HomeMy WebLinkAboutItem 4.02 Amend HQE I590/SR CI'TY CLERK
File # ~ IJ~) II~ I-I,,~ II~ I
AG E N DA STATE M E NT
CI'TY COUNCI'L MEETI'NG DATE: 3uly 15, 2003
SUBJECT: Amendment to Consulting Services Agreement with HQE, Inc.
(HQE), for the 1-580/San Ramon Road-Foothill Road Interchange
Improvements (Modification to Scope of Work and Additional
Compensation)
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS: 1) Resolution Amending Agreement
2) Scope of Work/Fee Proposal from HQE
3) Original Agreement dated February 1, 2000, with
Amendment #1 and Amendment #2
/~ :k/¢Adopt Resolution Approving Amendment #3 to HQE's contract at
RECOMMENDATION:~ '~, c/
" 5 an additional compensation not to exceed $51,360
FINANCIAL STATEMENT: The City cost of the current contract with HQE for this interchange
work is shown below:
Project Study Report (Original contract): $107,957
Project Report (Amendment #1): $168,972
Plans & Specifications (Amendment #2): $173,557
Proposed Amendment #3: $ 51,360
Total Proposed Contract with HQE: $501,846
The current fiscal year budget includes $51,360 for Amendment #3
and will be funded with Th-Valley Transportation Development Fee
20% funds.
DESCRIPTION: In December 2001, the City Council approved the amendment to
HQE's contract to prepare contract documents for the 1-580/San Ramon Road-Foothill Road Interchange
Improvement Project. This project will reconfigure the interchange to eliminate the westbound 1-580
diagonal off-ramp/northbound San Ramon Road weave between the off-ramp and Dublin Boulevard
by installing a traffic signal at the off-ramp terminus onto San Ramon Road. The project also includes
installation of median landscaping and an overlay on San Ramon Road between Dublin Boulevard and
1-580.
COPIES TO: Heidi Ouren, HQE
ITEM NO. ~
g:\engr\hqe\agst3amndJul2-2003.doc ! 0 ~?~' ~,
As the plans were being prepared by HQE, Caltrans issued a directive that changed two requirements
related to Storm Water Pollution Prevention (SWPP). The first requires that all projects disturbing more
than 0.4 hectare (1 acre) must include a SWPP Plan in the contract documents. Since this project disturbs
0.7 hectare of soil, the City is required to include such a plan in the contract documents. The second
requirement mandates the preparation of a Storm Water Data Report for all projects advertised after
January 1, 2003. Caltrans has required these modifications in order to comply with the State Water
Resources Control Board -National Pollutant Discharge Elimination System general permit for storm
water discharges from construction sites. The total cost for HQE to prepare these new requirements is
$21,140.
Also included in this amendment is additional work required to prepare traffic signal plans. The City
of Pleasanton requested additional work to include the placement of video detection cameras, relocation
of proposed traffic controllers, and a signal interconnect to the Dublin Traffic Operations Center. The
proposed traffic signal is located within Pleasanton's city limits and requires Pleasanton approval. The
cost to perform this additional task is $5,388.
Lastly, engineering services will be required during construction of the project to respond to requests for
information, change orders and preparation of record drawings in accordance with Caltrans encroachment
permit requirements. It is estimated that the construction support services will cost up to $24,832.
The total amount of Amendment #3 is $51,360 and is included in the current fiscal year budget.
Staff is recommending that the City Council adopt the resolution approving Amendment #3 to HQE's
contract at an additional compensation not to exceed $51,360.
RESOLUTION NO. - 03
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT TO AGREEMENT WITH HQE, INC.
FOR ENGINEERING SERVICES
WHEREAS, the City Council of the City of Dublin approved an agreement for engineering
services with HQE, Inc., for the preparation of a Project Study Report (PSR) for the 1-580/San Ramon
Road-Foothill Road Interchange Improvement on February 1, 2000; and
WHEREAS, the P SR had been completed and the City Council of the City of Dublin approved
Amendment #1 to HQE's contract for preparation of the Project Report/Environmental Documentation
(PR/ED) on November 21, 2001; and
WHEREAS, the City Council of the City of Dublin approved Amendment #2 to HQE's contract
on December 18, 2001, to prepare the contract documents for the improvements recommended in the
approved Project Report; and
WHEREAS, HQE's Scope of Work is proposed to be expanded to include additional tasks as
described in HQE's letter dated April 3, 2003, and the not-to-exceed amount to perform these tasks is
$51,360;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve Amendment #3 to the agreement with HQE, Inc., to include the preparation of additional
tasks as described in the attached "Exhibit A".
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendment.
PASSED, APPROVED AND ADOPTED this 15th day of July, 2003.
AYE S:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
g:\engr\hqekreso3AmndJul 15 -2003
EXHIBIT "A" OF RESOLUTION -03
AMENDMENT #3 TO AGREEMENT
BETWEEN CITY OF DUBLIN AND HQE, INCORPORATED
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and HQE 'Inc. (hereinafter
referred to as "CONSULTANT"), entered into an agreement on February 1, 2000 to prepare a Project
Study Report for the 1-580/San Rmnon Road/Foothill Road Interchange Improvement; and
WHEREAS, the City Council of the City of Dublin approved Amendment #1 and #2 to the
Consultant agreement to include additional services, and
WHEREAS, the City desires to amend the consultant contract to include additional services, and
the not-to-exceed contract mount is proposed to be increased to cover the cost of the additional work;
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Work
The Scope of Work shall be extended to include additional scope of work as described in
Consultant's letter dated April 3, 2003 for the 1-580/San Ramon Road/Foothill Road Interchange
Improvement Project (attached).
Extension of Fees
The total cost for time-and-materials work under this amendment shall not exceed an additional
$51,360.
CITY OF DUBLIN
Mayor
ATTEST:
City Clerk
Date:
· Civil Engineering 2116 N. Main St, Suite K
· Transportation Planning Walnut Creek, CA 94596
· Highway & Rail Design Phone: (925) 934-6932
HQE Incorporated FAX: (925) 934-6933
0 8 2003
April 3, 2003
Mr. Ferd Del'Rosario
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Subject: 1-580/San Ramon Road Interchange Improvements ·
PS&E Addendum and Engineering Services During Construction
Dear Ferd:
Enclosed for your review and approval is the Scope and Fee Estimate required to complete the
PS&E for the subject project based on the attached out of scope items (Exhibit A). We have also
enclosed the Scope/Fee proposal to provide Engineering Services during construction (Exhibit B).
The total cost of these services is $51,360.
Please call me if you have any questions or need additional information.
Sincer?}y,
Heidi M. Ouren, P.E.
Project Manager
Eric.
C: Diane D'Alesio, HQE
Addendum No. 3
City of Dublin
1-580/San Ramon Road Interchange Improvements
Addendum No. 3 - Exhibit A
Plans Specifications and Estimate
Scope of Work
Per our discussions on December 19, 2002, Caltrans has changed two of their requirements
related to Storm Water Pollution Prevention (SWPP). The first requires that all projects
disturbing more than 0.4 hectares (1 acre) include a SWPP Plan (SWPPP) in the PS&E set. The
previous requirement stated that projects disturbing more than 2 hectares (5 acres) would require
a SWPPP during design. Since this project disturbs 0.7 hectares of soil, our original scope only
included Caltrans Standard Special Provision requiring the contractor to prepare a Water
Pollution Control Plan.
The second requirement is preparation of a Storm Water Data Report (SWDR) for all projects
advertised after January 1, 2003 as outlined in Caltrans Design Memorandum dated September
25, 2002. Although we became aware of this requirement shortly after thd date of issuance, we
have been coordinating with Caltrans to ensure the policy applied to projects locally funded and
administered during construction. We have been directed by Caltrans that it applies to all
projects on the state system.
In order to avoid excessive delays in obtaining PS&E approval for the project, we proceeded to
meet with Caltrans to incorporate the SWPPP during preparation of the 95% PS&E in late
October/early November, 2002. Based on our discussions with you, we have also proceeded to
begin preparation of the SWDR.
Based on the latest comments, CCS will coordinate with the City of Dublin, City of Pleasanton,
and Caltrans to achieve an agreement between all of the agencies. Some of these issues include
the use of pedestrian countdown signal heads, the installation of video detection cameras,
connecting the Dublin TOC to Dublin Boulevard, and relocating the proposed controllers. CCS
will revise the plans, specifications, and estimates based on the latest comments and the
agreements between agencies.
The City of Pleasanton has requested that pedestrian countdown signal heads be installed at the
intersection of 1-580 WB Off-Ramp/San Ramon Road. Pedestrian countdown signal heads have
not been approved by Caltrans. In order to install pedestrian countdown signal heads at a
Caltrans intersection, approval from the California Traffic Control Device Committee (CTCDC)
must be obtained. CCS will coordinate with the agencies to resolve this issue. If needed, it will
be the agency's responsibility to coordinate with CTCDC.
6/20/2003 Page l of 2 Exhibit A
Addendum No. 3
Dublin Boulevard is not currently connected to the Dublin Traffic Operations Center (TOC).
The proposed traffic signal at 1-580 WB Off-Ramp/San Ramon Road will be interconnected to
the traffic signal at Dublin Boulevard and San Ramon Road, but the TOC will not be able to
access data via signal interconnect from the new signal. CCS will coordinate with the agencies
to determine if this is an issue or if improvements to the existing interconnect system will be
required.
Caltrans now requires that traffic signal plans be sent to the Division of Structures for review of
the signal and lighting plans. The review is necessary to verify that any signal equipment
installation on the standard, which is not shown in the Standard Plans, will not compromise the
structural integrity of the pole. The City of Pleasanton has requested that video detection
cameras be installed as part of this project. CCS will coordinate with the agencies to determine a
solution. CCS will prepare structural calculations for the installation of the video detection
cameras onto the mast arm. It is assumed that HQE will provide the coordination with the
Caltrans Department of Structures.
The City of Dublin has requested that signal interconnect be installed from the proposed
intersection of 1-580 WB Off-Ramp/San Ramon Road to Dublin Boulevard/San Ramon Road.
The City has also requested that new stop bar detector loops be installed for the northbound San
Ramon Road lanes at the intersection of Dublin Boulevard/San Ramon Road. CCS has added an
additional plan sheet to provide signal interconnect to the intersection of Dublin Boulevard/San
Ramon Road and to replace the existing northbound detector loops.
6/20/2003 Page 2 of 2 Exhibit A
Addendum No. 3
City of Dublin
1-580/San Ramon Road Interchange Improvements
Addendum No. 3 - Exhibit B
Engineering Services During Construction
Scope of Work
1. Bidding Phase Services
Consultant will provide the following services to support the City of Dublin (City) during the
bidding phase of the project.:
A. Compile data for Resident Engineer's file, including working cross sections,
pertinent utility information/correspondence, survey data, and other information
as required.
B. Provide information to the City in response to any questions regarding the bid
documents, including attendance at a bid-opening meeting if required.
2. Construction Phase Services
Consultant will provide the following services to support the City during the construction phase
of the project:
A. Project Administration and Meetings
Provide project administration during the construction phase of the project and,
when requested by the City, attend project-related meetings. At a minimum,
Consultant will attend one pre-construction meeting upon award of the contract.
B. Respond to Requests for Information (FRI)
Consultant will respond to requests for clarification of contract documents. The
City or its designated Resident Engineer (RE) on the project must make all
requests for information.
C. Construction Change Orders (CCO's)
Review proposed changes, evaluate cost impacts and prepare changes to the plans
and/or specifications as required. The City or its designated Resident
Engineer(RE) on the project must make all CCO requests.
6/20/2003 Page ~ of 3 Exhibit B
Addendum No. 3
D. Site Visits
Perform site visits to observe construction at periodic intervals and as requested
by the City or it's designated RE. Consultant personnel will observe construction
only with the City or RE in attendance. At a minimum, Consultant will attend a
final site walk through with the City and Caltrans prior to acceptance of the
project. Two site visits and a final walk through are assumed for fee estimate
purposes.
This task does not include documentation of any unusual or non-standard
activities observed. The construction contractor is responsible for safety at the
project site. The City will provide Consultant with a copy of the contractor's
safety program prior to requesting a site visit so that Consultant personnel can
fully comply with that program.
E. Record Drawings
Consultant shall prepare record drawings in accordance with Caltrans
encroachment Permit requirements to reflect changes during construction. The
City or it's designated RE will provide all CCO's to Consultant for inclusion into
the record drawings. Record Drawings will be completed using City supplied
information only and shall not include HQE field verification of as-built
conditions.
F. Signal and Lighting (CCS)
CCS will provide assistance during the bidding and construction process. CCS
staff will also be available, if desired, to provide the following services during
construction:
· Attend pre-construction conference.
· Review shop drawings and vendor submittals on equipment and materials
submitted by the Contractor.
· Respond to Request For Information (RFI).
· Locate pole foundations.
· Prepare a set of reproducible record drawings incorporating actual equipment
and construction provided, based on information supplied by the Contractor.
Hard copy plans wilt be resubmitted for the City's files.
G. Geotechnical Engineering (Geomatrix)
Provide geotechnical engineering services for excavation and backfilling'of the
foundation for the retaining wall for the northeast side of the off-ramp. Assumes
6/20/2003 Page 2 of 3 Exhibit B
~.~,,¢,,o~,,~ Addendum No. 3
two site visits by field engineer and senior engineer. No materials testing is
included.
Excavation and Backfilling of the Retaining Wall Foundation
· Observe and probe the subgrade of the foundation of the retaining
wall and determine areas where removal of unsuitable material is
necessary, if any;
· Be available to consult with you on matters relating to earthwork
construction.
H. Irrigation and Landscaping (PGA Design)
Review planting and irrigation submittals, respond to questions, and conduct up to
four site visits as follows:
1. One or two visits to check irrigation installation
2. One visit to check soil prep, finish grading, plants and plant layout
3. Punch list visit
6/20/2003 Page 3 of 3 Exhibit B
City of Dublin
1-580/San Ramon Rd Interchange Improvements
Addendum No. 3
~ ~---~ * Civil Engineering Fee Estimate
· Transportation Planning
· Highway & Rail Design
HQE Incorporated
PLANS, SPECIFICATION AND ESTIMATE
NO. OF HRS/
DRAWING TITLE SCALE SHTS SHT PM PE ENGR I CADD TOTAL
Erosion Control Plan/Details Varies 2 ! 2 5 6 10 6 27
Temporary Water Pollution Control Plan/Details Varies 6 12 10 10 31 18 69
Total Additional Plans 8 15 16 41 24 96
ISSP's 8 0 0 0 8
Storm Water Data Report (SWDR) 16 80 0 0 96
Total HQE Hours 39 96 41 24 200
HQE Billing Rates $130 $120 $70 $70
HQECost $ 5,070 $11,520 $ 2,870 $ 1,680 $ 21,140
Signal and Electrical (CCS) $ 5,388
] TotalCost (PS&E) $ 26,528
ENGINEERING SERVICES DURING CONSTRUCTION
Task Description Task No. PM PE ENGR I CADD TOTAL
$130 $120 $70 $70
Resident Engineer's File lA 4 0 8 0 12
Response to Bid Questions lB 4 0 0 0 4
Project Admin/Meetings 2A 8 0 0 0 8
Respond to RFI's 2B 8 16 0 0 24
Construction Change Orders 2C 8 8 0 0 16
Site Visits 2D 6 9 0 0 15
Record Drawings 2E 4 8 30 40 82
HQE Hours 42 41 38 40 161
HQECost $ 5,460 $ 4,920 $ 2,660 $ 2,800 $ 15,840
2F Signal and Electrical (CCS) $ 2,062
2G Geotechnical Engineering (Geomatrix) $ 3,430
2H Landscaping and Irrigation (PGA Design) $ 3,500
] Total Cost (Engineering Svcs) $ 24,832~-~
[ Total Cost Addendum No. 3[ $ 51,360 ]
addendum 3 mh est 06-20-03 1 of 1 6/20/2003
STANDARD
CONSULTING ENGINEERING SERVICES AGREEMENT
THIS AGREEMENT is made at Dublin, California, as of February 1, 2000, by and
between the CITY OF DUBLIN, a municipal corporation ("City"), and HQE, Inc. ("Consultant"), who
ag-ree as follows:
1. SERVICES. Subject to the terms and conditions set forth in this A~eement,
Consultant shall provide to City the services described in Exhibit A. consultant shall provide said
services at the time, place, and in the manner specified in Exh/bk A.
2. PAYMENT. City shall pay Consultant for services rendered pursuant to this
A~eement at the time and in the manner set forth in Exhibit B. The payments specified in Exhibit B
shall be the only payments to be made to Consultant for services rendered pursuant to tkis A~eement.
Consultant shah submit all billings for said services to City. in the manner specified in Exhibk B; or, if no
manner be specified in Exhibit B, then according to the usual and customary procedures and practices
which Consultant uses for billing clients similar to Cky.
3. FACILITIES AND BOUIPMENT. Except as set forth in Exhibit C, Consultant shall,
at irs sole cost and expense, furnish all facilities and equipment which may be required for furnishing.
services pursuant to this A~eement. City shall furnish to Consultant only the facilities and equipment
listed in Exhibit C according to the terms and conditions set forth in Exhibit C.
4. GENERAL PROVISIONS. The general provisions set forth in Exhibit D are part of
this A~eement in the event of any inconsistency between said general provisions and any other terms or
conditions of this Ag-reement, the other term or condition shall control insofar as it is inconsistent with the
general provisions.
5. EXHIBITS..&Il exhibits referred to herein are attached hereto and are by this reference
incorporated herein.
6. sUBcoNTRACTING. The Consultant shall perform the work contemplated with
resources available within its own organizaion and no portion of the work pertinent to this contract shall
be subcontracted without written authorization by the CID', except that which is expressly identified in the
Consultant's proposal.
7. CHA~NGES. City may from time to time require changes in the scope of the services by
Consultant to be performed under this Agreement. Such changes, inctudLng any change in the amount of
Consultant's c°rnPensation which are mutually agreed upon by CiD; and Consultant, shall be e~%ctive as
amendments to ti-tis A~eement only when in writing.
A~eement
Page of: ·
01/26/00
8. RESPONSIBLE CHARGE. Consultant shall assign a project manager(s) to the project
for the duration of the project. There shall be no change in the Project Manager or members of the project
team without prior written approval by the City. The Project Manager for Consultant shall be HEIDI
OUREN.
9. CONTRACT ADMINISTRATION. This Agreement shall be administered by LEE S.
THOMPSON ("Administrator"). All correspondence shall be directed to or through the Administrator or
his or designee.
10. NOTICES. Any written notice to Consultant shall be sent to:
Heidi M. Ouren
HQE, Inc.
2116 N. Main Street, Suite K,
Walnut Creek, CA 94596
Any written notice to City shall be sent to:
Lee S. Thompson
Director of'Public Works/City Engineer
P. O. Box 2340
Dublin, CA 94568
Executed as of the day first above stated:
CITY OF DUBLIN,
a municipal corporation
"v 0- "dty"
"Consulter"
Approved as to form:
City Attorney
Agreement
Page 2 of 2
01/26/00
EXHIBIT A
SCOPE OF SERVICES AND SCHEDULE
PER HQE, Inc., Revised Scope of WorkdFee Proposal dated January 19, 2000 for the San Ramon
Road/I-580 Interchange Modifications Project Study Report (ATTACHED).
Exhibit A
Page 1 of 1
01/26/00
City of DubIin
San Ramon Road/I-580 Interchange Modifications
Project Study Report- Scope of Work
The existing San Ramon Road/l-580 Interchange is a four qua&ant cloverleaf (Caltrans Type L-
10) interchange providing free flow characteristics for all movements. It is limited in it's
capacity, however, due to the short weaving distances between loop ramps. It also limits the
available weaving distance for the 1-580 westbound to San Ramon Road northbound movement
due to its close proximity to the Dublin Boulevard/San Ramon Road Intersection, causing
potential safety issues.
In order to ad&ess these issues, the City of Dublin proposes to modify the interchange by
reali~maing the westbound and eastbound diagonal off-ramps to a tee intersection with San Ramon
Road/Foothill Boulevard.
Major features of the proposed project include:
· ReMignment of the westbound 1-580 off ramp terminus to a tee intersection at San
Ramon Road and installation of a new sig-nal;
· Realigmnent of the eastbound 1-580 offramp terminus to a tee intersection at Foothill
Road (San Ramon Road) and installation of a new signal;
· Potential removal of westbound 1-580 to southbound San Ramon Road loop ramp;
· Potential removal of eastbound 1-580 to northbound San Ramon Road loop ramp.
The Scope of Work for this effort will require preparation of a Project Study Report (PSR) in
accordance with Caltrans' standards.
The detailed Scope of Work will include the following tasks:
Task 1- Preliminary Data Preparation/Collection
a. Site Visits
The project team will conduct site visits as necessary to identify and understand
existing field conditions. Assumes two site visits.
b. Prepare/submit Encroachment Permit Application for field work
An encroachment permit application will be prepared for the City's signature to obtain
right of entry for site visits.
C:\City of Dubiin\sanramonscop?sr.doc Page 1 of 7 01 / 19/00
San Ramon Road/l-580 Interchange CiO, of Dublin
Project Study Report Scope of Work HOE, Inc.
c. Traffic Data/Forecasts (Existing and 2025 traffic volumes)
This task includes collecting existing traffic data from Caltrans and the Cities of
Dubtin/Pleasanton, and projecting peak hour traffic volumes for the design year 2025
using the Th-Valley model developed by others.
AM and PM peak two-hour period traffic counts will be performed at the following
locations:
.I-580/FoothilVSan Ramon Interchange - all 8 ramps plus through movements on
Sam Ramon Road/Foothill Boulevard
· Sam Ramon Road/Dublin Boulevard intersection
· Foothill Boulevard/Canyon Road intersection
The traffic forecasting methodology will be confirmed with Caltrans prior to use of the
forecasts for the traffic operations analysis. The most current version of the Tri-
Valley EMME/2 Transportation Model that is consistent with a current version of
ABAG Projections land use will be obtained, checked for accuracy, and adjusted as
necessary. The model will be applied to generate 2025 traffic forecasts for the
freeway mainline, ramps, and adjacent intersections. The model results will be
adjusted based on observed traffic counts using a procedure approved by Caltrans.
' d. Aerial Photos
Obtain aerial photog-raphs of the interchange for use in preparing the conceptual
geometry for two alternatives.
e. Collect all available information
Includes construction record drawings ("as-builts"), bridge plans, geotechnical
information, utility information, Right of Way Record Maps, Hard Copy maps,
Floodplain Data, etc.
Task 2 - Project Management
a. Administration
Includes monthly Invoicing, Pro=m-ess Reports and Contract Compliance.
b. Schedule/Budget Control
Prepare initial PSR schedule and budget and monitor them as necessary to continually
reflect project status. Update Scheduleonly if impacts become si=~mificant.
C:\City of Dubtin\sartramonscopepsr.doc Page 2 of 7 01/19/00
San Rarnon Road/I-580 Interchange Cig, of ~ubtin
Project Study' Report Scope of Work HQE,
c. Agency Coordination
Coordinate with the City of DUblin, Caltrans, City of Pteasanton and Utility
Companies as necessary.
d. Subconsuttant Coordination
Manage and mort/tot all subconsultant services for contract compliance and prepare
Subconsultant A~eements.
Task 3 - Meetings
a. Kick-offMeeting with Caltrans/City of Dublin/City of Pleasanton
Key project team members will attend this introductory meeting to discuss overall
project goals, schedules, and requirements. HQE shall prepare meeting minutes for
distribution to all attendees.
b. PDT Team Meetings
Monthly meetings will be held to discuss project profess and resolve outstanding
issues. HQE will prepare meeting minutes for each meeting for distr/bution to
attendees and pertinent team members. Assumes 8 meetings.
c. Technical Coordination meetings
Meetings will be held as necessary to discuss technical issues such as geometry,
environmental concerns, traffic projections, etc. Assumes a total of six (6) meetings.
d. Meetings with Cities of Dublin and Pleasanton
Assumes four (4) meetings to provide project status updates and present outstanding
issues, if any.
Task 4 - Draft PSR
a. Prepare preliminary horizontal geometry
Graphical layouts of the proposed project will be prepared on aerial photos to show
the baseline features of the project. The geometry will be used to assess
environmental impacts, impacts to utilities, and confirm that the proposed project lies
within existing right of way. It is assumed that there will be only two Project
Alternatives.
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San Ramon Road/l-580 Interchange City of Dublin
Project Study Report Scope of Work HQE, Inc.
b. Draft Construction Cost Estimates
Prepare PSR level cost estimates according to Caltrans standards.
c. Right of Way Data Sheets
Prepare right of way data sheets in accordance with Caltrans standards. Utility
relocation information is included in the data sheets.
d. Environmental Analysis
The environmental processing for the proposed project is desi~maed to fulfill
requirements specified in CEQA, the CEQA Guidelines, N-EPA and other applicable
re~lations. The appropriate environmental document for this undertaking is assumed
to be a Categorical Exemption (CE) under CEQA and a Categorical Exclusion
(CATX) under N-EPA. The CE/CATX will not be prepared until the Project
Report/Environmental Document Phase of the project. No formal public meetings are
anticipated at this time.
PAR staff anticipates attendance at one initial project initiation meeting.
Additional meetings can be attended, on a time-and-materials basis.
- PAR will conduct a preliminary environmental assessment consisting of a
windshield reconnaissance and record searches.
· Documentation will consist of a memorandum including the findings of the record
searches, results of the windshield surveys, a listing of the required technical
studies and a recommendation of the anticipated environmental document type
required should the PSR advance to a formal project.
Since it is anticipated that a CE/CATX will be prepared, the report will not address
mitigation costs. If the Preliminary Environmental Assessment concludes that a
more len~hy and formal environmental process is required, the scope may require
adjustment to include a discussion of mitigation costs and timetines.
· PAR will rely on information coma/ned in the City of Dublin's General Plan and
any updates and will request a records search of the archaeological information
maintained at the Northwest Im%rmation Center of the Califomia Historical
Resources Information System. Other repositories of data sensitive species
(Ca!ifomJa Natural Diversity Data Base) and other resource areas will be contacted
as appropriate.
PAR will conduct record searches and windshield surveys for the disciplines listed
below. Additional analyses needed to provide detailed information regarding
C:\City of Dublinksanramonscopepsr. doc P age 4 of 7 01/19/00
San Rarnon Road~I-580 Interchange CiO~' of Dublin
Project Study Report Scope of Work ItQE, Inc.
wetlands, biological resources, cultural resources, noise, visual and socioeconomic
conditions are not included in this PSR scope.
Biological Resources
Record searches of the California Natural Diversity Data Base (CNDDB) will be
assessed for plant and animal species of special concern that might occur in the
project area and a preliminary assessment as to whether habitat exists in the project
area. This work does not include full protocol surveys, a wetlands delineation or
detailed surveys of wildlife or vegetation mapping.
Noise
An assessment of the potential for noise impacts will be based on identification of
potentially sensitive receptors during the windshield survey. No modeling analysis
will be provided.
Visual
A brief assessment of potential for impacts to scenic resources will be made based
on a windshield survey of the site and surrounding land uses.
Land Use/Socioeconomic Issues
A brief assessment of potential for land use and socioeconomic impacts will be
made based on a windshield survey of the site and surrounding land uses and on
information contained in the City's General Plan.
Resources
PAR will request a record search be conducted at the Califomia Historical
Resources Information System, Northwest Information Center maintained by
Sonoma State University, Rohnert Park. The examination of records at this
institution will provide data on Maown site locations within or adjacent to the
project. A windshield survey of the area will be conducted to identi~ the potential
for or presence of historic buildings or obvious prehistoric and historical features
or sites along the existing fight of way.
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San Rarnon Road~I-580 Interchange City of Dublin
Project Study Report Scope of Work HQE, Inc~
Other disciplines, including air quality, will be addressed based on documentation
available in the City of Dublin General Plan and General Plan EIR or other
recently prepared studies for the area.
e. Accident Data Review
Obtain the most recent TASAS output from Caltrans to quantify accidents per million
. vehicle kilometer and compare those to statewide averages for similar facilities.
f. Traffic Operations Analysis
Perform traffic operations analysis for the No Build and one Project Alternative
(preferred Alternative) for ex/sting and design year 2025 conditions. The analysis
includes intersection levels of service, ramp junction analysis and queuing analysis for
intersections and ramp metering operations at on-ramps. Information wilt be provided
in Draft, Final Draft, and Final Traffic Operations Analysis Report.
o Design Exception Fact Sheets
Prepare fact sheets for approval by Caimans for all non-standard desig-n features. It is
anticipated that three fact sheets will be required (Mandatory, Advisory and Ramp
Meterin ~ffl-IOV By-pass):
h. Initial Site Assessment (ISA)
Includes:. site visit to review ex/sting conditions, record evaluation of Federal, State
and Coumty environ_mental databases to search for hazardous substance releases in the
vicirfity of the project site; review of h/storical aerial photo~aphs to evaluate previous
land uses; review of Record Drawings to develop a preliminary assessment of
anticipated geotechnical conditions and investigations requirements; and a letter-report
summarizing the results of the site visit and records review activities.
i. Draft MOU
Coordinate the preparation of the Draft Memorandum of Understanding (MOU) and
between Caltrans and the City of Dublin.
QA/QC of Draft PSR pr/or to submittal
Perform internal quality control check of Draft PSR to assure that all elements of the
report have been adequately and properly addressed.
C:\City of Dublin\sanrarnonscopepsr.doc page 6 of 7 01/19/00
San Ramon Road~I-580 Interchange CiO; of Dublin
Project Study Report Scope of Work ttQE, Ina
Task 5 - Final Draft PSR
a. Prepare Response to Comments received from Cities/Caltrans
b. Identify/Resolve Outstanding issues, if any
c. Incorporate Comments as appropriate
d. Submit Final Draft PSR
Task 6 - Final PSR
a. Incorporate any remaining comments
b. Submit Final PSR for approVal & sig-nature
Assumptions
· Rig24t of way acquisition is not required for the proposed modifications.
° No impacts to Dublin Creek or the Cemetery on the north side ofi-580.
· CTC Action is not required.
· Revised Freeway Agreement is not required (i.e. no change in access points).
· Potholing of existing utilities is not required (no high risk facilities).
° Processing time of 9 months.
· Traffic Data includes only existing and desig-n year (2025) analysis.
° No exceptions to Caltrans Longitudinal Encroachment permit policy are required
(utilities).
· All agreements will be coordinated only; actual preparation is by Agencies.
° Appropriate Environmental Documentation is Categorical Exemption/Exclusion.
Traffic model will come from DoMing; will use only one model (Th-Valley or Dublin).
° No metric mapping will be required at this stage; aerial photographs will be used for
geometric exhibits.
Prormsed Project Team
CCS Planning & Engineering, Inc. Traffic Data/Forecasts & Traffic Operations Analysis
PAR Environmental Services, Inc. Environmental
The Mark Group, Inc. Initial Site Assessment (ISA) - Geotechnical
C:\City of Dublin\~anramonscopepsr.doc Page 7 of 7 01/19/00
San Ramon Road/I-580 Interchange
Project Study Report
Engineering Services Fee Estimate
Task Number/ Project Project Design CADD/ Office [ Total
Description Manager Engineer Engineer Designer Admin[ Hours
$ 120.00 $ 100.00 $ 66.00 $ 65.00 $ 50.00
Task 1- Preliminar).~ Data Preparation/Collection
a. Site Visits 21
b. Encroachment Permit Application II 0i 0 0 t 2
c. Traffic Data/Forecasts CCS Planning & En~neering ~ $12.160 [ 0
d. Aerial Photos 0 2 4i 0 0
e. Collect ali available information 0 8 161 0 4t 28
Task 1 Total 3 16 26 2 5 52
Task 2 - Project Management
a. Administration I 9 6 0 0! 18 ' 33
b. Schedule/Budget ControlI 24 12 0 01 0 36
c. Agency Coordination 24 12 4 01 0 40
d. Subconsultant Coordination 24 t 5t 12 00 01 51
Task 2 Total 81 45 16 18t 160
Task 3 - Meetings
0
a. Kick-off-Meeting 3 5 3 1{ 12
lb. PDT Team Meetings 16 24 0 0[ 8 48
c. Technical Coordination meetings 12 12 18 0}6 48
d, M~tings w/th Ci .ty 8 16 0 01 41 28
Task 3 Totali 39 57 2101 191 136
[Task 4 - Draft PSR
Ia. Conceptual Geometry/Draft Report 4 40 80 30 0 154
Ih. ~ Construction Cost Estimates 3 16 32 0 0 51
i .
~c. Right of Way Data Sheets 2 4 8 0 0 !4
id. Environmental Documentation PAR- $5,000 0
~,e. Accident Data Review 0[ 41 8t 01 0 12
[5 Traffic Overations Analysis CCS Planning & En~neering - $16,740 0
ig. Desig-n Exception Fact Sheets, if required 21 41 8t 41 4 22
h. Initial Site Assessment (ISA) The Mark Group - $3,500 0
ii. QA/QC of Draft PSR Total 4 2 04 6
' Task 4 17 72 136t 34 263
Task 5 - Final Draft PSR,1 3[
26
ia. Prepare Response to Comments [ 3 8. I2 ~0
;b. Identify/Resolve Outstanding issues, if anyI 2 4 0~ 01 6
i c. Incorvorate Comments as aopro~oriate ! 2 12 24 01 46
id. Submit Final Draft PSR/PR 1 3 3 01 0 7
Task 5 Total 8 27 39 8 3 85
iTask 6 - Final PSR .
a. Incorporate any remaining comments 21 62 12 4 2~ 26
lb. Submit Final PSR/PR for approval & signature t 1 3 0 0i 6
Task 6 Totalt 3 8 15 4 2 32
TOTAL HQE HOURSI 151 225 253 48 51 728
TOTAL HQE COSTt $ 18,120 $ 22,500 $ 16,698 $ 3,120 t $ 2.550 t$ 62,988
City of Dublin
San Ramon Road/I-580 Interchange Modifications
Project Study Report
Fee Estimate Summary
High Quality Engineering - Prime Consultant $ 66,188
CCS Planrfing & En~neering - Traffic $ 28,900
PAR Environmental - Environmental $ 5,000
The Mark Group, Inc. - Geotechnical $ 3,500
TOTAL COST $ 103,588
Estimated Direct Costs
Reproduction $ 2,700
MaiVDelivery Charges $ 500
Total Direct Costs $ 3,200
Note: Reproduction Costs assume the follow/rig number of PSR copies for each submittal:
City of Dubl/n 5
CALTR_&NS 10
City of Pleasanton 5
Project Team 7
Total Copies 27
All D/feet Costs will be billed at actual cost.
sanramoncosrpsr.xls 1 of 1 1/19/00
EXHIBIT B
PAYMENT SCHEDULE
City shall pay Consultant an mount not to exceed the total sum of ONE
HUNDRED AND THREE THOUSAND FIVE HUNDRED EIGHTY EIGHT DOLLARS
($103,588) for services to be performed pursuant to this A~eement. Consultant shall submit
invoices on a monthly basis.
The total sum stated above shall be the total which City shall pay for the services
to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum
for any expense or cost whatsoever incurred by Consukant in rendering services pursuant to this
Agreement
City shall make no payment for any extra, further or additional service pursuant to
this A~eement unless such extra service and the price therefor is agreed to in writing executed
by the City Manager or other designated official of City authorized to obligate City thereto prior
to the time such extra service is rendered and in no event shall such change order exceed twenty-
five percent (25%) of the initial contract price.
'The services to be provided under thiS Agreement may be terminated without
ca,use at any point in time in the sole and exclusive discretion of City. If the A~eement is
terminated by City, Consultant shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such documents and other materials to the effective date of
such termination. In ~hat event, all finished and unfinished documents and other materials shall,
· at the option of the City, become City's sole and exclusive property. Consultant hereby expressly
waives any and all claims for damages or compensation arising under this A~eement.
Consultant shall maintain adequate togs and timesheets in order to verify costs incurred to date.
Exhibit B
Page 1 of 1
01/26/00
EXHIBIT C
City shall furnish physical facilkies such as desks, filing cabinets, and conference
space, as may be reasonably necessary for Consultant's use while consulting with City
employees and reviewing records and the information in possession, of City. The location,
quantity, and time of furnishing said physical facilities shall be in the sole discretion of City. In
no event shall City be obligated to furnish any facility which may involve incurring any direct
expense, including, but not limiting the generality of this exclusion, long-distance telephone or
other communication charges, vehicles, and reproduction facilities.
Exhibit C
Page 1 of t
01/26/00
EXHIBIT D
GENERAL PROVISIONS
1. iNDEPENDENT CONTRACTOR. At all times during the term of this Agreement, COnsultant
shall be an independent contractor and shall not be an employee of City. City shall have the right
to control Consultant only insofar as the results of Consultant's engineering services rendered
pursuant to this A~eement; however, City shall not have the right to control the means by which
Consultant accomplishes services rendered pursuant to this A~eement.
2. LICENSES: PERMITS: ETC. Consultant represents and warrants to City that he or she has all
licenses, permits, qualifications and approvals of whatsoever nature which are legally required
for Consultant to practice his profession. Consultant represents and warrants to City that
Consultant shall, at his sole cost and expense, keep in effect at all times during the term of this
Agreement any licenses, permits, and approvals which are legally required for Consultant to
practice his or her profession.
3. TIME. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary for satisfactory performance of Consultant's
obligations pursuant to this A~eement.
4. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the
contract insurance against claims for injuries to persons or damages to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, his or her
agents, representatives, employees or subcontractors. The cost of such insurance shall be
included in the Consultant's bid.
A. Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1) Insurance Services Office form number GL 0002 (Ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form number GL
0404 covering Broad Form Comprehensive General Liability; or Insurance
Services Office Cormmercial General Liability coverage ("occurrence" fo~ CG
0001).
(2) Insurance Services Office form number CA 0001 (Ed. 1/78) covering Automobile
Liability, code 1 "any auto" and endorsement CA 0025.
(3) Worker's Compensation insurance as required by the Labor Code of the State of
Califorvfia and Employers Liability Insurmnce.
B. Minimum Limits of Insurance. Consultant shall m -akntain lin-tits no less thm-~:
Exhibit D
Page 1 of 5
01/26/00
(1) General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage, tf commercial General Liability
Insurance or other form with a general ag~egate limit is used, either the general
aggregate limit shall apply, separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit.
(2) Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
(3) Workers Compensation and Employers Liability: Workers Compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must
be declared to and approved by the City. At the option of the City, either the insurer shall
reduce or eliminate such deductibles or self-insured retentions as respects the CID', its
officers, officials and employees; or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses.
D. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the
following provisions:
(t) General Liability and Automobile Liability Coverages.
(a) The City, its officers, officials, employees and volunteers are to be covered
as insureds as respects: liability arising out.of activities performed by or
on behalf of the Consultant; products and completed operations of the
Consultant, premises owned, occupied or used by the Consultant, or
automobiles owned, leased, hired or borrowed by the Consultant. The
coverage shall contain no special limitations on the scope of the protection
afforded to the City, its officers, officials, employees or volunteers.
(b) The Consukant's insurance coverage shall be primary insurance as respects
t~he City, its officers, officials, employees and volmnteers. Any insurance
or self-insurance maintained by the City, its officers/officials, employees
or volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(c) Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
Exhibk D
Page 2 of 5
01/26/00
(d) The Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the Iimits of
the insurer's liability.
(2) Worker's Compensation and Employers Liability Coverage.
The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from work
performed by the Consultant for the City.
(3) 'Professional Liability.
Consultant shall carry professional liability insurance in the mount of One
Million Dollars ($1,000;000) to adequately protect the City against liability
caused by negligent acts, errors or omissions on the part of the Consultant in the
course of performance of the services specified in this A~eement.
(4) All Coverages.
Each insurance policy required by this clause shall be endorsed to stare that
coverage shall not be suspended, voided, cancelled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
E. Acceptability of Insurers. Insurance is to be placed with insurers with a Bests' rating of
no less than A:¥III.
F. Verification of Coverage. Consultant shall famish City with certificates of insurance and
with original endorsements effecting coverage required by this clause. The certificates
and endorsements for each insurance policy are to be sig~ned by a person authorized by
that insurer to bind coverage on its behalf. The certificates and endorsements are to be
received and approved by the City before work commences. The City reserves the fight
to require complete, certified copies of all required insurance policies, at any time.
H. The Risk Manager of City may approve a variation of those insurance requirements upon
a determination that the coverages, scope, limits and forms of such insurance are either
not commercially available or that the City's interests are otherwise fully protected.
5. CONSULTANT NO AGENT. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Consultant shall have no authority, express or implied, pursuant to ~,is Agreement to bind City
to any obligation whatsoever.
Extfibit D
Page 3 of 5
0t/26/00
6. ASSIGNMENT PROHIBITED. No party to this Agreement may assi~cm any right or obligation
pursuant to this Agreement. Any attempted or purporte, d assignment of any right or obligation
pursuant to this Agreement shall be void and of no effect.
7. PERSONNEL. Consultant shall assign only competent personnel to perform services pursuant to
this Agreement. In the event that City, in its sole discretion, at any time during the term of this
Ageement, desires the removal of any such persons, Consultant shall, immediately upon
receiving notice from City of such desire of City, cause the removal of such person or persons.
8. STANDARD OF PERFORMANCE. Consultant shall perform all services required pursuant to
this Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geogaphical area in which
Consultant practices his profession. All instruments of service of whatsoever nature which
Consultant delivers to City pursuant to this Agreement shall be prepared in a substantial, first
class and workmanlike manner and conform to the standards of quality normally observed by a
person practicing in Consultant's profession.
9. HOLD HARMLESS .4MD RESPONSIBILITY OF CONSULT.AaNTS. Consultant shall take ail
responsibility for the work, shall bear all losses and damages directly or indirectly resulting to
him, to any subconsultant, to the City, to City officers and employees, or to parties designated by
the City, on account of the negligent performance or character of the work, unforeseen
difficulties, accidents, occurrences or other causes predicated on active or passive negligence of
the Consultant or of his subconsultant. Consultant shall indemnify, defend and hold harmless the
City, its officers, officials, directors, employees and agents from and against any or all loss,
liability, expense, claim, costs (including costs of defense), suits, and damages of every kind,
nature and description directly or indirectly arising from the negligent performance of the work.
This paragraph shall not be construed to exempt the City, its employees and officers from its ox~m
fraud, willful injury or violation of law whether willful or negligent. For purposes of Section
2782 of the Civil Code the parties hereto recognize and agree that this Agreement is not a
construction contract. By execution of this Agreement Consultant acknowledges and agrees that
he or she has read and understands the provisions hereof and that this paragraph is a material
element of consideration.
Approval of the insurance contracts does not relieve the Consultant or subconsultants from
liability under this paragraph.
t 0. GOVERNMENTAL REGULATIONS. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant shall comply with all applicable
rules and regulations to which City is bound by the terms Of such fiscal assistance program.
11. DOCU/v~NTS. Ail reports, dam, maps, models, charts, designs, plans, studies, surveys,
photographs, memoranda or other written documents or materials prepared by Consultant
pursuant ~to this Agreement shall become the property of City upon completion of the work to be
performed hereunder or upon termination of the Agreement. No such materials or properties
Ex, bit D
Page 4 of 5
01/26/00
produced in whOle or in part under this Agreement shall be subject to private use, copyrights, or
patent rights by Consultant in the United States or in any other country without the express
written consent of City. City shall have unrestricted authority to publish, disclose (as may be
timited by the provisions of the California Public Records Act), distribute, and otherwise use,
copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other
materials or properties produced under this Agreement.
Exhibit D
Page 5 of 5
01/26/00
EXHIBIT "A" OF RESoLuTIoN [9 t -00
AMENDMENT TO AGREEMENT
BETWEEN CITY OF DUBLIN AND HQE, INCORPORATED
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and HQE, Inc.
(hereinafter referred to as "CONSULTANT"), entered into an agreement on February 1, 2000 to prepare a
Project Study Report for the 1-580/San Ramon Road-Foothill Road Interchange Improvement; and
WHEREAS,. the Scope of Work to be performed is proposed to be extended; and
wHEREAS, the not-to-exceed contract amount is proposed to be increased to cover the
cost of the additional work; -
NOw, THEREFORE, the parties hereto agree as follows:
Scope of Work
The Scope. of Work shall be extended t° inclUde preparation of the Project Report/Environmental
Documentation as described in HQE's Revised Scope of Work/Fee Estimate dated September 21, '2000
(Phase 1) for the 1-580/San Ramon Road-Foothill Road Interchange Improvement Project (attached).
Extension of Term
The total cost for time-and-materials work under this amendment shall not exceed an additional
$160,972.
CITY OF DUBLIN
ATTEST:
(~t~Clerk k~
-~ HQE, INCORPORATED
Heidi M. Ouren
EXHIBIT "A" OF RESOLUTION ~J~g -01
AMENDMENT TO AGREEMENT
BETWEEN CITY OF DUBLIN AND HQE, INCORPORATED
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and HQE, Inc.
(hereinafter referred to as "CONSULTANT"), entered into an agreement on February 1, 2000 to prepare a
Project Study Report for the 1-580/San Ramon Road-Foothill Road Interchange Improvement; and
WHEREAS, the City amended the agreement on November 21, 2000 to extend the scope
of work to include the preparation of the Project Report/Environmental Document; and
WHEREAS, the Scope of Work to be performed is proposed to be extended to include the
preparation of plans, specifications and cost estimates; and the not-to-exceed contract amount is proposed
to be increased to cover the cost of the additional work;
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Work
The Scope of Work shall be modified to include preparation of plans, specifications and cost
estimates for the Minimum Project Alternative as described in HQE's Minimum Project Alternative
PS&E Scope/Fee Estimate dated November 21, 2001 for the 1-580/San Ramon Road-Foothill Road
Interchange Improvement Project (attached).
Extension of Term
The total cost for time-and-materials work under this amendment shall not exceed an additional
$173,557.
CITY OF DUBLIN
[(/ -'-MayOr-
-/~id CleTk
Hqa, CORPORATED
Heidi M. Ouren
Date: //./27,//o/
?