HomeMy WebLinkAboutItem 4.02 Mech Bldg Swim Cntr CITY CLERK
File # 0600-35
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 7, 2000
SUBJECT:
Swim Center Mechanical Building Renovation (Contract 00-03)
Report Prepared by Paul McCreary, Recreation Supervisor
ATTACHMENTS:
Summary of Bid Results
Resolution
Budget Change Form
RECOMMENDATION: 1.
Adopt resolution awarding contract to Zovich Construction
in the amount of $220,000 for the renovation of the
mechanical building at the Dublin Swim Center.
Approve the budget change form to appropriate $43,075
from reserves to Capital Improvement Project No. 95071.
FINANCIAL STATEMENT:
Budget $198,925
Low Bid $220,000
The base bid plus a 10% contingency is $242,000 which exceeds the
funds budgeted for the improvements by $43,075. In order to award
the bid, an additional appropriation in this amount from the
Unappropriated General Fund Reserve is required.
DESCRIPTION: At its meeting on January 18, 2000, the City Council authorized
Staff to advertise Contract 00-03 for bids. This project provides for the renovation and expansion of the
mechanical building, the installation of new pool heaters, as well as the painting of the exterior of the
Swim Center. The project was advertised in accordance with the City's ordinance and six bids were
received by the bid opening on February 24, 2000 at 2:00 P.M.
Staff has prepared a summary of the six bids received (see Attachment 1). The low bidder was Zovich
Construction with a bid of $220,000. Staff recommends including a 10% contingency, which brings the
total funds needed to $242,000. The total budget for project is $198,925 which would result in a funding
shortfall in the amount of $43,075 if the bid is awarded.
The City's pool consultant Arch Pac, Inc prepared the estimated cost of the project for budgeting
purposes. Since the budget was prepared, a soils report was completed that recommended additional
excavation and fill for the building foundation. Staff does not believe that substantial cost savings could
be achieved by rebidding the project. If the project were rebid, the new heaters could not be installed for
the upcoming swim season. The existing heater at the Swim Center is not currently operating and does
not appear to be serviceable.
G:\COUNCILX37mechbldgagree.doc
COPIES TO: Zovich Construction
ITEM NO.
~taff has reviewed the low bidder's proposal and license status. Staff also checked the contractor's
references and received no negative comments. Therefore, Staff recommends that the City Council adopt
the resolution awarding Contract 00-03 to Zovich Construction. Further, it is recommended that the City
Council approve the Budget Change Form in Attachment 3 that will provide for an additional
appropriation from the Unappropriated General Fund Reserve for $43,075.
The project is expected to take 60 working days to complete. Therefore, Staff anticipates that the project
will be finished in early June.
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ATTACHMENT 1
RESOLUTION NO. - 2000
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT NO. 00-03
DUBLIN SWIM CENTER MECHANICAL BUILDING RENOVATION PROJECT
TO ZOVICH CONSTRUCTION
WHEREAS, the City of Dublin did, on February 24, 2000, publicly open, exarfiine, and declare all
sealed bids for doing the work described in the approved Specifications for Contract No. 00-03, which
Specifications are hereby expressly referred to for a description of said work and for all particulars relative
to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements of the bid documents; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
award Contract No. 00-03 to the lowest responsible bidder therefor, to wit, Zovich Construction, at a base
bid of Two Hundred Twenty Thousand Dollars and no cents ($220,000.00), the particulars of which bid
are on file in the office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 7th day of March, 2000.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
G:\COUNCILk37mechbldgreso. doc
ATTACHMENT 2
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
X
Required)
From Unappropriated Reserves
From New Revenues
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval
Other
DECREASE BUDGET ACCOUNT :AMOUNT INCREASE BUDGET ACCOUNT AMOUNT
Name: Name: Improvements $43,075
Account #: Account #: 00D95071~750-050
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
City Manager: Date:
SignatUre
REASON FOR BUDGET CHANGE.ENTRY: In order to award the bid for the Dublin Swim Center
Mechanical Building Renovation project, an additional appropriation is needed.
Mayor:
Posted By: Date:
Signature
ATTACHMENT 3