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HomeMy WebLinkAboutItem 4.01 Draft Minu 02-19-2002REGULAR MEETING - February 19, 2002. CLOSED SESSION A closed session was held at 6:30 p.m., resarding: Conference with Legal Counsel 1. Anticipated Litigation - Government Code Section 54956.9(b)(1) Facts and Circumstances: Government Code Section 54956.9(b) (3) (B) East Dublin Properties Stage 1 Development Plan, Annexation and Draft Supplemental Environmental Impact Report. 2. Anticipated Litigation- Government Code subdivision(c) of Section 54956.9 - ONE potential case A regular meeting of the Dublin City Council was held on Tuesday, February 19, 2002, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:05 p.m., by Mayor Lockhart. ROLL CALL PRESENT: ABSENT: Councilmembers McCormick, Oravetz, Zika, and Mayor Lockhart. None. PLEDGE OF ALLEGIANCE Mayor Lockhart led the Council, Staff and those present in the pledge of allegiance to the flag. REPORT ON CLOSED SESSION ACTION Mayor Lockhart announced that there was no reportable action. CITY COUNCIL MINUTES VOLUME 2 I REGULAR MEETING February 19, 2002 PAGE 46 I1WrRODUCTION OF NEW EMPLOYEE 7:17 p.m. :3.1 (700-10) Ms. Lowart introduced Rosemary Alex, the City's new Parks & Facilities Development Coordinator. ' Rosemary stated she is really looking forward to this opportunity. PRESENTATION RELATED TO EAST BAY STAND DOWN FOR NEEDY VETERANS 7:07 p.m. $.2 (520-40) City Clerk Kay Keck stated for the third year, the Vietnam Veterans of Diablo Valley, a non-profit veterans organization, will be using Camp Parks to host their East Bay Stand Down for needy veterans on September 7th - 10t~. Stand Down is a term coined during the Vietnam War, which describes the practice of removing combat troops from the field and taking care of their basic needs in a safe area. Jerry Yahiro was introduced and showed a short video taken at the 2000 Stand Down event. He indicated that the dates for the event need to be corrected to September 5*h ~ 8th. He invited the Mayor and Council to attend the final day ceremonies and stated further information and invitations will be sent out. 7:19 p.m. Ayn Wieskamp addressed the City Council on behalf of the Board of Directors of the East Bay Regional Park District and advised that they had entered into an agreement to purchase 147 acres of land in the Dublin Hills from Mr. Machado for $1,176,000. Escrow will close in late Spring. 'More than 400 acres have now been assembled in the western hills. She presented.a map to Council and Staff. 7:22 p.m. Anthony Watts, Iglesia Drive, addressed the Council. He stated he is a Senior at DHS, involved in the Band Program since 4*h grade, and has been drum major since 7*h grade. He expressed the concern of several hundred members of the community; bands CITY COUNCIL MINUTES VOLUME 21 KEGULAR MEETING February 19, 2002 PAGE 47 represent more than 300 students. He advised of several trips where they represented Dublin in other countries, but they receive little respect in their own hometown. They are disappointed in the way they have been disrespected by the City in the past. To have published a picture of the San Ramon Valley High School Band in the 2002 calendar was a shock to them. He talked about band protocol in parades. Mayor Lockhart apologized for the picture in the calendar, and stated she had also apologized to Mr. Carpenter at the last City Council meeting. With regard to the line up in the parade they should educate the Lions Club, as they are the ones who sponsor the St. Patrick's Day Parade. Each year, the Lions Club sponsors the Parade and the City sponsors the St. Patrick's Day Festival. 7:27 p.m. Mark Breazeal stated he is running for Dublin City Council and he had some questions that came up as a result of comments from another candidate. Two candidates stated they had the support of various Councilmembers about a bond tax. Mayor Lockhart requested that Mr. Breazeal not use this forum for campaigning. Mr. Breazeal responded that he wasn't campaigning and continued his questions related to comments made by other candidates. Mayor Lockhart asked that Mr. Breazeal please sit down. 7:$0 p.m. Shawn Costello asked a question about the property bought today. Is there going to be any way to get up there from a wheelchair? Mayor Lockhart stated the EBRPD will be working on a plan in the future. They've procured the land and will attempt to put parcels together. It is not a park yet, but rather just parkland, Mr. Costello stated on another matter, on some of our Dublin streets he noticed that some are worse than others and some stop his chair in its tracks. He has been worhng with Mr. Thompson on this and he has finally agreed that he is going to do something about it. Right now, it is not safe for wheelchairs or even car traffic. Scarlett Court is the busiest street you have with all the car dealers. Wheelchair people are being stepped on. If you can make the street smoother, he stated he would appreciate it. CITY COUNCIL MINIfI~$ VOLUME 21 REGULAR MEETING February 19, 2002 PAGE 48 Cm. McCormick stated she was concerned about the high school student's comments and suggested that maybe the Mayor could sit down with Mr. Carpenter and discuss some of the issues. Mayor Lockhart reiterated it is not the City's intention to slight either of the bands. Cm. Oravetz stated the apology is from the whole Council. CONSENT CALENDAR 7:35 p.m. Items 4.1 through 4.14 Mayor Lockhart pulled Item 4.4 and Cm. McCormick pulled Item 4.1 $. On motion of Cm. Zika, seconded by Cm. Oravetz, and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of Regular Meeting of February 5, 2002; .Authorized (4.2 600~40) the Mayor to execute the proposed First Amendment to the License Agreement with the Alameda County Transportation Authority (ACTA) for use of the City~owned property at Broder Boulevard and Madigan Drive; Adopted (4.13 570~20) RESOLUTION NO. 15- 02 APPROVING NO PARKING ZONE IN FRONT OF THE BAY TREE BUSINESS PARK OFFICE BUILDING AT 11750 DUBLIN BOULEVARD Approved (4.5 600-50) a draft letter to be signed by the Mayor authorizing a request to the Department of California Highway Patrol to prepare an agreement to enhance enforcement ($22,000) in the construction work zone for the I~580/Tassajara Road Interchange Improvement Project; CITY COUNCIL MINUTES VOLUME 21 REGULAR MEETING February 19, 2002 PAGE 49 Adopted (4.6 360~20) RESOLUTION NO. 16- 02 DIRECTING PREPARATION OF ANNUAL REPORT FOR LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 (STAGECOACH ROAD AREA) Adopted (4.7 360-50) RESOLUTION NO. 17- 02 DIRECTING PREPARATION OF ANNUAL REPORT FOR CITYWIDE STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 Adopted (4.8 360-20) RESOLUTION NO. 18 - 02 DIRECTING PREPARATION OF ANNUAL REPORT FOR CITY OF DUBLIN LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 (VILLAGES AT WILLOW CREEK) Adopted (4.9 360-20) RESOLUTION NO. 19- 02 ~DIRECTING PREPARATION OF ANNUAL REPORT FOR LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 97-1 (SANTA RITA AREA) Adopted (4.10 360-20) RESOLUTION NO. 20- 02 DIRECTING PREPARATION OF ANNUAL REPORT FOR STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1 (DUBLIN RANCH AND CLIFDEN PARC) CITY COUNCIL MINUTES VOLUME 21 REGULAR NIEETtNG February 19, 2002 PAGE 50 Adol~ed (4.11 (;00-85) RESOLUTION NO. 21 -02 AWARDING CONTRACT 0t-17 2001-02 SIDEWALK SAFETY REPAIR PROGRAM AND CURB RAMP INSTALLATIONS TO AJW CONSTRUCTION ($45,557.50) Approved (4.12 600-40) the purchase of real property at 7051 Dublin BOUlevard and authorized the City Manager to sign the Right-of-Way Contract for the DSRSD parcel and to issue a check in the amount of $3~),600 payable to American Title Company for deposit into escrow; Approved (4.14:300-40) the Warrant Register in the amount of $1,100,502.99. Mayor Lockhart pulled Item 4.4 from the Consent Calendar and stated a Resolution had been prepared for the Council to endorse the East Bay Regional Park District's Measure K Parcel Tax. On motion of Mayor Lockhart, seconded by Cm. Oravetz; and by unanimous vote, the Council adopted (4.4 ~360~$0) RESOLUTION NO. 22 - 02 ENDORSING MEASURE K, EAST BAY REGIONAL PARK DISTRICT'S PARCEL TAX MEASURE FOR PUBLIC SAFETY AND ENVIRONMENTAL MAINTENANCE ON THE MARCH 5, 2002 BALLOT Cm. Mccormick pulled Item 4.1:3 related to the new position of Heritage & Cultural Arts Supervisor and ask how this person will relate to the Art Consultant. Ms. Ix)wart stated this new position will be similar to the Receation Supervisor. They will manage all the contracts.. CITY COUNCIL MINUTES VOLUME 21 KEGUL~d{ MEETING February 19, 2002 PAGE 5t On motion of Cm. McCormick, seconded by Cm. Oravetz, and bY unanimous vote, the Council adopted (4.13 700~20) RESOLUTION NO. 23- 02 AMENDING THE CLASSIFICATION pLAN (HERITAGE & CULTURAL ARTS SUPERVISOR) and RESOLUTION NO. 24- 02 AMENDING THE SALARY PLAN (HERITAGE & CULTURAL ARTS SUPERVISOR) REVIEW OF SCHEMATIC DESIGN FOR FIRE STATIONS 17 & 18 7:37 p.m. 7.1 (540-70) Parks & Facilities Development Manager Herma Lichtenstein presented the Staff Report and advised that BSA Architects has prepared revised drawings reflecting the Council's past comments and has further defined the building materials and colors for Fire Stations 17 and 18. Ms. Lichtenstein stated the Architect will review the revised drawings and color selections and the Council may provide further direction and design input with a goal being to authorize the Architect to begin design development. Paul Beamer with BSA Architects showed slides and discussed the designs and color schemes. The Council expressed agreement with the concept and colors presented and asked if the Fire Department had commented. Sheldon Gilbert stated they have been involved since the very beginning and they are 100% behind the design and the elevation. Shawn Costello asked how many people make a company. Mr. Gilbert stated a company is $ personnel. They always respond to a call in groups of $. CITY COUNCIL MINUTES VOLUME 21 REGULAR MEETING February 19~ 2002 PAGE 52 Mayor Lockhart suggested that perhaps Mr. Costello could ask his questions about the operation of the Fire Department outside of a City Council meeting. Mr. Beamer advised that they will continue to meet with the Green BUilding Alliance. On motion of Cm. Oravetz, seconded by Cm. McCormick, and by unanimous vote, the Council authorized design development. SENIOR CENTER FEASIBILITY STUDY 7:48 p.m. 8.1 (240~$0) Parks & Facilities Development Manager Herma Lichtenstein presented the Staff Report and stated the City had received a report Prepared by Noll & Tam Architects related to the cost effectiveness of renovating the existing Library building for a Senior Center, or demolishing it and constructing a new Senior Center. The report also identifies the potential for senior housing on the site. In 1998, the City retained Group 4 Architecture Research & Planning, Inc., to evaluate the present Dublin Library building and site for conversion to a Senior Center. The renovation design is intended to address the goal of developing the required program spaces within the existing facility, without a major addition of space, as well as to bring the building up to standards of function, comfort, appearance and code compliance. As part of the redesign for the facility, the entrance to the building has been reoriented to the south side. A new access road through the Target retail development is proposed, which provides greater vehicle safety. There would be approximately 111 parking spaces (80 spaces are required, based on the size of the assembly spaces in the. building). Restrictions and limitations in the layout of the existing building were discussed. The renovation design proposed in this report achieves greater efficiency of circulation than was anticipated in the Group 4 program, but even with an increase in efficiency in the layout, the building can only accommodate 12,421 square feet of actual program space, falling 749 square feet short of the original 1:5,170 square feet from the 1998 Study. The building costs associated with a renovation are $3,572,036 ($223.25 sq. ft.). The site costs are $725,719 ($45.36 sq. ft.). Including a 10% design contingency, the total cost is $4,727,530 ($295.47 sq. ft.). When costs relating to design, inspection, furnishings, etc., are added, the total project cost is $6,119,045. CITY COUNCIL MINUTES VOLUME 21 REGULAR MEETING February '!9, 2002 PAGE 53 New construction design aspects were discussed. A new building would be sited closer to Amador Valley Boulevard than the existing library building. The cost to construct a new Senior Center is $4,463,204 ($278.95 sq. ft.). The site costs are $864,880 ($54.06 SCl. ft.). InclUding a 10% design contingency, the total cost is $5,860,895 ($366.3I scl. ft.). When costs relating to design, inspection, furnishings, etc., are added, the total project cost is $7,510,245. Although not included as part of the assessment conducted by Noll & Tam, Staff found two other senior housing projects in the area that are adjacent to senior centers. The Rosewood Terrace project in Union City contains 45 units and was designed as one development With the Senior Center. Since the same architect was used and both projects were developed simultaneously, the project presents an integrated and coherent development. All the units are one-bedroom units and the parking ratio is 0.6 spaces per unit. No conflicts with parking between the senior center and housing project have been Alternate concept schemes comparison figures were included in the Staff Report. At present, there is $5,318,510 identified in the 2000-05 Capital Improvement Program for this project. This amount includes $2,135,910 from the General Fund (64% of project cost) and $1,182,600 from Public Facility Fees (26% of project cost). In order to proceed with either the renovation of the existing building or construction of a new building, additional funding is necessary. Renovation of the existing building is feasible and can yield a well laid out design for a senior center. While there is some misfit and inefficiency between the building and the identified program spaces, overall, the fit is quite good. The cost associated with adapting the building and updating it to current standards of code and functionality are 24% less than the cost of new construction. Demolition of the existing building and construction of a new building on the site is also a viable option. New construction is inherently more flexible and can be more closely matched to program needs. Additionally, new construction provides the option for a second story expansion in the future, if needed. At a joint meeting, the Parks & Community Services Commission and the Senior Center Advisory Committee considered the alternate designs and cost estimates for a renovated senior center versus a newly constructed senior center. By a majority decision, the Commission and Committee recommended construction of a new seni°r center. Also by CITY COUNCIL MINUTES VOLUME 21 REGULAR MEETING February 19, 2002 PAGE 54 majority decision, the Commission and Committee reco~ended that senior housing not be constructed on site. Staff requested direction on: 1) Should the existing Dublin Library be renovated for use as a Senior Center or demolished for construction of a new Senior Center7 2) Should additional studies on the viability of senior housing on the site be done7 Based on the preliminary direction from the Council, Staff recommended that a financial analysis of the preferred option be completed to identify funding options for consideration by the City Council. The financial analysis would be done concurrently with the Public Facility Fee Update. It is anticipated that both will be complete by May 2002. Consequently, this would delay work on the Senior Center design. As an alternative, the City Council could authorize Staff to circulate a Request for Proposal for Consultant Services in order to begin design of the Senior Center based on the Council's preferred direction in advance of the completion of the financial analysis. Sufficient funds are available in the FY 2001 ~02 Budget to proceed with the design. A decision on how to fund construction of the improvements would be made once the financial analysis and fee update are completed. Laura Riggs with Noll & Tam Architects displayed slides and discussed both schemes. They started out using the documentation prepared by Group 4 Architecture Research. With a new facility, that part of the facility that could be used by others could seat about 175. Cm. Zika stated he was concerned about seniors pulling out into traffic with the existing entrance. He would rather we not use this as an exit, but entrance only. Cm. Zika stated he likes the new building scheme better as this would give us an opportunity to have a city facility that could be rented. Mayor Lockhart asked about the location of potential senior housing on the lot. Ms. Riggs and Ms. Lichtenstein displayed slides where proposed housing Could potentially be sited. Cm. Oravetz asked about the number of housing units. Ms. Lichtenstein stated the number of units would be based on parking. In summary, Staff advised that it comes down to $6.1 versus $7.5 million and both would require about the same construction time. Higher maintenance costs could be anticipated for maintaining a 25-year~old structure. CITY COUNCIL MINUTES VOLUME 21 REGULAR MEETING February 19, 2002 PAGE 55 Mayor Lockhart asked if there were any green building principles at this phase of the project. Ms. Lichtenstein stated the mechanical system and renovation of lighting and electrical in existing building would bring us up to more efficient usage. Also they looked at double- glazing the windows for energy purposes. Sue Flores, 11 $45 Champagne Place urged the City Council to approve the recommendation of the Commission and the Committee at the joint meeting. The seniors voted unanimously to exclude the senior housing. It is vital to move forward ASAP. She discussed a reported $1% increase in senior population statistics. Shawn Costello stated he had questions. As the library is now, there is no covering and he recently got drenched. What provisions do we have for covering going over the ramp area so that everything stays dry? Ms. Lichtenstein stated as had been reported earlier, they will be reorienting the main entrance and they will have a full covered entry area. It will be much better and the doorway will .be away from the wind. They will also be putting in push button assist doors. Mark Breazeal asked about the housing and how many units we are considering. Ms. Lichtenstein stated potentially 50 units but this is a rough figure. This assumes 700 to 900 square foot one~bedroom units. Mr. Breazeal stated he supports trying to get a new building, especially trying to expand as our senior population increases. What about music rooms? Ms. Lichtenstein stated in the main activity room a stage can be used. They are not acoustically designed, for this. It wasn't a high priority item identified by the seniors. Cm. Zika stated he liked the new building idea and the potential to use the large room is a great idea. He also liked the idea of potential for expansion. The seniors currently have, 4 times a year, tea dances in the evening and bring bands im Also, 4 or 5 times a year there are musical performances by seniors and those things are included in the design of a new facility. Cm. McCormick stated she agreed with new construction. She felt housing is a really important issue. This is the first opportunity we have had to look for housing for seniors. There isn't a lot of land left and there are ways we can work out parking. She recently CITY COUNCIL MINUTES VOLUME 21 REGULAI~, MEETING February t 9, 2002 PAGE 56 toured a facility in Union City and stated she thought they had 60 units. According to the director, housing created no real impact either way. Cm. Oravetz concurred and stated he supports a new senior center. He agreed that we must take a look at senior housing. The parking issues can be resolved. After the study is done, we could get the housing group back together and discuss this. He is willing to take the shortfall out of our General Fund. We can make this happen and in a positive way. Mayor Lockhart stated she also agreed to a new building. It is important to be able to expand. Maintenance costs must be considered. We want to make the most of the space. It's better to pay for infrastructure with today's dollars. We need to make a commitment and .do an analysis to determine whether housing is feasible on this site. This housing just might be an excellent location for seniors that don't drive. We can make this a positive for everyone. This is too valuable an opportunity to pass up. On motion of Mayor Lockhart, seconded by Cm. Oravetz, and by unanimous vote, the Council determined that new construction was the preferred option, determined that further study should be done to provide housing units on the site, and authorized Staff to prepare a financial analysis of funding options for the new Senior Center. OTHER BUSINESS 8:33 p.m. Mr. Ambrose advised that Staff anticipates certifying the election results and seating the new Councilmember at the first meeting in April. He asked if the Council would like to do a reception for the new member that evening. The Council stated yes and the closed session could be held at the end of the meeting. Cm. McCormick mentioned a tour she went on on Saturday where they visited 4 really unusual senior and family housing projects, which worked really well. There is all kinds of creativity out there on how to design and how to fund it. She stated it was an eye opener for her. Cm. Zika reported that last Thursday, the 1-580 Policy Committee looked at BART and t- BART and HOV Lanes and the preliminary estimate is it would cost almost as much to put CITY COUNCIL MINUTIgS VOLUME 21 REGULAR MEETING February 19, 2002 PAGE 57 in t-BART as to put in a full BART system. On February 28e~ at 6:30 p.m. at Granada High School in Livermore, the study information will be presented. At some time after that, they will compile the comments and make a presentation to the City Council. Cm. Oravetz stated he attended an Alameda County Library Commission meeting and they are excited about the progress on our new library. Cm. Oravetz stated the Friends of the Dublin Library will be having a huge book sale on March 15*h. Cm. Oravetz advised that the East Bay Division meeting this month will be on Thursday at the Pleasanton Hotel. He encouraged the Council to attend. Cm. Oravetz stated on March 21 ~ he will travel to southern California to attend a league of California Cities Environmental Quality Committee meeting. Cm. Oravetz reported that resident Gary Cox recently had a very serious leg operation and he wished him a speedy recovery. He also wished him a happy ~$,h birthday. Mayor Ixx~khart stated she attended a CHI' I~580 truck corridor safety program they are putting together. People from the different jurisdictions are getting together to look at different truck safety issues and how to make the roads safer. There is funding from the State for this study. They will be looking at the Port of Oakland and their hours of operation. The Smart Corridor project also seems to be playing a part in this with phasing in the ramp lights, etc. Mayor Lockhart distributed information on a project put together by the U. S. Conference of Mayors. Three hundred firefighters names were drawn, one from each NYC company and they will be visiting 300 cities all across the U. S. We will have a NYC firefighter, R/ch Dore and his guest visit the City of Dublin March 1 ~ _$~a. A list of activities is planned. CITY COUNCIL MINUTES VOLUME 21 REGULAR MEETING ~ Februa~ 19, 2002 PAGE 58 Mayor Lockhart reported that we will have Irish visitors during our St. Patrick's Day celebration. Six people will be coming over from Bray, including the County Manager, the City Manager, a City Councilmember and Deputy Mayor. Mayor Lockhart extended an invitation to '~Why Throw It Away" conference sponsored by the Alameda County Recycling Board on February 28m. People can register on-line www.stopwaste.or.g. This will be a very interesting program. You can buddy with a business and bring them to the conference at no additional charge. ADJOURNM£NT 11.I There being no further business to come before the Council, the meeting was adjourned at 8:43 p.m. ATTEST: City Clerk Mayor CITY COUNCIL MINUTES VOLUME 21 REGULAR MEETING February t9, 2002 PAGE 59