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Home My WebLink AboutItem 4.03 Maintenance Yard Programming Study CITY CLERK File # Dm[Q]-~ AGENDA STATEMENT CITY COUNCIL MEETING DATE: August 15,2006 SUBJECT: Agreement with Hardison, Komatsu, Ivelich, and Tucker (HKI&T) for Consulting Services - Maintenance Yard Programming Study Report Prepared by Melissa Morton, Public Works Dire:~ Resolution, together with Exhibit "A," Agreement ATTACHMENTS: RECOMMENDATI~ FINANCIAL STATEMENT: r Adopt the resolution approving the agreement with HKI&T The proposed not-to-exceed amount for this Study is $35,000. Sufficient funds are included in the Maintenance Yard Programming Study Capital Improvement Project budget. DESCRIPTION: This agreement provides for a programming study in order to determine personnel needs, functions, and infrastructure demands for a maintenance yard and office/storage facility, including provision for an Emergency Operations Center (EOC). The City Council has identified the examination of potential funding sources for design and construction of a maintenance yard as a high priority goal for Fiscal Year 2006-2007. It is anticipated that the study would begin immediately and be completed by October so that the maintenance yard cost can be included in the Facilities Fee. Staff issued a Request for Proposal in late June. Two proposals were received. Based on prior experience specifically with maintenance facilities, Staff feels that HKI&T is best suited to perform this study for the City of Dublin. Staff recommends that the City Council adopt the resolution approving the agreement with HKI&T. ------------------------------------------------------------------------------------------------------------- COpy TO: Dennis Okamura, HKI&T Page 1 of 1 ITEM NO. 4-.'2 g: Iconsultant\hki&tlagenda statement agreement f()fLfO RESOLUTION NO. -06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********************** APPROVING AGREEMENT WITH HARDISON, KOMATSU, IVELICH, AND TUCKER (HKI&T) FOR MAINTENANCE FACILITY PROGRAMMING STUDY WHEREAS, the City Council has determined that identifying funding sources for construction of a maintenance yard is a high priority goal; and WHEREAS, a programming study is required in order to identify the features ofthe maintenance facility and thus the cost of land and construction; and WHEREAS, HKI&T has prepared a proposal for conducting the programming study which has been reviewed by the City and determined to be appropriate for this task; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin approves a contract with Hardison, Komatsu, Ivelich, and Tucker for consulting services related to the maintenance yard programming study. BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement, attached hereto as Exhibit "A." PASSED, APPROVED AND ADOPTED this 15th day of August, 2006. AYES: NOES: ABSENT: ABSTAINING: Mayor ATTEST: City Clerk g: \consultantslhkitlreso agreement program study Lt. 3 ~115/ob J. 0 I !fa CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND HARDISON KOMATSU IVELlCH & TUCKER THIS AGREEMENT for consulting services is made by and between the CITY OF DUBLIN ("City") and Hardison Komatsu Ivelich & Tucker ("Consultant") as of August 15, 2006. Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2006, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City's right,to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assianment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to . this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant's obligations hereunder. Consultant shall not be responsible for delays beyond Consultant's reasonable control. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed Thirty Five Thousand Dollars and No Cents ($35,000), notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant's proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A EXHIBIT ~ To the Resolution 3"P'iO Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant's estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement 2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information: · Clear numerical identification, with no duplication of numbering; · The beginning and ending dates of the billing period; · A Task Summary containing the original contract amount, the amount of prior billings I the total due this period, the balance available under the Agreement, and the percentage of completion; · At City's option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; · The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A; · The Consultant's signature. 2.2 Monthlv Payment. City shall make monthly payments, based or'! invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant 2.3 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement City shall make no payment for any extra, further, or additional service pursuant to this Agreement In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A August15,2006 Page 2 of 15 1- ~ r 'fO 2.4 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B. 2.5 Reimbursable Expenses. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded. 2.6 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. 2.7 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. 2.8 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. 2.9 Rate Adiustments. Consultant will be entitled to an annual rate adjustment upon each annual anniversary of this Agreement, the amount of said increase to be approved by the City. The base for computing the adjustment shall be the Consumer Price Index for Urban Wage Earners for the San Francisco-Oakland Bay Area published by the U.S. Department of Labor, Bureau of Labor Statistics (Index) which is published for the year ending in February. If the Index has increased over the Index for the prior year, the rates for the following year shall be established by multiplying the rates for the current year by a fraction, the numerator of which is the Renewal Index and the denominator of which is the Index for the preceding year. In no case shall the adjusted rates be less than the initial rates as set forth in Exhibit B. A sample calculation is set forth below. The Public Works Director shall calculate the adjusted rate on each anniversary date of this agreement and shall provide notice to Consultant of such new rates. SAMPLE CALCULATION: (Using 1% index increase as an example) HOURLY CHARGE RATE INDEX INCREASE (Assuming 1%) 150 x .01 = 1.50 $150.00/hr 1.50/hr $151.50/hr Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A August 15,2006 Page 3 of 15 S {)(UIO City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant's use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. 4.1 Workers' Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by mail has been given to the City. Consultant shall notify City within 14 days of notification from Consultant's insurer if such coverage is suspended, voided or reduced in coverage or in limits. 4.2 Commercial General and Automobile Liabilitv Insurance. 4.2.1 General reauirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A August 15, 2006 Page 4 of 15 b !)f'tO either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles. 4.2.2 Minimum scope of coveraQe. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. . Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 (any auto), or Code 8 (hired) and Code 9 (non-owned) if Consultant has no owned autos. No endorsement shall be attached limiting the coverage. 4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy: a. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. d. Any failure of CONSULTANT to comply with reporting provisions of the policy shall not affect coverage provided to CITY and its officers, employees, agents, and volunteers. e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by mail has been given to the Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A August 15, 2006 Page 5 of 15 7oft-fo City. Consultant shall notify City within 14 days of notification from Consultant's insurer if such coverage is suspended, voided or reduced in coverage or in limits. 4.3 Professional Liability Insurance. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals' errors and omissions. 4.3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim. 4.3.2 An endorsement shall state that coverage shall not be canceled by either party except after thirty (30) days' prior written ootice by mail has been given to the City. 4.3.3 The following provisions shall apply if the professional liability coverages are written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insuranc~ mustbe provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five years after completion of the Agreement or the work. The City shall have the right to exercise, at the Consultant's sole cost and expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to the City . prior to the commencement of any work under this Agreement. 4.4 All Policies ReQuirements. 4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than AVII. 4.4.2 Verification of coveraae. Prior to beginning any work under this Agreement, Consultant shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A August 15, 2006 Page 6 of 15 t,/ f)f '10 by that insurer to bind coverage on its behalf. The City reserves the right to require complete I certified copies of all required insurance policies, at any time. 4.4.3 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.4 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverages, scope, limits, and forms of such insurance are either not commercially available, or that the City's interests are otherwise fully protected. 4.4.5 Deductibles and Self.lnsured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment oflosses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.4.6 Notice of Reduction in Coveraae. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant's earliest possible opportunity and in no case later than five days after Consultant is notified of the change in coverage. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant's breach: · Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; · Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A August 15,2006 Page 7 of 15 1 b ~ to · Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Consultant shall indemnify, defend, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers or of any third party, or (2) the actions of Consultant or its employees, subcontractors, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. Acceptance by City of insurance policies and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any such damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS' benefits. 6.2 Consultant No Aaent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governina Law. The laws of the State of California shall govem this Agreement. Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A August15,2006 Page 8 of 15 /0 D t 'to 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Re~ulations. To the extent that this Agreement may be funded by fiscal assistance from another govemmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person's race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement upon thirty (30) days' written notice to City and shall include in such notice the reasons for cancellation. . In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A August 15, 2006 Page 9 of 15 II ofL( 0 computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 8.4 Assianment and Subcontractina. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant's unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant sh~1I survive the termination of this Agreement. 8.6 Options upon Breach bv Consultant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall included, but not be limited to, the following: 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A August15,2006 Page 10 of 15 IJ rA '10 Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant's Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties. 9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attornevs' Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California. 10.3 Severabilitv. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A August 15, 2006 Page 11 of 15 13 or lfO adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 10.5 Successors and Assians. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a "c9nfiict of interest," as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1 090et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code 91090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultarlt will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code 91090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by Melissa Morton, Public Works Director ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A August15,2006 Page 12 of 15 ItoF 10 10.10 Notices. Any written notice to Consultant shall be sent to: HKI& T Architects Attn: Dennis Okamura 538 Ninth Street, Suite 240 Oakland, CA 94607 Any written notice to City shall be sent to: Melissa Morton City of Dublin Public Works 100 Civic Plaza Dublin, CA 94568 10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. Seal and Signature of Registered Professional with report/design responsibility. 10.12 Intearation. This Agreement, including the exhibits described in Section 10.13, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. 10.13 Exhibits. The exhibits to this Agreement consist of the following: (a) Exhibit A entitled "Scope of Services"; and (b) Exhibit B entitled "Compensation Schedule." [Signature page follows] Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A August 15,2006 Page 13 of 15 /5/o{LfO CITY OF DUBLIN HARDISON KOMATSU IVELlCH & TUCKER Janet Lockhart, Mayor Dennis Okamura, Vice President Attest: Name, Title Fawn Holman, City Clerk Approved as to Form: Elizabeth Silver, City Attorney 846580-2 Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A August 15,2006 Page 14 of 15 16 Of '10 EXHIBIT A SCOPE OF .sERVICES The Scope of Services shall be as detailed in Hardison, Komatsu, Ivelich, and Tucker proposal entitled "Maintenance Yard Programming Study" dated July 5, 2006 (attached). Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit A August 15, 2006 Page 15 of 15 17 p{tfo EXHIBIT B COMPENSATION SCHEDULE The total cost of services shall not exceed $35,000, as per the Preliminary Fee Proposal dated July 5, 2006 (attached) Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker--Exhibit B _August 15, 2006 Page 1 of 1 l<l tJr'fO Maintenance Yard Programming Study ~:h:Jly5, .2006. Hardison Komatsu Ivelich & Tucker 538 Ninth Street Suite 240 Oakland, CA 94607 .n<?lph,)51.o,625 .9800... (fax) 510.625.9801 www.hkit.com Parsons Brinkerhoff Fleet & Faci Division (PB HARDISON KOMATSU IVElICH & TUCKER July 5, 2006 Ms. Ginger Russell Senior Administrative Analyst Public Works Department City of Dublin 100 Civic Plaza Dublin, CA 94568 Dear Ms. Ginger Russell, Bardison Komatsu lvelich & Tucker (HKlT) is pleased to present our interest and qualifications to provide planning and architectural services for the proposed City of Dublin Maintenance Yard Programming Study. Our team brings technical expertise;excellent communication skills, and enthusiasm to you and the City. HKlT has planned and designed numerous maintenance facilities. Recent corporation yard projects for cities with approximately the same population as Dublin include Burlingame, Seaside and Windsor. Other corporation yard programs include Fremont, San Mateo and Fairfield. We understand the technical d~tails that make such a facility a success. Appropriate work space, storage, circulation, safety and security needs must be identified early in the project. Equipment decisions and their needs are crucial to appropriate spatial considerations. Also, our Headquarters Building for the Dublin San Ramon Services District included an Emergency Operations Center. We have enhanced our capabilities with the addition of our specialty consultant, the Fleet & Facilities Division of Parsons Brinkerhoff Quade & Douglas (PB) to focus specifically on maintenance facilities programming. We recently worked with PB on the City of Seaside and North Coast County Water District projects and will build on this experience to develop a projection of space needs for the City of Dublin. We look forward to the opportunity to present our qualifications in more detail. Thank you for your consideration. Very truly yours, ~(.~/-- Dennis 1. Okamura, AlA Principal-In-Charge DlO/jg A C.ORPORATION /7tJt4-0 . - - ARCI:fITECTURE PLANNING INTERIORS 538 Ninth Street 'Suite 240 Oakland California 94607 T: 510.625.9800 F: 510.625.9801 www.hkit.com PRINCIPALS THOMAS C. BRUTTING AlA RICHARD CALDWEll AlA DENNIS I. OKAMURA AlA DARA A. YOUNG DALE AlA SENIOR ASSOCIATES THOMAS E. OAKES TAD SEKINO ASSOCIATES DANiEl KAllENBACH AlA KITTY MYERS, AlA, ees MARGARET PARKER SALOP ERWIN WON OAKLAND SAN FRANCISCO ~o () f 'fo ApPROACH The HKIT / PB "team" approach to designing public works maintenance and operations facilities is based on HKIT's local experience and PB's national depth of experience. We have found that it is critical for key client staff to be involved throughout the design process. We will bring the decision makers together at key times to discuss requirements, review alternatives, and solicit feedback in a timely manner so that the project meets the client's schedule and budget. The end result of any successful design project is a facility that will meet the requirements of its Owner. Our approach satisfies that requirement by focusing heavily on the programmitlg and phase of the project. It is this critical phase of the project that the ideas and requirements of the City of Dublin should be transferred to the design team to develop a successful facility. Review of Similar F ac:!,lities The Team will bring examples of other Northern California city corporation yard programs that we have developed in the past as a representative example of the type of facility that can be provided for the City of Dublin. While our focus will be on similar sized facilities, we can also provide examples oflarger . facilities that may have amenities that could be applicable for special limited situations. The goal in the review of similar facilities is to provide options that may not otherwise be considered if just looking at the current facilities, and the strength of the HKIT / PB team is that we can provide this depth of knowledge. Programming Workshop The Team takes pride in providing the conduit for this transfer of information. During the programming stage our staff works closely with the City of Dublin to provide an objective approach to existing maintenance techniques, policies, procedures, and equipment. PB's association with maintenance facilities and organizations throughout the country provides current in-sight to new technologies and practices. Our intent is never to force our opinions or practices upon the City of Dublin, but to provide new options that may not have been previously considered. The result of these interviews and information sharing sessions is a document that will guide the design team throughout the project. The Team feels the most effective way of creating a participatory environment during programming is through the use of an on-site planning session. This session, that would generally last a few days, would be held at the City of Dublin's facilities where the design team can be as close to the key staff as possible, to actively study, analyze, and plan the project. The on-site is a way to consolidate into one or more work sessions what normally would take weeks to accomplish. It is also an excellent vehicle to bring together the team members in one location to brainstorm ideas. The process is focused upon balance, so that solutions represent equal input from the architects, the maintenance consultants, the planners, the users, and other key participants. Programming Report · Based on the interviews in the Programming Workshop, a detailed space program-will be developed which will: a. Identify functional areas to be located at the facility. b. Identify space requirements for all administrative, maintenance, and operations functions in e;ty~of -B\Jblirr~~~---~~~--~-.:- Maintenance Yard Programming Study HKlrA~rchTfeas-- .. ~ I or 10 c. the project including: 1). Requirements for offices, mechanic areas, and crew areas. 2). Quantity, size, and type of repair bays. 3). Requirements for all shops (i.e. brake, tire, component rebuild, welding) 4). Requirements for parts storage and warehousing. 5). Storage requirements for toolboxes and portable equipment. 6). Requirements for mechanical and electrical support space. d. Requirements for incorporating an emergency Operations Center in to this facility. e. Identify parking requirements for client vehicles, employee, visitor, and delivery vehicles. · The Team will prepare a Draft Design Criteria Document to include space pr~amand criteria resulting from client interviews, on-site observations, and review of records. The Design Criteria Document will include information on staffing levels, current and projected operations, a narrative of daily operations, site requirements, and specific requirements for each functional area. The Design Criteria Document will also identify preliminary functional requirements for building systems including architectural, structural, mechanical, electrical, and plumbing such as: a. Clearance requirements (doors, aisle widths, overhead) throughout the project. b. Floor, wall, and ceiling finishes. c. Functional areas and equipment items within each area to be included on an emergency power system. d. Lighting levels and type of lighting for all exterior areas and each functional area within the maintenance building. e. Lubrication and compressed air system requirements. f. Ventilation requirements for each functional area including offices, repair bays, mai.t1tenance shops, welding, battery, paint areas, chassis wash/component clean, pits, a!1d storage areas. g. Drainage requirements for floor wash down, waste oil, waste coolant, and spill containment. h. Minimum design temperatures for heating and cooling for each functional area. · Establish functional area relationships both between areas and between workstations within areas. Primary considerations to be industrial work flow, supervision, and safety. Diagrams showing these relationships will be included in the Design Criteria Document. · Assemble data on vehicles to be maintained. Include make and models, dimensions and weights, quantities, and operating characteristics. · Submit draft Design Criteria Document for client review and approval. · Review comments from the client on the draft Design Criteria Document. · Incorporate comments received from the City of Dublin staff and incorporate into the Final Design Criteria Document. · Based upon the approved Design Criteria "area" requirements, we will develop conceptual level, individual building cost estimates. We understand there is. no specific site selected. Therefore site and site alternative conceptual costs can not be generated. Once a site is selected, our approach would be to have an on-site design workshop (Charrette) to develop site and building alternatives real time with your input. This would occur in a future scope of work. City of Dublin HKIT Architects 22.. or if 0 FIRM BACKGROUND AND EXPERTISE HKIT has devoted itself to assisting public entities with the planning, design, and contract administration of its facilities. Each project brings new challenges to address. Based on our experience, we develop a . . response which uniquely responds to the needs and desires of our clients. HKIT has regularly been contracted by public sector clients. We have noted a few of those below. We understand the rigorous participation by our clients as well as user groups and interested community groups. We are comfortable with this interaction and find that it often produces creative solutions to the challenges confronting that particular project. The following list of recent projects describe HKIT's specific experience in designing maintenance facilities that are si.m.ilar to the proposed City of Dublin Maintenance Yard Programming Study. TI --"r ." I I 6 I I.~ I * I -g I I U5 g> e ! g>'c ~ .- 6 ij) E - ._ Eo.: ai, E Q) 0<:1 0) in c: e .J2 ...Q c.. <: c.. I Corportion Yard Projects I I g:p~r:~~~~:~e (pop. 39,000) I IfI ! .1 r City of F ,;,..;,'''-;,o:202,oooj------ ---j Illl i Ill! 1~=:~~;.2.,oOO)-l ~ .1 I Ci~ of Seaside (~~~-~3.2~OOO)- .--.-. --. - ---... .-----t -- - --"-1 ~~!C Works Corporation Yard _ ____._.___ _.___. I ~ _ .! I North Coast County Water District (pop. 38,000) ~ I I I Corporation Yard - I I ICityofsan Mateo (P~P.100,OOO.).---".---- ~. ~+---1 I Corporation Yard Master Plan' IIil3l E.-----.---.-----..~-..---- .----1 Marin/Sonoma Mosquito & Vector Control BI ~ I 1 District, Headquarters and Maintenance Facility_.~__~-~--i I City of Fairfield (pop. 108,000) I Iml ' I.:UbIiC Works Corporation Yard Maste~~!~___+-~-J_....-J I Dublin San Ramon Service District, 'I H I I i Corporation Yard , ~ I ! j--------.----.-.-..--...-............-.--- --'- -T----- -1---', ! Fairfield-Suisun Sewer District, Ie! ~ I !Administration and Maintenance Facilities I ~ I ~ !--.-------.-----~._--.--..--..-_.-. . f-- .. - -l'--' --. j ! Delta Diablo Sanitation District, i ~ I 511 I ! Plant Operations and Maintenance Facility ! ~ I ~ ! L---......~"..------..._"----.~..-__---_L...____.'i---~ I Turlock Irrigation District, I ~ I I i Corporation Yard I -! ! l__..__..._.___..__._._.................. _.. ... _.. _.. __...... ....... __ ....... .. _._. _.....1.. ........ J City of Dublin ~1Wciihliil1i'~If~t{YQlrdPrf)gramming.SH.fay-- HKIT Architects )3' of tfO Located in Oakland, California, HKIT Architects has been in continuous practice in the San Francisco Bay Area since 1964, with roots that extend back to 1948. Our practice has kept apace with the growth of the region, as we have continuously expanded and improved our services. Our practice remains strong . and consistent as we move into the millennium, continuing the reputation built up over several decades of quality work. HKIT maintains a professional staff that averages 35 persons. We are a cadre of experienced professionals, leavened with the enthusiasm of younger practitioners. We feel fortunate to have an unusually stable team that has worked together for many years. Our staff specializes in Planning, Design, Interior Design, Specifications, CAD, Construction Administration, and other technical areas. Parsons Brinkerhoff - Maintenance Design Fleet & Facilities Division ofPB Transit & Rail Systems Inc. (PB/FFD), a wholly owned. company of Parsons Brinckerhoff, is a team of professionals dedicated to helping fleet owners solve both immediate and long range problems. The staff has the unique expertise required to aid cities, counties, transit agencies, school districts, military, and all other fleet operators, both public and private, in achieving their objectives for fleet operations and.maintenance. The firm consists of results oriented personnel who are nationally recognized professionals. Technical competence combined with exceptional ability to work effectively with all levels of client personnel is the prime criteria for selecting appropriate staff for each project team. Assignments frequently include such combinations as management specialists, architects, engineers, maintenance experts, equipment specialists, and operations analysts. As a matter of service policy, each assignment receives the personal direction and involvement of a senior professional who assigns staff members whose knowledge and skills combine to form a team which can accurately assess problems and implement workable solutions. Since it's beginning in 1979, PB /FFD has continuously expanded the scope and diversity of its services to keep pace with our clients' needs. A measure of success is a call from a former client for additional assistance. Over eighty percent of our current assignments are from previous clients or direct referrals. The team's ability to understand and plan for the complexities inherent with fleet operations and maintenance facility design is unparalleled today. PB/FFD has been involved in the functional design of over two hundred maintenance facilities for fleet sizes from as few as seven up to 5,000 vehicles. PB's understanding of vehicle and equipment maintenance functions enables us to quickly understand the client's needs and translate them into clear functional requirements. These then serve as a basis for facility design, delineating the unique demands of each maintenance facility. Sustainable Design The HKIT /PB team is committed to providing clients with buildings that are healthful and reduce environmental impacts. This can be accomplished by mindful design. By carefully selecting building configuration, products, systems, and construction practices, we can take advantage of natural site characteristics such as: daylighting; micro-climate patterns that promote heating, cooling, or venting; existing drainage slopes; and existing views and vegetation. Likewise, we can pro-actively select materials that, throughout the building's life, will be less taxing on our health and our environment. Four members of HKIT's staff are LEED Accredited Professionals and actively participate in the design phase of every project in the office to review them in terms of sustainability. In addition HKIT has formed several in- house committees, who meet on a regular basis, to mainstream "green" design into our standard operating procedures. We are excited about the prospects of designing both good buildings and buildings that are good for the environment. City of Dublin ~-Malrftenai'ielfYard-Pro9i'ammin9S;t@y - .. HKIT Architects )'f () f ,-/0 KEY PERSONNEL HKIT is a medium-sized architecture firm providing a full range of services for the planning and design of municipal, educational and residential projects. We currendy have four (4) Principals, two (2) Senior Associates and three (3) Associates. The staff includes nineteen (19) registered architects, nine (9) technical architectural staff, two (2) construction administrators, one (1) specifications writer, and a support staff of five (5). Our staff is fully supported by state-of-the art computer equipment. We utilize a project web site to transmit documents between ourselves and our consultants on a regular basis, making the flow of information extremely efficient. For the City of Dublin Programming Study we have included two consultants that we have recent experience working with on similar projects and that have individual expertise in municipal, corporation yard projects. Specifically, HI<IT, Parsons Brinckerhoff (maintenance design), and Bob Hodgson (cost estimator) have worked together on two recent projects: the North Coast County Water Dis~ct Corporation Yard and the City of Seaside. Key personnel assigned to the City of Dublin Maintenance Facilities are identified below along with each individual's specific relevant experience. Team Member/Role Responsibilities Dennis I. Okamura, AlA . Overall firm responsibility Pri nc i pal-i n-Charg e, . Primary day-to-day point of contact for duration Project Manager of project lEED Accredited . Lead~ programming and planning effort ProFessional . Participates in programming workshops HKIT Architects . Oversees budget and schedule . Meet with your representativels)' staff . Quality assurance throughout the project . Sustainability Design overview Mark Probst . Quality assurance, Maintenance Design Criteria Parsons BrinkerhoFF Fleet & Facilities Division Adam Manuel . Conduct programming workshop Parsons BrinkerhoFF . Prepare Design Criteria Fleet & Facilities Division Robert Hodgson . Prepare conceptual cost estimate Cost Estimator City of Dublin ... ---. Mainl'~niiilee:Yara'Pi'()grCimmJn-SfStijdy ....-.. HKIT Architects - '2.::;' ~.f '1 0 DENNIS I. OKAMURA, AlA PRINCIPAl-IN-CHARGE, PROJECT MANAGER HKIT ARCHITECTS Mr. Okamura has been active in the design and project management for municipal facilities since joining the firm in 1973. He has led the design of offices, corporation yards, operations buildings, water treatment plants, laboratories, and environmental projects. Active in professional and civic affairs, he is a member of the American I~stitute of Architects, and a former member of both the Planning Commission and Design Review Board of the City of El Cerrito, and the Contra Costa County Housing and Community Development Advisory Committee. Mr. Okamura is a LEED Accredited Professional and is responsible for the oversight of the firm's approach and commitment to sustainable design principles. Project Experience City of Seaside, Seaside Corporation Yard Master Plan City of San Mateo, San Mateo Corporation Yard Master Plan City of Fremont, Fremont Maintenance Center (Essential Services Facility) and Master Plan City of Burlingame, Burlingame Corporation Yard and Master Plan Town of Windsor, Windsor Corporation Yard and Master Plan City of Fairfield, Fairfield Corporation Yard Master Plan Dublin San Ramon Services District, Dublin Corporation Yard Master Plan City of El Cerrito, El Cerrito Fire Station (Essential Services Facility) Fairfield-Suisun Sewer District Wastewater Treatment Plant Administration and Maintenance Facilities Marin/Sonoma Mosquito & Vector Control District, Cotati District Headquarters, Corporation Yard and Master Plan Delta Diablo Sanitation District, Antioch Plant Operations l1nd Maintenance Facility and Master Plan Mr. Okamura received his Bachelor of Architecture in 1967 from the University of California, Berkeley. He is a Registered Architect in the State of California. City of Dublin ~~~Nfalnte-nancey=ard .:programminij:Study HKIT Architects J6"f) tLfO MARK J. PROBST, VICE PRESIDENT FLEET & FACILITIES DIVISION PARSONS BRINCKERHOFF (PB) TRANSIT & RAil SYSTEMS, INC. Years of Experience 25 Education Master of Architecture, Texas A&M University 1978; B.S., Building Construction, Texas A&M University, 1976; Bachelor of Environmental Design, Texas A&M University, 1976 Professional Affiliations American Institute of Architects; Texas Society of Architects Professional Registrations Registered Architect: Texas Key Qualifications Mark Probst manages Fleet & Facilities Division ofPB Transit & Rail Systems, Inc., a division of Parsons Brinckerhoff (PB), Houston office. His extensive experience includes master planning and site selection; facility programming; facility design; equipment selection, layout, and procurement; facility needs assessment; facility maintenance programs; and numerous value engineering (VB) studies as a VB team member and design team participant. Mark has been involved in project management, planning, and design of more than 100 transit maintenance facilities nationwide for fleets ranging from 10 to 3,500 standard and articulated buses. More than one-third of these facilities included renovation of existing facilities and workaround planning to allow continuous operation during construction. He also participated in the planning and design of more than 50 municipal facilities for fleets ranging from 30 to 3,000 vehicles and several school district vehicle and building maintenance facilities throughout the U.S. Municipal Facilities · City of Daly City, California: project manager for the programming and master planning of a city corporation yard on an existing site. The project included parks, streets, building maintenance, signals & street lights, and motor vehicles. · City of Oceanside, California: project manager for the master plan, programming, and conceptual design of city corporate yard and administration facility. · Public Works Department, Rancho Cucamonga, California: project manager for the master planning, design, and equipment planning for new city service center. · Chino Basin Municipal Water District, Ontario, California: project manager for the programming, design, and equipment planning for new maintenance shop facility. · Alderwood Water District, Alderwood, Washington: project manager for the programming and master planning of vehicle maintenance, warehouse, and vehicle storage facilities to be located on an existing site containing large existing water reservoirs. · City of Ann Arbor, Michigan: project manager for the programming and design of a new consolidated city and county operations and maintenance facility. The project included city and county fleet services, parks operations, parking systems operations! enforcement, solid waste, signs & signals, forestry & horticulture, radio maintenance, str~ets, and small equipment repair. · City of Carlsbad, California: participated in the master plan, programming, design, and equipment planning for the new city service center to support a fleet of 450 vehicles. · City of Casper, Wyoming: project manager for the master plan, programming, design, and equipment planning for the new city service center to support a fleet of 450 vehicles. City of Dublin .00 Mliintenance::y'Cin:l:::Progriimm[ng:St1.n:fi':: H KIT Architects "- _...._..,--_."-,-_.,.~.._.."._.,,,.- 270(40 · Town of Chapel Hill, North Carolina: project manager for the programming, site evaluation, concept design, and final design for a new Town Operations Center including transportation, public works (administration, field operation, and vehicle maintenance), and engineering. · Water Department, City of Cleveland, Ohio: project manager for the programming and design of a vehicle maintenance and storage facility. The project also included preparation of specifications for moving existing equipment into a new maintenance facility constructed earlier. · City of Edmonds, Washington: project manager for the design of new city service center for equipment services, wastewater, streets, facility maintenance, and warehouse. · City of Fort Collins, Colorado: project manager for the facility needs assessment for the Streets Department and Equipment Services Department. The project included developing conceptual layouts for expansion of existing sites and facilities. Mark was also involved in the renovation and expansion of an existing masonry structure for use in the new facility for the Streets Department. City of Dublin ~~c=MOimeij~rrc:ti:::Y'c:il'dP'rograiinrmns'Sfu.ay.. .. HKIT Architects ;1' fit 40 ADAM L. MANUEL, AlA, NCARB MAINTENANCE DESIGN (EQUIPMENT) FLEET & FACILITIES DIVlSION PARSONS BRINCKERHOFF (PB) TRANSIT & RAIL SYSTEMS, INC Years of Experience 14 (8 with PB; 6 with others) Education Bachelor of Architecture, Louisiana State University, 1992 Professional Registrations Registered Architect: Texas, 1997 (15888); Louisiana, 1996 (4852) National Council of Architectural Registration Boards: 1996 (47,447) Key Qualifications Adam Manuel is a lead architect with Fleet & Facilities Division of PB Transit & Rail Systems, Inc. His principal responsibilities include preparation of facility master plans, facility conceptual designs, site selection studies, facility design criteria, equipment selection, specification and layout, construction documents, time and motion studies, work flow analysis, and time standards. He has been involved in the planning and design of maintenance and operations facilities for transit systems, military, , municipalities, utilities, and private concerns throughout the United States and Canada. A number of these facilities included renovation of existing facilities and workaround planning to allow continuous operation during construction. Municipal Facilities · City of Seaside Corporation Yard Master Plan, Seaside, CA (w / HKI1) · North Coast County Water District Maintenance Facility, Pacifica, CA (wi HKI1) . Pierce County Public Works Maintenance Facility, Tacoma, Washington: project manager for the facility needs assessment for the Equipment Services Division, Roads, and Streets Departments. The project included programming, site evaluation, needs assessment, developing conceptual layouts, and construction documents for new site and facilities. · Elgin Maintenance Facility, Elgin, Illinois: project manager for the facility needs assessment for the Fleet Maintenance, Streets, Sewer, Water, Signs, Electrical, and Engineering Departments. The project included programming, needs assessment, developing conceptual layouts, and construction documents for new site and facilities. · Tacoma Maintenance Facility, Tacoma, Washington: project manager for the facility needs assessment for the Street and Vehicle Maintenance Department. The project included programming, needs assessment, and developing conceptual layouts for new site and facilities. · Service Center & Parks Maintenance Center, City of Stow, Ohio: project associate for the facility needs assessment for the Streets Department and Parks Department. The project included needs assessment and developing conceptual layouts for new sites and facilities. . Middleburg Heights Service Center, Middleburg Heights, Ohio: project associate for equipment specification for the new facility. . City of Dublin ...=:c=Mgiijt~ogiji:~Yo i'cFlWrogy'ommirig:S'tii"Ciy".c:; . H KIT Architects ;9 () I LfD ROBERT W. HODGSON COST ESTIMATOR B. HODGSON Robert W. Hodgson is a construction cost consultant with over 40 years of experience in the construction industry. He has developed a reputation for accurate concept and early schematic design level estimating. Mr. Hodgson has worked as an estimator, superintendent, project manager, and general contractor on over 2,000 construction projects. These projects range from single family residences, apartments, offices, schools and small industrial to a $200 million high tech facility for Hughes Aircraft in El Segundo, California. Related Projects · City of Seaside Corporation Yard Master Plan, ~easide, CA · North Coast County Water District Corporation Yard, Pacifica, CA · New Maintenance Facility - Greyhound Bus lines · Siskiyou County Public Works Complex · (12) Cal Trans Maintenance Stations located throughout Northern California · Oxford Elementary School, Berkeley, CA · Tehema County Courthouse Elevator Addition, Red Bluff, CA · Accessibility Improvements for Shasta Community College · Noise Mitigation and ADA modifications, South San Francisco High School · Upper Brookside Elementary School, Ross Valley School District · White Hill Middle School, Ross Valley Middle School · DeAvila Elementary School, San Francisco Unified School District · Five Schools, San Mateo~Foster City School District · Eight Elementary Schools, Vallejo City Unified School District Mr. Hodgson received his B.S. in Business Administration, at the University of California, Berkeley and completed Systems Engineering and Analysis SchQol, US Air Force, Wright-Patterson Air Force Base, Dayton, Ohio City of Dublin ::"~::=:::~afllI~I~a~niEiYar~a::piiiijfiiniming=Studyc:"-~_. ._.c HKIT Architects -- ." _._'"--"^,.._~'~~' .~"' -~ ~ -"' ~ --,"~~~'-'..~.~...,--".,_....._,._....,-,,^-~-~. --- ~~---~"~,--~,,,~-~-'-~ .- .---. -",.-- 30cf'10 STATEMENT OF QUALIFICATIONS Needs Assessment and Master Plan (with PBI North Coast County Water District HI<IT recently completed a needs assessment for the North Coast County Water District in Pacifica. The District has an existingO.81-acre facility which is beyond its useful design life. HKIT together with Parsons Brinckerhoff Quade & Douglas were retained to assist the District in developing the design of a new facility that will accommodate space for administrative use, operations, field crew, equipment maintenance, enclosed vehicle equipment spa.ces, as well as public use. The first step in the design process was to gain a thorough understanding of the operational characteristics and functional needs of the facility. The design team collected data through programming questionnaires completed by select personnel, personal interviews with NCCWD employees representing groups that may be affected by this project, on-site observations, and review of existing documents relative to the project. Needs Assessment and Master Plan (with PBI City of Seaside Completion Date: January 2005 Location: Pacifica, CA Construction Cost: n/ a HKIT together with Parsons Brinckerhoff Quade & Douglas were retained to assist the City of Seaside in developing a new Public Works corporation yard and administrative facility. The project will take into account the future growth expected within the city and the former Fort Ord. Three locations are being considered for the construction of the facility. The analysis included: assessing the current Public Works operation and identifying deficiencies in the current facilities, developing anticipated growth projections for the Public Works Department, and interviews with key staff in the various divisions to determine their needs. The new facility will accommodate streets maintenance division, building maintenance division, Seaside County Sanitation District, Seaside Municipal Water System, Parks Division, Engineering Division, Vehicle Maintenance Division, and Administration. Completion Date: on-going Location: Seaside, CA Construction Cost: n/ a City of Dublin HKIT Architects Corporation Yard City of Burlingame 3/ () 1'1 0 This project consists of a comprehensive complex to house various Public Works departments including: administration, electrical, fleet maintenance, streets and sewer, and water. The administrative offices, crew rooms, meeting rooms, map room, lunch and 10'cker rooms are located on the second floor above the shops. The City's Public Works functions were located on three sites, two of which were adjoining properties and the third was located across the street. Design challenges included: numerous existing structures that were not earthquake code compliant, lack of additional adjoining properties, and the requirement for the City's functions on the existing site to remain operational during construction. Completion Date: 2003 Size of Project: 54,800 SF Location: Burlingame, CA Construction Cost: $10,981,292 Corporation Yard Town of Windsor HKIT provided architectural services for the expansion of the Town of Windsor Public Works Corporation Yard in order to meet the needs of the Town through the year 2015. Public Works Administration and Engineering are located in the office building at the perimeter of the Corporation Yard. This location gave easy access to the public without bringing them into working yard. The project site is located on 14 acres and consists of expanded facilities for personnel and equipment for various public works services such as water, wastewater treatment, reclaimed water distribution, street maintenance, building maintenance, park and street landscape maintenance. Completion Date: 2003 Size of Project: 38,650 SF Location: Wmdsor, CA Construction Cost $8,888,907 City of Dublin ..... '-=:::::=:=::=M:;i1riel:-Gnce':V~:;'d:'P;~grCl!mmingStudy:::::::::::::::::::::::::::-::- .- H KIT Architects 3.2. of'l.o District Headquarters and Maintenance Facility Marin Sonoma Mosquito Abatement and Vector Control District Having outgrown its 1.25 acre site in Petaluma, the District purchased an 11 acre site in Cotati. HKIT was retaIned to provide complete programming and design for the new District Headquarters consisting of four buildings: a 13,350 sf wood frame headquarters building; a 1,930 sf vehicle washing structure; a 10,500 sf shop building including equipment and material storage; and a storage building for on-road vehicles. The new facility serves as an emergency response center during the flooding season and includes. emergency operations and support systems. The Headquarters building housed administrative offices, board room/meeting room, crew rooms, lunch and locker rooms. One of the challenges of this project was the 2.82 acres of jurisdictional wetlands contained on the site. The site design attempts to leave undisturbed as much wetland area as possible. This is achieved with the concept of decentralizing functions minimizing the amount of developed and paved areas. Maintenance Center City of Fremont Completion Date: March 2001 Size of Project: 25,780 SF Location: Cotati, CA Construction Cost: $5,324,456 HKIT was the architect of record for this new maintenance center designed to house most of the City's maintenance operations and includes: office and meeting/ assembly space, shop and warehouse space, exterior covered storage and parking, as well as open yard storage, fuel/wash, and trash/recycling areas. The site and facilities are basically located on 2-levels. The upper level is for the public access and staff parking. The lower level is the working corporation yard level that is secured from public access. The 2- story Operations Building (shown on the right side of the image) bridges the 2-levels by connecting offices and meeting spaces with the public/ staff parking level and provides crew meeting, lunch and locker facilities on the lower yard level. Completion Date: June 2005 Size of Project: 79,484 SF Location: Fremont, CA Construction Cost: $19,954,424 City of Dublin ~~"~Nfaintenl::in:C';Y~;d:Pm-:gr:aII.;'l;i'ng=StUdY=~-'-~..'-~---.---...------ .~-~--- H KIT Architects J3 o( q() Public Works Corporation Yard Master Plan City of Fairfield 'The planning team lead by Hardison Komatsu Ivelich & Tucke1: and supported by a maintenance design consultant was selected to provide progrimming and master planning services for the existing Public Works Facility. The Maste1: Plan was developed with seve1:al goals in mind: to maintain and domicile the City's Public Works vehicles, to maintain and domicile all Fairfield/Suisun Transit System's vehicles, and to store equipment and supplies utilized by the City's numerous Public Works departments that are located on the site. Completion Date: 2001 (maste1: plan) Location: Fairfield, CA Construction Cost: nla J MASTER. PLAN .. CONCEPT" A; Cl) l-.SO-';O" 1111'/01 City of Dublin H-~-=Mainten:an'C:e~:Y-a:rd::p.;.ogIClllhll'; ~g~:Stu-dy-- . ~ HKIT Architects TOWN OPERATIONS CENTER Owner Town of Chapel Hill, North Carolina Background The Town of Chapel Hill currently operates its Public Works and Transit Departments from leased facilities owned by the University of North Carolina. The University has decided not to renew this lease and the Town must design and construct new facilities by the end of 2006 to permanently relocate the Public Works and Transit Departments. Accordingly, the Town has acquired a 76.5-acre parcel of property located at the northern boundary of the Town for the newTown Operations Center. Parsons Brinckerhoff Role~) Fleet & Facilities Division, Parsons Brinckerhoff Quade & Douglas, Inc. (PB/FFD) was contracted to determine facilities needs, develop viable design alternatives, assist in the preliminary cost estimate, and produce specialized documents. Project Elements · Programming & Design Criteria · Conceptual Site & Building Plans · Preliminary Cost Estimates · Equipment Selection, Layout, & Specification · . Process Piping/Communications Documents · Bidding & Construction Services Project Description The first step in the design of the Town Operations Center was to gain a thorough understanding of the operational characteristics and functional needs of each user group associated with the new facilities. The design team developed a questionnaire for client. response and then conducted in-depth personal interviews with Town employees representing the groups that would be affected by this project. Information gleamed from the questionnaires and interviews were compiled into a design criteria document that became the basis for the master plan and future design efforts. The master plan was developed at the client's facilities over a week's time, allowing the design team to receive quick and valuable comments and input from the client. PARSONS BRINCKERHOFF .- ::-F!oof:&=F'acilities7JiVlSiGfi- 3qof-qo Chapel Hill, North Carolina \\ \, .. . j Although the new site is relatively large, considerable area was not available for development due to required property setbacks and on-site resource conservation districts (RCD's), leaving approximately 46.2 acres for the new facilities. To further reduce design flexibility, 20.9 of the 46.2 acres could only be used for vehicle parking and material storage and is separated from the primary site by an RCD. The project is currently under construction to build a 50,000 SF Transit Operations & Maintenance Facility, a 36,000 SF PW Operations Facility, a 26,000 SF PW Fleet Maintenance Facility, a 9,000 SF PW Administration Facility, and several ancillary fuel, wash & storage support buildings. Teaming PB/FFD is serving as a sub-consultant for Corley Redfoot Zack, Inc. Schedule December 2002 to December 2006. Client Reference Bruce Heflin, Assistant Town Manager Town of Chapel Hill 306 'North Columbia Street Chapel Hill, North Carolina 27516 919.968.2742 20349-Chape! Hill. doc ....... .........j:or1.. 36f of 'fO PIERCE COUNTY MAINTENANCE FACILITY Tacoma, Washington Owner Pierce ,County, Washington Background Pierce County Public Works & Utilities operates 5 separate shop facilities. In lieu of the substantial investment (capital cost + time) necessary to redevelop all of the county's current shops the concept of a combined central facility has been studied since 1995. The proposed facility should become home for the three transportation services divisions - Road Maintenance, Traffic Operations and Equipment Services. This new combined central facility will service heavy equipment and maintain over 500 vehicles. Parsons Brinckerhoff Role Fleet & Facilities Division of Parsons Brinckerhoff Quade & Douglas, Inc. (PB/FFD) was responsible for defining facility requirements; developing design criteria and the conceptual design; selecting, specifying, and laying out all shop equipment for the Pierce County Maintenance Facility. In addition, PB/FFD will provide services during construction to assure that the facility will meet the requirements outlined in the construction documents. Project Elements . Space Programming and Design Criteria . Site Selection . Conceptual and Functional Design . Maintenance Equipment Selection, Layouts, and Specifications . Construction Related Services Project Description The Pierce County Maintenance Facility includes the maintenance I administration building, vehicle wash and fuel islands, vehicle storage buildings, material bunkers, and unheated storage facilities. The main building includes several major functions: administration I crew areas; central warehouse; vehicle maintenance; shops I storage, sign shop, and facility maintenance. ~",,_.' :o::;::::~::C:t=g~~:~~FF _" .. Vehicle maintenance includes heavy vehicle repair bays, light vehicle repair bays, and a welding bay covered by a bridge crane, and parts storage. The facility was developed with active participation of all user groups during programming, design, and construction. Teaming FFD is serving as sub-consultant for Thomas, Cook, Reed, and Reinvald (TCRR) Architects. Schedule . November 2002 to December 2005 Client Reference Tom Ballard County Engineer Pierce County 2401 South 35th Street Tacoma, WA 98409-7494 (253) 798-7250 25359-Pierce County. doc -'11)f'1c' 36 fJf'-(v REFERENCES HKIT Phillip B. Monaghan, Senior Civil Engineer City of Burlingame 501 Primrose Road Burlingame, CA 94010 (650) 558-7230 BurlingameCo~orntionY~d Rich~d Burtt, Director of Public Works Town of Windsor 8400 Windsor Road Windsor, CA 95492 (707) 8;38-5343 Town of Windsor Co~oration Y~d Tim-O'Halloran, Senior Civil Engineer City of Seaside 610 Olympia Avenue Seaside, CA 93955 (831) 899-6825 Co~oration Y ~d Master Plan Parsons Brinkerhoff - Fleet & Facilities Division T om Ball~d, County Engineer Pierce County 2401 South 35th Street Tacoma, W A 98409 (253) 798-7250 Pierce County Maintenance Facility Bruce Heflin, Assistant Town Manager Town of Chapel Hill 306 North Columbia Street Chapel Hill, NC 27516 (919) 968-2742 Town Operations Center, Chapel Hill, NC City of Dublin ".:M-amtenc.-ijiSti:YCiiiJProgramm1nsF$f~y HKIT Architects 37of4D SAMPLE OF PROGRAMMING STUDY Attached are two copies of a recehdy completed Programnili1g Study done for the City of Seaside California Corporation Yard. PROPOSED SCHEDULE ICily OfOublin ----------------...--..--.------m.'T. '-- T'---r'-T--r-T. ---"---r'-'--T-'-'-l-~"'--E"-'!. -r-r'-l'-r-'~---l I Ma intenance Yard'-Programmlng Study .t-....j'---t- -j-----;-- '1"--1"- -+---j-- -l---r' .. ,---.. t--- t-+-... t--l,--...I---,] !PROPOSED SCHEDULE--------j--'I---+-.- ,---1--- ---~r--..-r----t--T--.. ------------l--j---1-""--r-t-..-j !July 5. 2006 - --- --. -----.-...------.---i-.1----i.--I----+- -.-J----T---L_--1-.-i--.I..---t--t--I-l'--',-r- I Hardisonkomatsuliiliich&Thcker" July August September October I):.~~.?ns Brinker11?ff-=~~=-~=-_=,=-- 3 10 17 24 7 14 21 28 4 11 18 25 2 9 16 23 30 I I ! Team Selection ITeam Selection/Contract Negotiations I Notice to Proceed Programming Workshop Questionnaires I meeting prep Kick-off Meeting I Tour of City of Dublin Facilities Program Intennews !Wrap-up Meeting Design Criteria Report Preparation Space Program Draft Design Criteria Client Review & Comment Re\1ew Design Criteria Finalize Design Criteria Conceptual Cost Estimate I Prepare Conceptual Cost Estimate Re\1ew Cost Estimate Issue Final Report FEE PROPOSAL Proposed fee with cost breakdown of tasks and an hourly fee schedule is included in a separate sealed envelope. INSURANCE The attached Certificate of Insurance indicates HKIT currendy carries General Liability insurance in the amount of $2 million per occurrence and $4 million in the aggregate, Professional Liability insurance in the amount of $1 miller per claim and $2 million annual aggregate. The firm also carries $2 million in Automobile Liability and $1 million in Workers Compensation and Employers' Liability. Also attached is the City's sample Agreement with our suggested revisions for discussion. City of Dublin -MUlnte~mxn:reY-arcf pr:agramminiStudy ..- HKIT Architects CITY OF DUBLIN MAINTENANCE YARD PROGRAMMING STUDY 'PRELIMINARY FEE PROPOSAL Hardison Komatsu IveUch & Tucker Parsons Brinkerhoff, Fleet & Facilities Division . I 5.Jul-06i TASK A - PROGRAMMING STUDY Subtotals TASK A.1 Kick-off, Investigation, Interviews $17,700 . TASK A.2 Program Development, Report Preparation $13,400 TASK A.3 Review and Revisions $2,200 TASK A.4 Conceptual Cost Estimate of Sturctures $1,700 -- I and Major Equipment I $35,000 TOTAL I .. - -.----. I I 31 () f LfO 31 ()f'tO HARDISON KOMATSU IVELICH & TUCKER HOURLY BILLING RATE SHEET Effective January 1, 2006 (Subject to annual adjustments) CLASSIFICATION AND RANGE OF ACTUAL PAYROLL CODE NUMBER BILLABLE HOURLY RATES A-l Principal-in-Charge $ 160.00 A-2 Project Manager $ 110.00 - $ 140.00 A-3 Project Architect $ 95.00 - $ 125.00 A-4 Job Captain $ 80.00 - $ 105.00 S-l Senior Specification Research/Writer $ 110.00 - $ 145.00 S-2 Specification Research/Writer $ 90.00 - $ 110.00 C-l Construction Administrator $ 100.00 - $ 130.00 D-l Senior Project Designer Project Interior Designer $ 95.00 - $ 135.00 D-2 Designer/Interior Designer $ 70.00 - $ 95;00 D-3 Senior Draftsperson $ 90.00 - $ 115.00 D-4 Draftsperson $ 65.00 - $ 90.00 T-l Technical/Production Assistant $ 65.00 - $ 95.00 Parsons Brinkerhoff Fleet & Facilities Division Hourly Billing Rates Effective June 2006 I'=""~~"''''''-'-''''''-'''''~''''~"'~-'''''''''''''''------'--''-'~-~'-~''''''''''''''-''''''''''''''--'"1'''--'-'-"'-"""''''''c='~~''''''i I Principal I $207.891 ! ..,......R_.. ~.---.--.....-...-------,._.........,..'" . - .' - ......-. ......"".:. .~-.. .,...., ........ ...~ ",.,.~",,".,,,,,, ..\. ,. >, '-'-''''''''~'' '~. ~,. '( ""',"" ,~,,- .,.... "..,.....,.,."'" ....'" ",,, ..,........'..1 !Project Manager I $123.841 '''-,,--,,-'"-----.-,,--..;,,-----~-...--''''-,-~''''-,-__t___-"----''---j iEquipment Specialist/Planner' I $115.25\ 1"--------------.,--."----'--,,..----1--'--"-'''''''"--------\ I Associate/CAD I $63.421 r-......"----....=...,-.,................................~'''''-,.,,-=>........._-..,....,......~.-,,t...-,-...-----------~ ~ "i i I Project Administrator ! $92.10! ~,.,_"""'___,_....~___=_.........___".,""""'."...,......."".._....._.._.____....._..........ll...."_...""........................._~..__...'".;\ Parsons Brinckerhoff Fleet & Facilities Division ~O(7Pt.fD