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HomeMy WebLinkAboutItem 4.02 CDBG FY 2000-01CITY CLERK FILE # 0600-40 AGENDA STATEMENT CITY COUNCIL MEETING DATE: April 18, 2000 SUBJECT: Agreement between the County of Alameda and the City of Dublin regarding the Community Development Block Grant Program for Fiscal Year 2000-2001 (Report Prepared by Carol R. Cirelli, Senior Planne~9 ~ C~ ATTACHMENTS: Resolution authorizing the CityrCounty Agreement City'-County Agreement Letter from Donna Eoff, Alameda County Housing and Community Development Specialist RECOMMENDATION: FINANCIAL STATEMENT: Adopt resolution, Attachment 1, authorizing an agreement between the City of Dublin and the County of Alameda for the Community Development Block Grant Pro.am Fiscal year 2000-2001, and authorizing the Mayor to execute six originals of the agreement. See discussion below. DESCRIPTION: On February 1, 2000, the City Council directed staff to apply to the Alameda County Housing and Community Development Department (Alameda County) for $ 88,646.00 in Community Development Block Grant (CDBG) funding for Fiscal year 2000-2001. Alameda County approved the City's CDBG funding request as follows: 1. Sidewalk Ramps for Handicapped Accessibility: $10,268.00 2. Arroyo Vista Roof Repair: $ 38,500.00 3. Tri-Valley Housing Scholarship Program: $ 10,000.00 4. Senior Support Program: $ 7,500.00 5. City of Dublin - Minor Home Repair (mandatory): $15,778.00 7. Program Administration: $ 6,600.00 TOTAL: $ 88,646.00 g:\cdbg~sffrpts\4-00 CC SR City-County Agreements COPIES TO: In-House Distribution NO,... In accordance with the Alameda Count)' CDBG administrative procedures and the U.S. Department of Housing and Community Development regulations, the City of Dublin, as an Urban County city, mugt enter into an agreement with Alameda County for complying with the CDBG program. The agreement outlines CDBG activities and responsibilities for both Alameda County and City of Dublin. The City Council must execute six original agreements for submission to the Alameda County Board of Supervisors. Staff recommends that the City Council adopt the attached resolution authorizing an agreement between the City and Alameda County regarding the CDBG Program for Fiscal year 2000-2001 and authorizing the Mayor to execute six originals of the agreement. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE COUNTY OF ALAMEDA REGARDING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL YEAR 2000-2001 V~rI-IEREAS, the Congress of the United States has enacted the Housing and Community Development Act of 1974: and WHEREAS, Title I of the Act consolidates previously separated grant programs for open space, public facilities loans, water and sewer grants, urban renewal, model cities and rehabilitation loans; and V~IEREAS, the United States Department of Housing and Urban Development has made a determination that Alameda County may operate as an Urban County; and ~rHEREAS, the Urban County Housing and Community Development Program undertakes community renewal and lower income housing assistance primarily for the benefit of very Iow to moderate income households; and WHEREAS, the United States Department of Housing and Urban Development. requires an annual agreement between cities and their respective county as to the responsibilities of both parties regarding Community Development Block Grant programs; and ,~'- WHEREAS, on April 18, 2000, the City Council received a Staff Report recommending adoption of an _.'reement between the City of Dublin and the County of Alameda regarding the Community Development B~ock Grant Program for Fiscal year 2000-2001. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin, a Municipal Corporation, takes the following actions: Section 1: That the City of Dublin agrees to enter into an agreement with the County of Alameda regarding the CDBG Program for Fiscal year 2000-2001. Section 2: That the Mayor of the City of Dublin is authorized to execute six originals of the agreement. PASSED, APPROVED, AND ADOPTED this 18~h day of April, 2000. AYES: NOES: ABSENT: ATTEST: Mayor City Clerk s:xcdbg~tfrpts\4-00 CC Reso - Ci~'-Coun~ Agreement ATTACHMENT1 AGREEMENT BY AND BETWEEN THE CITY OF DUBLIN AND' THE COUNTY OF ALAMEDA THIS AGREEMENT is made and entered into this 1 st day of July, 2000, by and between the County of Alameda (hereinafter referred to as "County"), and the City of Dublin, located in the County of Alameda, State of Califomia, (hereafter referred to as "City").~ WHEREAS, the County has entered into a Grant Agreement with the United States Department of Housing and Urban Development (HUD), for a Community Development.Block Grant (CDBG) under the Housing and Community Act of 1974, said funds to be'used for Community Development block Grant Progr~s and its eligible activities; and WHEREAS, the activities of th e City under this Agreement with the Count5' shall be governed by the condkions of the Grant Agreement between the County and the United States Departrnem of Housing and Urban Development; NOW THEREFORE, FOR AND IN CONSIDERATION OF THE PROMISES HEREINAFTER M_iDE, coUNTy AND CITY DO MUTUALLY AGREE AS FOLLOWS: STATEMENT OF WORK CITY wilt perform or arrange for the performance of the work under this Agreement in the mariner and time provided herein and in accordance with: the budget; the scope of work and any specifications and drawings; and ail related d6cuments and provisions attached hereto as Exhibit A and incorporated herein'by reference. !I. COMMENCEMENT AND COMPLETION REQUIREMENTS The term of this Agreement begins on the 1st day of July, 2000 and ends on the 30th day of June, 2001, or when all contract terms have been completed. Bo It shall be the responsibility of the City ~o coordinate and schedule the work to be performed so that commencement and completion will take place in accordance with the provisions of this Agreement. The County may extend the time for completion oft_he Agreement in writing, if it determines that delay in the progress of work is not attributable to the negligence of the City and that such delay was due to causes beyond the control of the City. Co Any time extension granted to the City to enable the City to complete the work shall not constitute a waiver of rights the County may have under this A~eement. Should the City not complete the work by the.scheduled date or by an extended date, granted by the County in writing, pursuant to prexdously stated conditions, the County shall be re/eased from all conditions of this Agreement. Eo Upon completion of performance under th_is Agreement and a determination of final costs, City shall submit to the' County a certificate of compietion for construction projects and a requisition for final payment for service projects, unless otheradse provided in this Agreement. ~ SUBCONTRACTS Any subcontract funding under this Agreement shall be submitted to Count3, for review and approval prior to its execution. Bo In the event subcontractor is a private non-profit or neighborhood-based non-profit organization, or a local development or small business investment corporation, contractor is required to comply with the procurement procedures of Office of Management and Budget (OMB) Circular A- I 10 and A- 122 (incorporated herein by reference) for the procurement of supplies and services in connection with activities funded under this Agreement. Any subcontract funded under this Agreement shall be subject to the terms and conditions of this Agreement. BUDGET Any requested modification to the Budget attached tO this A~eement and incorporated as part of this A~eement,.shall be reviewed and approved by County. Any budget modifications require the prior written approval of County. Budget modifications shall not alter: 1) The basic scope of services required to be performed under this Agreement; 2) the time period for the services to be performed under this Agreement; and, 3) the total amount of the authorized budget of this Agreement (see Exhibit A), subject to future amendments as approved by the Alameda County Community Development Dire.ctor. Any of the cost categories shown in the Agreement Budget may be exceeded by ten percent of the indicated figure, provided that the total approved amount of allowable costs is not exceeded. RECORDS AND REPORTS Ao All original documents prepared by City in connection with the work to be performed under this A~eement shall be the property of the County. VI. Bo City's records shall be made available for review by the County prior to the release of funds. City shall be responsible for maintaining all records pertaining to this Agreement, including subcontracts and expenditures, and all other financial and property records in conformance with OMB circular A- 110. C. Records must be kept accurate and up-to-date. Failure of City to comply with this provision could result in termination of this Agreement or City's repayment of funds previously awarded under this Agreement. ~ PROGRAM MONITORING AND EVALUATION · City shall be monitored and evaluated in terms of its effectiveness and timely compliance with the provisions of this Agreement and the effective and efficient achievement of the Program Objectives. City shall undertake continuous quantitative and qualitative evaluation of the Scope of Services as specified in this Agreement and shall make quarterly written reports to County. The quarterly written reports shall include, but shall not be limited to the following data elements: a.- Title of program, listing of components, description of a~tivities/operations. b. Service area (i.e., citywide, etc., including applicable census tracts). c. Goals - the projected goals, indicated numerically, and also the goals achieved (for each report period). In addition, identify by percentage and description, the progress achieved towards meeting the specified goals; additionally, identify any probIems encountered in meeting goals. d. Beneficiaries - provide the following: i) total number of direct beneficiaries. ii) Percent of total number of direct beneficiaries who are: - Low and moderate income - Low income - Black, not Hispanic origin - White, not Hispanic origin - Hispanic - American Indian/Alaskan Native Asian or Pacific Islander - Female Headed Households e. Other data as required by County. o The quarterly report shall be due on the fifteenth day of the month immediately following the report quarter, except for the end of the pro,am year report which is due within thirty days. The County shall have ultimate responsibility for overall project monitoring and evaluation, to assist City in complying with the scope and contents of this A~eement, and to provide management information which will assist the County's policy and decision-making and managers. ~ The City,shall follow audit requirements of the Single Audit Act and OMB Circular A-128. PROGRAM INCOME Ao Program income shall be recorded as part of the financial transactions of the grant pro,am and disbursed in accordance ~Sth OMB Circular A-110. Pro,am income received by City shall be reUmaed to County for future application to City projects. Co P~;o~am income from urban county Pro,am activities undertaken by or within CiD' which thereafter terminates its participati°n in the urban county shall cominue to be program income of the County. COunty may u:ansfer the pro,am income to CID', upon its termination of urban county participation, providedthat CiD' has become an entitlement grantee and a~ees to use the pro,am income in its own CDBG entitlement program. ADMINISTRATIVE RE©UIREMENTS City shall comply, v, fth Uniform Administrative Requirements as described in Federal Regulations, Section 570.502 as applicable to governmental entities. RELIGIOUS ACTIVITY PROHIBITION There shall be no religious worship, instruction, or proselytization as part of, or in connection with the performance of this A~eement. REVERSION OF ASSETS Ao Uponthe expiration of this Agreement, City shall transfer to CoUnty any CDBG funds on hand at lime of expiration and any accounts receivable attributable to the use of CDBG funds. XI. Real property in excess of $25,000, obtained in wl~ole or in part with CDBG funds must be used to meet one of the national objectives for a minimum of five years after the expiration of this Agreement or disposed of in a manner that results in County being reimbursed at fair market Value less value attributable to non-CDBG expenditures. OTHER PROGRAM REOUIREMENTS City certifies that it will carry out each activity in compliance with all Federal laws and re_malations described in 24 CFR, Part 570, Sub-part K (570.600-570-612) and relates to a) Non-discrimination, b) Fair Housing, c) Labor Standards, d) Environmental Standards, 3) National Flood Insurance Program, f) Relocation and Acquisition, g) Employment and Contracting Opportunities, h) Lead-based paint, i) Use of Debarred, Suspended or Ineligible Contractors or Sub-recipients,j) Uniform Administrative Requirements and Cost Principals, k) Conflict of Interest, and 1) Displacement. TEKlvrlNATION OF THIS AGREEMENT Count), may terminate this Agreement in whole or in part immediately for cause, which shall include as example but not as a limitation: Ac Bo Failure, for any reason, o~'City to fulfill in a timely and proper manner its obligations under this Agreement, including compliance with City, State and Federal taws and regulations and applicable directives; Failure to meet the performance standards contained in other sections of this Agreement; Improper use of reporting of funds provided under this A~eement; and Suspension' or termination by HUD of the grant to the County under which A~eement is made, or the portion thereof delegated by this A~eement. 5 Approved as to form: By: City Attorney Dare: Approved as to form: By: Lorenzo E. Chambliss County Counsel Date: C/TY OF DUBLIN COUNTTY OF ALAMEDA By: M~yor Attest: City Clerk Dare: By: Adolph Martinelli, Director Community Develo >ment Agency Date: AGREEIvIENT BY AND BETWEEN THE CITY OF DUBLIN AND THE COUNTY OF ALAMEDA EXHIBIT A 10 Removal of Architectural Barriers Installation of concrete handicap ramps at various curb returns. 05 Public Sen, ice Case management services including outreach, assessment, assistance with vocational training, housing, and referrals for low-income individuals and families participating in the Housing Scholarship Proeram. Through case management pro,am, seniors are visited in their homes to assess their physical, psycholo~cal, social, and environmental needs. 14C Public Housing Modernization Repair leaking roofs and remove or prune back trees which are contributing to. dam~e at public housing authority complex. 14A Single Unit Rehabilitation l~rfinor Home Repair and Owner Rehab Programs which promote the maintenance of homes. $10 268 $10,000 $7,500 $38,500 $I5,778 2lA Administration Provide overall CDBG l~ro~am adminis~ation. ] .$6,600 TOTAL - CITY OF DUBLI2q I $88,646 ALAMEDA COUNTY PLANNING DEPARTMENT Housing & Community Development Department I~ECEIVED DUBLIN PLANh/ING March 27, 2000 Ca~-oI Cirelli Ci~: of Dublin Planning Department P.O. Box 2340 Dublin, California .94568 l' Dear Ms. C~7h: Enclosed for execution by your City Council are six (6) original 2000/2001 Community Development Block Grmat (CDBG) City-County A~eements. After execution by the Ci~ and CounD', two ori~nats wiI1 be retained by HCD, one ori~nal will be fora, arded to the Alameda CounD, Board of Supervisors, one original will be forwarded to HUD, and two originals will be returned to the City. in order for me to meet the deadline for submission to HUD, I will need the con=acrs rermnaed m me by May 26. 2000. Thank you for your prompt attention to this matter, if you have any questions regarding the contracts or the deadline for submission, please cai1 me at 670-5948. Sincerely, Donna Eoff HCD Manager DE:de Enclosure tta lm t 3