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HomeMy WebLinkAboutItem 4.01 Draft 02-17-2009 CC Min~ a ~'`~ DRAFT Cti~~ OI' DU~~~ MINUTES OF THE CITY COUNCIL ~~~ ~~ ,,, OF THE CITY OF DUBLIN 19 ~~ ~;~~ 8'Z ~~ `v ~/ REGULAR MEETING -February 17, 2009 ~`~LIF R~~ CLOSED SESSION A closed session was held at 6:35 p.m., regarding: I. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Section 54956.9: 1 case. A regular meeting of the Dublin City Council was held on Tuesday, February 17, 2009, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:08 p.m., by Mayor Sbranti. ROLL CALL PRESENT: Councilmembers Biddle, Hart, Hildenbrand, Scholz, and Mayor Sbranti. ABSENT: None PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. •~ REPORT OF CLOSED SESSION ACTION Mayor Sbranti stated there was no reportable action during Closed Session. •- DUBLIN CITY COUNCIL MINUTES i VOLUME 28 ~~oFDU~ REGULAR MEETING 1~G~~~~ ~_ ~, a February 17, 2009 ~\ DRAFT ORAL COMMUNICATIONS Recognition of Nominees for City of Dublin's 2008 Citizen and Young Citizen of the Year 7:28 p.m. 3.1 (610-50) a ~ a~' City Clerk Caroline Soto presented the Staff Report and advised that the nominees for Young Citizen of the Year were: Brian Del Rosario and Joey Van Loon. The nominees for Citizen of the Year were: Ted Hoffman, Jr., Fawn Holman, and John Zukoski. The winners would be announced at the City's "Dublin Volunteers -Our Shining Stars" event on Friday, February 20, 2009, at the Dublin Senior Center. The City Council presented Certificates of Recognition to the nominees. Recognition of Nominees for 2008 Organization of the Year 7:18 p.m. 3.2 (610-50) City Clerk Caroline Soto presented the Staff Report and advised that the nominees for Organization of the Year were: Dublin 4H, Friends of the Dublin Library, and Hope Hospice. The winning organization would be announced at the "Dublin Volunteers -Our Shining Stars" event on Friday, February 20, 2009, at the Dublin Senior Center. Vm. Hildenbrand stated that the judging was completed by individuals outside of the Dublin community. The City Council presented Certificates of Recognition to the nominees. DUBLIN CITY COUNCIL MINUTES 2 VOLUME 28 ~oF~B REGULAR MEETING 19,(~~~~~ February 17, 2009 ~\ ~ l/ ~~~~R~s o ~ S~ DRAFT Proclamation to Partner with the U. S. Census Bureau for Census 2010 7:09 p.m. 3.3 (610-50) Assistant Planner Martha Aja presented the Staff Report and advised that the City Council would receive a presentation from the U. S. Census Bureau on the 2010 Census. The proclamation demonstrates the City of Dublin's commitment to partner with the U.S. Census Bureau to help ensure a full and accurate count in the 2010 Census. Elaine Lia Bolden, of the Seattle Regional Census Center, thanked the City Council for issuing the proclamation. It sent a clear message to the residents of Dublin that the census was vital and important. The Constitution mandated that there be a national count of the country's population for the purpose of apportioning the House of Representatives. The address canvassing would start in April of 2009 in preparation of the mailing of questionnaires. The Census Bureau was recruiting census workers. Vm. Hildenbrand asked what was the expected percentage of responses. Ms. Bolden stated the goal was a 64% mail response rate. Cm. Hart asked if there was a website that citizens could access if they were interested in working during the census. Ms. Bolden stated the Census website address was www.census.gov. City Manager Pattillo stated census information would be placed on the City's website rolling scroll in conjunction with the census kickoff. The City Council received the presentation. Dublin Heritage Center Website 7:42 p.m. 3.4 (295-10) Elizabeth Isles, Heritage Center Director, presented the Staff Report and advised that one of the Fiscal Year 2008-2009 High Priority objectives of the City Council was to create a dedicated website for the Dublin Heritage Center. She demonstrated the features of the website. DUBLIN CITY COUNCIL MINUTES 3 VOLUME 28 G`~`oFD"8~ REGULAR MEETING 19,~~~u~ February 17, 2009 \\\ ~4LIFOR~S DRAFT ~t ~~ a~ Cm. Hart asked what kind of marketing was being done with the schools, and had a press release been sent to the media regarding the website. Ms. Isles stated Staff had marketing brochures that would be handed out and informational packets would be provided to the teachers and librarians of Dublin schools. Vm. Hildenbrand stated that a tour of the Heritage Center was included as part of third grade teachers' curriculum in Dublin. The City Council received the presentation on the new Dublin Heritage Center Website. Public Comments 7:50 p.m. 3.5 No comments were made by any member of the public at this time. CONSENT CALENDAR 7:50 p.m. Items 4.1 through 4.6 On motion of Vm. Hildenbrand, seconded by Cm. Scholz and by unanimous vote, the City Council took the following actions: Approved (4.1) Minutes of January 6, 2009; Adopted (4.2 540-50); RESOLUTION N0.20 - 09 DECLARING WEEDS AND COMBUSTIBLE REFUSE A PUBLIC NUISANCE AND ORDERING THE ABATEMENT THEREOF; AND DIRECT STAFF TO NOTIFY THE PUBLIC OF THE ADOPTION OF THIS RESOLUTION; and scheduled a public hearing for the Apri17, 2009, City Council meeting at which time the City Council would hear and consider objections to this abatement order; DUBLIN CITY COUNCIL MINUTES 4 VOLUME 28 ~,~oF REGULAR MEETING i~~~~az February 17, 2009 ~~ '~ /~ C''1G/F08~11` DRAFT ~~ a ~ Authorized (4.3 600-30/310-30) the Mayor to execute the Engagement Letter with the firm of Caporicci & Larson and directed Staff to proceed with planning for the completion of the audit; Received (4.4 320-30) City Treasurer's Investment Report for 2nd Quarter 2008-2009; Approved (4.5 600-36) Contract Change Order No. 27, and Acceptance of Improvements - Contract No. 07-01, Dublin Boulevard/Dougherty Road Intersection Improvements (CIP No. 96852, Dougherty Road Improvements -Houston Place to I-580); Approved (4.6 300-40) the Warrant Register in the amount of $1,282,993.52. WRITTEN COMMUNICATIONS -None PUBLIC HEARINGS -None UNFINISHED BUSINESS Follow-Up Report On Traffic Safety Measures 7:51 p.m. 7.1 (590-50) Director of Public Works Melissa Morton presented the Staff Report and advised that this item would present the findings of a follow-up report that evaluated the potential additional traffic control measures that could be used to enhance safety at the intersection of North Dublin Ranch Drive and Oak Bluff Lane. Mr. James Morehead, Dublin resident, stated the choice of the crossing guard at Oak Bluff Lane at Newfields Lane and the extra line striping at Oak Bluff Lane and Dublin Ranch made sense. There was a gap in the report where it mentioned there had been no accidents DUBLIN CITY COUNCIL MINUTES s VOLUME 28 G~~ pF plj8~ REGULAR MEETING a,~~~~~ February 17, 2009 \\~ '~ /~ ~~t~ro~~ DRAFT ~ ~~2~ at the other Dublin Ranch Crossing. There had been a recent accident. The report should be corrected. He asked that the City strongly consider a speed bump going up the grade on Dublin Ranch Road, especially when there was no crossing guard there. He was pleased with the follow-up by the City. Vm. Hildenbrand stated that the report included accidents from 2002-2007; it did not include 2008 which was when the accident he mentioned had occurred. Ms. Morton clarified that the follow-up report only addressed Oak Bluff Lane and North Dublin Ranch Drive. The accident occurred at South Dublin Ranch Drive and Woodshire Lane and there had not been afollow-up report on that intersection. The accident happened after the initial report had been presented to the City Council. Mayor Sbranti read into the record an email statement from Mary Morehead. It stated, "Thank you for this report. Unfortunately, I will not be able to attend this evening's meeting. I am certainly in favor of the measures that are listed to increase child safety at the Oak Bluff Lane/Dublin Ranch Drive intersection, in particular, having stop lines painted before the crosswalks. I still believe in the need for a crossing guard -more people would let their children walk to school if there was such a presence." Cm. Hart asked Ms. Morton for clarification regarding the "bumps in the road" referred to by Mr. Morehead. Ms. Morton stated that Mr. Morehead was addressing the South Dublin Ranch Drive approach to the Woodshire Lane intersection where a child had been hit. What Mr. Morehead was addressing was drivers' tendency to speed up to make that grade of the hill. They did not see that there was a crossing guard or maybe a child in the crosswalk and would not be able to stop in time. It was a controlled intersection. Drivers were expected to stop. The City's Traffic Safety Committee did not believe that speeding in the area was pervasive enough to warrant slowing emergency response. Ms. Morton indicated speed bumps do slow emergency response. Raised dots in the road would create noise for the neighbors. Vm. Hildenbrand stated that speeding in Dublin Ranch was a serious problem. People did not stop at stop signs. They did not stop at red lights at night. It was a problem. DUBLIN CITY COUNCIL MINUTES 6 VOLUME 28 G~~oFDUe~ REGULAR MEETING a,~~~~~ February 17, 2009 \\\ '~ /~ ~4G/FpR~~ DRAFT 7 ~a~ City Manager Pattillo stated that speed bumps were not on the agenda today. The item in front of the City Council was a report on precautions taken by Staff. The City Council could consider additional precautions. Staff needed to look at speed bumps on a City- wide perspective. If there was speeding, the Police Department could do more patrolling measures in the area. Vm. Hildenbrand stated Staff had done a great job at getting precautions put in place quickly. She also asked Ms. Morton to explain curb bulb outs. Ms. Morton stated curb bulb outs were like the Lewis intersection of Village Parkway. The actual concrete infrastructure of the curb line was brought out with the idea that the corner was bulbed out so there was greater visibility of a pedestrian waiting to cross the road. They typically cost $40,000 to $45,000. Cm. Biddle asked for clarification on the Priority List in the Staff Report. Ms. Morton stated there was a core list of implemented improvements to the intersections in the Initial Study. Those improvements had been implemented. The City had placed another crossing guard at Oak Bluff Lane and Newfields Lane. The City Council had directed Staff to return with, based on comments from that particular City Council meeting in December, the intersection of Oak Bluff Lane and North Dublin Ranch Drive for additional input. Once the striping improvements that were .proposed for that intersection were implemented, Staff would do another study to see how effective those improvements had been and whether there were other potential measures that could be used to increase safety based on information received from the public in December. Cm. Biddle asked if the first three measures in the table in the Staff Report were incremental measures that could be added to the intersection if the City Council believed that additional safety measures were necessary. Cm. Hart stated he would be supportive of Priorities 1, 2, and 3, as detailed in the Staff Report table. Mayor Sbranti stated he also supported Priorities 1, 2, and 3. Ms. Morton asked if the City Council was directing Staff to return with the Woodshire Lane/South Dublin Ranch Drive intersection. DUBLIN CITY COUNCIL MINUTES ~ VOLUME 28 ~~ of ~ REGULAR MEETING i~~~~s~ February 17, 2009 ~\ ~ //~ ~~t,FOe~ DRAFT ~s Mayor Sbranti stated they were only speaking of Priorities 1, 2 and 3 as listed in the Staff Report. Vm. Hildenbrand asked that traffic slowing measures be reviewed throughout the City. She supported Priorities 1, 2, 3 and 4 in the Staff Report. Cm. Scholz stated she also supported Priorities 1 through 4. Mayor Sbranti stated the City Council supported all safety measures. If the City implemented Priorities 1, 2, and 3 and asked Staff to study traffic in general in the City, it was being responsive to safety. It was difficult at this time to add a crossing guard. Ms. Morton stated the intersection with the crossing guard was not a stop controlled intersection. Vm. Hildenbrand stated that drivers did not stop at the stop signs in Dublin Ranch. They rolled and drove through them. City Manager Pattillo stated in reference to the crossing guard, Staff would take a look at that and bring it back right before the budget discussion occurred. Mayor Sbranti stated the City could look at crossing guards service in totality throughout the City. City Manager Pattillo stated she would work with Police Services regarding these intersections. Vm. Hildenbrand stated she would support reviewing the additional crossing guard at the City Council's budget discussion. City Manager Pattillo stated the additional crossing guard would be brought back as a higher service level. On motion of Cm. Hart, seconded by Cm. Scholz and by unanimous vote, the City Council approved Priorities 1, 2 and 3 as presented in the Staff Report, with the addition of the crossing guard considered after evaluation by City Staff as a Higher Service Level. DUBLIN CITY COUNCIL MINUTES a VOLUME 28 ~,~oFVr,~~ REGULAR MEETING 1~~~~~ February 17, 2009 ~\ Gu~FOR~ DRAFT NEW BUSINESS y <~ of Authorization to Enter into a Master Contract with the East Bay Regional Park District (EBRPD) for Local Grant Funds under Measure WW Park Bond Extension 8:16 p.m. 8.1 (600-40) Director of Parks and Community Services Diane Lowart presented the Staff Report and advised that the City Council would consider approving a resolution to enter into a Master Contract with the East Bay Regional Park District in order to obtain funding under Measure WW. Cm. Biddle asked if at the March 17 City Council meeting there would be a list of potential projects. Ms. Lowart stated the City did not have to apply for a project this year, but it had to be a project the City would be moving forward. On motion of Cm. Hart, seconded by Cm. Scholz and by unanimous vote, the City Council adopted RESOLUTION N0.21 - 09 AUTHORIZATION TO ENTER INTO A MASTER CONTRACT WITH THE EAST BAY REGIONAL PARK DISTRICT FOR LOCAL GRANT FUNDS UNDER MEASURE WW PARK BOND EXTENSION. DUBLIN CITY COUNCIL MINUTES 9 VOLUME 28 ~OFDpR, REGULAR MEETING a,~~~~~ February 17, 2009 \\ '~ %f ~~ciFOR~ DRAFT ~ ° ~ a ~ Annual Audit Report for Fiscal Year 2007-2008 8:20 p.m. 8.2 (310-30) Director of Administrative Services Paul Rankin presented the Staff Report and advised that the City of Dublin had compiled and published its Comprehensive Annual Financial Report (CAFR), for the fiscal year ending June 30, 2008. This report included financial statements prepared by Caporicci and Larson (C&L), the independent auditors selected by the City Council. On motion of Vm. Hildenbrand, seconded by Cm. Hart and by unanimous vote, the City Council received the reports and confirmed the Reservations of Funds Balances for Fiscal Year 2007-2008 Station Area Planning Grant Draft Funding Agreement For the Downtown Dublin Specific Plan Environmental Impact Report 8:26 p.m. (8.3 400-20) Senior Planner Marnie Waffle presented the Staff Report and advised that the City of Dublin was awarded a Planning Grant of up to $200,000 to prepare an Environmental Impact Report (EIR) for the Downtown Dublin Specific Plan. In order to obtain the grant money the City was required to enter into a Funding Agreement with the Metropolitan Transportation Commission which was the agency distributing the grant money. The Funding Agreement included a scope of work, a project budget and schedule and the terms and conditions of the grant. Mayor Sbranti asked why this project would require a full EIR. Acting Planning Manager Jeff Baker stated the Specific Plan would look at the land use plan that might differ from the current land use plan, so the City would have to evaluate potential impacts of changes to the approved land use plan. DUBLIN CITY COUNCIL MINUTES io VOLUME 28 l~OFDpB~ REGULAR MEETING i~~~~~ February 17, 2009 \\~ '~ /~ ~4G/FOR~~ DRAFT ~i ~~s' Mayor Sbranti asked if all Specific Plans required an EIR or was this just because it was a large area that it required an EIR. Mr. Baker stated that all Specific Plans required some level of environmental review. Mayor Sbranti stated he had assumed it would either be a Supplemental or Mitigated Negative Declaration. Mr. Baker stated Staff was anticipating because of the level of the Specific Plan, that it would require a full EIR and it would also allow Staff to facilitate development in compliance with that Specific Plan. The City could evaluate development level impacts. Mayor Sbranti asked in regard to timing, if the project moved forward once the EIR was completed. Mr. Baker stated the City would move on the plan and environmental review and the plan would be ready for adoption at the same time as the EIR. Cm. Biddle asked if the boundaries be changed slightly around the one larger Specific Plan. Mr. Baker stated Staff was evaluating the potential boundaries. The general groundwork for the boundaries was containing the five existing Specific Plans. The exact boundary designation could be modified. Alternatives would be brought forward to the City Council for review. Mayor Sbranti asked what was the next step. Mr. Baker stated the next step was the opportunities and strength analysis which Staff was now finalizing. It would be completed in March and brought forward to the City Council in April or May. City Manager Pattillo stated the City Council would be kept informed of the progress. On motion of Cm. Scholz, seconded by Cm. Biddle and by unanimous vote, the City Council adopted DUBLIN CITY COUNCIL MINUTES i i VOLUME 28 G~~pF pUB~ REGULAR MEETING 19,~~~~~ February 17, 2009 ~\ ~ %~ ~~~~a~m ~2~2~ DRAFT RESOLUTION N0.22 - 09 APPROVING A DRAFT FUNDING AGREEMENT FOR A STATION AREA PLANNING GRANT FOR AN AMOUNT NOT TO EXCEED $200,000 FOR THE PREPARATION. OF AN ENVIRONMENTAL IMPACT REPORT FOR THE DOWNTOWN DUBLIN SPECIFIC PLAN AND AUTHORIZING THE CITY MANAGER TO SIGN THE FINAL FUNDING AGREEMENT Designation of "No Parking" Zones on Glynnis Rose Drive 8:37 p.m. (8.4 570-20) Public Works Technician Nicole Gonzales presented the Staff Report and advised that the City received a citizen request fora "No Parking" zone on the east side of Glynnis Rose Drive at Roscommon Way between two curb ramps and 20 feet north and south of the curb ramps. The purpose of this zone was to increase visibility of pedestrians to oncoming traffic before pedestrians begin crossing the street. Cm. Hart asked for designation of the specific location of the requested crosswalk on the map. Ms. Gonzalez showed the location on the screen. It was not a controlled intersection. Vm. Hildenbrand stated that point was an access point for nearby residents to access the Waterford Shopping Center. Cm. Hart stated that although the City did not want to provide citizens with a false sense of security, the City did want to provide safe access to cross the street. Ms. Morton stated that being aware there was a possibility citizens might cross at that point, the City had increased visibility and sight distance at that location. If the City put a crosswalk at an uncontrolled intersection, the City's Traffic Engineer believed it would create a false sense of security for citizens. People would lead in to cross without being aware if they had a safe margin to cross. DUBLIN CITY COUNCIL MINUTES 12 VOLUME 28 Gti~ OF Dpe~ REGULAR MEETING 19,~,C;~~~~ February 17, 2009 ~~ O`1GIFOR~~ DRAFT i~~ai Mayor Sbranti asked if there had been any thought given to a stop sign on Glynnis Rose Drive at that point. The City endorsed pedestrian-oriented neighborhoods and access, and the neighborhood was so close to the shopping center, it would be a place for citizens to cross the street. Ms. Morton stated it was such a short street with turn lanes at both ends, it would be very difficult to incorporate any kind of stop sign. Cm. Hart asked if there could be signs that cautioned drivers of pedestrians. City Manager Pattillo stated Staff would review the City's Council's concerns and bring back information regarding a stop sign or signage at the point on Glynnis Rose Drive. Vm. Hildenbrand stated that by incorporating the no parking zones on the street, it would provide more visibility to drivers of pedestrians. She also asked about the visibility from the other side of the road. Could Staff look at the visibility range for people coming out of Rosscommon and crossing Glynnis Rose Drive? Cm. Biddle stated it was a very short distant between Dublin Blvd and Central Parkway. A driver would not expect a crosswalk in the location the City Council had discussed. On motion of Vm. Hildenbrand, seconded by Cm. Biddle and by unanimous vote, the City Council adopted RESOLUTION N0.23 - 09 APPROVAL OF "NO PARKING" ZONE ON GLYNNIS ROSE DRIVE and clarifying existing No Parking Zones on the east side of Glynnis Rose Drive. OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or staff, including Committee Reports and Reports by Council related to meetings attended at City expense (AB 1234) 8:49 p.m. City Manager Pattillo stated that Staff would be returning with a Staff Report that addressed the Economic Stimulus packet, as well as placing the information on the City's DUBLIN CITY COUNCIL MINUTES i3 VOLUME 28 G~~pF~~ REGULAR MEETING 19,~~~~~ February 17, 2009 ~\\ ~ /~ i~ ~ as DRAFT website. There was much information in circulation and some websites were individually driven, so there was a variety of information. The Alameda County Congestion Management Authority (CMA) was projecting the City of Dublin would receive anywhere from $692,000 to $865,000 as part of the American Recovery and Reinvestment Act of 2009. Dublin had submitted an application to the CMA to rehabilitate Dougherty Road between the north City Limit and Scarlett Drive and Dublin Boulevard between Sierra Court and Dublin Court. This was an assurance to City Council that Staff had been actively engaged in reviewing what opportunities the City was eligible for funding. The City would apply for available funds. The Shannon Center Grand Re-Opening would take place on February 28, 2009, at 12:00 p.m. Cm. Biddle stated he had attended the Library Commission meeting and the City's Goals & Objectives Workshop. He stated Mayor Sbranti had participated in the Dublin Partners In Education's (DPIE) celebrity waiter event. Vm. Hildenbrand attended the Association of Bay Area Governments Regional Planning Committee meeting, the Dublin Pride Week meeting, the Zone 7 Liaison meeting and the DPIE celebrity waiter event. The City Council would have Disaster Training and the East Bay Division League Dinner was being hosted at McNamara's Restaurant in Dublin. Cm. Scholz stated she would attend the East Bay Division League Dinner on Thursday, the Volunteer Recognition Event and the Shannon Grand Re-Opening event. Mayor Sbranti stated he had attended the Joint City Council/Commission Workshop, the DPIE Celebrity Waiter event, the Zone 7 Liaison Meeting. Regarding the CMA, one of the ways Dublin was seeking funding was the smaller Cities were asked to come together as a group so it was one lump sum that went into proportion with a City's population. A full report would be forthcoming. One of the Economic Development Alliance of the East Bay (EDAB) priorities was identifying funding opportunities for East Bay Cities and businesses. Their charge was economic development in the East Bay, so that included the public and private sector. Projects for stimulus money funding needed to be shovel-ready. •~ DUBLIN CITY COUNCIL MINUTES i4 VOLUME 28 ~~OFDpB REGULAR MEETING 1;~~~~~ February 17, 2009 ~\ ~ /~ O`1GIFpR~~ 15 ~~~ ~~ DRAFT ~ ADJOURNMENT 10.1 There being no further business to come before the Council, the meeting was adjourned at 8:59 p.m. in memory of our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk Mayor ATTEST: City Clerk DUBLIN CITY COUNCIL MINUTES is VOLUME 28 ~~ REGULAR MEETING ,,;~ f~j~;~ February 17, 2009 1~\~~y~~ ~c, ~