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HomeMy WebLinkAboutItem 4.01 Draft CC 10-17-1996 Min DRAFT MINUTES OF THE Crn' COUNCIL OF THE Crn' OF DUBLIN RE6ULAR MEETIN6 - OCTOBER 17. 2006 CLOSED SESSION A closed session was held at 6:30 p.m., regarding: I. CONFERENCE WITH LABOR NEGOTlA TORS (Government Code Section 54957.6) . City Negotiators: Mayor Lockhart and Councilmember Oravetz - Unrepresented Employee: City Manager n. CONFERENCE WITH LEGAL COUNSEL .. EXISTING L1TIGA TlON Government Code section 54956.9, subdivision a Name of Case: Alameda County Superior Court Case No. Dublin v. W ohlross Associates, et al. - VG05238505 . A regular meeting of the Dublin City Council was held on Tuesday, October 1 7, 2006, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:00 p.m., by Mayor Lockhart. . ROLL CALL PRESENT: Councilmembers Hildenbrand, McCormick, Oravetz and Zika, and Mayor Lockhart. ABSENT: None ~ ~ PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. . DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 17, 2006 PAGE 336 DRAFT REPORT ON CLOSED SESSION ACTION Mayor Lockhart advised that no action was taken during Closed Session. .. ORAL COMMUNICATIONS Acceptance of Gifts to City from Day on the Glen Festival and Family Movie Night Sponsors 7:01 p.m. 3.1 (150-70) Recreation Coordinator Lorri Polon presented the Staff Report on event sponsors for both the Day on the Glen Festival and Family Movie Night. The City received $21,000 in monetary donations from Day on the Glen Sponsors (Hacienda Crossings, Pinn Brothers, Triad Partners, AT&T, Kitchen Network, Toll Brothers, Palo Alto Medical Foundation, Waterford Dental, Standard Pacific Washington Mutual, IKEA, and Dublin Buick/Pontiac GMC) and a $1,000 monetary donation from the Family Movie Night Sponsor (Safeway). On motion of Cm. Hildenbrand, seconded by Cm. Zika and by unanimous vote, the Council accepted the donations and formally recognized donors. . Proclamation Supporting Red Ribbon Week, October 23-31,2006 7:07 p.m. 3.2 (610-50) Cm. McCormick read a proclamation supporting October 23-31, 2006 as Red Ribbon Week in the City of Dublin. Commander Thuman accepted the proclamation on behalf of the Dublin Police Services. . DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 17, 2006 PAGE 337 DRAFT Youth Advisory Committee Appointment 7:09 p.m. 3.3 (110-30) Parks & Community Services Director Diane Lowart presented the Staff Report and advised that, at its September 5, 2006 meeting, the City Council confirmed the Mayor's appointments to the Youth Advisory Committee for the term of September 2006 through August 2007. Ten high school students and two alternates were appointed. As there were no applications received from middle school students, the application period was extended. One additional application was received by the October 6, 2006 deadline from Wells Middle School 8th grader, Bre'Auna Pontiflet. On motion of Vm. Oravetz, seconded by Cm. Zika and by unanimous vote, the Council confirmed the Mayor's appointment of Bre'Auna Pontiflet to the Youth Advisory Committee for the term ending in August 2007. .. Update Presentation of Tn - Valley Adolescent Health Initiative Activities 7:12 p.m. 3.4 (560-10) James Nguyen, Program Manager for the Alameda County School Based Health Center Coalition, as well as Youth Representatives Justin Minor and Angie Branch, made a brief presentation on the activities to-date of the Tri - Valley Adolescent Health Initiative, and advised that that Tri-Valley Adolescent Health Initiative consisted of involvement by the Cities of Dublin, Pleasanton and Livermore, and engaged the youth in the Tri-Valley in the planning process on health and wellness services for adolescents living in the Tri- Valley Region. Copies of the "That One Place" resource guide for teens were distributed to the Council, and the Council was invited to attend the Tri - Valley Regional Stakeholders Meeting on Wednesday, January 24, 2007, at the Dublin Senior Center from 4:00 - 7:00 p.m. The Council thanked Mr. Nguyen and the Student Representatives for the excellent presentation and commended the youth for their hard work. The Council agreed that they were impressed with the direction the program was taking. +" DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 17, 2006 PAGE 338 DRAFT Public Comments 7:29 p.m. 3.5 Cynthia Jones, representing the Resurrection Lutheran Child Development Program, outlined their child development program and daycare center activities and services and invited the Council to attend their open house on October 23, 2006, at 7:00 p.m. Frank Marotto, representing the California Youth Soccer Association, advised the Council that Soccer Association's Family Festival and Youth Soccer Tournament would be held at Emerald Glen Park on October 21-22, 2006, and outlined the events that would occur during that weekend. This event would bring many families to Dublin, which would be benefit, the local economy. Mohinder Khanna, San Ramon resident, introduced himself as a candidate for Dublin San Ramon Services District and outlined his background and experience. His main platform was based on reduction in water rates and improvement in water quality. ~ CONSENT CALENDAR 7:41 p.m. Items 4.1 through 4.12 Mayor Lockhart pulled Item 4.7 for discussion. Cm. McCormick pulled 4.11 for discussion. On motion of Cm. Zika, seconded by Vm. Oravetz and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes - None; Adopted (4.2 600-30) RESOLUTION NO. 195 - 06 APPROVING AN AGREEMENT WITH ASSOCIATED RIGHT OF WAY SERVICES, INC FOR DEVELOPMENT OF A RELOCATION ASSISTANCE PROGRAM DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 17, 2006 PAGE 339 DRAFT Adopted (4.3 600-35) RESOLUTION NO. 196 - 06 ACCEPTING IMPROVEMENTS TO DOLAN, ALAMO CREEK AND STAGECOACH PARKS - CONTRACT NO. 06-06 Adopted (4.4 600-35) RESOLUTION NO. 197 - 06 AWARDING CONTRACT NO. 06-08 LIBRARY REPAIRS TO ROSA CONSTRUCTION, INC. Adopted (4.5 600-60) RESOLUTION NO. 198 - 06 APPROVING THE IMPROVEMENT AGREEMENT WITH THE LIN FAMILY AND THE SIERRA LAND DEVELOPMENT CORPORATION FOR THE SOUTHERN FRONTAGE OF DUBLIN BOULEVARD FROM BRANNIGAN STREET TO LOCKHART STREET Adopted (4.6 600-60) And RESOLUTION NO. 199 - 06 APPROVING FINAL MAP AND TRACT IMPROVEMENT AGREEMENT FOR TRACT 7643 RESOLUTION NO. 200 - 06 ACCEPTING PARKLAND DEDICATION AND CREDITS FOR TRACT 7643 Adopted (4.8 410-40) RESOLUTION NO. 201 - 06 APPROVING PARCEL MAP 9003 DUBLIN RANCH, AREA H Approved (4.9 330-40) Budget Changes for Budget Carryovers from Fiscal Year 2005- 2006 to Fiscal Year 2006-2007; DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 17, 2006 PAGE 340 DRAFT Received (4.10 320-30) City Treasurer's Investment Report for pt Quarter 2006-2007; Approved (4.12 300-40) the Warrant Register in the amount of $2,123,290.21. Mayor Lockhart advised that she had pulled Item 4.7 (420-30), Annual Progress Report on the Status of the Dublin General Plan and Housing Element Compliance so that Staff could highlight some of the past year's accomplishments. Community Development Director Jeri Ram briefly outlined Staff accomplishments and advised that significant progress had been made during FY 2005-06 in implementing the goals and policies of the General Plan, as well as meeting its share of the regional housing needs. The Council commended Staff for its hard work during the past year. On motion of Mayor Lockhart, seconded by Cm. McCormick and by unanimous vote, the City Council accepted the Annual Progress Report on the Status of the Dublin General Plan and Housing Element Compliance for Fiscal Year 2005-2006; and directed Staff to forward the Annual Progress Report to the California State Office of Planning & Research and the California Department of Housing and Community Development. Cm. McCormick advised that she had pulled Item 4.11 (720-10), Employee Commute Alternative Program, in order to highlight the fact that Dublin was continuing to do its share to reduce congestion on the roadways and reduce air pollution. Assistant City Manager Joni Pattillo provided a brief overview of the proposed program, which would support alternative methods of commuting and an incentive program for City employees. Finance Manager Fred Marsh advised that he was a Commute Program Committee member and provided additional information from Staff's perspective. The Council and Staff engaged in a brief question and answer session regarding the proposed program. The Council agreed that this was an excellent program and would help relieve commute congestion. The recommended $2 a day cash incentive might be re-evaluated and possibly increased later. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 17, 2006 PAGE 341 ~~Dl'~Dll~ Jll I ~\1 ,~~.; Qlj,~~\'" DRAFT City Manager Ambrose suggested that Staff return to Council with a report on the Program's success after one year and any recommended adjustments. Mayor Lockhart suggested a Transit Fair for employees, so that they might learn about the many public transportation resources available. LA VTA would be happy to have a representative assist employees in planning public transportation routes. On motion of Cm. McCormick, seconded by Cm. Hildenbrand and by unanimous vote, the City Council RESOLUTION NO. 202 - 06 ESTABLISHING AN EMPLOYEE COMMUTE ALTERNATIVE PROGRAM .. WRITI'EN COMMUNICATIONS - None .. PUBLIC HEARINGS Public Hearing Repeal of Resolution No. 168-06, Rescinding 20-Minute Parking Zone on Cypress Court 8:00 p.m. 6.1 (570-20) Mayor Lockhart opened the public hearing. Public Works Director Melissa Morton presented the Staff Report and advised that the City Council would consider a request to rescind a 20-minute parking zone in front of Retreat for Children located at 8339 Cypress Court. This limited parking zone was recently approved by the City Council at the request of the owners to facilitate pick-up and drop-off activities of developmentally disabled children using the facility.. No testimony was received by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 17, 2006 PAGE 342 DRAFT The Council discussed the importance of neighbors communicating with each other about neighborhood disputes and attempting to work issues out, if possible, before utilizing Staff's time and bringing issues before the Council. Required mediation on these types of issues might be advisable. City Attorney Elizabeth Silver stated that she did not believe that the City could require someone to participate in mediation and make them to pay for the costs of the remediation. If the City paid for the remediation, it could be required. The Council concurred that any required remediation should be at no charge to the resident. City Manager Ambrose advised that Dublin had a mediation service it used on occasion, and both parties had to agree to be mediated. Staff could prepare a report for Council consideration as to whether mediation could be required of disputing neighbors, as well as discuss other issues involved. The Council concurred that a report on the issue would be beneficial. On motion of Cm. Hildenbrand, seconded by Cm. Zika and by unanimous vote, the Council adopted RESOLUTION NO. 203 - 06 REPEALING RESOLUTION 168-06, RESCINDING 20-MINUTE PARKING ZONE ON CYPRESS COURT .. UNFINISHED BUSINESS Report Regarding Universal Design Ordinance 8:11 p.m. 7.1 (440-10) Building Official Gregory Shreeve presented the Staff Report and advised that, at its September 5,2006 Council meeting, the Council directed Staff to work with the Housing Committee to decide if a local Universal Design Ordinance for new homes should be prepared. The Housing Committee concluded that, at present time, State laws were sufficient; however, recommended that Staff re-examine the issue during the preparation DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 17, 2006 PAGE 343 DRAFT of the next Housing Element for the General Plan. One of the Housing Committee's recommendations was for Staff to develop a handout regarding the process. The Council and Staff engaged in a question and answer session about the State's guidelines on universal design and the checklist that the Developer provides to the homebuyers so they can chose the options they would like included in their home. The checklist included items that the Developer was mandated to offer, but not mandatory for them to install. Jessica Layman, representing Community Resources for Independent Living (CRIL), applauded the Council for bringing up the Universal Design Ordinance and urged them to keep the discussion open with Staff and community members before it was delayed for a couple of years. Universal Design was not just for the disabled or seniors; it worked for families with children, as well. It also allowed for aging in place. When the work was done right, it looked good. The Council expressed concern that the issue had not been studied in enough detail by the Housing Committee and discussed the pros and cons of a Design Ordinance. If the model Ordinance were adopted, developers would not be forced to build anything; it would identify what adaptable features must be offered by a builder in residential units subject to the Ordinance that were being newly constructed. Mayor Lockhart suggested that Staff to create a draft Local Universal Design Ordinance based on the State's Model Ordinance and provide it to the Housing Committee for re- evaluation and recommendations on what percentage of adaptable units should be required, before it came back to the Council for re-consideration. Cm. Hildenbrand agreed that a model ordinance should be crafted by Staff and suggested a joint Council/Housing Committee Workshop, open to the public, this discuss the issue so everyone had the same vision for the ordinance. It would provide everyone with a good idea what a local ordinance would look like in our community. On motion of Cm. Hildenbrand, seconded by Cm. Zika (Cm. Oravetz abstained) and by majority vote, the City Council directed Staff to create a draft Local Universal Design Ordinance to be discussed at a future Joint City Council/Housing Committee Workshop. .. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 17, 2006 PAGE 344 DRAFT Guidelines and Criteria for Judging Nominees for Citizen(s) of the Year and Organization of the Year 9:00 p.m. 7.2 (610-50) City Clerk Fawn Holman presented the Staff Report and advised that, as part of the 2006- 2007 Goals and Objectives program, the Council identified a high priority goal to "Evaluate the need to improve and expand the Citizen and Organization of the Year Program." At its July 18, 2006 meeting, the Council appointed Mayor Lockhart and Cm. Hildenbrand to an Ad-Hoc Committee to evaluate the program and make recommendations to the City Council for consideration. The Council discussed the proposed changes and recommended that the Youth Citizen of the Year be limited to youth in 1 sf - 12th grade, and the one-page description be defined as 8 'l1 x 11, single spaced maximum. Tim Sbranti, representing the Dublin Pride - Integrity in Action Committee, thanked the Council for modeling the guidelines for the Citizen of the Year and Youth Citizen of the Year after the Committee's Community of Character Program. On motion of Vm. Oravetz, seconded by Cm. Zika and by unanimous vote, the City Council: 1) Approved the creation of Youth Citizen of the Year award, including a $300 donation to a non-profit organization on behalf of the winner, and limiting nominees to 1 sf - 12th grade; 2) Increased donation to a non-profit organization on behalf of the Citizen of the Year to $300; 3) Increased cash award for Organization of the Year to $500; 4) Approved proposed modifications to Criteria and Judging Guides; and 5) Directed Staff to research and expand advertising opportunities, as possible. ~ RECESS 9:08 p.m. Mayor Lockhart called for a brief recess. The meeting reconvened at 9: 13 p.m. with all Councilmembers present. ... NEW BUSINESS DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 17, 2006 PAGE 345 DRAFT Approval of Resolution to Enter into a Standard Agreement with the State of California to Secure a Workforce Housing Reward Grant from the Department of Housing and Community Development 9:13 p.m. 8.1 (600-30) Community Development Director Jeri Ram presented the Staff Report and advised that the City had been awarded a grant of $363,955 from the State Department of Housing and Community Development (HCD), which had been earmarked for use in the construction of a new Community Center at Shannon Park. The HCD required execution of a standard agreement to secure the awarded grant funds. On motion of Cm. Hildenbrand, seconded by Cm. McCormick and by unanimous vote, the City Council adopted RESOLUTION NO. 204 - 06 AUTHORIZING THE EXECUTION OF A STANDARD AGREEMENT TO SECURE A WORKFORCE HOUSING REWARD GRANT FROM THE STATE OF CALIFORNIA, DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT AND AUTHORIZING THE CITY MANAGER AND/OR HIS DESIGNEE TO EXECUTE IN THE NAME OF THE CITY OF DUBLIN THE STANDARD AGREEMENT AND RELATED DOCUMENTS ... Designation by City Council of an Ad Hoc Audit Review Committee 9:15 p.m. 8.2 (110-30) Administrative Services Director Paul Rankin presented the Staff Report and advised that the independent auditors from the firm of Caporicci and Larson would soon complete the Comprehensive Annual Financial Report (CAFR) for the year ending June 30, 2006. At this time, it would be appropriate for the City Council to establish an Ad Hoc Committee to review the report with the Auditors. On motion of Mayor Lockhart, seconded by Cm. CmCormick and by unanimous vote, the City Council appointed Vm. Oravetz and Cm. Hildenbrand to serve for a limited time on the Ad Hoc Committee that will meet with the City Auditors to review and discuss the audit report for the period ending June 30,2006. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 17, 2006 PAGE 346 DRAFT .. Alameda County Altamont Landfill Open Space Fund - Application for Grant Funding 9:16 p.m. 8.3 (530-40) Parks & Community Services Director Diane Lowart presented the Staff Report and advised that the Altamont Landfill & Resource Recovery Facility Open Space Advisory Committee received an application for funding from the East Bay Regional Park District. A subcommittee of the Advisory Committee, consisting of Representatives from Pleasanton, Alameda County and the Sierra Club, recommended approval of the request. As per the settlement agreement, the request must be formally approved by the Pleasanton City Council and the Alameda County Board of Supervisors. Neither body can approve the application without the City of Dublin's approval. Mayor Lockhart advised that fund expenditures had been calculated and the halfway point had not yet been reached. When it was reached, the Committee was aware that Dublin would expect the rest to be spent on Dublin projects. On motion of Cm. McCormick, seconded by Vm. Oravetz and by unanimous vote, the City Council approved the application for funding from East Bay Regional Park District; and directed Staff to notify the City of Pleasahton and the County of Alameda of the City Council's action. ~ Approval of Holiday Banners 9:19 p.m. 8.4 (950-40) Parks & Community Services Manager Paul McCreary presented the Staff Report and advised that Staff requested that the Council consider design options for new holiday banners for the City's street light poles. Staff recommended that the Council select the preferred banner option: Group A, Group B or Group C. If Group A was selected, the Council would determine whether one, two or all three designs should be purchased. If Group A or B was selected, the Council would determine the preferred text. The Council discussed the various options and agreed that a variety of banners with a customized message in some of the different languages in our community should be created. The banners should read "Happy Holidays" and alternate between English, DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 17, 2006 PAGE 347 DRAFT Spanish, Gaelic, and Mandarin. The Mandarin and Gaelic languages would honor our Sister Cities. Mr. McCreary advised that there would be a surcharge for the banners to be divided by language but the budget could accommodate the extra cost. On motion of Vm. Oravetz, seconded by Cm. McCormick and by unanimous vote, the City Council approved the purchase of all three banner designs in Group A with "Happy Holidays" in English, Spanish, Mandarin and Gaelic, 24 banners in each language. .. OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to meetings attended at City expense (AD 1234) 9:26 p.m. City Manager Richard Ambrose advised that the City would host a workshop for potential land use options for the Alameda County /Union Pacific Railroad corridor, which paralleled the Iron Horse Trail, on October 18, 2006, at 7:00 p.m. in the Council Chambers. There would also be a Scarlett Court Specific Plan Workshop on October 30, 2006, at 5:30 p.m. in the Library Program Room. Vm. Oravetz advised that he had received several citizen complaints about the burgeoning population of wild turkeys in the Stagecoach Road area and asked Staff if there was anything the City could do about it. City Manager Ambrose advised that Staff would contact State Fish and Game about options. Mayor reported that she was a speaker at workshop hosted by the National Housing Program to discuss affordable housing and the development community. She thanked Staff for helping with her PowerPoint presentation, which showed how Dublin was participating in affordable housing. .. DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 17, 2006 PAGE 348 DRAFT ADJOURNMENT . 11.1 There being no further business to come before the Council, the meeting was adjourned at 9:32 p.m. to annual Dublin Information, Inc., (Dn) meeting. Mayor ATTEST: City Clerk .~ , .... . DUBLIN CITY COUNCIL MINUTES VOLUME 25 REGULAR MEETING October 17, 2006 PAGE 349