HomeMy WebLinkAboutItem 4.03 MurraySchlhouseExhibi
CITY CLERK
File # D~[f2]~-¡a]1OJ
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 3, 2005
SUBJECT:
Murray Schoolhouse Exhibit Design Consultant Services Change
Order. Report by John Hartnell, Heritage & Cultural Arts Supervisor
A TT ACHMENTS:
I) Proposal Cost Information
2) Proposed Change Order
RECOMMENDATION:tt Y
FINANCIAL STATEMENT:
Approve Change Order #1 for Additional Services
Original Contract for Design/Project Management Services $23,900
Proposcd Change Ordcr #1 $3.200
Total Revised Contract Amount $27,100
Sufficient funds are available within the project budget
DESCRIPTION: On March 1st, 2005 the City Council approved an Agreement with
John Vieira of Vieira Designs to complete graphic design and project management services for the Murray
Schoolhouse Exhibit Restoration project. The scope of work included schematic design, design
development, Hnal design, production and detail drawings, and installation phase. The scope of work also
called for project management services throughout the entire project. Staff is seeking additional services
for content development through thc design phase of the project. Content development requires a
consultant to create a mission and theme for a project, as well as research historical information and create
text panels that tell a cohesive story of the exhibit.
In March 2005, Staff sent out a Request for Proposal for content development services to six potential
consultants. Two consultants responded but neither met the City's needs. All other consultants were
contacted, but due to schedules or other commitments, wcrc not available for the project.
John Vicira has indicated that he could provide the additional service of content developer. Given the
importance of staying within the time frame to complete the restoration project and Mr. Vieira's
involvement as design and project managcr, it would be to the City's advantage to add this additional
service to his scope of work. Mr. Vieira's extensive experience in content development includes projects
for; Academy Studios - 1999, Academy of Sciences - 2000, Leslie Stones Associates - 2001, Redmond
Jones & Associates - 2002, and Pleasanton Historical Society - 2004/05.
The services that Vieira Designs will provide include research of Dublin's history, content outlines, text
panels and caption labels, evaluation of text, responding to solicited suggestions and ideas. Further detail
is provided on Attachment I.
RECOMMENDA nON: It is the recommendation of Staff that the City Council approvc thc
Change Order #1 for Vieira Designs in the amount of$3,200.
M~______~______._____~~_W___~._____________~_.~______________________________________________________________
COPIES TO: Vieira Designs
G:\COllNCII.\Agenda 8lalornonls\2005\5-3-0:5 Vierra contr~~~aoge Order. doc
ITEM NO.
4;3
Vieira Designs
ltb~
Proposal for Content Developer
I. Services: Under this Contract John D. Vieira of Vieira Designs will provide content
development services for the City of Dublin's exhibition: The Murray Schoolhouse Exhibit
Restoration. The scope of work includes:
· Research the subject of Dublin's history and immigration.
· Generatc contcnt outlines.
· Generate bubble diagrams.
· Generate data sheet of text panels and caption labels.
· Gcncrate draft text for staff to review.
· Generate final text for staff to rcvicw.
· Generate caption labels for artifacts for staff to review.
· Generate narratives for promotional materials pertaining to the project.
2. Project Schedule: John D. Vieira will deliver the exhibit text drafts and final versions as noted
on existing schedules for the project.
3. Compensation: For the services outlined above, the City of Dublin agrees to pay John D. Vieira
a fee of ($3,200.00). Scrvices other than those listed above will require prior written
authorization from John D. Vieira of Vieira Designs.
4. Ownership of Proiect: It is hereby acknowledged that this project constitutes a work made for
hire purposes for the Copyright Act, and that all writings and other tangible items provided under
this agrcement shall be the property ofthe City of Dublin. To the extent that a court might find
this not to be a work made for hirc, John D. Vieira hereby assigns all copyrights in the project to
the City of Dublin.
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4-11-05
John D. Vieira
Vieira Designs
Date
5 ~ '3-05 '-/-,3
ATTACHMENT #1
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO. I
:,}:(b~
PROJECT: Murray Schoolhousc Exhibit Restoration
TO: Vieira DesIgns, Consultant
PAGE10F1
AGREEMENT DATED March 1,2005
between Vieira Designs and the City of
Dnblin
Y Oll arc hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE~ This chanli!'e order is not effective until annrovcd bv the Cltv Manager
Description of work to be done. estimate of quantítìes, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account. Unless otherwise statcd~ rates for rental of equÎpment cover only such time as equipment is actually used and no
allowance will be made for idle time.
Cbanl!e reQuested bY: Cltv of Dublin
The last m.."I'centa~e show" Îs the net accumulated increase or decrease from the orÜr:inal fee in the AlZreement.
1. Vieira designs for a tota! not to exceed $3,200 based on the scope of work dated April! t, 2005 for additional
content development services. (attached hereto).
~
COST INCREASE $3,200
SUBMITIED BY:
APPROVAL RECOMMENDED BY
APPROVED BV
John Hartnett Date; 051 105
Heritage and Cultural Arts Supervisor
Date: 051 105
Diane Lowart Datc: 051 105
Parks and Community Services Director
Rich Arnbrose
City Manager
WC the unders.igned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved
that we will provide all equipment, furnish all IIli.itcrials, ex.cept as may otherwise be noted above, and perform all services necessary for the
work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date
Contractor; Vieira Designs
By
Title:
John Vie;m
If the Contractor docs not sign acceptance of this order, hjslher attention is directed to the requirements of the specifications as to
proceeding with the ordered work and filìng a written protest within the time therein specified.
ATTACHMENT #2
OAT~:
PROJECT NAME:
CIP#:
CHANG~ ORO~R NO.
PERCENT COMPLETE:
CONTRACTOR:
CONTRACT AMOUNT:
CHANG~ ORO~RS AS %
OF CONTRACT:
CITY OF DUBLIN
EXHIBIT "A" CHANG~ ORD~R FORM
3/1/2005
Murray Schoolhoul;te Exhibit RBstcraUOh
95566
1
12%
Vieir.a Designs
$23,900
13%
CONTRACT CHANG~ ORO~RS:
CHANGE ORDER #01 Provide content development ~ervice~
TOTAL OF ALL CURR~NT AND PRIOR CHANG~ ORO~RS:
AOJUST~O CONTRACT AMOUNT:
REMAINING CONTING~NCY
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT #02
PAYMENT #03
TOTAL ACTUAL PA YM~NTS:
AOJUST~D TOTAL CONTRACT:
R~MAINING BALANCE ON CONTRACT:
RECOMMENDATION:
SIGNATURE:
APPROVEO
DENIED
SUþl!llir'lslng Dept. H8ad
AMOUNT
3,200.00
3.200,00
735,00
1,225.00
1,015.00
2,975.00
APPROVED
DENIED
City Manager
$3,200,00
$27,100.00
$ 2,975.00
$27,100.00
$24,125.00
APPROVED
DENIED
0.00
3Þb~
Mayor