HomeMy WebLinkAboutItem 4.03 Crossing Guard Svcs
CITY CLERK
File # D~[Q]~-~[Q]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 20,2008
SUBJECT:
ATTACHMENTS:
RECOMMENDATIO~~
\
FINANCIAL STATEMENT:
Annual Contract Review: Crossing Guard Services
Report Prepared by: Kurt van Savoye, Lieutenant
1.
1995-96 Agreement between the City of Dublin and All City
Management Services, Inc. (ACMS) for Crossing Guard Services
Contract Renewal Letter from All City Management Services
Resolution Authorizing Amendment to Agreement with All City
Management Services, Inc. for the Provision of Crossing Guard
Services for Fiscal Year 2008-2009
2.
3
Adopt the Resolution and authorize the City Manager to execute an
amendment to the agreement with All City Management Services,
Inc. for the provision of crossing guard services for Fiscal Year
2008-2009.
The estimated cost to fund crossing guard services for FY 2008-
2009 is $100,622.00. This cost is based on a fixed rate of $14.94.
No change to the contract rate is proposed for Fiscal Year 2008-
2009.
DESCRIPTION: The City of Dublin currently funds the provision of adult crossing guard services.
Adult crossing guards are typically assigned where official supervision of elementary school aged
pedestrians is desirable while they cross a public highway on the "suggested route to school." Further,
pursuant to the State of California Traffic Manual, "adult crossing guards are a supplemental technique
and not a traffic control device," Section 1 0-07.2. The City has funded crossing guard services since
Dublin's incorporation in 1982 (with the exception of school year 1993-94 when the Dublin Unified
School District (DUSD) funded the service. The City has provided this service under contract with
various agencies, including Alameda County Department of Public Works, TSU Temporary Staffing, and
with the current provider All City Management Services, Inc.
The City of Dublin currently provides crossing guards, which serve all six public elementary schools. A
comprehensive review of the City's crossing guard services was conducted by the City's Traffic Engineer
during Fiscal Year 2005-2006. Currently the Dublin Unified School District is planning for the possible
closure of Nielsen Elementary, with the displaced students to be moved to Dublin Elementary. There is
currently one Crossing Guard serving Nielson Elementary. In the event that Nielson is closed a
reassessment of the pedestrian traffic flow will be conducted to determine an appropriate location to
which that Crossing Guard should be reassigned to assist the displaced Nielson Elementary students in
safely accessing Dublin Elementary.
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COPIES TO:
Baron Farwell, ACMS
DUSD -.!l 2-
ITEM NO. · -:J
lol)
Under the existing service levels, crossing guard services are provided at nine separate locations, for four
to five hours per day, 180 days per year, throughout the regular school year. Additionally, during the
summer school session crossing guard coverage is provided at one location three hours daily, covering
approximately 25 school days. The current crossing guard locations are as follows:
1. Aspen & Central Parkway (Dougherty Elementary)
2. Shannon Ave. and San Ramon Valley Blvd. (Dublin Elementary)
3. Shannon Ave. and Vomac Rd. (Dublin Elementary)
4. Antone Way and Grafton (Green Elementary)
5. South Dublin Ranch Drive & Woodshire Lane (EM Fallon School)
6. Gleason and Tassahara (EM Fallon School)
7. Amador Valley Blvd. and Burton St. (Fredricksen Elementary)
8. Amarillo Rd. and Alegre Dr.(Nielsen Elementary)*
9. Bonniewood Lane and Davona Drive (Murray Elementary)
Summer School Coverage:
1. Amarillo Rd. and Alegre Dr. (Nielsen Elementary)*
* Location subject to change for 2008/2009 school year due to possible closure of Nielsen Elementary.
Current Contract Performance - All City Mana2:ement
All City Management Services, Inc. (ACMS) provides a variety of traffic and safety-related services
including crossing guard services, parking enforcement and traffic control to public agencies. ACMS is
headquartered in Los Angeles and serves numerous cities in Northern and Southern California. In
response to the increased demand for crossing guard services in Northern California, ACMS has assigned
additional personnel to the area. Dublin is currently assigned one Area Supervisor and one Field
Supervisor who monitor the activities of crossing guards.
ACMS has submitted a proposal to continue to provide crossing guard services to the City of Dublin in
Fiscal Year 2008-2009. The proposed services involve the direct provision of adult crossing guards,
along with all administrative support for the program, including personnel recruitment, training,
supervision, and payroll functions. ACMS has frozen their contact rate at 2007-2008 levels and no rate
adjustment is requested by ACMS for Fiscal Year 2008-2009. The estimated cost to provide the current
level of service for Fiscal Year 2008-2009 is $100,622.00. This number is based on 6,735 hours of
contract service at the rate of $14.94 per hour.
Staff believes that ACMS has done a good job of coordinating this program. The City has received no
complaints regarding the services provided during Fiscal Year 2007-2008. The contractual agreement
with ACMS appears to be the most cost effective and efficient manner in which to provide the school
crossing guard services. The ability to utilize a well-established program with a sufficient pool of
qualified personnel benefits the community. In addition, the individuals assigned to the City of Dublin
are adequately trained and supervised.
RECOMMENDATION: Consistent with previous contract reviews, Staff has evaluated the cost
effectiveness ofthe services currently being provided by ACMS.
Staff recommends that the City Council receive the report and adopt the Resolution and authorize the City
Manager to execute an amendment to the agreement with All City Management Services, Inc. for the
provision of crossing guard services for Fiscal Year 2008-2009.
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I~ 7
RJElcEIVED
i\LL CITY M....i\NAGEMENT SERVICES, INC. JUN 261995
CITY OF DUBL/.M
AGREEMENT BETWEEN THE CITY OF DUBLIN \:
AND ALL CITY MANAGEMENT SERVICES, INC. FOR
CROSSING GUARD SERVICES
',-,
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THIS AGREEMENT made and entered into this July 1st, 1995 , by and between the
CITY OF DUBLIN, a municipal corporation, hereinafter called the "City", and ALL CITY
MANAGEMENT SERVICES, INC., hereinafter called the "Contractor";
WITNESSETH
The parties hereto have mutually covenanted and agreed as follows:
1. This Agreement is for a period of time which commences July 1 st., 1995 , and ends
on June 30, 1996, and for such term thereafter as the parties may agree upon.
2. The Contractor is an independent contractor and the guards to be furnished by it
shall at all times be its employees and not those of the City.
3. The City's representative in dealing with the contractor shall be the City Manager
or such person as the City Manager may designate.
4. The City shall notify Contractor in writing of hours and locations when and where
guards shall be furnished by the Contractor.
5. The Contractor shall provide supervisory personnel to see that guard activities are
taking place at the required places and times, and in accordance with all items of
this Agreement.
6. The Contractor shall maintain adequate reserve personnel to be able to furnish
alternate guards in the event that any person fails to report for work at the assigned
time and location.
7. The Contractor shall provide personnel properly trained as herein specified for the
performance of duties of Crossing Guards. In the performance of their duties the
Contractor and employees of the Contractor shall conduct themselves in
accordance with the conditions of this Agreement and the laws and codes of the
State of California and the City of Dublin.
8. The Contractor shall train, schedule, provide, and supervise personnel in
accordance with the contract and the rules and regulations of the City of Dublin.
Crossing Guards shall perform their duties as trained and within the City's rules for
such guards.
n~1t-lt'3 51"KJ/Q\'~
ATTACHMENT 1
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ALL CITY MiLNAGEMENT SERVICES, INC.
9. Persons provided by the Contractor as Crossing Guards shall be trained by the
laws and codes of the State of California and the City of Dublin pertaining to
general pedestrian safety and school crossing areas.
10. Crossing Guard Services shall be provided by the Contractor at the designated
locations and at the designated hours on all days on which the designated schools
in the City of Dublin, are in session.
11. The Contractor shall provide all Crossing Guards with apparel by which they are
readily visible and easily recognized as Crossing Guards. Such apparel shall be
uniform for all persons performing the duties of Crossing Guards and shall be worn
at all times while performing said duties. This apparel must be appropriate for
weather conditions. The Contractor shall also provide all Crossing Guards with
hand held Stop signs and any other safety equipment which may be necessary.
Apparel and equipment shall be pre-approved by the City Manager or the designee.
12. The Contractor shall at all times provide workers' compensation insurance covering
its employees, and shall provide and maintain liability insurance for Crossing Guard
activities. The Contractor will provide to the City an Acord Certificate of insurance
naming the City as an additional insured. Such insurance shall include commercial
general liability with a combined single limit of not less than $5,000,000.00 per
occurrence and in aggregate for property damage and bodily injury. Such
insurance shall be primary with respect to any insurance maintained by the City and
shall not call on the City's insurance contributions. Such insurance shall be
endorsed for contractual liability and personal injury and shall include the City, its
officers, agents and employees of the City. Such insurance shall not be cancelled,
reduced in coverage or limits or non-renewed except after thirty (30) days written
notice by Certified Mail, Return Receipt Requested has been given to the City
Manager, or designee for the City of Dublin.
13. Contractor agrees to indemnify and defend the City, its Officers, employees and
agents against, and will hold and save them and each of them harmless from, any
and all actions, claims damages to persons or property, penalties, obligations or
liabilities that may be asserted or claimed by any person, firm, entity, corporation,
political subdivision or other organization arising out of the negligent acts or
intentional tortious acts, errors, or omissions of Contractor, its agents, employees,
subcontractors, or invitee, in performing the services provided for herein.
a) Contractor will defend any action or actions filed in connection with any of
said claims, damages, penalties, obligations or liabilities and willi pay all
costs and expenses including attorney's fees incurred in connection
herewith.
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2~J
ALL CITY MANAGEMENT SERVICES, INC.
b) Contractor will promptly pay any judgement rendered against City, its
officers, agents or employees for any such claims, damages, penalties,
obligations or liabilities.
c) In the event City, its officers, agents or employees is made a party to any
action or proceeding filed or prosecuted against Contractor for such
damages or other claims arising out of or in connection with the sole
negligence of Contractor hereunder, Contractor agrees to pay City, its
officers, agents, or employees, any and all costs and expenses incurred by
City, its officers agents or employees in such action or proceeding, including,
but not limited to, reasonable attorney's fees.
14. City shall have the right to cancel this Agreement by giving written notice. The
Contractor shall have the right to cancel this Agreement by giving thirty (30) days
written notice to the City.
15. The Contractor shall not have the right to assign this Contract to any other person
or firm except with the consent of the City.
16. The City agrees to pay the Contractor for the services rendered pursuant to this
Agreement the sum of Eleven Dollars and Seventy-Nine Cents ($11.79) per hour
of guard services provided. It is understood and agreed that the cost for providing
Four Thousand and Fifty hours (4,050) of services shall not exceed Fourty-Seven
Thousand Seven Hundred Fourty-Nine Dollars ($47,749.00). During the term of this
Agreement if Contractor provides Crossing Guard services to the Cities of
Concord, Walnut Creek and Pleasanton the Cities' hourly rate wil be reduced to
approximately $10.79.
17. In the event that this Agreement is extended beyond June 30, 1996, the
compensation for services shall be established by mutual written Agreement.
- 4~1
ALL CITY MANAGEMENT SERVICES, INC.
IN WiTNESS WHEREOF, the parties hereto have executed this Agreement the day and
year first above written.
CITY OF DUBLIN
municipal corporation
By ~J~
/VI A'I (jfL
Attest by:
{de
ALL CITY MANAGEMENT SERVICES, INC.
5<;f7
II
&ILJL CCII1r1r MLffiNAcGIEIMDEffIT ~IEm\!TICCIE~
] anuary 24, 2008
Lieutenant Kurt Von Savoye
Dublin Police Department
100 Civic Plaza
Dublin, CA 94568
Re: Pricing for 2007 -2008 Fiscal Year
Lieutenant Von Savoye:
As per our conversation please note the following information regarding pricing for the
coming fiscal year. Weare pleased to announce that All City Management Services,
Inc., (ACMS) has placed a price freeze on the current billing rate for the City of Dublin
for coming 2007-2008 fiscal year.
There will be no change in your current hourly rate of Fourteen Dollars and Ninety-Four
Cents ($14.94) per hour. We will maintain our high standards of performance in your
School Crossing Guard Program. We look forward to another safe and successful school
year.
If you have any questions, please feel free to contact me at (800) 540-9290.
ATTACHMENT 2
r! r! 7f1Jo, IE
1749 S. La Cienega Blvd. · Los Angeles, CA 90035 · 310-202-8284 · 800-540-9290 · FAX 310-202-8325
c, "1 7
RESOLUTION NO. - 08
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE AGREEMENT
WITH ALL CITY MANAGEMENT SERVICES, INC. FOR THE
PROVISION OF CROSSING GUARD SERVICES
WHEREAS, the City of Dublin uses adult crossing guards to ensure the safety of school children
crossing streets; and
WHEREAS, the City wishes to continue to contract with the firm of All City Management
Services, Inc. to provide crossing guard services; and
WHEREAS, the City and All City Management Services, Inc. have developed an agreement
which details the scope and duties required; and
WHEREAS, this agreement extends from July 1, 2008 - June 30, 2009.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes the City Manager to negotiate and execute an amendment to the agreement with All City
Management Services, Inc. (Exhibit A) for the provision of crossing guard services within the City of
Dublin.
PASSED, APPROVED AND ADOPTED this 20th day of May, 2008.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 3
.,
RJLIL CCII1I1{ ~ACGJIEoom~ ~IEm\1IICCIE~
~~f '7
Amendment to Agreement between
All City Management Services, Inc. and the City of Dublin
for providing School Crossing Guard Services
The City of Dublin hereinafter referred to as the "City", and All City Management Services,
Inc., located at 1749 S. La Cienega Blvd., Los Angeles, CA 90035, hereinafter referred to as the
"Contractor", mutually agree to amend the existing Agreement entered into on July 1, 1995 as
follows:
1.
Item #1
The City and the Contractor agree to extend the term of this Agreement
for the 2008-2009 fiscal year beginning July 1, 2008 through June 30,
2009.
2.
Item #17
The City agrees to pay Contractor for services rendered pursuant to the
Agreement the sum of Fourteen Dollars and Ninety Four Cents, ($14.94)
per hour of guard service provided. It is understood that the cost of
providing six-thousand, seven-hundred and thirty-five (6,735) hours of
service shall not exceed One-Hundred Thousand, Six-Hundred and
Twenty Dollars ($100,620.00).
Except as provided for in Item # 1 and Item # 17, all other terms and conditions of the original
Agreement and Amendments thereto between the City and the Contractor remain in effect.
City of Dublin
All City M...anage.m;nt Services, Inc.
"
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By
Signature
Print Name and Title
Date
Date
May 5. 2008
ATTEST
By
Signature
Print Name and Title
Date
1749 S. La Cienega Blvd. · Los Angeles. CA 90035 < 310-202-8284 · 800-540-929~~~ lAf~-~~;o