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HomeMy WebLinkAboutItem 4.01 Draft CC 06-28-2004 MinADJOURNED REGULAR. MEETING JUNE 8,.2004 An adjourned regular meeting of the Dublin City Council was held on Monda3 June 28, 2004, in the Council Chambers of the Dublin Civic Center. The meeting was Called~ to order at 6:04 p.m., by Mayor Locldaart. ROLL CALL PRESENT: ABSENT: Councilmembers McCormick, Oravetz, Sbranti, Zika and Mayor Lockhart. None. PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. SPECIAL PRESENTATION City Manager Richard Ambrose congratulated City Clerk Kay Keck for recently being recognized by the City Clerks Association of California (CCAC) with a Lifetime Achievement Award. He also recognized and congratulated Kay for obtaining her Master Certification through the International Institute of Municipal Clerks (IiMC) earlier this year. She was number 300 out of 10,000 members worldwide to ieceive Master Municipal Clerk (MMC) stares. ADOPTION OF FINAL. 2004-05 GOALS & OBJECTIVES 6:07 p.m. 3.1 (100~80) City Manager Richard C. Ambrose presented the Staff Report and discussed the proposed Carry~Over 2003-04 Goals & Objectives; 1) Complete Recreational Vehicle Ordinance Amendment; 2) Evaluate the need for specific area business associations withih Dublin; 3) Develop a plan to attract and retain independently owned business in new projects as CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 '~J', PAGE 313 ' well as the downtown area of Dublin and investigate opportunity zones; and 4) Develop a Public Art Master Plan On motion of Vm. Zika, seconded by Cm. Oravetz, and by unanimous vote, the Council approved those Goals & Objectives that are to be carried over from FY 2005~04 to FY 2004~05 and adopted the FY 2004~05 G&O and 10~Year Strategic Plan, as amended. CONSENT CALENDAR 6:11 p.m. Items 4.1 through 4.4 The City Council pulled Item 4.2 related to Audit Services. Vm. Zika pulled Item 4.4 related to the FRALS Agxeement with Alameda County. On motion of Cm. Oravetz, seconded by Cm. McCormick, and by unanimous Vote, the Council took the following actions: Approved (4.1) Minutes - NONE Received (4.$ $$0~50) Financial Reports for the Month of May 2004; Related to Item 4.X, Assistant Ci& ManaserJoni Palt~71o repotged that the City Clerk was no~fied.via e-mail on Saturday about concerns with the firm of Capo~cci & Larson and issues down in the City of San 1~'e$o. Staff followed up with some informal'on from various cities and found out that the person who sent the e-mail was a dissruntled employee. We have done further checks and determined that Calx~cci ~ Iarson is a highly recommended b'rm. several attempts were made to speak with someone from the City of San Die$o, however, Staff was unable to make this contact. Cm. Shrank' asked what happened with our previous auditor and the need for a chanse. Staff responded that we had the firm of Va~rinek, T~ine, Day and Company for S years and the audit committee felt it was a $ood opportunity for a transit'on. This is $ood business pract2'oe. Cm. Shrank' stated when we $o out to bid we usually have to $o with the low bidder. He noted they were not the lowest bidder. CITY COUNCIL MINUTES : VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 314 Ms. ?a~'llo stated this is a consultant contract and they actually offered more audi~'n$ hours and other things that were more realis~b in terms of our needs. City Manager Ambrose explained policies for selecting consultant set,ices. Mayor Loclchart stated she felt because this just came for~vard, perhaps the item should be continued un~l the next meeting. Cm. McCormick stated she would feel better hearfng from the City of San Diego. Vm. Zilca felt because we are not under the xun as far as a'me goes, we have ~'me to renew this more completely. On motion of Cm. Oravetz, seconded by Cm. McCormick, and by unanimous vote, the Council continued Item 4.2 (600-50) Agreement with Capori¢ci Sc Larson for Audit and Professional Services, to the next City Council meeting. Vm. Zika pulled Item 4. 4 related to the extension of the First Responder Advanced Life Support Asre~ment with Alameda County and asked if we are waiting for the contract to be signed or the mumm axreement to be sisned? Ms. ?a~nllo stated they are worlu'n$ out the final details and it has nothing to do with the fimf~hters, but with the Alameda County agreement. Mr. Ambrose stated they need to reach axreement with the other fire providers. On motion of Vm. Zika, seconded by Cm. Oravetz, and by unanimous vote, the Council authorized (4.4 600~40) the Mayor to execute an amendment to the First Responder Advanced Life Support (FRAL$) Agreement with the County of Alameda continuing this Agreement until August 31, 2004, unless, terminated earlier in accordance wi[h the Agreement. PUBHC HEARING FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEAR 2004-05 THROUGH FISCAL YEAR 2008~09 6:18 p.m. 6.1 (330-40) Mayor Lockhart opened the public hearing. City Manager Richard C. Ambrose presented the Staff Report and advised that this year we have a new Five-Year Program. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 315 Each year, the City Council adopts or updates the City's Five-Year CIP. The ClI addresseS the City's public infrastructure needs over a five-year period- Projects are identified within four major categories: General, Community Improvements, Parks and Streets. The proposed CIP includes projects costing a total of $171,772,550, including'codts incurred in prior years for those projects that are a part of the CIP. Projected costs for the next five years of the CIP timeframe (FY 2004-05 through FY 2008-09) total $133,748,111. The CIP identifies projects that are wholly or partially unfunded during the CIP timeframe in the amount of $176,317,297. Of this unfunded/future a. mount, $23,877,814 in restricted funds has been collected or obligated by the City or other agencies, leaving a current net shortfall of $152,439~483. The recommended *CIP appropriations for FY 2004-05 total $38,984,182. Cm. Sbranti asked with Camp Parks visioning coming up, what will be the plan for financing projects within this area? Mr. Ambrose stated this is a premature discussion. We first have to understand what the development is for the area and land development alternatives. Both the city and public sector partners (DSRSD and Dublin Unified School Distric0 will be impacted. This will come later in the process. Cm. Oravetz asked when the CTV studio will be complete. Bruce Goddard stated he has been on the job for about 3 months. In the past Couple of months they have signed the construction documents and if everything stays on schedule they hope to be in by late summer next year. They are working with system integrators to get going on equipment needs immediately. Cm. McCormick discussed the $1.8 million cost that was estimated quite sometime ago. Mr. Goddard stated the project was essentially dead in the water for 2 years. They are looking at repricing and most importantly, they want to get this moving forward. Their current equipment is on its last legs. The money is in place from all 4 of the cities. Vm. Zika asked about portable radios and if these can be used by Staff during regular working hours or just for emergencies? Mr. Ambrose stated we had not planned to use them on a day-to-day basis, but for emergency situations. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 316 Mr. Behrmanu explained this alternative. Cm. Sbranti asked about short term office space and where specifically are we looking at. Mr. Ambrose explained that we propose placing a trailer in eastern Dublin where building inspectors will be working full time. We are losing a lot of valuable Staff time with traveling. We no longer have physical space for them in this building. We've also included some money to reconfigure some of the modular offices here at the Civic Center and improvements to our existing trailer in the Police parking lot. When you look at the lease costs, we are looking at a better deal by buying it. We also need additional space for police evidence, some of which needs to be kept outside the building. Community Development Director Eddie Peabody stated the trailer will be located in Toll Area G right off Central Avenue and will be there for several years for construction activities. Cm. Sbranti asked where the extra square footage will be added at the Civic Center. Mr. Ambrose stated the master plan for the Civic Center called for additional space for police and the design of that facility will begin in FY 2006-07. Cm. McCormick asked about the e-commerce costs and ff this cost will be covgred by people using the service. Mr. Ambrose replied it is partially covered, but related to our recreation program, our registration has picked up. Our other services are not sensitive to this such as. building permits and business licenses. This is a convenience which a lot of other agencies provide and a way for us to expand e-commerce to other services. Cm. McCormick asked if in a tight budget year, this service could go away?. Ms. Pattillo stated what is presented is the acceptance of credit cards and build up of software where you can actually apply for classes on line. The big dollars arein the build up of the web base. Cm. McCormick commented on the downtown improvement deferred gateway monument and archway until funds are found somewhere. She stated she doesn't want th!.s ..to... go away or to get lo~: ............................ ~, .. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 317 Cm. Sbranti asked about prospects for funding. Mr. Ambrose stated we know our cost estimates are changing significantly. MTC grant encouraged us to apply again. Our strategy was to wait until building pemits are pulled and we would then put it in the CIP. Numbers provided at this time would not be meaningful. Mayor Lockhart agreed that it will be tied to the grant and development around the transit center. Cm. Sbranti commented on the City entrance sign and noted it has been pushed to 2006~07 and suggested this be looked at next year. Five entrance signs in eastern Dublin will be going in this year and he would like to see this looked at for possibly 2005-06. Mr. Ambrose advised that there was a typographical error on page 23 of the CIP with an incorrect year. Cm. McCormick noted related to bus shelters, 6 additional will be recommended for replacement. Should we look at another artist to do the next 6 to give us a little variety?. Mayor Lockhart stated she thought all the downtown ones were to be the same. They don't stand out, but blend in. Cm. McCormick stated she would like to see something more bold and interesting. The Council agreed to look at a new artist for the bus shelters outside of the dQwntown area. Vm. Zika stated for the next group, he would like to see a little more shelter and a little less design. Cm. McCormick asked with regard to the Arroyo Vista project trail improvements, have we thought about deferring it? It's only $29,000. Mr. Ambrose reported that it is already approved with CDBG funding. Housing Specialist Julia Abdala stated it is eroding pretty bad. She can check with the We have entered into a contract with the Housing County about deferring this. , , CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 318 Mayor Lockhart pointed out this area gets a lot of use by wheelchairs and strollers. We have to keep patching it. Parks & Community Services Director Diane Lowart presented the Parks Budget. Cm. Oravetz asked who is responsible for the upkeep of the cemetery? Ms. Lowart stated the City is responsible. Shannon Center improvements were discussed and Staff advised that a report will come back to the City Council at the July gOth meeting. Cm. Sbranti asked in terms of funding of any major modifications we may need at Shannon, will the City Council look at this also on July 20th? Mr. Ambrose stated we would use reserves. Impact fees are designed to look at the impacts of growth on City facilities. It doesn't cover maintenance. Acquisition of open space is not included in this. Vm. Zika asked if Schaefer Ranch is just a place holder? Ms. Lowart advised that they have an approved Development Agreement which covers 2 park sites for 2 more years. Mayor Lockhart commented on the need for Sports Grounds lighting. Did we get any further feedback? Ms. Lowart stated at the next City Council meeting a report will come before the City Council for a final decision on whether or not to award the bid. Mayor Lockhart asked about fencing. Ms. Lowart stated over the years we have had problems with balls going over the fence at field # 1. We did replace all the redwood trees and we have actually had a claim from someone who got hit in the windshield. Mr. Ambrose stated there is some liability exposure to the City. He advised that a big portion of Emerald Glen Park includes the purchase from Alameda County. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 319 Cm. McCormick stated she was pleased with the Murray Schoolhouse restoration plan. She was happy to see that and also replacement of the wooden picnic tables in the parks with recycled materials. Regarding an Aquatics Center, she asked ff this will be a new center to serve residents of eastern Dublin? Ms. Lowart stated it will be open to everyone. The first phase will be a feasibility study to see what can be supported with regard to a breakout facility. The Council discussed Emerald Glen Park facilities and Fallon Sports Park facilities and where a breakout facility may be located. Mayor Lockhart asked ff we have given any consideration to other sites for the Swim Center? Ms. Lowart stated the master plan residents were shown when they bought their houses showed an aquatics site. We will review this first. Vm. Zika cOmmented on the Newark facility and stated it is really nice. Cm. Sbranti noted that the transit center park is not on the 5 year timeline. He stated he would hate to see the entire transit center go in without a park and asked when will the park go in? Mr. Ambrose stated we are not sure the transit center will be completed in 5 years. R is not moving real rapidly. This was a holding location originally and depending upon outcome of Camp Parks discussions, there may be an opportunity for a land swap. Cm. Sbranti stated he would like to see it there for the 1,500 units. Mr. Ambrose stated we have to make sure we don't get too far out ahead of the population. This will be closely monitored. Cm. Sbranti stated with regard to an historic park, ff there was an opportunity to purchase land, where would be the funding source? Mr. Ambrose stated Staff would have to look at the circumstances and report back. We have a deficiency and would have to find the resources. Mayor Lockhart stated she is so happy to see this in print. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 320 We know it's coming. Cm. Sbranti commented on a community theater as things gets flushed out, and stated he would like us to take a serious look at partnership with the School District to serve the residents. An all weather track or turf field at Dublin High School is something we could look at in the next 5 years. Mr. Ambrose advised that we don't currently maintain the fields. It could be looked at with school bonds to determine if this is something the community is willing to pay for. We have expanded the definition of community theater. The Streets Budget was presented. Vm. Zika questioned the Fallon over crossing at Staples Ranch and that Pleasanton will have to reimburse us. Do we have to wait until Staples Ranch develops or when we expend the money? Mr. Ambrose explained that Phase I improvements are necessitated by what we are doing on the north side of the freeway and then there are the ultimate improvements down the road. We have an agreement with Pleasanton, but he was not sure the amount is tied to impact fees. Mayor Lockhart commented she thought the countdown pedestrian signals are nice. Cm. Sbranti commented the Scarlett Drive extension will not happen until 2007~08 and asked how does this work with timing of transit center? Mr. Ambrose explained the timing and stated we don't want that whole comer torn up at the same time. Cm. Oravetz asked if we could do Scarlett first before Dougherty? Mr. Ambrose stated we will use Measure B funding for this and later is better for them. Cm. Sbranti discussed timing of the improvements. Dougherty Road improvements 2004~05, construction 2005~06, complete in 2006~07. The Dublin Boulevard project shortly thereafter. $carlett Drive project is multi~faceted. Public Works Director Melissa Morton discussed the various factors involved. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 321 Mr. Ambrose discussed the land plan and stated a lot depends on whether the Camp Parks land plan will impact this at all. A number of alternatives will need to be reviewed. No testimony was entered by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. On motion of Vm. Zika, seconded by Cm. Sbranti, and by unanimous vote, the Council adopted RESOLUTION NO. 118 - 04 ADOPTING THE FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM 2004-2009 PUBLIC HEARING ADOPTION OF HSCAL YEAR 2004~05 ANNUAL BUDGET & FINANCIAL PLAi~ 7:32 p.m. 6.2 (330-20) Mayor Lockhart opened the public hearing. City Manager Richard C. Ambrose presented the Staff Report and gave a Budget Overview. The total recommended appropriations for FY 2004-05 are $92,228,406 and are allocated to the following areas: Operating Budget Capital Projects Internal Services Fund Affordable Housing Loan Appropriations to Reserves General Fund Restricted Funds $42,772,782 38,984,182 2,309,746 4,500,000 291,713 3,369,983 Total 2004-05 Appropriations $92,228,406 The Preliminary Budget and Financial Plan for FY 2004-05 projects that General Fund expenditures will exceed General Fund revenues by $3,136,282. The Preliminary CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 322 Budget includes the use of prior years' reserves for the following projects: Senior Center ($1,850,174) and Downtown/Open Space ($744,319). The Preliminary 2004-05 Budget also includes a carryover of $613,524 in the projected 2003-04 year~end surplus for capital projects that were not completed in FY 2003-04. Including Net Transfers to the General Fund of $219,978 and appropriations from prior years' reserves, Staff projects a FY 2004-05 net year-end surplus of $291,713 in the General Fund and $3,369,983 in Restricted Funds. Also included in the 2004-05 Budget is an allocation of $4,500,000 for Affordable Housing Loans from the Housing Mitigation Fund. A total of 22 Higher Service Levels were recommended, and those recommended for funding total $1,322,561. The total amount requested for funding from Community Groups/Organizations is $726,106 and the amount recommended for funding is $713,606. This included a General Fund Capital contribution of $410,000 for Tri~Valley Community Television. Staff anticipates that the City will have a General Fund surpluS in both FY 2003~04 and 2004~05, ff the anticipated revenues materialize. Both this year and next year's potential surplus was discussed and a number of possible uses were described on Page 10 and 11 of the City Manager's Budget Message Letter. As of this date, the State of California has still not adopted a State Budget. Potential reductions in local government revenue have been discussed as part of the State Budget crisis. Some of the potential revenue reductions that would affect the City of Dublin have already been incorporated into the proposed budget. Given the tenuous nature of local government funding as a part of the State Budget, it was recommended that the Council consider allocating projected GF surplus funds to the Reserve for Economic Uncertainty. Lax~ence Kohl with Pacific Chamber Symphony included with their packet a resolution from the Dublin Unified School District Board and letter from one of schools, Murray Elementary. This program is a very strong program and builds each year as a new music project is introduced. This program is something that has been well received .from all levels of the school district. He requested reconsideration for funding and to continue to fund the program. There was never an opportunity for them to present their request prior to this time. Cm. Mccormick stated she read the resolution from DUSD and asked if they contribute to ,this program. . . CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 323 Mr. Kohl stated this is something that is outside the School District's budget because they have no funds available. Mayor Lockhart asked about program costs last year. Mr. Kohl stated about $15,000 - $16,000. This year they would like to add a follow up small ensemble visit with his own visit to imprint contact with musical instruments. Cm. Sbranti asked if this is the operating budget for the entire program. Where do balance of funds come from? Mr. Kohl clarified this is just for Dublin. They have foundation grants for general operating expenses. The future of the arts is in the education of children. Linda Wood, Alameda County Librarian, thanked the City for ongoing support of hbrary services, for additional hours, and wonderful new building and significant enhancement of $1.3 milhon for collection. Usage is way up and they will give a future report. They requested an addition to the contract this year for library materials. They requested that we restore the $30,000 for library materials. There has been a massive decrease in State funding; 72% cut for library materials. They are cautiously optimistic about the Governor's proposal with budget deliberations now underway in Sacramento. This would be a great way of protecting the collection. Existing materials are heavily used and there is a constant demand for new materials. Jeff Baker, Tri~Valley One Stop Career Center, thanked the City for past support and requested continued support. They provide resources to local businesses and career centers. They provide resources for job seekers. They are a federally funded performance based business. Between Alameda and Contra Costa County, there are 18 centers. They were number 2 in providing good service to the community. NANO technology was discussed and he left information for review. The City Council discussed some of their workshops held at the library on resume writing and preparation for the job market and programs at Las Positas College. Laura Olson, Tri~Valley Convention & Visitors Bureau, Acting Executive Director, thanked the City for ongoing support. Highlights of the current year include .- 74 leads brought to hotels in Dublin, and 10 booked leads representing $450,944. Current funding from Dublin is $62,251. They have forty-one current members and Wonderful active members. Two of their five annual networking events were held in Dublin this CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 324 year. She reported that they have secured rights to photograph of Dublin Golf Course and it will be on cover of the next guide with 75,000 in circulation. Vm. Zika thanked her for providing data. Mayor Lockhart commented that their on~line communication is very good and appreciated. The General Government Budget was reviewed. Elections costs were discussed. Cm. McCormick asked if more costs for the election could be recovered. City Clerk Kay Keck advised that the City currently estimates all allowable costs which can be charged to candidates and requires that costs for printing, typesetting, etc., of the candidate statement be paid when nomination papers are turned in. The Public Safety Budget was reviewed. Mr. Ambrose advised that fire retirement costs went up 80% this year associated with PER& These costs are typically 2 years behind the market. The Council discussed police workload indicators. Vm. Zika asked if there was any significance to the fact that calls for service went down while reports written went up. Chief Thuman stated most calls for service will generate a report. There is really no correlation between these. Vm. Zika com_mented he felt police did a nice job this weekend with the Arlen'NeSs motorcycle event. Assistant City Manager Joni Pattillo pointed out how we capture the data for fire is different. Assistant Fire Chief Shelton Gilbert discussed switching to the dispatch center. The overall activity is fairly close and they will work with the Assistant City Manager on how they log the calls. ! CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 325 Cm. McCormick stated her neighborhood is having a terrible problem with raCcoons coming in. She stated she. counted six on her patio today and two were trying to get into her house. They are hungry and looking for food. She called Animal Control and she was told to go rent a trap. It costs $I 5 a day or about $85 to trap one. Administrative Analyst II Amy Cunningham advised that possums and raccoons fall under Vector Control. They recommend removing the food sources, whether it be fruit falling from trees, or pet food, or in some cases they will go into the garage to get to food. Vector Control can come out and look and make recommendations relat,ed to specific cases. Residents pay for this through taxes. Mayor Lockhart suggested we put something on our website. This may head it off. The Transportation Budget was reviewed. Clean air vehicles were discussed. The Health & Welfare Budget was presented. Cm. Sbranti asked about the First Time Homebuyer Program. Housing Specialist Julia Abdala stated hopefully this program can be implemented and by the end of the year we will have given some loans out. Mayor Lockhart asked about Childcare Links and the program for 15 homes. The Childcare Links representative advised that communication began in July of last year. They saw a drop to the responses in their advertising. Of those that went to orientation, analysts have been scaled down significantly. The timing to get licensed has grown and there was a doubling of fees from $25 to $50 and this will increase next year to $60. What they propose is that they continue the project through next year in line with another project they're doing and continue to recruit east Dublin providers. They are at about 50% of their goal. Two people who got licensed moved out of the, area. They had over 400 childcare referrals to Dublin residents go out in the first quarter. Some of the larger apartment complexes are telling residents they can't provide childcare in their complex. They are not interested and say it is not allowed. Mr. Ambrose advised that Staff can provide an update on recycling campaign efforts. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 326 Administrative Analyst II Jason Behrmann updated the Council on this. A radio ad was played. Mayor Lockhart asked with regard to the Arroyo Vista project, when the study will be back to the City. Ms. Abdala advised that the Consultants are putting on the finishing touches and it will come back in the near future. The Culture & Leisure Services Budget was presented. Vm. Zika stated the library asked for an additional $30,000 and a second request was for $35,000. He asked ff these are 2 separate requests? Mr. Ambrose replied yes and we don't know how local agencies will come out'in the State Budget. We put in over $1.3 million last year so he suggested we wait to see how the State Budget shakes out. We don't know if they will take $10,000 or $I million from US. Mayor Lockhart stated she felt $$0,000 doesn't seem unreasonable to bring new and updated materials in. She would rather just do it and she would support it now and minus it from the $291,000. She is very impressed with what is happening at the Library. It is one of the most thriving parts of our community. This sends a message to the community that this is important. Mayor Lockhart stated she wanted to speak more about the symphony. This basically is a fairness concern. This affects lots of kids in our community. She felt we shOuld support this. Cm. Oravetz stated he would support this. Cm. McCormick stated she is all for performing arts and music in the schools and was sorry schools don't think this way. She does not see us funding this from now on. They need to work with local foundations for partial funding from another source. There are other programs that would be good also. We are giving $62,000 for computers in the schools and she suggested maybe part of their money should come out of that. Mayor Lockhart pointed out this is for maintenance and stated she would ha~ to see this amount cut. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 327 Mr. Ambrose discussed the process used and at the time of Goals & Objectives, it was felt that the City would fund JazzMasters this year as the music program in the schools. Another funding source was found subsequently for that program. Cm. Sbranti suggested providing $7,500 or $8,000 and ask them to seek other funding sources for the balance. Mayor Lockhart stated she would like to fund the $10,000 with the understanding that the Council will help them find groups to provide other funding. Cm. Sbranti stated service clubs and DHE could possibly provide grants. Four members of the City Council agreed to add the $10,000. Vm. Zika was opposed. John Sugiyama, School Superintendent, thanked the City for continued support. Five years ago the matching grant began. They added close to 400 student computers to their network. Some of the original computers are aging and requiring quite a bit of maintenance. Funds to provide technicians to keep the equipment on the network has been invaluable and they realize at some point they will need to take over. They have built into their budget to pick up half of what the City has funded in the past. 'This will be the last year they will request this support from the City Council. They are a growing district and this will help them provide support. They have a joint liaison meeting scheduled for July to look at mutually beneficial projects for children and the community. Cm. McCormick stated she is not opposed to funding, but just wants to see something more interesting and innovative that we can take part in. The Community Development Budget was presented. Cm. Sbranfi discussed economic incentive programs. Is this something we may look at in the future? Economic Development Director Chris Foss discussed funding and the Downtown TIF. Cm. McCormick asked ff Th-Valley Jobs.corn has anything to do with Th~Valley One Stop Center. Mr. Foss explained the purpose of each of the agencies. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 328 Mayor Lockhart stated this is a great website. The Budgets for Enterprise Fund, Capital Improvement Projects and the Internal Service Fund were presented. Mayor Loc~art closed the public hearing. On motion of Cm. McCormick, seconded by Cm. Oravetz, and by majority vote, with funding of $30,000 added for the Library, and funding of $10,000 added for the Pacific Chamber Symphony, the Council adopted RESOLUTION NO. 119- 04 ADOPTING A BUDGET OF $92,228,406 FOR THE CITY OF DUBLIN FOR FISCAL YEAR 2004-05 Cm. Zika voted in opposition and stated while he supports the adoption of the Budget, he did not support the additional two funding requests. General Government Public Safety Transportation Health & Welfare Culture & Leisure Services Community Development Total Operating Budget $ 5,020,272 $19,459,082 $ 2,365,410 $ 2,278,708 $ 5,863,186 $ 7,826,124 $42,812,782 Capital Improvement Budget $38,984,182 Internal Service Fund Budget $ 2,309,746 Total Expenditures All Funds $84,106,710 Appropriations to Reserves $ 3,621,696 Loan for Affordable Housing $ 4,500,000 TOTAL APPROPRIATIONS $92,228,406 CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 329 ADOPTION OF A REVISED APPROPRIATIONS HMiT FOR HSCAL YEAR 2003'04 9:24 p.m. 8.1 (:350-20) Finance Manager Fred Marsh presented the Staff Report. Each year, the City Council is required by State Law to adopt an Appropriations Limit in conjunction with the annual Budget process. The 2003-04 Limit was calculated and adopted by Resolution No. 112~03 on June 24, 2003. At the time the Limit wa.s adopted, final information relating to the population for the city of Dublin and the amQunt of Non-Residential Assessed Valuation, both of which are used in the calculation of the Limit, was not available. Now that the information is available, it is recommefided that the City Council adopt a Revised Limit for FY 2003-04. The proposed Revised limit for FY 2003-04 is $105,367,283 and only $28,810,128 in appropriations for FY 2003-04 are subject to this Limit. On motion of Cm. Sbranti, seconded by Cm. McCormick, and by unanimous vote, the Council adopted RESOLUTION NO. 120- 04 ADOPTING A REVISED APPROPRIATIONS LIMIT FOR FISCAL YEAR 2003-04 OF $105,367,283 ADOPTION OF AN APPROPRIATIONS LIMIT FOR HSCAL YEAR 2004-05 9:25 p.m. 8.2 (330-20) Finance Manager Fred Marsh presented the Staff Report. Each year, the City Council is required by State Law to adopt an Appropriations Limit in conjunction with the annual Budget process. The 2004-05 Appropriations Limit is calculated by multiplying the adopted Limit for the prior year by a factor reflecting growth increases. The proposed Limit for FY 2004-05 is $116,167,430 and only $30,343,322 in Appropriations for FY 2004-05 are subject to this Limit. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 330 On motion of Cm. McCormick, seconded by Vm. Zika, and by unanimous vote, the Council adopted RESOLUTION NO. 121 -04 ADOPTING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2004-05 OF $116,'167,430 HSCAL YEAR 2005~04 BUDGET MODIHCATION WITH REGARD TO ARTICLE :XlII B OF THE STATE CONSTITUTION 9:27 p.m. 8.3 (330-20) Finance Manager Fred Marsh presented the Staff Report. This action requests authorization to appropriate all revenues received in the current Fiscal Year 2003~04 that are in excess of expenditures. This action will not change the amounts authorized for expenditure. Actual amounts appropriated to Reserves in each Fund will be identified after the books are closed and all accruals recorded. On motion of Vm. Zika, seconded by Cm. Oravetz, and by unanimous vote, the Council authorized appropriations to Reserves, any revenues in excess of budgeted expenditures as of June $0, 2004, as outlined in the Staff Report. REQUEST FOR WAIVER OF COMPE2THVE BID FROCESS AND AUTHORIZE STAFF TO PURCHASE ONE HRE ENGINE FOR H!;~-, STATION 9:29 p.m. 8.4 (350~20) Assistant City Manager Joni Pattillo presented the Staff Report. The City has an opportunity to purchase a new triple combination pumper engine at considerable savings by taking advantage of Alameda County Fire Department pricing from a recent Request for Quote (RFQ). A waiver of the competitive bid process will be required. The funds required for the proposed fire engine and associated equipment have been accumulated in the Internal Service Fund reserve and are included in the FY 2004~05 CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 331 Budget. The pricing schedule presented in the Staff Report remains in place until July 8, 2004. On motion of Cm. Sbranti, seconded by Cm. McCormick, and by unanimous vote, the Council adopted RESOLUTION NO. 122- 04 AUTHORIZING WAIVER OF COMPETITIVE BID AND AUTHORIZING STAFF TO PURCHASE ONE (1) PIERCE QUANTUM TRIPLE COMBINATION PUMPER TYPE I EN, GINE FROM GOLDEN STATE FIRE APPARATUS, INC. ($383,853.24) DESIGNATION OF VOTING DELEGATE AND ALTERNATE AND REVIEW OF THE RESOLUTION PROCESS FOR THE 2004 ANNUAL LEAGUE OF CALIFORNIA CITIES CONFERENCE 9:31 p.m. 8.5 (110-30) Assistant City Manager Joni Pattillo presented the Staff Report. The 106th Annual League of California Cities (LOCO Conference is scheduled to occur on September 17~ 19, 2004 at the Long Beach Convention Center. The LOCC is the organization through which city officials work together to further the commqn interest of their cities and citizens. City officials determine League policies and programs to assure that its diverse array of services are those which best meet the needs of'cities. The City of Dublin has been an active member of.the LOCC. Policy development is a key component of the annual conference. The conference provides cities an opportunity to focus attention and prepare a positive program to strengthen cities. Staff requested that the Council appoint a voting delegate and alternate and provide direction to Staff related to participation in the development of a Resolution for consideration at the LOCC conference. Vm. Zika indicated he will probably go to the conference. Cm. McCormick stated she possibly will go. CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 332 On motion of Cm. Oravetz, seconded by Cm. Sbranti, and by unanimous vote, the Council designated Vm. Zika and Cm. McCormick as voting delegate and alternate for the annual conference. OTHER BUSINESS 9::33 p.m. Cm. Oravetz advised that he has a LAVTA meeting tomorrow. Mayor Lockhart reported that DHPA had a very nice installation meeting this Weekend. They have donated an old Dublin history video which is on CD to the library. She thanked Tom Leopold for helping with this project. Mayor Lockhart offered congratulations to all Dublin employees who participated in the American Cancer Society Relay for Life event. Our building inspectors had a team, The Bravehearts and the women of City hall were represented as the Dublin Divas, The Dublin Divas won first place in tent decoration. The event brought in over $104,000. Gary Thuman, .Chief of Police was chair. Susan Thomas coordinated the Dublin Divas team. It was a great event for the City. 11.1 There being no further business to come before the Council, the meeting was adjourned at 9:36 p.m. ATTEST: City Clerk Mayor CITY COUNCIL MINUTES VOLUME 23 ADJOURNED REGULAR MEETING June 28, 2004 PAGE 333