meeting. the City Council directed the Public Safety MCIIlorial Conunittee to move forward with a Public Safety Memorial of a ftee8tanding bronze sculpture comprised of four figures depicting a Firefighter. Police Offica and two children. The estimated cost of the Public Safety Memorial is $60,000, which includes both the pre-cut sÞtue from tbe Brodin Studios and pedestal. Tbe Council authori:t~ the contribution of $15,000 towards this Public Safety Memorial with the ba1ancfl of$45,OOO to bc raiscd through ñmdraising efforts. At the September 16, 2003 City Council m...eting, Staff provided all update on the Public Safety Memorial project. Staff presented the City Council with a request for fundraising activities. which included concrete engraving and plaques to be placed on the conctete benches adjacen1 w the ptOpoeed memorial. The engraving~ have the potential tc;¡ raise an additional $26,000 towards the fundraising goal of $45,000. ----------- ______1111..'" COPIES TO: J .. ,.1 ~ ¡"" '¡,. '/ - b, _,' ATTACHMENT ß. .;l 11I...ro,.....¡~l:d..tml.""" Fundra¡.ñI z Rffom To-Date . 0' ~6b For the past year and a half the D\.Ibün LiqnJ¡ CI\lb. ill partnership with the Deputy Shmfrø ÁRlKlciation of Alameda County and the Alameda County Fire Fighte¡os' Association, have tllken the lead in developing fundrais.ing strategies to obtain the Idditiomil $45,000 required for the ~hase of1hB momorial statues. The initial fundraising cffort included sending II solicitation letter along willi photographs ofthe proposed memoriøl to over 256 1oca1 busincllBe8 thllt cit1lcr are located in the City of Dublin or support the City of DublÎIl. A publicity campaign was initiated which resulted in the publication of IIrtic1a; in both tbe local l1r:wspapefS and the Deputy Sheriff's Association publication "'The Grinder." These articles have described the Dublin Public Safety Memorial and tho commitment on ensuring the completion of the project. The second ml\Îor :fi¡,ndnriser has been the solicitation of $100 individual donations for the "purchase" of donor cn¡ravin¡s ~ will be placed on two concrete benohealea.ding towards the .nemorial. Those who contribute $1,000 or more will be J:eCognized on bronze plaques, which will be inMtalled on the sides of both conc;:rc:tc bmches. The engrAvings would hclp recognize those who have contributed to the project. The donor engravings nave been introduced and solicited at the annual Alameda County Deputy Sheriff's Assöciation picnic::, thc:: City of Dublin's "Day on the Glen Fcstival," "ShiUlU'OCk Fortival." inside the Deputy Sheriffs Association pub1ic:ation ''The Grinder," and included in a link to the City of Dublin webajtc. . Additional íunclraising efforts included a pancake breakfast hollted by the Dublin Lions: Club thAt was part of the Day on the Glen Festival in September 2003. A second solicitation Jetter WI!6 11110 lent to local busincS5eS requesting thc::ir continued support In the fundrøising project. In December 2003, the City of Dublin participated in a competitive grant process with the U.S. Department of Jw.¡tiec, Burenu of Justice Assistance, FY 2004 Law Enforcement Tribute. Act. A $30,000 grant was tequested in onler to complete the Dublin Public Safety Memorial. Unfortunately, although the il'ant proposal received hl¡h praise and a score of 92.3, the City of Dublin was not awarded the grant. Staff has continued to search for grant opportunities to belp fw:\d the Public Safety Memorial but at the writing ofthìs Staffrcport there are no grant opportunities to be found. The proceeds of the cunent fundraising efforts are as follows: Community Fundraising Concrete Donor Engraving¡; (In-Kind Donation) City's' Contribution $20,100 $ 6,775 $15.000 Funds IlVililable 1Ì<>m fundrnising ¡md City Contribution $41,875 Costs Associated with. the Public Safety Memorial /' 6' Db? Brodin Studios recently notified the Public Safety M....,orial Committee that as of August 1. 2004, they would no looter- be able to guaraDteð the pricc that was originally quoted to Stiff in Mørch 2003. which was $45,000 for the four bronze sculptures. This is based OD the fact that tÞeir fees have increased from $45,000 to $50,000 due to the cwrent cost ofbmnze and labor. 8t8ft has contacted Brodin Studios and provided them with information on our fundrailing efforts and timeline. Brodin Studios has graçiol,lsly agreed to honot the original price quote of $45,000 for the coJIUlrission until September 3D, 2004. The prico will tbon increase by $5,000 to the DOW commiøsion agreement of $50,000. The Deputy Sheriff's Association and the AlllIlleda County Fire Fighters' AIIIIociation hl....e both been ¡¡ontactcd and solicited for additi¡¡na.J. dODation~ Unfortunately both AssocîatioDS have other financial constraints, which presently win not allow them to donate a substantial amount at tho present tÎIxIe. The Public Safety Memorial Committee is roquelltÎn¡ Council to cO!'Jsider an increased contribution of SIO,OOO for II &eta! contribution of $25,000. This will allow Staff to commission the sculpture at the original quote of 545,000 and avoid the incrcase o[$S,OOO. The estimated time for completion oftbe pre- cast memorii1l is six to nine months. The Duhlin Puhlic Safety Mt:IIlorial Committee will continue to fundraise to complete this project, which IIOnlÏat of building a pedestal and the engravings for donor <eI'Q!JrIilion. The following infonnat¡on illustrates the cost and the vuioUI funding sources aa well lIS the estimated amount of funds Deeded. Estimared Cøøt ofrhe Public Safely Memurial AI of Seotember 201M $60,000 Plaque Co3tfor donor~ contributing $5,000 or more {B()$M on CIIrrent contributirms it wtJUld be $450 X 2 don()r~ S 900 Plaque Crot for donors cQntributing $J. 000 or more (Based on cment contributions It wow/d be $200 X IJ donors) $ 1,600 Engraving C()Stfor dollOrs contributing $50 or mo"",, (BasM on CUrNnt contrilmtioM it would IN $35 X 48 donor:'!) $ 1,680 City's Contribution ($26.875) £$15.000) Community Fundraistng and Engravings Estimated Amount Needed In Fund the Memorial $11,305 Recoutmendlüon Detcnnine whether the City ~uld contribute any additional func1ing and if the direction is given to increase the City contribution the City CouncjJ will designate an amount and allow the City Manager 10 authorize the Budget Change with fumting coming from Unappropriated General Fund RcsetvllS.