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HomeMy WebLinkAboutItem 4.01 Draft CC 10-03-2006 Min DRAFT MINUTES OF THE Crn' COUNCIL OF THE Crn' OF DUBUN RE6ULAR MEETIN6 - OCTOBER S. 2006 CLOSED SESSION Mayor Lockhart advised that, due to a clerical error in the Agenda verbiage, the scheduled closed session would not be held. .. A regular meeting of the Dublin City Council was held on Tuesday, October 3,2006, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:01 p.m., by Mayor Lockhart. ... ROU CALL PRESENT: Councilmembers Hildenbrand, McCormick, Oravetz and Zika, and Mayor Lockhart. ABSENT: None ~ PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. .. REPORT ON CLOSED SESSION ACTION Mayor Lockhart advised that the scheduled Closed Session was not held. . DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 3, 2006 PAGE 324 DRAFT ORAL COMMUNICATIONS Introduction of New Employees 7:02 p.m. 3.1 (700-10) Community Development Director Jeri Ram introduced Shawn de Leuze, Office Assistant II. The Council welcomed Ms. de Leuze to City Staff. Commander Gary Thuman introduced Deputy Shannon Gann, Deputy Christine Kopacz, and Deputy Richard Macintire. The Council welcomed Deputy Gann, Deputy Kopacz and Deputy Macintire to City Staff. ... Youth Advisory Planning Board Appointments to the Tri- Valley Adolescent Health Initiative 7:07 p.m. 3.2 (110-30) Assistant City Manager Joni Pattillo presented the Staff Report and advised that the term of office of the Youth Advisory Planning Board Appointments to the Tri-Valley Adolescent Health Initiative would expire at the end of September 2006. The openings for the upcoming term were advertised and four applications were received. The Mayor recommended the reappointment of one member and the appointment of 3 high school members. On motion of Cm. Hildenbrand, seconded by Cm. Zika and by unanimous vote, the Council confirmed the Mayor's appointments to Youth Advisory Planning Board to the Tri - Valley Adolescent Health Initiative for the term of October 2006 through September 2007. .. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 3, 2006 PAGE 325 .. DRAFT Presentation by the East Bay Regional Park District Regarding Results of the Preliminary Engineering Study for the Alamo Canal Trail Under 1-580 7:10 p.m. 3.3 (930-30) Public Works Director Melissa Morton presented the Staff Report and advised that the East Bay Regional Park District (EBRPD) conducted an engineering study to determine the feasibility of constructing a segment of trail under the 1-580 freeway to connect the Alamo Canal Trail in Dublin with the Pleasanton Trail south of the freeway. EBRPD had completed the feasibility study and would present the results to the City Council. Jim Townsend, EBRPD Trails Development Program Manager, presented a update on the engineering and feasibility of successfully completing the trail connection by detailing future steps and plans for funding and construction. Cm. Zika suggested EBRPD apply for federal highway trust funds and explained how the funds worked. The City Council thanked Mr. Townsend for the presentation. Public Comments 7:32 p.m. 3.4 Dublin Unified School District Superintendent Stephen Hanke invited the City Council, City Manager and City Staff to a ribbon cutting ceremony on October 27, 2006, at the Dublin High School athletic field, which was recently renovated with general obligation bond measure funds. The City Council thanked Superintendent Hanke for the invitation. CONSENT CALENDAR 7:35 p.m. Items 4.1 through 4.10 On motion of Cm. Zika, seconded by Vm. Oravetz and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of September 19,2006; DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 3,2006 PAGE 326 DRAFT Adopted (4.2 600-60) ORDINANCE NO. 19 - 06 APPROVING A DEVELOPMENT AGREEMENT FOR DUBLIN RANCH AREA F NORTH, NEIGHBORHOOD F-l STANDARD PACInC HOMES 'SONATA' PA 05-015 Adopted (4.3 820-40) RESOLUTION NO. 186 - 06 APPROVING PEDESTRIAN SAFETY IMPROVEMENTS ON nNNIAN WAY IN THE VICINITY OF CHANCERY LANE Adopted (4.4 600-30) RESOLUTION NO. 187 - 06 APPROVING AN AGREEMENT WITH CALLANDER ASSOCIATES FOR THE AREA G - NEIGHBORHOOD SQUARE Adopted (4.5 600-35) RESOLUTION NO. 188 - 06 AWARDING CONTRACT NO. 06-10 HAZARDOUS MATERIALS ABATEMENT FOR THE BUILDING AT 6380, 6386 AND 6396 SCARLETI COURT TO SYNERGY ENTERPRISES, INC. Approved (4.6 330-20) Final Budget Changes for Fiscal Year 2005-2006; Received (4.7 330-50) Preliminary Financial Reports for the Months of July and August 2006; Adopted (4.8 600-30) DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 3, 2006 PAGE 327 DRAFT RESOLUTION NO. 189 - 06 APPROVING CONSULTING SERVICES AGREEMENT WITH THE ZAHN GROUP, INC., FOR BUILDING MANAGEMENT STUDY Received (4.9 330-50) Preliminary Financial Report for Fiscal Year 2005-2006; Approved (4.10 300-40) the Warrant Register in the amount of $859,551.49. .. WRITIEN COMMUNICATIONS - None .. PUBLIC HEARINGS Public Hearing Adoption of a Fixed Fee for Residential Building Permits for Rooftop Photovoltaic Solar Panels and a Fixed Fee for Residential Building Permits for Solar Pool Heating Systems 7:36 p.m. 6.1 (440-20) Mayor Lockhart opened the public hearing. Contract Building Inspector Clyde Stevens presented the Staff Report and advised that the City Council would consider adopting a fixed fee for residential building permits pursuant to rooftop photovoltaic solar panels and solar pool heating systems. No testimony was received by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. On motion of Cm. McCormick, seconded by Cm. Hildenbrand and by unanimous vote, the Council adopted DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 3, 2006 PAGE 328 DRAFT RESOLUTION NO. 190 - 06 APPROVING A FIXED FEE FOR RESIDENTIAL BUILDING PERMITS FOR ROOITOP PHOTOVOTAIC SOLAR PANELS AND A nXED FEE FOR RESIDENTIAL BUILDING PERMITSFOR SOLAR POOL HEATING SYSTEMS ... UNnNISHED BUSINESS Amendment to Mfordable Housing Agreement to Modify Location and Phasing of Mfordable Units at the Willows at San Ramon Village Residential Project (PA 02-063) 7:40 p.m. 7.1 (600-30) Planning Manager Mary Jo Wilson presented the Staff Report and advised that the City Council would consider an amendment to the Affordable Housing Agreement for the Willows at San Ramon Village Residential Project to modify the location of five of the seven affordable housing units and also modify the Phasing Plan to provide six of the affordable housing units in the first phase and one in the third phase. The Council discussed the proposal and agreed that it would offer a home-buying opportunity to many people. Concern, however, was raised about affordable housing units being clustered together, which was against the City's current policy. Cm. Hildenbrand and Cm. Zika reiterated their concern about frequently deviating from the City's policy of not clustering affordable units. Cm. McCormick suggested revisiting the Affordable Housing Policy to see if any revisions might be needed as far as placement of affordable units in developments. The Council discussed the Policy and agreed to have the Housing Committee review the Policy and return to the Council with any suggested revisions. On motion of Vm. Oravetz, seconded by Cm. McCormick and by majority vote (Cm. Zika abstained), the City Council adopted DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 3, 2006 PAGE 329 DRAFT RESOLUTION NO. 191 - 06 APPROVING AN AMENDMENT TO THE WILLOWS AT SAN RAMON VILLAGE. RESIDENTIAL AFFORDABLE HOUSING AGREEMENT TO AMEND THE LOCATION OF 5 OF THE 7 AFFORDABLE HOUSING UNITS AND AMEND THE PHASING PLAN TO ALLOW 6 OF THE 7 AFFORDABLE HOUSING UNITS AS A PART OF PHASE I AND 1 OF THE 7 AFFORDABLE HOUSING UNITS AS A PART OF PHASE III AT THE WILLOWS AT SAN RAMON VILLAGE RESIDENTIAL PROJECT (PA 02-063) and directed Staff to work with the Housing Committee to review the Affordable Housing Policy. ~ NEW BUSINESS Request for Initiation of a SPecific Plan Amendment Study for the Dublin Village Historic Area Specific Plan 7:55 p.m. 8.1 (410-55) Senior Planner Kristi Bascom presented the Staff Report and advised that this was a City- initiated request to study a possible amendment to include three additional parcels to the Dublin Village Historic Specific Plan. On motion of Cm. McCormick, seconded by Cm. Hildenbrand and by unanimous vote, the City Council adopted RESOLUTION NO. 192 - 06 AUTHORIZING THE INITIATION OF A SPECInC PLAN AMENDMENT STUDY FOR THE DUBLIN VILLAGE HISTORIC AREA SPECInC PLAN TO INCLUDE THREE ADDITIONAL PARCELS ... DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 3, 2006 PAGE 330 DRAFT New Shannon Community Center - Public Art 7:58 p.m. 8.2 (110-30/900-50) Heritage and Cultural Arts Supervisor John Hartnett presented the Staff Report and advised that the Council would consider art locations and styles of art recommended for the new Shannon Community Center project. Additionally, the Council would consider forming an Art Selection Panel to review and recommend public art for the project. Cm. McCormick asked for the timeline of activities for the selection committee. John Hartnett discussed the selection committee's activity timeline, which would start in November 2006 and end August 2007 with an artist recommendation to the City Council. Cm. Zika asked that there be two members from the community instead of the recommended one, and at least one be a neighborhood resident. The City Council concurred and agreed that both community members should be neighborhood residents. On motion of Cm. Hildenbrand, and seconded by Cm. Zika and by unanimous vote, the City Council approved public art locations and type of art; and approved formation of an Art Selection Committee with the modification of two community members instead of one, both being neighborhood residents; and authorized Staff to solicit representatives. .. Schaefer Ranch Park Conceptual Designs 8:05 p.m. 8.3 (290-30) Parks and Facilities Development Manager Herma Lichtenstein presented the Staff Report and advised that the Schaefer Ranch development was originally approved by the City Council in 1996 with a subsequent Vesting Tentative Map (VTM) approved by the City in 1998 which included neighborhood park land for a combined total of 10.25 acres. The conditions of the agreement required that the developer dedicate 10.25 acres of park land to the City and that the developer design and construct the park in accordance with the City's Parks and Recreation Master Plan. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 3,2006 PAGE 331 DRAFT Doug Chen, Discovery Builders Project Manager, and Ric Hendricks, Nuvis Landscape Architects, Senior Associate, presented proposed designs based on the conditions of the agreement. Cm. Zika asked about the logistics of realigning the road that cuts through the park to provide more area in the park. Mr. Chen explained that the amount of grading needed to realign the road would not be feasible because of the possibility of compromising a tank that sits above the road. The Council, Staff and Architect discussed the possibility of a horseshoe pit over the need of a basketball or tennis court. The Council agreed to include a horseshoe pit in place of the basketball court in Option 2. On motion of Vm. Oravetz, seconded by Cm. Zika and by unanimous vote, the City Council selected Option 2 as the preferred conceptual design with a horseshoe pit in lieu of the basketball court. ... MCE Corporation - Review of Services and Approval of a New 3-Year Agreement 8:26 p.m. 8.4 (600-30) Public Works Director Melissa Morton presented the Staff Report and advised that the City of Dublin had contracted with MCE Corporation for various maintenance services since 1984. The City Council would review the services provided and consider approving a new three-year agreement Cm. McCormick added that MCE currently participated in Spare the Air Days and asked Staff if they also participated in recycling. Public Works Director Morton confirmed that MCE participated in bay friendly landscaping as well as recycling of green waste. On motion of Cm. Zika, seconded by Cm. McCormick and by unanimous vote, the City Council adopted DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 3, 2006 PAGE 332 DRAFT RESOLUTION NO. 193 - 06 APPROVING AGREEMENT WITH MCE CORPORATION FOR PUBLIC WORKS MAINTENANCE SERVICES v- Holiday Wreath Options 8:34 p.m. 8.5 (270-10) Administrative Analyst Erin Lamberger presented the Staff Report and advised that this year the City Council requested options for holiday wreaths to decorate the recently installed green light poles on Village Parkway. Staff presented garland style options for the Council's consideration. Vm. Oravetz asked why the City could not wire the light poles to light the wreaths. City Manager Ambrose explained that PG&E had requirements about metering the use of electricity that was not compatible with the subject light poles. The City Council directed Staff to proceed with purchasing the three-ply sparkling wreath with a red bow to display on the light poles. -v Proposed Internet Website Policy for OPeration of City Websites 8:39 p.m. 8.6 (150-30) Assistant City Manager Joni Pattillo presented the Staff Report and advised that the City Council would consider establishing a policy that would provide guidance to City Staff regarding website issues. This policy outlined the information about various community events and activities, and would establish regulations for development, operation and administration of the City's websites. Cm. Zika asked about requirements for posting of events on the City website. Assistant City Manager Pattillo explained that the City only allowed posting of events that were sponsored or co-sponsored by the City. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 3, 2006 PAGE 333 DRAFT Associate City Attorney Leah Peachy explained the purpose of this policy was to allow the City to regulate its website with reasonable restrictions. It also allowed for links to sites, at the discretion of the City Manager, that promoted economic development of the City. The City Council and Staff discussed links from the City website to other websites. There would be disclaimers informing the user that they would be leaving the City website and, therefore, the City would not be responsible for information contained on the new website. On motion of Cm. Hildenbrand, seconded by Vm. Oravetz and by unanimous vote, the City Council adopted RESOLUTION NO. 194 - 06 ESTABLISHING AN INTERNET WEBSITE POLICY FOR OPERATION OF CITY WEBSITES ... OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to meetings attended at City expense (AD 1234) 8:52 p.m. City Manager Richard Ambrose asked if the Council had received the ABAG invitation regarding the emergency preparedness symposium scheduled for October 12th. He also mentioned that the County's 2016 Summit had been postponed. Cm. McCormick stated she attended the September 28, 2006, Tri - Valley Council meeting where Proposition 90 was discussed. Cm. Zika stated that he also attended the Tri - Valley Council meeting. He congratulated Staff on an outstanding "Welcome to Dublin Brochure." He also attended the City's first Family Movie Night at Emerald Glen Park on Friday, September 29, 2006. Cm. Hildenbrand stated she also attended the Tri - Valley Council meeting and spoke with San Ramon Mayor Wilson regarding sexual predators and the possibility of establishing an ad hoc committee made up of Tri-Valley Cities to work on the problem as a region instead of individually. She also suggested including the refrigerator magnet with City phone numbers in the "Welcome to Dublin" packet. She attended the Sister City dinner on Friday, September 29, 2006, at which time the Mayor signed a Letter of Intent to form DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 3, 2006 PAGE 334 DRAFT a Sister City relationship with Jinhua City, Zhejiang Province, the People's Republic of China. She also mentioned this was "Walk to School Week" and encouraged citizens to participate. Vm. Oravetz stated he also attended the Tri-Valley Council meeting, as well as the Mayor's Summit in Livermore, spoke to the Dublin Rotary Club and attended a LA VTA meeting. Mayor Lockhart stated she also attended the Tri - Valley Council meeting, Tri - Valley Mayor's Summit, Sister City dinner, as well as "Walk to School Day" at Murray School. v AQJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 9:01 p.m. Minutes taken and prepared by Caroline P. Soto, Deputy City Clerk Mayor ATTEST: City Clerk ~, - DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 3, 2006 PAGE 335