HomeMy WebLinkAboutItem 4.02 AlaCty Library Svcs
CITY CLERK
File # DIbJ~[Q]-[!]~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 26, 2008
SUBJECT:
2008-2009 Contract for Services with the Alameda County Library
Report by Diane Lowart, Parks & Community Services Director
ATTACHMENTS:
1) Resolution approving Agreement with County of Alameda
RECOMMENDATION: /J ~K Adopt Resolution approving Agreement
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FINANCIAL STATEMENT:
Total Contract Cost
31 Additional Hours of Service
Library Materials
$681,715
$ 35,000
$716,715
DESCRIPTION: The Fiscal Year 2008-2009 Budget includes funding for 31
additional hours of service at the Dublin Library as well as funding for library materials. The County has
prepared the attached contract agreement for funding 31 additional hours of service at a cost of $681,715.
The contract agreement also provides for funding of library materials at a cost of $35,000. Thus, the total
cost to the City for Fiscal Year 2008-2009 is $716,715.
Attachment 1 is a Resolution approving the Agreement between the City of Dublin and County of
Alameda. The contract agreement is shown as an attachment to the Resolution.
RECOMMENDATION: Staff recommends that the City Council adopt the Resolution in
Attachment 1 approving the Agreement with County of Alameda.
COPY TO: Alameda County Library
Page 1 of 1
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G:\COUNCIL\Agenda Statements\2008\6-26 library contract.doc
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RESOLUTION NO. - 08
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
APPROVING AN AGREEMENT WITH COUNTY OF ALAMEDA
FOR ADDITIONAL LIBRARY SERVICES
FOR FISCAL YEAR 2008-2009
WHEREAS, current funding level for County Library services prevents increasing the number of
open hours per week at the Dublin Branch of the Alameda County Library system; and
WHEREAS, the citizens of Dublin wish to have the Dublin Branch Library open more than the
County funded hours per week; and
WHEREAS, the Dublin City Council has authorized $681,715 in funding for the increases in
staffing and utility costs required to open the Dublin Branch an average of 31 additional hours for a total
of 59 open hours per week; and
WHEREAS, the members of the Dublin City Council desire to provide support for additional
library materials at the Dublin Library; and
WHEREAS, the Dublin City Council has authorized $35,000 in funding for additional library
materials to be purchased by the Alameda County Library system for the Dublin Branch Library; and
WHEREAS, the terms and conditions are contained in attached Contract Agreement.
NOW, THEREFORE, BE IT RESOLVED that the City of Dublin does approve the agreement with
County of Alameda, attached hereto.
PASSED, APPROVED AND ADOPTED this 26th day of June, 2008.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
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ATT ACHMENT 1
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CONTRACTAGREEMrnNT
BETWEEN THE CITY OF DUBLIN
AND THE
COUNTY OF ALAMEDA
FOR
ADDITIONAL LIBRARY SERVICES
FISCAL YEAR 2008-09
INTENT
WHEREAS, current funding level for County Library services prevents increasing
the number of open hours per week at the Dublin Branch of the Alameda County Library
system, and
WHEREAS, the citizens of Dublin wish to have the Dublin Branch Library open
more than the County-funded hours per week, and
WHEREAS, the Dublin City Council has authorized funding for the increases in
staffing and utility costs required to open the Dublin Branch an average of 31 additional
hours for a total of 59 open hours per week, and
WHEREAS, the members of the Dublin City Council desire to provide support for
additional library materials at the Dublin Library, and
WHEREAS, the members of the Dublin City Council have authorized funding of
$35,000 for library materials; therefore,
The City of Dublin and the County of Alameda agree to provide an average of31
additional hours per week of Library services at the Dublin Branch of the Alameda County
Library system, subject to the following terms and conditions, and
The City of Dublin agrees to provide $35,000 for additional library materials to be purchased
by the Alameda County Library system for the Dublin Branch Library, subject to the
following terms and conditions.
TERMS AND CONDITIONS
1) Effective Dates: This contract will be in effect from July 1,2008, to June 30, 2009.
2) Services Described: The County of Alameda agrees to provide an average of 31
additional hours per week oflibrary services at the Dublin Branch Library as follows:
eight (8) additional hours each Monday, excluding County-observed holidays, from
12:00 (noon) to 8:00 p.m., nine (9) additional hours each Wednesday, excluding
County observed holidays, from 10:00 a.m. to 7:00 p.m., four (4) additional hours on
alternate Saturdays, excluding County-observed holidays, from 12:00 (noon) to 4:00
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p.m., and four (4) additional hours each Sunday, excluding County-observed
holidays, from 1:00 p.m. to 5:00 p.m., (6) additional hours each Friday, excluding
County observed holidays, from 10:00 a.m. to 6:00 p.m. The total cost for these
additional hours is $681,715.
The County of Alameda agrees to provide the following services for the Dublin
Library: $35,000 in additional library materials and agrees to acquire, catalog, and
process these materials. The $35,000 for library materials will be spent 60% for adult
materials, 30% for children's materials, and 10% for young adult materials.
3) Payments: The City of Dublin agrees to pay the County of Alameda $716,715 in
four (4) quarterly installments as follows:
September 30,2008
December 31, 2008
March 31, 2009
June 30, 2009
$179,178.75
$179,178.75
$179,178.75
$179,178.75
4) Extension: All terms and conditions of this contract may be extended, by mutual
agreement, on a year-to-year basis, provided the amount paid by the City of Dublin
to the County of Alameda is adjusted annually to reflect increases/ decreases to the
costs connected with providing the services.
5) Periodic Activity Reports: Activity reports will be provided by the County Librarian
to the Dublin (::ity Council. Dublin City Council may request such reports at any
time.
6) Option to Terminate or Renegotiate Contract: This contract is predicated on the
assumption that library service levels will remain constant. Should any
circumstance(s) arise which changes both County Library funding levels and levels of
service, either party shall have the right to terminate or renegotiate this agreement by
giving at least thirty (30) days written notice.
7) Library Materials Order Information: The Library will provide the City of Dublin
lists of titles and list price information as verification of library materials purchased.
Books will also be identified by bookplates as having been purchased with funds from
the City of Dublin.
8) Status of Materials on Withdrawal: Should the City of Dublin choose to withdraw
from the County Library within fifteen (15) years of June 30, 2005, (or within 15
years of June 30 of any future fiscal year, if additional funds are provided by the City
in future years), the County and the City agree that the materials purchased with
these funds will be considered to be the property of the City for purposes of
negotiating a withdrawal agreement.
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9) Liability:
a) All persons employed in the performance of such services and functions for
City of Dublin shall be County employees, and no City employees, as such,
shall be taken over by the County and no person hereunder shall have any
City pension, Civic service, or other status or right.
b) The City shall not be called upon to assume any liability for the direct
payment of any salary, wage, or other compensation to any County
personnel performing services hereunder for the City, or any liability other
than that provided for in this agreement.
Except as herein otherwise specified, the City shall not be liable for
compensation or indemnity to any County employee for injury or sickness
arising out of his/her employment.
c) The County will assume liability and pay cost of defense and hold the City
harmless from loss, costs, or expenses caused by the negligent or wrongful act
or omission of County officers, agents, and employees occurring in the
performance of agreements between the parties hereto to the extent that such
liability is imposed on the City by the provisions of Section 895.2 of the
Government Code of the State of California. In addition, when liability arises
pursuant to Section 830 et seq., of the Government Code, by reasons of a
dangerous condition of public property of the County, the County shall
assume liability and pay cost(s) of defense and hold the City harmless from
loss, costs, or expenses caused by the negligent or wrongful act or omission of
County officers, agents, and employees, whether or not arising in the
performance of an agreement between the parties hereto.
d) The City will assume liability and pay costs of defense and hold the County
harmless from loss, costs, or expenses caused by the negligent or wrongful act
or omission of City officers, agents, and employees occurring in the
performance of agreements between the parties hereto to the extent that such
liability is imposed on the County by the provisions of Section 895.2 of the
Government Code of the State of California. In addition, when liability arises
pursuant to Section 830 et seq., of the Government Code, by reasons of a
dangerous condition of public property of the City, the City shall assume
liability and pay cost of defense and hold the County harmless from loss, costs,
or expenses caused by the negligent or wrongful act or omission of City
officers, agents, and employees, whether or not arising in the performance of
an agreement between the parties hereto.
10) Notices: Unless otherwise provided herein, any notice to be given hereunder by any
party to the other may be effected by personal delivery in writing or by registered or
certified mail, postage prepaid, return receipt requested, unless sooner received, and
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shall be deemed communicated as of three (3) days from mailing. Mail notices shall
be addressed as set forth below, but each party may change its address by written
notice and in accordance with this paragraph.
CITY:
COUNTY:
City Manager
CITY OF DUBLIN
100 Civic Plaza
Dublin, CA 94568
President, Board of Supervisors
COUNTY OF ALAMEDA
Administration Building
1221 Oak Street
Oakland, CA 94612
County Librarian
ALAMEDA COUNTY LIBRARY
2450 Stevenson Blvd.
Fremont, CA 94538
IN WITNESS WHEREOF:
The parties hereto have executed this agreement the day and year first above written, and
County has hereunto caused its corporate name to be signed by its President of the Board of
Supervisors, who is hereunto duly authorized the day and year first above written.
CITY OF DUBLIN
COUNTY OF ALAMEDA
By:
Mayor
City of Dublin
State of California
By:
President of the Board of Supervisors
. County of Alameda
State of California
Date:
Date:
ATTEST:
By:
By:
City Clerk
Clerk of the Board of Supervisors
APPROVED AS TO FORM
APPROVED AS TO FORM
By:
By:
City Attorney
County Counsel
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