HomeMy WebLinkAboutItem 4.03 EmeraldGlenPkPhase3
CITY CLERK
File # D~[Q[Q-~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: October 4, 2005
SUBJECT:
Emerald Glen Park Phase 3
Construction Management Services Change Order
Report Prepared by Rosemary Alex, Parks and Facilities
Development Coordinator
A TT ACHMENTS:
1)
Proposed Change Order
RECOMMENDATION: ~, Approve Change Order #1 (or Additional Services
FINANCIAL STATEMENT:
Original Contract
Change Order #1
Total
$99,952
$31,ROO
$131,752
Sufficient funds are available within the project budget
DESCRIPTION: City Staf1ïs requesting additional construction management services
from Don Todd and Associates Ü)r Emerald Glen Park Phase 3. The request is to cover an extension of
time granted to Cleary Brothers Landscape and to compensate Don Todd and Associates for additional
services provided during the course of construction.
To date the City has granted the Cleary Brothers Landscape an additional forty-three day extension. The
time extension was due in part to the disçovery of several red"winged hlack hird nests on site at the start
of construction. Since the nests limited the type of activity on the site additional time was granted.
Don Todd and Associates began providing construction management services during that time period.
Subsequently their services will extend beyond what was in the original agreement. In addition, the
project has required additional management services than what was originally contemplated to ensure that
the construction continues to move forward and is properly documented.
RECOMMENDATION:
It is the recommendation of Staff that the City Council approve the Change Order #1 with Don Todd and
Associates in the amount of $31 ,800.
-------------------------------------------------------------------------------------------------------------
COPIES TO: Don Todd and Associates 11- ~
ITEM NO. '-. :..I
G:\COUNCILlAgenda StatementsI2005\IO-4 DTA Change Order.doc I Db \
I rso ':)
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO.1
PROJECT: Emerald Glen Park, Phase III
TO: Don Todd and Associates
PAGE 1 OF 1
AGREEMENT DATED March 15,2005
between Don Todd and Associates and the
City of Dublin
You arc hereby directed to make the herein des.cribed changes from the scope of sl;Tvices or do the fo1]owing described work not included
in the scope of se,rvjces on this con.tract.
NOTE: This chan2C order 1$ not effective uutu annroved bv the Cltv Manaver
Deseription of work to be done, estimate of quantities, and prices. to be paid. Segregate between additional work at contract prjce~ agreed
price atld force account. Unless otherwise stated, rates for rental of equipment cover only such tÎme as equipment is actually used and no
allowance will be made for idle time.
Chao:l!"e reouested bv: City of Dublin
The last uercenta!!e shovro is the net accumulated increase or decrease from the ori!!inal fee in the AlITcement.
1. Provide additional cQnstruction managc::ment servîcc::s for Emerald Glen Park Phase 3. (attached hereto).
COST INCREASE $3t,800
J;;Y: ~
Dian Lo~art r{~e: q ;J.. 7 -0 S
Parks and Community Services. Director ~
APPRg¡:- RECOM:¿ENDED BY
lhiCMS/ 1-;;'1-05
Rich Ambrose Date:
City Manager
APPROVED BY
Janet Lockhart Date;
Mayor
Wc~ the undersigned contractor, have given careful considc:ration to the change proposed and hereby agree, ¡fthis proposa] is approved,
that we will provide a.1I equipment, furnish all materia.ls, except as may otherwise be noted above, and perform all service:;õ neces:;;ary for the
work above specified. and will.a.ccept as full payment therefor the prices shown above.
Accepted, Date
Contractor; Don Todd and Associales
By
Tille:
ROO!1tvt:lt H~ttln
\0-1..\ --0'5"
-rrE M '-\.:>
DATE:
PROJECT NAME:
CIP#:
CONTRACT NO.
CHANGE ORDER NO.
PERCENT COMPLETED
CONTRACTOR:
CONTRACT AMOUNT:
CITY OF DUBLIN
EXHIBIT "A" CHANGE .ORDER FORM
9/26/2005
Emerald Glen Phase III
95600
N/A
1
60%
Don Todd ~nd Associates
$99,952
CONTRACT CHANGE ORDERS: AMOUNT
CHANGE ORDER #01 Additional Management Srv. 31,800,00
31,800.00
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT #02
PAYMENT #03
PAYMENT #04
PAYMENT #05
PAYMENT #06
PAYMENT #07
PAYMENT #08
PAYMENT#09
PAYMENT #10
PAYMENT#11
TOTAL ACTUAL PAYMENTS:
ADJUSTED TOTAL CONTRACT:
REMAINING BALANCE ON CONTRACT:
RECOMMeNDATION:
SIGNATURE:
APPROVED
DENIED
~
~¡zJaJ['
SUpervls.lng
Dept Head
5,324.00
17,566,00
23,260.00
17,326.00
63,516.00
CONTRACT CHANGE ORDER6:
PAYMENT #12
PAYMENT #13
PAYMENT #14
PAYMENT #15
PAYMENT #16
PAYMENT #17
PAYMENT #18
PAYMENT #19
PAYMENT #20
PAYMENT #21
PAYMENT #22
APPROVED
DENIED
$31,800.00
$131,7'2.00
$ 63,518.00
$131,752.00
$68,234.00
,.../'
M¡¿J~
~ c.htl( City Man.g.r
APPROVED
DENIED
Mayor
LOb':::>
AMOUNT
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2JDb5
DON TODD ASSOCIATES, INC.
PROJECT & CONSTRUCTION MANAGEMENT SERVICES
September 26, 2005
Ms. Rosemary Alex, Parks and Facilities Development Coordinator
City of Dublin
Parks & Community Serviccs Department - 1 st Floor
100 Civic Plaza
Dublin, CA 94568
Re: Construction Management Services
Emerald Glen Park - Phase HI DT A PCO#1
As requested, attached please fInd our proposed changc Order #1 fees and schednle throughout
the remaining project duration until December 16, 2005. Change Order # 1 is to cover for
additional CM services than what was originally anticipated and also dne to the extension of
construction time granted to the EGP3 General Contractor to complete the project.
The construction of Phase III at Emerald Glen Park has been very exciting and again, we thank
you for considering us to be your construction management film,
Sincerely,
'R~~
Roosevelt Hartin, P.E.
Executive Vice President
1000 Broadway, Suite 360, Oakland, CA 94607
Fax (510) 251-1008
Tel (510) 251·1007
L.\öQ'5
Don Todd Associates, inc.
CONS1'RUC1'10N MA.NAGEMEN1' SERVICES
(SCHEDULE O}" RA1'ES & FEES)
For
Citv of Dublin
Emerald Glen Park Phase 111
Total
Cls!II!liificatiflß ~ ~ Hnl\V€ck !fuw:! ~ Total Fcc
(Ava·)
Á. Pre Construction
Project Execulive S 180 $
Construction ManageI' S 146 $
Total- Labor $
B. Construction
Project Executive $ 180 $
Construction Manaser $ 146 9 20 180 $ 26,280
Estimator/Scheduler $ 130 9 2 18 $ 2,340
Total ~ Labor $ 28,620
C. Post Construction
Prt'ljt=ct Executive $ 180 $
Construction Managl:T $ 146 20 20 $ 2,920
E!itimat(lr/Sch~duICT $ 130 2 2 $ 260
Total· Labor $ 3,180
Reimbursable - AUuwancc:!l
.. Sitt:: Office Rental/Setup $ 2,000 Mo 0 $
b. Office Furnishing $ 800 Mo 0 $
c. Office Clcaning/Trssh Remnval $ 400 Mo 0 $
d, ComputcrlPrintcrlSoftware $ 300 Mo 0 $
c. Rlcctroníc Dat:=¡ Mgmt. SY!:Item $ 150 Mo 0 $
f. Ccllul'3r Telephone $ 100 Mo 0 $
g. Officc Telephone:: - Voic~ $ 200 Mo 0 $
h. Office Telephone - Fax $ 200 Mo 0 $
"- Office Tch=ph(lnc - Data $ 150 Mo 0 $
), COpíCT $ 200 Mo 0 $
k, Mai lin.g!FwRx/Stamp~/ctc. $ 200 Mo 0 $
I. FihnlDevcloping $ 50 Mo 0 $
111. Local Travel (Oakland) $ 160 Mo 0 $
Total" Reímbursablc C05t (Allowance) $
Totol- Fee ProposoJ $ 31,800
No1.t:;s:
1. Fcc~ arc applic~blc to I'1.crvicl::!i. thru Decl::rr'lb~r 16,2005.
2_ Contract tim~ i¡;¡ through January 1, 2006.
3. Our hourly and daily fee:: are:: $146 and $1,168 te:!õpt:ctivdy.
- -
8C~'=>
MANPOWER LOADING CHAR'('
Emerald Glen Park Phase III
2004 2005 2006
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f>rojcctStart 03-Oct-ú5 EM};RALD GLEN PARK PHASE III
Pr¡~edFinish 16.0I!L:'O.s Chy of DnbliD
l)atsD8te 26-Sep-05 n~blin,Ç llir\lrniD
pl¡;¡t ')gJe 26-Sep_05 Proposed DT A Chnn2:t Order #1 Construction Management Scbedule