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STAFF REPORT CITY CLERK
DUBLIN CITY COUNCIL File # ^®®^0 -®[~
DATE: October 20, 2009
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager
SUBJECT: Acceptance of Work -Contract Number 09-03,
Dublin Sports Grounds Renovation -Snack Bar and Restrooms Remodel
Prepared By: Diane Lowart, Parks and Community Services Director
EXECUTIVE SUMMARY:
Work under Contract Number 09-03, Dublin Sports Grounds Renovation -Snack Bar and
Restrooms Remodel is now complete. The City Council will accept the final facility
improvements.
FINANCIAL IMPACT:
As amended the total appropriation for this Project (#950003) was $119,645 including, design,
bidding, inspection, project management, associated project costs, and the construction
agreement for improvements. The amount appropriated specifically for Contract Number 09-03
(Home Line, Inc.) was $92,690. Final Contract related costs were completed for $7,374.52 less
than the amount appropriated as shown below:
Original Contract Amount $ 64,900.00
Approved Change Orders $ 20,415.48
Total Final Contract Costs $ 85,315.48
RECOMMENDATION:
Adopt Resolution accepting improvements to Dublin Sports Grounds, Contract Number 09-03.
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Submitted by:
Parks and Community Services Director
Reviewed by:
Assistant City Manager
Page 1 of 2 ITEM NO. ~'• 2-
DESCRIPTION:
At its meeting of May 19, 2009 the Dublin City Council awarded Contract No. 09-03, Dublin
Sports Grounds Renovation -Snack Bar and Restrooms Remodel to Home Line, Inc.
Work under the Contract included a remodel of the snack bar to Alameda County Health
standards, replacement of deteriorating bathroom partitions and fixtures, and an upgrade of
both the snack bar and restrooms to Americans with Disabilities Act (ADA) standards. Staff,
along with representatives from Home Line, Inc., completed a walkthrough of the project on
October 9, 2009 and all elements of the project were complete.
The Contract provides for cone-year guarantee requirement on the completed work. The City
has obtained the required signed guarantee that requires Home Line, Inc. to reimburse the City
for any repairs to the improvements required due to faulty workmanship, materials or installation
for a period of one year following acceptance of the work by the City of Dublin.
Upon City Council acceptance of the project, Staff will file a notice of completion with Alameda
County Clerk. The City will release the final 10% retention thirty-five days subsequent to
recording the notice of completion with Alameda County.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of the Staff Report was distributed to Home Line, Inc.
ATTACHMENTS: 1. Resolution Accepting Improvements to Dublin Sports Grounds,
Contract No. 09-03.
Page2of2
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RESOLUTION NO. XX - 09
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ACCEPTING IMPROVEMENTS TO DUBLIN SPORTS GROUNDS
CONTRACT NUMBER 09-03
WHEREAS, Home Line, Inc. entered into a contract with the City of Dublin to complete
the renovation of the Dublin Sports Grounds Snack Bar and Restrooms (the "Improvements") in
accordance with plans and specifications on file with the City Engineer; and
WHEREAS, as a condition of said contract, Home Line, Inc. provided the City a
performance bond and a payment bond to secure completion of the Improvements; and
WHEREAS, said Improvements have been completed in accordance with said plans and
specifications, and any approved modifications thereof, to the satisfaction of said City Engineer
of the City of Dublin; and
WHEREAS, as a condition of said contract, Home Line, Inc. has signed a guaranty that
requires it to reimburse the City of Dublin for any repairs to the Improvements required due to
faulty workmanship, materials or installation for a period of one year following acceptance of the
work by the said City of Dublin
NOW, THEREFORE BE IT RESOLVED that:
1. The Improvements, completed within the said Facility, are hereby approved and
accepted subject to the aforesaid one-year guaranty; and
2. The said original performance bond and payment bond posted in connection with
the work involved in the construction of said Facility be hereby released.
PASSED, APPROVED AND ADOPTED this 20th day of October, 2009, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
1306881.1
Mayor
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ATTACHMENT