HomeMy WebLinkAboutItem 4.03 Sports Grnd Budget Chg~~~\
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CITY CLERK
File # ^ 6^ O^^-~~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September 1, 2009
SUBJECT: Budget Change -Contract No. 09-03, Dublin Sports Grounds
Renovation -Snack Bar and Restrooms Remodel
Report by Diane Lowart, Parks & Community Services Director
ATTACHMENTS:
RECOMMENDAT(I~Oj N:
Y/v'
FINANCIAL STATEMENT:
1. Budget Change Form
Approve the Budget Change in the amount of $26,010
An additional appropriation of $26,010 from the Unappropriated
General Fund Reserves is needed.
DESCRIPTION: At the May 19, 2009 meeting, the City Council awarded Contract
No. 09-03, Dublin Sports Grounds Renovation -Snack Bar and Restrooms Remodel, to Home Line, Inc.
The scope of work under the project included a remodel of the snack bar to Alameda County Health
standards, replacement of deteriorating bathroom partitions and fixtures, and an upgrade of both the snack
bar and restrooms to Americans with Disabilities Act (ADA) standards. The total contact amount,
including a 15% contingency, was $74,635. The work was scheduled to be completed by August 4, 2009.
During the renovation, additional work was identified as necessary which exceeded the available
contingency. The work included modifications to the flooring, doors and framing; addition of hot water to
the restrooms and snack bar; repair of main water service line and vent in mechanical room; electrical
upgrades to snack bar; and exterior painting of both buildings. This additional work prolonged the
timeframe for completion of the project which required additional inspection costs. Further, due to the
project timing it was necessary to obtain rental toilet facilities for park users which was an additional
unanticipated cost. The amount of funding necessary to complete the project is $26,010 (see Attachment
1). At this time it is anticipated that the project will be complete by September 15, 2009. Staff has been
in close contact with the affected user groups during the project to advise them of the anticipated delays.
RECOMMENDATION: Staff recommends that the City Council approve the Budget Change
in the amount of $26,010.
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C:\Documents and Settings\cfi-isf\Local Settings\Temporary Internet Files\OLK13\9-1 Budget Change DSC Snack Bar and Restrooms Renovation (2).DOC
CITY OF DUBLIN
BUDGET CHANGE FORM FY 2009 / 2010
CHANGE FORM #
New Appropriations (City Council Approval Required):
X From Unappropriated Reserves (General Fund)
From New Revenues
D1^.CREASEB[1DGFTRCCOUNT AMOUNT
Budget Transfers:
~~i
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
[N+GRE'ASE BIiDGET ACC(~I(NT AMniINT
Name: EXPENSE: General Fund -Dublin
Sports Grounds Renovation (Snack Bar / $ 7 240
Restrooms) Project -Contract Inspection
Project Account #: 950003-9200-9210-1001
GL Account #: 3500.9501.64091
Name: EXPENSE: General Fund -Dublin
Sports Grounds Renovation (Snack Bar / $ 715
Restrooms) Project -Contract Services
(General) -Temporary Restrooms
Project Account #: 950003-9200-9201-1001
GL Account #: 3500.9501.64001
Name: EXPENSE: General Fund -Dublin
Sports Grounds Renovation (Snack Bar / $ 18 055
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Restrooms) Project -Improvements
Project Account #: 950003-9400-9401-1001
GL Account #: 3500.9501.73103
Fin Mgr/ASD:
Signature
Date: D ?.~
REASON FOR BUDGET CHANGE ENTRY: This budget change will provide an additional appropriation for
the renovation of the Dublin Sports Grounds Snack Bar and Restroom Facility. During the renovation
additional work was identified as necessary. The timeframe for completion of the project has also required
additional inspection costs. Due to the project timing it was necessary to obtain rental toilet facilities which
was an additional cost. These changes are in accordance with a report presented to the City Council 9/1/2009.
City
Signature
Date: ~ ~~
As Approved at the City Council Meeting on: llatE: 9/1/2009
Mayor: Date:
Signature
Posted By: Date:
Signature
G:IBudgef Clwngesll_2009_l013_9_!_09_DSG_RerroeDOC ATTACHMENT # 1
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