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HomeMy WebLinkAboutItem 4.01 Draft Minutes09-04-2001REGULAR MEETING - September 4, 2001 A closed session was called to order at 6:30 p.m. by Mayor Houston regarding the following matters: Conference with Legal Counsel 1. Anticipated Litigation - Government Code Section 54956.9(b) (1) Facts and Circumstances: Government Code Section 54956.9(b) (3) (B) East Dublin Properties Stage 1 Development Plan, Annexation and Draft Supplemental Environmental Impact Report. 2. Existing Litigation - Government Code Section 54956.9(a) Name of Case: City of Dublin v. Dublin Land Company, Alameda Superior Court No. V-O18100-2. 3. Anticipated Litigation - Initiation pursuant to Government Code Section 54956.9(c) One potential case. A regular meeting of the Dublin City Council was held on Tuesday, September 4, 2001, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:04 p.m., by Mayor Houston. ROLL CALL PRESENT: Councilmembers Lockhart, McCormick, Oravetz, Zika and Mayor Houston. ABSENT: None PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. REPORT OF CLOSED SESSION ACTION Mayor Houston announced that no reportable action was taken. CITY COUNCIL MINUTES VOLUME 20 REG~ MEETING September 4, 2001 PAGE 386 CONSENT CALENDAR 7:05 p.m. Items 4.2 through 4.5 Vice Mayor Lockhart pulled Item 4.4. On motion of Cm.Zika, seconded by Cm. Oravetz, and by unanimous vote, the Council took the following actions: Adopted (4.2 350-20) RESOLUTION NO. 167-01 AWARDING BID FOR PURCHASE OF ONE (1) REPLACEMENT UNMARKED POLICE VEHICLE TO HAYWARD FORD, INC. ($15,250) AND REJECTING BIDS SUBMITFED FOR THREE OTHER VEHICLES and approved a Budget Change; Received (4.3 330-50) Preliminary Financial Reports for the Month of July 2001; Approved the Warrant Register (4.5 300-40) in the amount of $1,022,279.04. Vice Mayor Lockhart pulled Item 4.4 regarding the Goals & Objectives Status Report for the period ending July 31, 2001 and questioned the $250 cash prize being offered to this year's Citizen/Organization of the Year. The G&O's showed this as a cash prize for the winning organization and the favorite charity of the winning citizen. However, the press release and the letter to the public indicated that the winning Citizen/Organization would be awarded a $250 donation paid to the charity of their choice. We need to clarify if the cash prize would be paid directly to the winning organization otto the charity of its choice. She expressed concern that we were sending out two different messages. Cm. McCormick felt the intent was $250 for the individual who won to donate to their charity. The Organization would receive the $250. She agreed that the G&O's and the letter gave conflicting information. City Manager Richard Ambrose asked if the majority of the Council agreed with that interpretation. The Council agreed that the direction was correct as shown in the G&O's. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING September 4, 2001 PAGE 387 Vice Mayor Lockhart asked about the G&O's regarding the Affordable Housing Taskforce. She questioned when the Taskfotv. e Committee members would be selected; she was getting calls from interested people. Mr. Ambrose indicated that a Staff Report would be presented to the Council authorizing formation of the taskforee and suggested composition. Community Development Director Eddie Peabody indicated that as soon as the Housing Element was up and going it would be appropriate then to come back to Council regarding this issue. Vice Mayor Lockhart asked since we are combining the affordable housing issue in the housing element if there be one taskforce that looks at both issues, or separate taskforces. Mr. Peabody felt there should be one housing taskforce that would deal with housing element as well as affordable housing since we will be working on those programs all year long. Vice Mayor Lockhart clarified that the HoUsing Taskforce would deal with both issues. Mr. Peabody agreed and reiterated that as soon as the Housing Element was operational, Staff would return with a report to the Council regarding composition of the taskforce. On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by unanimous vote, the Council approved (4.4 100~80) the 2001~2002 Goals & Objectives Status Report. REQUEST FROM BAY AREA ALLIANCE FOR SUSTAINABLE DEVELOPMENT TO GIVE A PRESENTATION TO THE CITY COUNCIL ON THE DRAFT COMPACT FOR A SUSTAINABLE BAY AREA 7:11 p.m. 5.1 (4Z0~50) Planning Manager Jeri Ram presented the Staff Report and advised that the Bay Area Alliance for Sustainable Development (BAASD) is requesting Council feedback on the draft compact, which is included in the Staff Report. Ultimately BAASD would like the City Council to support the Compact by letter or approval of a Resolution of Support. BAASD have offered to make a presentation to Council. Councilmember McCormick indicated she would like to hear presentation. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING September 4, 2001 PAGE 388 Vice Mayor Lockhart stated that she had heard the presentation at another meeting, during which time she heard more information and feedback than was included in the draft Compact. She would like to hear the presentation again. On motion of Vice Mayor Lockhart, seconded by Cm. Oravetz, and by unanimous vote, the Council approved the request from Bay Area Alliance to give a presentation. PUBLIC HEARING TASSAJARA CREEK PHASE II (GREENBRIAR PROPERTY RESIDENTIAL DEVELOPMENT) DEVELOPMENT AGREEMENT PA 00-36 7:14 p.m. 6.1 (600~60) Mayor Houston opened the public hearing. Planning Manager Jeri Ram advised that this is the second reading of an Ordinance introduced at the August 21, 2001 City Council meeting approving a Development Agreement between the City of Dublin and GHC Investments, LCC for Greenbriar Homes Communities, Inc. for the Tassajara Creek Phase II residential development project. The Development Agreement is required by the Eastern Dublin Specific Plan. Items in the Development Agreement include, but are not limited to, the financing and timing of infrastructure; payment of traffic; noise and public facilities impact fees; improvements of roads and general provisions. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Vice Mayor Lockart, seconded by Cm. Zika, and by unanimous vote, the Council adopted ORDINANCE NO. 7~01 AN ORDINANCE OF THE CITY OF DUBLIN APPROVING A DEVELOPMENT AGREEMENT FOR PA 00-036 TASSAJARA CREEK PHASE II (GREENBRIAR PROPERTY RESIDENTIAL DEVELOPMENT) TRACT 7279 CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING September 4, 2001 PAGE 389 TED FAIRFIELD PARK DEDICATION 7:15 p.m. $.1 (9Z0~60) Recreation Supervisor Paul McCreary presented the Staff Report and advised that the majority of Ted Fairfield Park, which is located in the Dublin Ranch Development on North Dublin Ranch Road, opened to the public in late August and Staff will wait until the remainder of the park improvements are accepted before finalizing the date for the dedication ceremony. Mr. McCreary indicated that Staff had developed a tentative plan of events based on a western ranch theme, including activities that would take advantage of park amenities. Staff also recommended that DSRSD be included for ribbon cutting for the Recycled Water Pump Station. Mayor Houston asked if a tentative date for the event had been determined? McCreary indicated that the Council would determine the date of the event as soon as there was a final completion date for the park. Vice Mayor Lockhart asked if there would be play equipment around the pump station? Mr. McCreary indicated that once the pump station was finished, play equipment would be installed on the southeast corner of the park along Antone Way. Cm. McCormick asked if the public art process would be coordinated with the opening? Mr. McCreary indicated that the art process would not be completed in time for opening. An Artist reception is scheduled for October 10th to review the models. Mayor Houston asked if the models could be displayed at park dedication? Mr. McCreary indicated that he would check with Bonnie Leonard, but felt it could be done. Cm. Zika indicated that the Lions Club would be able to help with food service. Also, the portable hockey rink is a great idea. He questioned if equipment would be available? McCreary indicated that equipment would be available to borrow at the event. The Council discussed the recommended commemorative items and agreed on the nylon cooler. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING September 4, 2001 PAGE 390 Mr. McCreary indicated that the coolers would be imprinted with the park dedication name and date. OTHER BUSINESS Mr. Ambrose reminded the Council and the public that "Day on the Glen" at Emerald Glen Park would be held September 7.2 at 10:00 a.m. Mr. Ambrose indicated that the next Tri~Valley Council meeting was scheduled for September £7th; however, the location and time had yet to be determined. Mr. Ambrose indicated the San Ramon City Council was available for a Joint Council meeting to discuss Dougherty Regional Fire Authority issues on October 0th at ~3pm in San Ramon, and polled the Council on their availability. Cm. McCormick indicated that she was not available, but felt her absence shouldn't hold up the process. Mayor Houston indicated that the rest of the Council was available. Mr. Ambrose indicated that the Councils would receive a revised Joint Powers Authority Agreement to act upon and an up-to-date report on the issues involved. Cm. Mccormick requested a copy even though she wouldn't be at the meeting. Mr. Ambrose was pleased to announce that Staff applied for a California Community Partnership Award sponsored by the League of California Cities, California State Association of Counties, and the California School Boards Association. Out of 100 entries, Dublin is one of the 16 finalists. The Awards Conference will be held September 25 - 27 in Santa Barbara. We are asked to attend and make a presentation. They will pay for the cost of meals and lodging for up to 3 people attending. We need to let them know by September 10th who will be participating. Mayor Houston asked what the application was regarding. Mr. Ambrose indicated that the application was for the Computers for Our Schools project, and asked for input as to who might attend. He indicated that it was important CITY COUNCIL MINUTES VOLUME 2.0 REGULAR MEETING September 4, 2001 PAGE $91 to attend the reception for instructions; the presentation itself would be 15 minutes with a 1 O-minute Q&A session. The School District had offered the use of their PowerPoint presentation for the event. Mayor Houston expressed concern about a 3~day commitment in the middle of a work- week and asked if it was possible to break up the time? Vice Mayor Lockhart suggested a representative from DPIE attend. Mr. Ambrose indicated that the presentations would span over Wednesday and Thursday. Perhaps one representative each from the City, the School District and DPIE could attend. Mayor Houston asked Mr. Ambrose to attempt to get specifics on when Dublin would be presenting. Mr. Ambrose agreed and indicated that win or lose, it was wonderful recognition. Cm. McCormick followed up on Dublin Pride Week, indicating that Standard Pacific just completed a large project. A senior citizen's home was selected for extensive remodel and landscaping. They did a wonderful job and she wanted to publicly thank Standard Pacific for their participation in Dublin Pride Week. Cm. McCormick asked about the status of the City Council photos and when they would be displayed. Mr. Ambrose indicated that the City Clerk was out of town and would follow up on the status. Did the Council have a desired location for the photos? Council discussed possible locations and decided that the lobby would be an appropriate location. Cm. Zika showed the Day on the Glen poster on camera and congratulated Staff for an excellent job. He's getting lots of positive calls from public. Cm. Lockhart indicated that several members of the Council would be attending the League Conference in Sacramento next week. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING September 4, 2001 PAGE 392 Cm. Lockhart reminded those organizations that missed last St. Patrick's Day planning meeting that the next meeting is scheduled for November 7th. Participants should come prepared; the work list is coming out. Staff member Paul McCreary is very organized and she anticipates another terrific event. Mayor Houston indicated that he and Vice Mayor Lockhart attended a very informative Tri-Valley Business Council meeting regarding the energy issue, which included a presentation regarding the City of Alameda's power and telecom system. He felt the overviews and options presented segued into the work we will be doing in Dublin and was very positive about having a local energy source and solution. Mayor Houston requested that MCE go to Murray School and remove weeds and stickers from the field. Little League will be starting Fall Ball soon and they need a clear field. He asked for dirt as well. Vice Mayor Lockhart asked about the process for the Council to discuss a baseball diamond for Dublin Elementary. Vice Mayor Lockhart also had a traffic issue regarding traveling northbound from the I~ 580 overpass onto San Ramon Road. Bicyclists had very little opportunity to want to pass through that intersection safely because cars can almost always turn right onto eastbound Dublin Boulevard at the traffic signal, either from a green light, a green arrow, or a right turn on a red light. Council discussed various traffic issues at that intersection. Public Works Director Lee Thompson indicated that several options were available and he could prepare an analysis for the Council. Cm. Oravetz asked if there have been accidents at that intersection. Mr. Thompson wasn't aware of any, but indicated that anything that is done will slow traffic and back up the intersection. Mr. Ambrose agreed that traffic would back up, and indicated the need to push traffic through as quickly as safety allows or gridlock would occur. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING September 4, 2001 PAGE 393 Council and Staff discussed traffic patterns and agreed that Staff would return with options for Council to consider. Mayor Houston asked for the status of the proposed U-turn on Village Parkway at Davona Drive7 Mr. Thompson indicated that Staff was working on the design and the work will be done next spring. ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 7:40 p.m. Minutes prepared by Fawn Holman, Deputy City Clerk. ATrEST: City Clerk Mayor CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING September 4, 2001 PAGE 394