HomeMy WebLinkAboutItem 4.03 Shannon Cmty Ctr Agmt
CITY CLERK
File # D[bJ[m[m-raJ[m
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: JuneS, 2008
SUBJECT:
Amendment to the Shannon Community Center Consultant Services
Agreements. Report by Herma Lichtenstein, Parks & Facilities
Development Manager
ATTACHMENTS: 1) Proposed Change Order #2 - Dahlin Group
2) Proposed Change Order #1 - O'Conner CM
_ ",)) Proposed Change Order #1 - ENGEO
RECOMMENDA nON: e'< 1) Approve Change Orders for Additional Services
FINANCIAL STATEMENT: Dahlin Group Contract $975,550
Proposed Change Order Amount $110,000
Total Revised Contract Amount $1,085,550
0' Conner CM Contract
Proposed Change Order Amount
Total Revised Contract Amount
$285,000
$ 48,900
$333,900
ENGEO Contract
Proposed Change Order Amount
Total Revised Contract Amount
$ 87,200
$ 12,000
$ 99,200
Sufficient funds are available within the project budget to execute the change orders.
DESCRIPTION: On May 20, 2008 the City Council approved an Agreement with
Sierra Bay Contractors to extend the project duration for the Shannon Community Center Construction.
As a result of the time extension several Consultants, furnishing professional services for the project will
need to expend additional time to complete the work. These consultants include; Dahlin Group
Architects, O'Conner Construction Management and ENGEO, Geotechnical Engineers. All ofthe revised
Scope of Services pertain to the added time requirements due to the project extension.
RECOMMENDATION: It is the recommendation of Staff that the City Council approve the
Change Orders shown in Attachments 1- 3.
COPY TO: Dahlin Group, O'Conner, ENGEO
ITEM NO.
Lf3
Page 1 of 1
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G:\COUNCIL\Agenda Statements\2008\6-03 Amendment Shannon.doc
11\~
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO. ~
PROJECT: Shannon Community Center
TO: Dahlin Group Architects
PAGE 1 OF 1
AGREEMENT DATED August 16,2005
between Dahlin Group Architects and the
City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE: This chanee order is not effective until approved bv the City Manaeer
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time.
Chanee requested by: City of Dublin
The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement.
1. Dahlin Group Architects for a total not to exceed $110,000 based on their scope of work dated August 16, 2005, for
added construction administration requirements for the Shannon Community Center; and
ESTIMATED COST INCREASE $110,000.00
SUBMITTED BY:
~L RECOMMENDED BV
xMJ4 .5-;.3--0(,
Diane Lowart Date
Parks & Community Services Director
APPROVED BY
Rich Ambrose
City Manager
Date
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved,
that we wiIJ provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the
work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date
Consultant
By
Title
J~ 1fI-r 3 013 JOcr
ATTACHEMENT 1
DATE:
PROJECT NAME:
CIP#:
CONTRACT NO.
CHANGE ORDER NO.
PERCENT COMPLETED
CONTRACTOR:
CONTRACT AMOUNT:
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
5/23/2008
Shannon Community Center
95465
2
65%
Dahlin Group Architects
$964,950
CONTRACT CHANGE ORDERS:
CHANGE ORDER #01, Design Changes
CHANGE ORDER #02, Added CA
AMOUNT
10,600.00
110,000.00
120,600.00
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT #02
PAYMENT #03
PAYMENT #04
PAYMENT #05
PAYMENT #06
PAYMENT #07
PAYMENT #08
PAYMENT #09
PAYMENT #10
PAYMENT #11
PAYMENT #12
PAYMENT #13
PAYMENT #14
PAYMENT #15
PAYMENT #16
TOTAL ACTUAL PAYMENTS:
ADJUSTED TOTAL CONTRACT:
REMAINING BALANCE ON CONTRACT:
RECOMMENDA TION:
SIGNATURE:
APPROVED
DENIED
~
ffAtA.Ja})["
Supervising
Dept Head
$18,065
$38,200
$36,778
$50,450
$54,800
$27,458
$27,400
$37,730
$42,091
$67,185
$42,060
$100,261
$94,565
$72,500
$43,500
$33,425
$786,468
CONTRACT CHANGE ORDERS:
PAYMENT #17
PAYMENT #18
PAYMENT #19
PAYMENT #20
PAYMENT #21
PAYMENT #22
PAYMENT #23
PAYMENT #24
PAYMENT #25
PAYMENT #26
PAYMENT #27
PAYMENT #28
PAYMENT #29
PAYMENT #30
PAYMENT #31
PAYMENT #32
APPROVED
DENIED
City Manager
$120,600.00
$1,085,550.00
$ 899,743.00
$1,085,550.00
$185,807.00
APPROVED
DENIED
;2-.1 ,~
Mayor
AMOUNT
$13,975
$450
$5,933
$713
$12,125
$11,865
$6,719
$12,099
$12,791
$12,658
$6,071
$5,933
$11,943
$113,275
3!f )~
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO. ~
PROJECT: Shannon Community Center
TO: Dahlin Group Architects
PAGEI0Fl
AGREEMENT DATED August 16,2005
between Dahlin Group Architects and the
City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE: This chanee order is not effective until approved by the City Manaeer
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time.
Chanee requested by: City of Dublin
The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement.
1. Dahlin Group Architects for a total not to exceed $110,000 based on their scope of work dated August 16, 2005, for
added construction administration requirements for the Shannon Community Center; and
ESTIMATED COST INCREASE $110,000.00
5. Zy.cJ6
erma Lichtenstein Date
Parks & Facilities Develop. Manager
APPROVAL RECOMMENDED BY
~vvJ~ S-.l.3-o~
Diane Lowart Date
Parks & Community Services Director
APPROVED BY
Rich Ambrose
City Manager
Date
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved,
that we will provide all equipment, furnish all materials, except as may otherwise. be noted above, and perform all services necessary for the
work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date
Consultant
By
Title
ATTACHEMENT 1
DATE:
PROJECT NAME:
CIP #:
CONTRACT NO.
CHANGE ORDER NO.
PERCENT COMPLETED
CONTRACTOR:
CONTRACT AMOUNT:
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
5/23/2008
Shannon Community Center
95465
2
65%
Dahlin Group Architects
$964,950
CONTRACT CHANGE ORDERS:
CHANGE ORDER #01, Design Changes
CHANGE ORDER #02, Added CA
AMOUNT CONTRACT CHANGE ORDERS:
10,600.00
110,000.00
120,600.00
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT #02
PAYMENT #03
PAYMENT #04
PAYMENT #05
PAYMENT #06
PAYMENT #07
PAYMENT #08
PAYMENT #09
PAYMENT #10
PAYMENT #11
PAYMENT #12
PAYMENT #13
PAYMENT #14
PAYMENT #15
PAYMENT #16
TOTAL ACTUAL PAYMENTS:
ADJUSTED TOTAL CONTRACT:
REMAINING BALANCE ON CONTRACT:
RECOMMENDATION:
SIGNA TURE:
APPROVED
DENIED
~/
fjh~
Supervising
Dept Head
$18,065
$38,200
$36,778
$50,450
$54,800
$27,458
$27,400
$37,730
$42,091
$67,185
$42,060
$100,261
$94,565
$72,500
$43,500
$33,425
$786,468
PAYMENT #17
PAYMENT #18
PAYMENT #19
PAYMENT #20
PAYMENT #21
PAYMENT #22
PAYMENT #23
PAYMENT #24
PAYMENT #25
PAYMENT #26
PAYMENT #27
PAYMENT #28
PAYMENT #29
PAYMENT #30
PAYMENT #31
PAYMENT #32
APPROVED
DENIED
City Manager
$120,600.00
$1,085,550.00
$ 899,743.00
$1,085,550.00
$185,807.00
APPROVED
DENIED
L{~rd-
AMOUNT
$13,975
$450
$5,933
$713
$12,125
$11,865
$6,719
$12,099
$12,791
$12,658
$6,071
$5,933
$11,943
$113,275
Mayor
LS ~/ ,~
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO. !
PROJECT: Shannon Community Center
TO: O'Conner Construction Management
PAGE 1 OF 1
AGREEMENT DATED December 19, 2006
between O'Conner Construction
Management and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE: This chanee order is not effective until approved by the City Manaeer
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time.
Chanee requested by: City of Dublin
The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement.
1. O'Conner Construction Management for a total not to exceed $48,900 based on their scope of work dated December
19,2006 for added construction administration requirements for the Shannon Community Center; and
ESTIMATED COST INCREASE $48,900
e Lichtenstein Date
r s & Facilities Develop. Manager
APPROV AL RECOMMENDED BY
~1t",JJ" 5- .2.~--v8
Diane Lowart Date
Parks & Community Services Director
APPROVED BY
Rich Ambrose
City Manager
Date
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved,
that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the
work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date
Consultant
By
Title
ATTACHEMENT 2
DATE:
PROJECT NAME:
CIP #:
CONTRACT NO.
CHANGE ORDER NO.
PERCENT COMPLETED
CONTRACTOR:
CONTRACT AMOUNT:
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
5/23/2008
Shannon Community Center
95465
1
65%
O'conner Construction Management
$285,000
CONTRACT CHANGE ORDERS:
CHANGE ORDER #01, Added CA
AMOUNT
48,900.00
48,900.00
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT #02
PAYMENT #03
PAYMENT #04
PAYMENT #05
PAYMENT #06
PAYMENT #07
PAYMENT #08
PAYMENT #09
PAYMENT #10
PAYMENT #11
PAYMENT #12
PAYMENT #13
PAYMENT #14
PAYMENT #15
PAYMENT #16
TOTAL ACTUAL PAYMENTS:
ADJUSTED TOTAL CONTRACT:
REMAINING BALANCE ON CONTRACT:
RECOMMENDA TION:
SIGNA TURE:
APPROVED
DENIED
/
JjA~
Supervising
Dept Head
$16,300
$6,900
$12,125
$15,865
$14,162
$18,588
$13,640
$15,400
$11,660
$15,510
$11,440
$7,567
$158,257
CONTRACT CHANGE ORDERS:
PAYMENT #17
PAYMENT #18
PAYMENT #19
PAYMENT #20
PAYMENT #21
PAYMENT #22
PAYMENT #23
PAYMENT #24
PAYMENT #25
PAYMENT #26
PAYMENT #27
PAYMENT #28
PAYMENT #29
PAYMENT #30
PAYMENT #31
PAYMENT #32
APPROVED
DENIED
City Manager
$48,900.00
$333,900.00
$ 158,257.00
$333,900.00
$175,643.00
APPROVED
DENIED
~~ IJ-
AMOUNT
$0
Mayor
1 ay (J-
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO. !
PROJECT: Shannon Community Center
TO: O'Conner Construction Management
PAGE 1 OF 1
AGREEMENT DATED December 19,2006
between O'Conner Construction
Management and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE: This chanee order is not effective until approved by the City Manaeer
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time.
Chanee requested by: City of Dublin
The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement.
1. 0 'Conner Construction Management for a total not to exceed $48,900 based on their scope of work dated December
19,2006 for added construction administration requiremen,ts for the Shannon Community Center; and
ESTIMATED COST INCREASE $48,900
5'Z~'Of
APPROVAL RECOMMENDED BY
~Q(~4 5~.2-~-O~
Diane Lowart Date
Parks & Community Services Director
APPROVED BY
erma Lichtenstein Date
Parks & Facilities Develop. Manager
Rich Ambrose
City Manager
Date
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved,
that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the
work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date
Consultant
By
Title
ATTACHEMENT 2
DATE:
PROJECT NAME:
CIP#:
CONTRACT NO.
CHANGE ORDER NO.
PERCENT COMPLETED
CONTRACTOR:
CONTRACT AMOUNT:
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
5/23/2008
Shannon Community Center
95465
1
65%
O'conner Construction Management
$285,000
CONTRACT CHANGE ORDERS:
CHANGE ORDER #01, Added CA
AMOUNT
48,900.00
48,900.00
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT #02
PAYMENT #03
PAYMENT #04
PAYMENT #05
PAYMENT #06
PAYMENT #07
PAYMENT #08
PAYMENT #09
PAYMENT#10
PAYMENT #11
PAYMENT #12
PAYMENT #13
PAYMENT #14
PAYMENT #15
PAYMENT #16
TOTAL ACTUAL PAYMENTS:
ADJUSTED TOTAL CONTRACT:
REMAINING BALANCE ON CONTRACT:
RECOMMENDA TI ON:
SIGNATURE:
APPROVED
DENIED
~
hhM>~
Supervising
Dept Head
$16,300
$6,000
$12,125
$15,865
$14,162
$18,588
$13,640
$15,400
$11,660
$15,510
$11,440
$7,567
$158,257
CONTRACT CHANGE ORDERS:
PAYMENT #17
PAYMENT #18
PAYMENT #19
PAYMENT #20
PAYMENT #21
PAYMENT #22
PAYMENT #23
PAYMENT #24
PAYMENT #25
PAYMENT #26
PAYMENT #27
PAYMENT #28
PAYMENT #29
PAYMENT #30
PAYMENT #31
PAYMENT #32
APPROVED
DENIED
City Manager
$48,900.00
$333,900.00
$ 158,257.00
$333,900.00
$175,643.00
APPROVED
DENIED
2~ J}
AMOUNT
$0
Mayor
q~l~
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO. !
PROJECT: Shannon Commnnity Center
TO: ENGEO Geotechnical Engineers
PAGEI0Fl
AGREEMENT DATED December 5,
2005 between ENGEO Geotechnical
Engineers and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE: This chanee order is not effective until approved by the City Manaeer
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time.
Chanee requested by: City of Dublin
The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement.
1. ENGEO Geotechnical Engineers for a total not to exceed $12000 based on their scope of work dated December 5,
2005, for added Soils Testing requirements for the Shannon Community Center.
ESTIMATED COST INCREASE $12000
MITTED BY:
~g? 5'Zj.op
~COMMENDED BY
. ~a S '.J,3-oi:>
Diane Lowart Date
Parks & Community Services Director
APPROVED BY
rma Lichtenstein Date
Parks & Facilities Develop. Manager
Rich Ambrose
City Manager
Date
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, ifthis proposal is approved,
thatwe will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the
work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date
Consultant
By
Title
ATT ACHEMENT 3
DATE:
PROJECT NAME:
CIP #:
CONTRACT NO.
CHANGE ORDER NO.
PERCENT COMPLETED
CONTRACTOR:
CONTRACT AMOUNT:
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
5/23/2008
Shannon Community Center
95465
2
65%
ENGEO
$87,200
CONTRACT CHANGE ORDERS:
CHANGE ORDER #01, Added CA
AMOUNT
12,000.00
12,000.00
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT #02
PAYMENT #03
PAYMENT #04
PAYMENT #05
PAYMENT #06
PAYMENT #07
PAYMENT #08
PAYMENT #09
PAYMENT #10
PAYMENT#11
PAYMENT #12
PAYMENT #13
PAYMENT #14
PAYMENT #15
PAYMENT #16
TOTAL ACTUAL PAYMENTS:
ADJUSTED TOTAL CONTRACT:
REMAINING BALANCE ON CONTRACT:
RECOMMENDA TION:
SIGNATURE:
APPROVED
DENIED
~.
}JhitJ ~
Supervising
Dept Head
$20,000
$6,850
$6,086
$2,864
$3,044
$630
$464
$2,044
$4,134
$13,549
$4,053
$7,150
$4,387
$6,226
$1,875
$2,713
$86,069
CONTRACT CHANGE ORDERS:
PAYMENT#17
PAYMENT #18
PAYMENT #19
PAYMENT #20
PAYMENT #21
PAYMENT #22
PAYMENT #23
PAYMENT #24
PAYMENT #25
PAYMENT #26
PAYMENT #27
PAYMENT #28
PAYMENT #29
PAYMENT #30
PAYMENT #31
PAYMENT #32
APPROVED
DENIED
City Manager
$12,000.00
$99,200.00
$ 86,069.00
$99,200.00
$13,131.00
APPROVED
DENIED
Mayor
10 ~.I;L
AMOUNT
$0
II ~ fA
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO. !
PROJECT: Shannon Community Center
TO: ENGEO Geotechnical Engineers
PAGEI0Fl
AGREEMENT DATED December 5,
2005 between ENGEO Geotechnical
Engineers and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE: This chanee order is not effective until approved by the City Manaeer
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed
price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no
allowance will be made for idle time.
Chanee requested by: City of Dublin
The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement.
1. ENGEO Geotechnical Engineers for a total not to exceed $12000 based on their scope of work dated December 5,
2005, for added Soils Testing requirements for the Shannon Community Center.
ESTIMATED COST INCREASE $12000
SUBMITTED BY:
APPROV AL RECOMMENDED BY
~MJ~ 5....;..3--08
Diane Lowart Date
Parks & Community Services Director
APPROVED BY
6""Z~O~
erma Lichtenstein Date
Parks & Facilities Develop. Manager
Rich Ambrose
City Manager
Date
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved,
that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the
work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date
Consultant
By
Title
ATTACHEMENT 3
DATE:
PROJECT NAME:
CIP#:
CONTRACT NO.
CHANGE ORDER NO.
PERCENT COMPLETED
CONTRACTOR:
CONTRACT AMOUNT:
CITY OF DUBLIN
EXHIBIT n A" CHANGE ORDER FORM
5/23/2008
Shannon Community Center
95465
2
65%
ENGEO
$87,200
CONTRACT CHANGE ORDERS:
CHANGE ORDER #01, Added CA
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT #02
PAYMENT #03
PAYMENT #04
PAYMENT #05
PAYMENT #06
PAYMENT #07
PAYMENT #08
PAYMENT #09
PAYMENT #10
PAYMENT #11
PAYMENT #12
PAYMENT #13
PAYMENT #14
PAYMENT #15
PAYMENT #16
TOTAL ACTUAL PAYMENTS:
ADJUSTED TOTAL CONTRACT:
REMAINING BALANCE ON CONTRACT:
RECOMMENDA TION:
SIGNA TURE:
APPROVED
DENIED
V'
}YhAJ ~
Supervising
Dept Head
AMOUNT
12,000.00
12,000.00
$20,000
$6,850
$6,086
$2,864
$3,044
$630
$464
$2,044
$4,134
$13,549
$4,053
$7,150
$4,387
$6,226
$1,875
$2,713
$86,069
CONTRACT CHANGE ORDERS:
PAYMENT #17
PAYMENT #18
PAYMENT #19
PAYMENT #20
PAYMENT #21
PAYMENT #22
PAYMENT #23
PAYMENT #24
PAYMENT #25
PAYMENT #26
PAYMENT #27
PAYMENT #28
PAYMENT #29
PAYMENT #30
PAYMENT #31
PAYMENT #32
APPROVED
DENIED
City Manager
$12,000.00
$99,200.00
$ 86,069.00
$99,200.00
$13,131.00
APPROVED
DENIED
~~/ Ipl
AMOUNT
$0
Mayor