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HomeMy WebLinkAboutItem 4.01 Draft 2-3-09 CC MinDRAFT or ll U~~~ MINUTES OF THE CITY COUNCIL ~,~ OF THE CITY OF DUBLIN -~-~ $~ `~ f// REGULAR MEETING -February 3, 2009 _.~. ~~ ~ 3/ A regular meeting of the Dublin City Council was held on Tuesday, February 3, 2009, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:01 p.m., by Mayor Sbranti. •~ ROLL CALL PRESENT: Councilmembers Biddle, Hart, and Hildenbrand and Mayor Sbranti. ABSENT: Councilmember Scholz •~ PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. •~ ORAL COMMUNICATIONS Acceptance of Donation from the Anthony and Angela Bilich Family and Preferred Financial 7:02 p.m. 3.1 (150-70) Commander Gary Thuman presented the Staff report and advised that Anthony and Angela Bilich and family, owners and operators of Preferred Financial mortgage brokerage, had donated $1,000 to Dublin Police Services. They requested the funds be used for the youth of Dublin. DUBLIN CITY COUNCIL MINUTES i VOLUME 28 `woe ~~ REGULAR MEETING i;~~~~~ February 3, 2009 ~\ ~j /~ ~'iG/FOR~~ i~ o~ ~°/ DRAFT On motion of Vm. Hildenbrand, seconded by Cm. Hart and by unanimous vote (Cm. Scholz absent), the City Council accepted the $1,000 donation, approved the Budget Change, and directed Staff to formally acknowledge the donor, and use the funds toward the Kids in Action program. Acceptance of Donation from the Altamont Cruisers Car Club 7:04 p.m. 3.2 (150-70) Commander Gary Thuman presented the Staff Report and advised that the Altamont Cruisers Car Club had donated $2,000 to Dublin Police Services to update its "Parent Handbook" to include a chapter(s) on the ever-increasing problem of the abuse of prescription and over-the-counter medications by teenagers. In addition, the funds would be used for the facilitation of educational forums on prescription and over-the-counter medication abuse. On motion of Cm. Biddle, seconded by Vm. Hildenbrand, and by unanimous vote (Cm. Scholz absent), the City Council accepted the $2,000 donation, approved the Budget Change, and directed Staff to formally acknowledge the donor. •~ Proclamation Honoring 2-1-1 Alameda County 7:07 p.m. 3.3 (610-50) Administrative Analyst Roger Bradley presented the Staff Report and advised that the City Council would present a proclamation honoring 2-1-1 Alameda County which provides information about community, health and disaster services social services. Harry Yuen accepted the proclamation on behalf of 2-1-1 Alameda County. •~ DUBLIN CITY COUNCIL MINUTES 2 VOLUME 28 `~y0~' Dp REGULAR MEETING ~„ ~~`;~ February 3, 2009 '~\~~~~~ Gt~FOR~ ~ o ~ =~~ ~ DRAFT Certificate of Recognition to Dublin Police Commander Gary Thuman 7:12 p.m. 3.4 (610-50) City Manager Joni Pattillo presented Dublin Police Commander Gary Thuman with a certificate of recognition for his 12 years of dedicated and outstanding service to the citizens of Dublin. Commander Thuman acknowledged his time in serving the citizens of Dublin. The City Council thanked Commander Thuman for his years of service to the City of Dublin. •~ Presentation by East Bay Regional Communications System Authority (EBRCSA) 7:16 p.m. 3.5 (600-40) William McCammon, Executive Director of the East Bay Regional Communications System Authority (EBRCSA), presented a progress report on the EBRCSA. Cm. Hart asked for a copy of Mr. McCammon's presentation to have as a reference guide. Cm. Biddle asked if there was a timeline for the different phases. Mr. McCammon stated 2013 was a critical date that the FCC had set for people who were in VHF of UHF to narrow band their spectrum. All of the infrastructure supporting VHF and UHF had to be turned off and upgraded to narrow banding. So 2013 for the eastern part of Contra Costa County was a realistic timeframe to get the infrastructure built-out. They should be testing by June. It would come on in phases. Cm. Biddle asked if funding sources would affect the scheduling. Mr. McCammon stated yes. The northern part of Alameda County would be developed first, then they would come east because they had some critical issues around the Livermore/Pleasanton system in terms of its reliability. Those two cells would be built- DUBLIN CITY COUNCIL MINUTES 3 VOLUME 28 ~~oF oU~ REGULAR MEETING 1;~~~~~ February 3, 2009 ~\ ~4L1FOR~~~ DRAFT a~ ~ ~/ out. The third cell would take a little longer because they did not have all the funding identified. The third cell would be southern Alameda County. Vm. Hildenbrand stated she appreciated the updates from Mr. McCammon because this was a critical issue for the City and County. She asked about the decrease in cost of the radios. Mr. McCammon stated there were more vendors with P-25 compliant equipment for the EBRCSA. There were now six manufacturers and prices might be more competitive. Cm. Hart asked if the infrastructure would be built to withstand a certain amount of capacity. Mr. McCammon stated the system was designed based on a projected numbers of users. The channels were based on the site design. CTA Communications, Inc. would assist in looking at the system. They would reconfirm the loading capacity. Cm. Hart asked Mr. McCammon his belief in likelihood of success with the City of Oakland joining the EBRCSA. Mr. McCammon stated they were working diligently with the City of Oakland. He believed it would be a prudent move for the City of Oakland. Mayor Sbranti asked about Solano County's involvement. Mr. McCammon stated Solano County was in the process of forming a JPA similar to EBRCSA. They wanted to partner with EBRCSA. It would also be a significant benefit for Contra Costa County and Solano County. There was opportunity for shared sites. Mayor Sbranti stated when the Tri-Valley Mayors were in Washington DC, they did discuss the need for funding for the EBRCSA. The City Council thanked Mr. McCammon for the presentation. DUBLIN CITY COUNCIL MINUTES a VOLUME 28 ~~OFDpq, REGULAR MEETING ~"~~"~~~ February 3, 2009 ~\ ~ /~ DRAFT Public Comments 7:43 p.m. 3.6 No comments were made by any member of the public at this time. CONSENT CALENDAR 7:43 p.m. Items 4.1 through 4.11 a~ ~~ On motion of Vm. Hildenbrand, seconded by Cm. Hart and by unanimous vote (Cm. Scholz absent), the City Council took the following actions: Approved (4.1) Minutes -None. Adopted (4.2 360-20) RESOLUTION NO. 13 - 09 DIRECTING PREPARATION OF ANNUAL REPORT FOR STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 Adopted (4.3 360-20) RESOLUTION NO. 14 - 09 DIRECTING PREPARATION OF ANNUAL REPORT FOR LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 DUBLIN CITY COUNCIL MINUTES s VOLUME 28 `~~orD~ REGULAR MEETING i~~~,~ February 3, 2009 `~ ~ /~ ~~„~~~s DRAFT Adopted (4.4 360-20; RESOLUTION NO. 15 - 09 a3 ~ ~~ DIRECTING PREPARATION OF ANNUAL REPORT FOR CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 (VILLAGES AT WILLOW CREEK) Adopted (4.5 360-20) RESOLUTION NO. 16 - 09 DIRECTING PREPARATION OF ANNUAL REPORT FOR LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 97-1 Adopted (4.6 360-20) RESOLUTION NO. 17 - 09 DIRECTING PREPARATION OF ANNUAL REPORT FOR STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1 (DUBLIN RANCH AND TRACT 7067) Adopted (4.7 600-40) RESOLUTION NO. 18 - 09 APPROVING STREETLIGHT LICENSE AGREEMENT BETWEEN PACIFIC GAS & ELECTRIC (PG&E) AND THE CITY OF DUBLIN AS PART OF THE SMARTMETER PROGRAM Approved (4.8 300-40) the Warrant Register in the amount of $2,205,207.20. DUBLIN CITY COUNCIL MINUTES 6 VOLUME 28 ~~ of D~ REGULAR MEETING i;~~~,~ February 3, 2009 `` ~4GIFpR~~~ DRAFT WRITTEN COMMUNICATIONS a ~ ~ :~~~ r Approve Letter of Support for Inclusion of Local Parks and Recreation Infrastructure Funding in the American Recovery and Reinstatement Act of 2009 7:44 p.m. 5.1 (920-90) Public Service Employee Jordan Figueiredo presented the Staff Report and advised that the American Recovery and Reinvestment Act of 2009, also known as H.R. 1, was an expansive plan to stimulate our economy and create jobs. Unfortunately, the bill, released January 23, 2009, did not include programs to strengthen the nation's local parks and recreation infrastructure. The City Council would consider approval of a draft letter of support to Senator Dianne Feinstein, Senator Barbara Boxer, and Congressmen Jerry McNerney for inclusion of local parks and recreation infrastructure funding in the American Recovery and Reinvestment Act of 2009, and authorize Mayor Sbranti to sign the letters. On motion of Cm. Hart, seconded by Cm. Biddle and by unanimous vote (Cm. Scholz absent), the Council approved the draft letter of support for inclusion of Local Parks and Recreation Infrastructure Funding in the American Recovery and Reinvestment Act of 2009, also known as H.R. 1, and authorized Mayor Sbranti to sign the letters. PUBLIC HEARINGS -None UNFINISHED BUSINESS Diversion Subcommittee Report 7:46 p.m. 7.1 (810-50) Administrative Analyst Roger Bradley presented the Staff Report and advised that the City Council would consider approving the Diversion Subcommittee's Diversion Action Plan proposal, which was developed in coordination with members of the City Council, the City's waste hauler, Amador Valley Industries (AVI), and City Staff. The proposed DUBLIN CITY COUNCIL MINUTES ~ VOLUME 28 G~~,~ or ~8~ REGULAR MEETING 19,~~~,~ February 3, 2009 `\ ~ /~ ~4G1 R~1~ DRAFT ~s ~~ Diversion Action Plan would serve as a strategic plan guiding document to focus the City's efforts in diverting recyclable materials away from disposal at the landfill. Cm. Biddle asked if the City's private schools would also be involved. Mr. Bradley stated all partners within the community would be assessed. Gordon Galvan, representing Amador Valley Industries, thanked City Staff and the Diversion Subcommittee for their assistance. He acknowledge that recycling markets were quite fluid. The after-market price of fibers had dropped internationally. In December and January, what was a revenue stream for AVI was now a cost center. They had to pay to process and dispose of this material. He encouraged the City Council to adopt the recommended Diversion Action Plan. AVI had been working very hard to site a materials recovery facility in Dublin. If they had the opportunity to process commercial, multi-family material, the City's diversion rate would increase significantly. AVI would hopefully return with a plan in the summer. AVI's goal as the City's partner was to create the best refuse and recycling program for the City of Dublin in the Bay Area. City Staff had been working with them to accomplish these goals. Cm. Biddle thanked AVI and City Staff for all their good work to bring this to fruition. Vm. Hildenbrand stated it was difficult to hit the marks without changing peoples' behavior. It would be difficult with the schools because it was a costly program. It would be challenging. Working with multi-unit dwellings and businesses was a little easier than working with the schools. They would have to look for funding for the schools to participate. Cm. Hart stated he agreed with Vm. Hildenbrand. He appreciated the work AVI and Staff had accomplished. If successful, it would benefit the community. Cm. Biddle stated there might be some grants available for schools. Mr. Bradley stated there were programs the City would be recommending to the schools that were already in existence. DUBLIN CITY COUNCIL MINUTES VOLUME 28 REGULAR MEETING February 3, 2009 s ~ OF~Dp~B 19~~-~-=7`82 \` ~IIIVVV/ O`lG4~pR~S ,~~~~/ ~~ DRAFT Mayor Sbranti stated the plan was comprehensive and the incentives might encourage participation. This could be an agenda item for a City of Dublin -Dublin Unified School District Liaison meeting. It needed to be kept on the radar screen. Cm. Biddle stated maybe the City could assist the schools with preparations of grant applications. On motion of Vm. Hildenbrand, seconded by Cm. Hart and by unanimous vote (Cm. Scholz absent), the City Council reviewed and approved the Diversion Subcommittee's proposed Diversion Action Plan. NEW BUSINESS Request for Proposals to Prepare a Specific Plan and Environmental Impact Report for the Camu Parizs (Dublin Crossings) Project Area (PA 08-049) 8:01 p.m. 8.1 (410-55/400-20) Senior Planner Marnie Waffle presented the Staff Report and advised that the City Council would consider directing Staff to prepare a Specific Plan and Environmental Impact Report for the Camp Parks (Dublin Crossings) Project Area, provide input as to whether a Task Force should be solicited for the Specific Plan process, and select a City Councilmember to participate on the Evaluation Committee that would evaluate the proposals that were submitted in response to the Request for Proposals and direct Staff to work with the Planning Commission to identify a Planning Commissioner to participate on the Evaluation Committee. Cm. Hart asked why the land layout was configured as it was. Ms. Waffle stated that was what the Army had proposed. Vm. Hildenbrand stated the geographical line incorporated the housing that was now on Camp Parks. Joe Guerra, representative for SunCal Companies, introduced SunCal and its team. He discussed the company's history, type of business, experience, projects and staff. DUBLIN CITY COUNCIL MINUTES 9 VOLUME 28 ~~pF D~ REGULAR MEETING i~~~,~ February 3, 2009 `~ -~'~' /~ ~iFOR`~s ~- ~ ~ DRAFT Cm. Hart asked if the timing of the Camp Parks side would coincide with the Dublin Crossing side of the development. Mr. Guerra stated the designing of the Camp Parks side would be done before the Dublin Crossings side. Mayor Sbranti stated the Strategic Planning session held last Saturday confirmed the importance of the project as each strategy included the Camp Parks development. The City Council was looking forward to a strong working relationship with SunCal. As for the Taskforce, Mayor Sbranti would like to be the City Council representative on that taskforce. Vm. Hildenbrand stated in regard to the formation of an evaluation committee for selecting the consultant, she would like to serve on that committee. Cm. Hart asked if it was usual practice to have both a Councilmember and a Planning Commissioner on the task force. City Manager Pattillo stated this was past practice. Vm. Hildenbrand stated it was known that improvements on the Camp Parks Side would be moving forward faster than the City side. On motion of Vm. Hildenbrand, seconded by Cm. Hart and by unanimous vote (Cm. Scholz absent), the City Council authorized Staff to distribute the Request for Proposal; directed Staff to proceed with soliciting members for a Task Force for the Specific Plan process with Mayor Sbranti as the Councilmember participant; selected Vm. Hildenbrand to participate on the Evaluation Committee that would evaluate the proposals that were submitted in response to the Request for Proposals, and directed Staff to work with the Planning Commission to identify a Planning Commissioner to participate on the Evaluation Committee. Designation of a No Parking Zone on Oak Bluff Lane DUBLIN CITY COUNCIL MINUTES io VOLUME 28 ~pFDO~ REGULAR MEETING 19;~~~~~ February 3, 2009 ~~ ~ ~~ ~~„~~~m o~-~c ~/ DRAFT 8:30 p.m. 8.2 (570-20) Public Works Technician Nicole Gonzales presented the Staff Report and advised that as recommended in the December 2008 Staff Report regarding the School Crossing Guard and Pedestrian Operations/Safety Study prepared by Omni-Means, Staff recommended the establishment of a 95-foot no parking zone on the south side of Oak Bluff Lane at Newfields Lane, and a SO-foot no parking zone on the north side of Oak Bluff Lane at Newfields Lane. The purpose of these proposed "No Parking" zones was to increase the visibility of pedestrians to oncoming traffic before pedestrians entered the crosswalk. Cm. Biddle stated it appeared to be a good solution for the location. On motion of Cm. Hart, seconded by Vm. Hildenbrand and by unanimous vote (Cm. Scholz absent), the City Council adopted RESOLUTION NO. 19 - 09 APPROVING A NO PARKING ZONE ON OAKBLUFF LANE AT NEWFIELDS LANE Annual Video Newsletter 8:32 p.m. 8.3 (150-400) Human Resources Director Julie Carter presented the Staff Report and advised that the City Council would consider alternatives for the preparation of an annual Video Newsletter. Cm. Biddle stated the Slice of Life involvement was a good option. Cm. Hart questioned the use of $10,000 for the video. City Manager Pattillo stated Staff's recommendation was to not spend the $10,000 and was to use the Slice of Life video instead of the City's Annual Video Newsletter. DUBLIN CITY COUNCIL MINUTES i i VOLUME 28 ,~o~~~ REGULAR MEETING 19;`~~~~~ February 3, 2009 ~~ ~ ~~ ~~,~oa~m z ;,r DRAFT On motion of Vm. Hildenbrand, seconded by Cm. Biddle and by unanimous vote (Cm. Scholz absent), the City Council directed Staff to proceed with the completion of its annual video newsletter with the Slice of Life video. St. Patrick's Day Parade Float 8:34 p.m. 8.4 (950-40) Administrative Analyst Roger Bradley presented the Staff Report and advised that the City Council would consider its method of participation in the 2009 St. Patrick's Day Parade. The City Council discussed options such as: walking, individual cars, and a float. By consensus, the City Council directed Staff to prepare a float for the 2009 St. Patrick's Day parade. Establishing City Manager's Annual Performance Evaluation 8:41 p.m. 8.5 (600-30) Human Resources Director Julie Carter presented the Staff Report and advised that the City Council would consider engaging consulting services in an effort to establish specific evaluation criteria for the City Manager's Annual Performance Evaluation Cm. Hart asked if specific criteria had been established in the past for the City Manager. City Manager Pattillo stated criteria had never been established. On motion of Cm. Biddle, seconded by Cm. Hart and by unanimous vote (Cm. Scholz absent), the City Council authorized Staff to engage Sherry L. Lund Associates to facilitate the development of specific criteria for the City Manager's Annual Performance Evaluation. •~ DUBLIN CITY COUNCIL MINUTES is VOLUME 28 ~p~ p~~ REGULAR MEETING 19;~~~~~ February 3, 2009 `~ ~ /~ ~~~~o~~m 3D ~ 3~ DRAFT OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to meetings attended at City expense (AB 1234) 8:43 p.m. City Manager Pattillo stated that for the past month the Dublin Police Department had been evaluating an Internet crime tool called Crime Reports.com. With information entered by the Police Department, it would be able to pinpoint crimes in the City to within a city-block via the computer. Citizens could request to receive alerts when crimes occurred near their homes. Also, hopefully by the next City Council meeting on February 17, there would be two viewing screens, instead of one. Cm. Hart stated he had attended the League of California Cities' New Councilmember training in Sacramento. He attended Ethics training at the City and had enjoyed the Strategic Planning Session last Saturday. Cm. Biddle stated he had also attended the League of California Cities' New Councilmember training. On Monday January 26, the Mayor had been co-host of the YMCA's Martin Luther King, Jr. breakfast and had done an excellent job. He had attended the State of the City address and a Dublin Pride -Integrity in Action meeting. Vm. Hildenbrand stated she attended the State of the City address, the City's Strategic Planning Session, the Waste Management meeting, Livermore Amador Valley Transit Authority (LAVTA) meeting with approval of the first round of reduction of service and fare increases. LAVTA had not yet cut service to Santa Rita Jail in this round. Mayor Sbranti stated he had been in Washington, DC at the US Conference of Mayors. The Mayors from the Tri-Valley had lobbied Capitol Hill for Tri-Valley services, including I-580, housing, communications, Livermore Lab, and Veteran services. He had attended the Tri-Valley Transportation Committee, the State of the City address, and the Strategic Planning Workshop. He had been part of the City's Audit subcommittee, the LAVTA meeting and attended the City's Ethics Training. Also, one of the Strategic Planning elements was having Staff bring back to the City Council documentation of the roles of the City's Commissions and Committees. DUBLIN CITY COUNCIL MINUTES i3 VOLUME 28 G`~~~8~ REGULAR MEETING 19,~~~~~ February 3, 2009 ~~ ~ /~ ~~c~~oa~m DRAFT ~~ ~b3/ City Manager Pattillo asked if the City Council would like it brought back for formal adoption to make sure the Commissions' and Committees' roles aligned with the City Council. Mayor Sbranti stated yes, if the City's Commissions and Advisory Committees could document their roles it would have every one working on the same goals. ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 8:57 p.m. in memory of our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk. Mayor ATTEST: City Clerk DUBLIN CITY COUNCIL MINUTES VOLUME 28 REGULAR MEETING February 3, 2009 14 ~ °F G~ '~~~~~% ~~~s