HomeMy WebLinkAboutItem 4.03 SeniorCntrDesign RFP CITY CLERK
File #600-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 16, 2002
SUBJECT:
Senior Center Design - Request for Proposal
Report prepared by: Herma Lichtenstein,
Parks & Facilities Development Manager
ATTACHMENTS: 1) Request for Proposal (no attachments)
RECOMMENDATION: %[}~1) Authorize Staffto issue RFP
FINANCIAL STATEMENT: Adequate fimds are available to undertake design of the Senior Center
DESCRIPTION: In 1998 the City retained Group 4 Architecture Research and
Planning, Inc. to evaluate the present Dublin Library Building and Site for conversion to a Senior Center.
The Study included a program analysis of space and sit~ needs, a preliminary building evaluation and a
conceptual floor plan. As a cost benefit analysis was not included as part of the Group 4 Study, in August
2001, the City Council retained the services of Noll and Tam Architects to determine the cost
effectiveness of renovating the existing Library Building for a Senior Center, or demolishing it and
constructing a new Senior Center. Further, Noll and Tam Architects were asked to evaluate how senior
housing might be accommodated on the site along with a Senior Center.
In February of 2002, Noll and Tam completed the Feasibility Study including recommendations from the
Parks and Community Services Commission and presented their findings to Council. By unanimous vote,
the Council determined that new construction was the preferred option, determined that further study
should be done to provide housing units on the site, and authorized Staff to prepare a financial analysis of
funding options for the new Senior Center.
Regarding senior housing on site, in a separate action to be considered later at this meeting, the Council
will be contemplating a Request for Proposal for Development of Senior Housing. If the RFP is approved
for circulation, it is anticipated that proposals will be submitted to the City Council in July 2003.
Based upon the direction from the City Council, Staff is also completing a financial analysis of the project
cost to identify funding oPtions for consideration by the Council. The financial analysis is being done
concurrently with the Public Facility Fee Update. It is anticipated that both studies will be complete by
June 2002.
Sufficient funds are available in the Fiscal Year 2001-2002 Budget to proceed with the selection of a
design team and begin preliminary conceptual designs. A decision on how to fund construction of the
improvements would be made once the financial analysis and fee update are completed.
COPIES TO:
H:2-Ierma\Council Statements\SENIOR CNTR RFP.doc
Parks and Community Services Commission
Senior Center Advisory Committee
ITEM NO.
In order to proceed with the design of a new Senior Center, it is necessary to secure the services of a
design team. Staff has prepared a Request for Proposals (Attachment 1) in order to solicit interested
teams. 'The closing date for submittal of proposals is May 10, 2002. Following interviews, a
recommended design team will be brought before the City Council for approval.
RECOMMENDATION
1) Authorize Staff to issue Request for Proposals for design ora new Senior Center.
2
Request For Proposals
To Provide Professional Services
in the Development
Dublin Senior Center
Closing Date For Submittal of PropoSals
May 10, 2002 at 5:00 PM
Con tact Person
Herma Lichtenstein
Parks & Facilities Development Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Background:
The City of Dublin is experiencing major growth which will double the size and population of the City
within the next 20 years. To provide services for all segments of the population, the City is planning to
provide an expanded Senior Program. The current Senior Center is in leased space and is rapidly
becoming inadequate. The City is also in the process of building a new Library which will be completed
in the winter of 2002. With the completion of the new Library the existing library will be razed to
provide room for a new Senior Center.
In February of 2002 the City completed a Senior Center Feasibility Study to confirm programming
requirements, evaluate reuse of the existing Library Building for a Senior Center versus building a new
Senior Center and examine the potential of including Senior Housing on the site. The outcome of this
study was to move forward with new construction for a Senior Center and to begin soliciting Senior
Housing Proposals.
The Pro]ect:
The proposed project entails design and construction documents for a new Senior Center and surrounding site
work.
Work to
be undertaken as part of this project includes, but is not limited to:
Review of the Program Study and other existing documents.
Preparation of a complete site survey including all underground utilities and easements.
Coordination and review with City Staff, Senior Center Staff, Senior Center Advisory Committee and
Parks and Community Services Commission.
· Preparation of conceptual designs for; Public Presentation, Parks and Community Services Commission
and Council presentation
· Preparation of schematic designs for; Public Presentation, Parks and Community Services Commission
and Council presentation
· Preparation of Design Development Plans and Council presentation.
· Preparation of construction documents including specifications.
· Preparation of budget estimates for construction.
ATTACHMENT 1
In addition the City may be incorporating public art into the project. Please address how you have
worked with artists in the past and if they Were part of the design team or an independent contributor.
In addition, the selected team may be required to work closely with the City's potential Senior Housing
Developer, once selected. Please describe any prior experience with senior housing, interfacing your
design with another concurrent project and your methodology for creating a cohesive design between
two separate projects.
Selection Process:
Five copies of your proposal should be submitted to the office of the Parks and Community Services Department
by 5:00 p.m., May 10, 2002. Proposals may be hand delivered or mailed to 100 Civic Plaza, Dublin, California,
94568.
The following information should be provided as part of your proposal:
· A brief narrative describing the firm's approach to accomplishing the project. (Limit to two pages).
· A summary of the firm's background and capabilities, including information on the firm's history and
areas of specialization, or particular expertise. (Limit to one page).
· Identification and background of the individual(s) who will perform the work and who will work and be
the City's regular contact.
· An organization chart should be included as well as resumes for each individual.
· Identification and background of any other consultants who are proposed to assist in the development of
this project.
· A statement of qualifications including a list of relevant projects that the firm has completed which are
similar to the project described above. Submittals should include reference names and phone numbers.
(Minimum of five references on a separate sheet).
· Proposed project schedule.
· Consultant fee schedule.
· Statement of professional liability coverage.
Following a review of the proposals, the City will conduct interviews with qualified firms. The City will notify
selected consultants two weeks after the proposal submittal date to set up interviews.
The following criteria will be used in evaluating proposals:
· Understanding of project'
· Education and experience of key personnel
· Quality of completed work
· Experience on similar projects
· Ability to meet schedules
· Experience with community input process
The Citr of Dublin maF reject anF and all proposals
If there are any questions pertaining to this proposal, please contact Henna Lichtenstein, Parks and Facilities
Development Manager at (925) 833-6672 prior to May 3, 2002.
Attachments: Feasibility Study Executive Summary and Plans
Standard Consultant Services Agreement