HomeMy WebLinkAboutItem 4.03 Library Agmt 2003-04 CITY CLERK
File # 600-40
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 15, 2003
SUBJECT: 2003-2004 Contract for Services with the Alameda County Library
Report by Diane Lowart, Parks & Community Services Director
ATTACHMENTS: 1) Contract Agreement with County of Alameda
RECOMMENDATION: ~~uthorize Mayor to execute Agreement
FINANCIAL STATEMENT: Total Contract Cost - $439,018
DESCRIPTION: At the City Council's Fiscal Year 2003-2004 Budget Hearing, the
City Council approved funding for 23 additional hours of service at the Dublin Library. The County has
prepared the attached contract agreement for funding 23 additional hours of service at a cost of $449,318.
It is Staff's recommendation that the City Council approve the contract agreement and authorize the
Mayor to execute the agreement.
COPIES TO: Linda Wood, County Librarian / _
'r, ITEM NO.
G:\COUNCIL\Agenda Statements\2003\cc 7-15-03 library contract.doc Qj
CONTRACT AGREEMENT BETWEEN THE CITY OF DUBLIN
AND THE
COUNTY OF ALAMEDA
FOR
ADDITIONAL LIBRARY SERVICES
FISCAL YEAR 2003-04
INTENT
WHEREAS, current funding level for County Library Services prevents
increasing the number of open hours per week at the Dublin Branch of the Alameda
County Library system, and
WHEREAS, the citizens of Dublin wish to have the Dublin Branch Library open
more than the County funded hours per week, and
WHEREAS, the Dublin City Council has authorized funding for the increases in
staffing and utility costs required to open the Dublin Branch an average of 23 additional
hours for a total of 45 open hours per week, and
The City of Dublin and the County of Alameda agree to provide an average of 23
additional hours per week of Library services at the Dublin Branch of the Alameda
County Library system subject to the following terms and conditions, and
TERMR AND CONDITION~
1) Eff~ctiv~ Dates: This contract will be in effect from July 1, 2003 to June 30,
2004.
2) Rervices D~scribed: The County of Alameda agrees to provide an average of 23
additional hours per week of library services at the Dublin Branch Library as
follows: eight (8) additional hours each Monday, excluding County observed
holidays, from Noon to 8:00 p.m., nine (9) additional hours each Wednesday,
excluding County observed holidays, from 10:00 a.m. to 7:00 p.m., four (4)
additional hours alternate Saturdays, excluding County observed holidays, from
12 noon to 4:00 p.m., and four (4) additional hours each Sunday,
excluding County observed holidays, from 1:00 p.m. to 5:00 p.m. The cost for
these additional hours is $439,018.
3) ~ The City of Dublin agrees to pay the County of Alameda $439,018 in
four (4) quarterly installments as follows:
September 30, 2003 - $109,754.50
December 31, 2003 - $109,754.50
March 31, 2004 - $109,754.50
June 30, 2004 - $109,754.50
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ATTACHMENT 1
4) ~ All terms and conditions of this contract may be extended, by mutual
agreement, on a year-to-year basis, provided the amount paid by the City of
Dublin to the County of Alameda is adjusted annually to reflect
increases/decreases to the costs connected with providing the services.
5) Periodic Activity R~orts: Activity reports will be provided by the County
Librarian to the Dublin City Council. Dublin City Council may request such
reports at any time.
6) OptiOn to Terminat~ or R~.n~gotiat~ Contract: This contract is predicated on the
assumption that library service levels will remain constant. Should any
circumstance arise which changes both County Library funding levels and levels
of service, either party shall have the right to terminate or renegotiate this
agreement by giving at least thirty (30) days written notice.
7)
a) All persons employed in the performance of such services and functions
for City of Dublin shall be County employees, and no City employees as
such shall be taken over by the County and no person hereunder shall
have any City pension, Civic service, or other status or right.
b) The City shall not be called upon to assume any liability for the direct
payment of any salary, wages, or other compensation to any County
personnel performing services hereunder for the City, or any liability other
than that provided for in this agreement.
Except as herein otherwise specified, the City shall not be liable for
compensation or indemnity to any County employee for injury or sickness
arising out of his/her employment.
c) The County will assume liability and pay cost of defense and hold the City
harmless from loss, costs or expenses caused by the negligent or
wrongful act or omission of County officers, agents and employees
occurring in the performance of agreements between the parties hereto to
the extent that such liability is imposed on the City by the provisions of
Section 895.2 of the Government Code of the State of California. In
addition, when liability arises pursuant to Section 830 et seq., of the
Government Code, by reasons of a dangerous condition of public
property of the County, the CoUnty shall assume liability and pay cost of
defense and hold the City harmless from loss, costs or expenses caused
by the negligent or wrongful act or omission of County officers, agents
and employees, whether or not arising in the performance of an
agreement between the parties hereto.
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8) ]:9.Qtic, e~ Unless otherwise provided herein, any notice to be given hereunder by
any party to the other may be effected by personal delivery in wdting or by
registered or certified mail, postage prepaid, return receipt requested, unless
sooner received, and shall be deemed communicated as of three (3) days from
mailing. Mail notices shall be addressed as set forth below, but each party may
change its address by written notice and in accordance with this paragraph.
CITY: COUNTY:
City Manager President, Board of Supervisors
CITY OF DUBLIN COUNTY OF ALAMEDA
.100 Civic Plaza Administration Building
Dublin, CA 94568 122'1 Oak Street
Oakland, CA 946.12
County Librarian
ALAMEDA COUNTY LIBRARY
2450 Stevenson 'Blvd.
Fremont, CA 94538
IN WITNESS WHEREOF:
The parties hereto have executed this agreement the day and year first above written,
and County has hereunto caused its corporate name to be signed by its President of
the Board of Supervisors, who is hereunto duly authorized the day and year first above
written.
CITY OF DUBLIN COUNTY OF ALAMEDA
By: By:
Mayor President of the Board of Supervisors
City of Dublin County of Alameda
State of California State of California
Date: Date:
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ATTEST:
By: By:
City Clerk Clerk of the Board of Supervisors
APPROVED AS TO FORM APPROVED AS TO FORM
By: By:
City Attorney County Counsel
LMW/pmsf
7/2/03
S:\Contracts\Dublin 2003 04 Contract.doc
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