HomeMy WebLinkAboutItem 4.02 Alameda County Library Agmt
CITY CLERK
File # D~[Q][Q]-~[g
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 7, 2007
SUBJECT:
2007-2008 Contract for Services with the Alameda County Library
Report by Diane Lowart, Parks & Community Services Director
ATTACHMENTS:
1) Resolution approving Agreement with County of Alameda
RECOMMENDATION: ? Adopt Resolution approving Agreement
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FINANCIAL STATEMENT: Total Contract Cost
31 Additional Hours of Service
Library Materials
$647,414
$ 35.000
$682,414
DESCRIPTION: At the City Council's Fiscal Year 2007-2008 Budget Hearing, the
City Council approved funding for 31 additional hours of service at the Dublin Library as well as funding
for library materials.
The County has prepared the attached contract agreement for funding 31 additional hours of service at a
cost of $647,414. The contract agreement also provides for funding of library materials at a cost of
$35,000. Thus, the total cost to the City for Fiscal Year 2007-2008 is $682,414.
Attachment 1 is a Resolution approving the Agreement between the City of Dublin and County of
Alameda. The contract agreement is shown as an attachment to the Resolution.
RECOMMENDATION: Staff recommends that the City Council adopt the Resolution in
Attachment 1 approving the Agreement with County of Alameda.
COpy TO: Alameda County Library
Page 1 of 1
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G:\COUNCIL\Agenda Statements\2007\8-7Iibrary contract.doc
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RESOLUTION NO. - 07
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
APPROVING AN AGREEMENT WITH COUNTY OF ALAMEDA
FOR ADDITIONAL LIBRARY SERVICES
FOR FISCAL YEAR 2007-2008
WHEREAS, current funding level for County Library services prevents increasing the number of
open hours per week at the Dublin Branch of the Alameda County Library system; and
WHEREAS, the citizens of Dublin wish to have the Dublin Branch Library open more than the
County funded hours per week; and
WHEREAS, the Dublin City Council has authorized $647,414 in funding for the increases in
staffing and utility costs required to open the Dublin Branch an average of 31 additional hours for a total
of 59 open hours per week; and
WHEREAS, the members of the Dublin City Council desire to provide support for additional
library materials at the Dublin Library; and
WHEREAS, the Dublin City Council has authorized $35,000 in funding for additional library
materials to be purchased by the Alameda County Library system for the Dublin Branch Library; and
WHEREAS, the terms and conditions are contained in attached Contract Agreement.
NOW, THEREFORE, BE IT RESOLVED that the City of Dublin does approve the agreement with
County of Alameda, attached hereto.
PASSED, APPROVED AND ADOPTED this 7th day of August, 2007.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
-u ~ ~ If-;:; ll7 /07 Yy;~f
ATIACHMENT 1 U
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CONTRACT AGREEMENT
BETWEEN THE CITY OF DUBLIN
AND THE
COUNTY OF ALAMEDA
FOR
ADDITIONAL LIBRARY SERVICES
FISCAL YEAR 2007-08
INTENT
WHEREAS, current funding level for County Library services prevents
increasing the number of open hours per week at the Dublin Branch of the Alameda
County Library system, and
WHEREAS, the citizens of Dublin wish to have the Dublin Branch Library
open more than the County-funded hours per week, and
WHEREAS, the Dublin City Council has authorized funding for the increases
in staffing and utility costs required to open the Dublin Branch an average of 31
additional hours for a total of 59 open hours per week, and
WHEREAS, the members of the Dublin City Council desire to provide
support for additional library materials at the Dublin Library, and
WHEREAS, the members of the Dublin City Council have authorized funding
of $35,000 for library materials; therefore,
The City of Dublin and the County of Alameda agree to provide an average of 31
additional hours per week of Library services at the Dublin Branch of the Alameda
County Library system, subject to the following terms and conditions, and
The City of Dublin agrees to provide $35,000 for additional library materials to be
purchased by the Alameda County Library system for the Dublin Branch Library,
subject to the following terms and conditions.
TERMS AND CONDITIONS
1) Effective Dates: This contract will be in effect from July 1, 2007, to June 30,
2008.
2) Services Described: The County of Alameda agrees to provide an average of
31 additional hours per week of library services at the Dublin Branch Library
as follows: eight (8) additional hours each Monday, excluding County-
observed holidays, from 12:00 (noon) to 8:00 p.m., nine (9) additional hours
each Wednesday, excluding County observed holidays, from 10:00 a.m. to
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7:00 p.m., four (4) additional hours on alternate Saturdays, excluding
County'observed holidays, from 12:00 (noon) to 4:00 p.m., and four (4)
additional hours each Sunday, excluding County'observed holidays, from 1:00
p.m. to 5:00 p.m., (6) additional hours each Friday, excluding County
observed holidays, from 10:00 a.m. to 6:00 p.m. The total cost for these
additional hours is $647,414.
The County of Alameda agrees to provide the following services for the
Dublin Library: $35,000 in additional library materials and agrees to
acquire, catalog, and process these materials. The $35,000 for library
materials will be spent 60% for adult materials, 30% for children's materials,
and 10% for young adult materials.
3) Payments: The City of Dublin agrees to pay the County of Alameda $682,414
in four (4) quarterly installments as follows:
September 30, 2007
December 31,2007
March 31,2008
June 30, 2008
$170,603.50
$170,603.50
$170,603.50
$170,603.50
4) Extension: All terms and conditions of this contract may be extended, by
mutual agreement, on a year-to'year basis, provided the amount paid by the
City of Dublin to the County of Alameda is adjusted annually to reflect
increases/decreases to the costs connected with providing the services.
5) Periodic Activity Reports: Activity reports will be provided by the County
Librarian to the Dublin City Council. Dublin City Council may request such
reports at any time.
6) Option to Terminate or Reneg"otiateContract: This contract is predicated on
the assumption that library service levels will remain constant. Should any
circumstance(s) arise which changes both County Library funding levels and
levels of service, either party shall have the right to terminate or renegotiate
this agreement by giving at least thirty (30) days written notice.
7) Library Materials Order Information: The Library will provide the City of
Dublin lists of titles and list price information as verification of library
materials purchased. Books will also be identified by bookplates as having
been purchased with funds from the City of Dublin.
8) Status of Materials on Withdrawal: Should the City of Dublin choose to
withdraw from the County Library within fifteen (15) years of June 30, 2005,
(or within 15 years of June 30 of any future fiscal year, if additional funds are
provided by the City in future years), the County and the City agree that the
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materials purchased with these funds will be considered to be the property of
the City for purposes of negotiating a withdrawal agreement.
9) Liability:
a) All persons employed in the performance of such services and functions
for City of Dublin shall be County employees, and no City employees,
as such, shall be taken over by the County'and no person hereunder
shall have any City pension; Civic service, or other status or right.
b) The City shall not be called upon to assume any liability for the direct
payment of any salary, wage, or other compensation to any County
personnel performing services hereunder for the City, or any liability
other than that provided for in this agreement.
Except as herein otherwise specified, the City shall not be liable for
compensation or indemnity to any County 'employee for injury or
sickness arising out of his/heI' eniployment.
c) The County will assume liability and pay cost of defense and hold the
City harmless from loss, costs, or expenses caused by. the negligent or
wrongful act oromissioI1. of County officers, agents, and employees
occurring in. the perfornianceof agreenients.between the parties hereto
to the extent that such liability is imposed on the Citybythe
provisions of Section 895.2 of the Government Code of the State of
California. In addition, when liability arises pursuant to Section 830
et seq., of the Governnient Code, by reasons of a dangerous condition of
public property of the County, the County shall assume liability and
pay cost(s) of defense and hold the City harmless from loss, costs, or
expenses caused by the negligent or wrongful act or omission of County
officers,uagents, and eniployees, whether or not arising in the
performance of an agreement between the parties hereto.
d) The City will assUme liability and pay costs of defense and hold the
County harniless'froni loss, costs, or expenses caused by the negligent
or wrongful act or omission of City officers, agents, and employees
occurring in the performance of agreements between the parties hereto
to the extent that such liability is imposed on the County by the
provisions of Section 895.2 ofthe6overnment Code of the State of
California. In addition, when liability arises pursuant to Section 830
et seq., of the 60vernment Code, by reasons of a dangerous condition of
public property of the City, the City shall assume liability and pay cost
of defense and hold the County harmless from loss, costs, or expenses
caused by the negligent or wrongful act or omission of City officers,
agents, and employees, whether or not arising in the perforniance of an
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agreement between the parties hereto.
10) Notices: Unless otherwise provided herein, any notice to be given hereunder
by any party to the other may be effected by personal delivery in writing or
by registered or certified mail, postage prepaid, return receipt requested,
unless sooner received, and shall be deemed communicated as of three (3)
days from mailing. Mail notices shall be addressed as set forth below, but
each party may change its address by written notice and in accordance with
this paragraph.
CITY:
COUNTY:
City Manager
CITY OF DUBLIN
100 Civic Plaza
Dublin, CA 94568
President, Board of Supervisors
COUNTY OF ALAMEDA
Administration Building
1221 Oak Street
Oakland, CA 94612
County Librarian
ALAMEDA COUNTY LIBRARY
2450 Stevenson Blvd.
Fremont, CA 94538
IN WITNESS WHEREOF:
The parties hereto have executed this agreement the day and year first above
written, and County has hereunto caused its corporate name to be signed by its
President of the Board of Supervisors, who is hereunto duly authorized the day and
year first above written.
CITY OF DUBLIN
COUNTY OF ALAMEDA
Mayor
City of Dublin
State of California
By:
President of the Board of Supervisors
County of Alameda
State of California
By:
Date:
Date:
ATTEST:
By:
By:
City Clerk
Clerk of the Board of Supervisors
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APPROVED AS TO FORM
By:
City Attorney
NJH:lmc/tlj
3/22/07
S:\Contracts\Dublin 2007 08
Contract. doc
By:
APPROVED AS TO FORM
County Counsel
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