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HomeMy WebLinkAboutItem 4.04 AD 86-1 DoughertyRd CI'TY CLERK File# 360-20 AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 3, 2003 SUBJECT: Landscaping and Lighting Maintenance Assessment District 86-1 (Dougherty Road): Preliminary Engineer's Report Relgort Prelvared by: Lee Thomivson, Public PVorks Director ATTACHMENTS: 1) Resolution Approving Preliminary Engineer's Report 2) Resolution Appointing Time and Place of Hearing Protests of Proposed Assessments (July 15, 2003) 3) Preliminary Engineer's Report (Assessment Diagram to be Displayed at City Council Meeting) RE COMMENDATION:/,~,~ ~Adopt resolutions approving preliminary engineer's report and setting · ~/,,/~' ~ hearing date and time (July 15, 2003, 7:00 p.m.) for the 2003-2004 · // ' assessment · FINANCIAL STATEMENT: 2003-2004 Sources and Use of Landscape Maintenance District Funds Revenues: Total Amount Proposed to be Assessed: $90,037.00 Estimated lnterest Revenue: $ 1,472.00 Estimated Prior Year Collections and Penalties $ 540.00 Less Estimated Collection and Delinquency Cost: ($1~981.00) Net Total Revenues: $90,06& O0 Expenditures: Contract Landscape Maintenance: $56,980. O0 Utilities: $34,411. O0 Administration and Engineering: $ 1,250. O0 Total Operating Expenses: $92,641. O0 As shown above, $90,037 is proposed to be assessed to property owners for the 2003-2004 street landscaping maintenance costs. The individual assessments are calculated at $138.20 per single-family home and $69.10 per multi-family parcel. This is a 3.7% increase above the 2002-03 assessment, which is commensurate with the Consumer Price Index rate of increase (February 2003) and is allowed under the COPIES TO: g:\assessdist\86-1 \86-1 StaffRptlntent.doc terms of the Engineer's Report that was approved in 2001. The budgeted cost of maintenance is slightly higher than the proposed assessment and the projected income for the District; therefore, approximately $2,573 in reserves will be used to offset the maintenance cost. DESCRIPTION: This maintenance assessment district was formed in 1986 as part of the review and approval of the Villages at Willow Creek development. This assessment district funds the maintenance of landscaping, including fencing and soundwalls, along the west side of Dougherty Road from Amador Valley Boulevard to the northerly City Limit, along Amador Valley Boulevard from Dougherty Road to Wildwood Road, along Wildwood Road and Fall Creek Road, and certain landscaped areas within the Ridgecreek single-family home development. Landscaping within the condominium and apartment developments is the responsibility of the property owner or homeowners' association for those individual developments. The landscaping along and within the Alamo Creek channel area is not included in the assessment district as it is the responsibility of Alameda County Flood Control, Zone 7. In Fiscal Year 2001-02, the assessment in this District was increased by 54%, as the reserve funds had become depleted and could no longer be used to offset utility and maintenance cost increases. The rate increase was approved by property owners under the terms of Proposition 218. The property owners also approved an escalation clause for future years that allows the assessment to be increased to cover: (1) actual increases in utility cost, and (2) inflationary increases in the cost of maintenance, as determined by the Consumer Price Index rate of increase. The latest Consumer Price Index information available prior to development of the budget (February 2003, Bay Area Urban Wage Earners) indicated that the rate of increase is 3.7%; therefore, the proposed assessment for 2003-04 has been increased by approximately 3.7%, from $86,831.92 to $90,037.30. There are no changes in the District boundary or the method of calculating the spread of assessments. The proposed maintenance budget for 2003-04 includes $4,000 for repair of deteriorated sections of wrought iron fencing along Wildwood and Fall Creek Road and $1,980 for a tree inventory and condition assessment that is preparatory to development of maintenance program for the trees. Staff recommends that the City Council adopt the resolutions approving the preliminary Engineer's Report and setting a public hearing date of July 15, 2003, for the 2003-2004 assessment. Page 2 ~ ~¢ RESOLUTION NO. -03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 (TRACT 5511) WHEREAS, by its Resolution No. 023-03, a Resolution Dkecting Preparation of Annual Report for City of Dublin Landscaping and Lighting Maintenance Assessment District No. 86-1 (the "District'*), this Council designated the City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance w~th and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 023-03 and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, ~id Council has duly considered said report and £mds that each and every par~ of said report is sufficient; and that said report neither requires nor should be modified in any respect; NOW~ THEREFORE, BE IT RESOLVED a) · That the Engineer's estimate of the itemized and total costs and expenses of maintaining said improvements and of the incidental expenses in connection therewith, as contained in said report be, and each of them are hereby preliminarily approved and confirmed; b) That the diagram showing the assessment district, description of the improvements to be maintained, and the boundaries and dimensions of the respective lots and parcels of land vdthin said District, as contained in said report be, and it is hereby preliminarily approved and confirmed; c) That the assessment of the total amount of the cost and expenses of the proposed maintenance of said improvements upon the several lots and parcels of land in said District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from said maintenance, and of the expenses incidental thereto, as contained in said report be, and they are hereby preliminarily approved and confirmed. PASSED, APPROVED AND ADOPTED this 3rd day of June, 2003. AYES: NOES: ABSENT: ABST~MN: ATTEST: Mayor City Clerk RESOLUTION NO. -03 A RESOLUTION OF THE CITY COUNCIL. OF THE CITY OF DUBLIN APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 WHEREAS, by its Resolution No. 023-03, a resolution directing preparation of mmual report for City of Dublin Landscaping and Lighting Maintenance Assessment District (the "District") this Council designated the City Engineer as Engineer of Work and ordered that Engineer to ~mke and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, sa/d Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 023-03, and under and pursuant to said AcL which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; NOW, THEREFORE, BE IT RESOLVED that a public hearing shall be held on July 15, 2003, at 7:00 p.rr~ at the Dublin Civic Center, 100 Civic Plaza, Dublin, California, at which the City Council will hear protests and Mil consider and finally act upon the Engineer's Report. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said hearing by the following means: publishing a notice once a week for two weeks in a local newspaper published and circulated in the City and conspicuously posting a notice at not less than three public locations; said noticing to be completed at least ten (t 0) days before the date herein set for hearing of protests. BE IT FURTHER RESOLVED that said notices shall contain the following information: the estimated assessment per parcel, the general description of the purpose or improvements the assessment will fund, the address to which a protest may be ma~ed, and the date, hour, and place set for the aforementioned public hearing. PASSED, APPROVED, AND ADOPTED this 3rd day of June, 2003. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mayor city Cler CITY OF DUBLIN LANDSCAPING AND LIGHTING DISTRICT NO. 1986-1 (TRACT 5511) FISCAL YEAR 2003-2004 ENGINEER'S REPORT 1 ENGINEER'S LETTER WHEREAS, on February 18, 2003, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1986-1 for the maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq., of said Act; · NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. SUMMARY OF ASSESSMENT (1) (2). (3) As As Finally As Filed Preliminarily Approved Approved Cost of Maintenance $91,391:00 Incidental Expenses $23,704.00 TOTAL COST $115,095.00 Estimated 2003-04 Interest Income Applied to 2003-04 Operating Costs ($1,472.00) Prior Year Collections & Penalties ($540.00) Estimated Surplus fi:om 2002-03 Fiscal Year ($23,046.00) NET TO BE ASSESSED FOR FISCAL YEAR 2003-2004 $90,037.00 As required by said Act, a diagram is hereto attached showing the exterior boundaries said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed at the time of the passage of said resolution, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said landscaping maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel fi:om the maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said landscaping maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. The scope of work shall include the following: · The median and roadside landscaping along the north side of Willow Creek Drive. · Roadside landscaping along Shady Creek Drive within Lots 1, 2, 3, 4, 5, 6, 15, 16, 37, 38, and south of Lot 145, all within Tract 5511. · Roadside landscaping, wall, fence, and pathway improvements along the west side of Dougherty Road, between Amador Valley Boulevard and the northerly City Limit line, and along the north side of Amador Valley Boulevard, between Dougherty Road and Wildwood Road. · Roadside landscaping, fence, and pathway improvements on the west side of Wildwood Road. · · Roadside landscaping, fence, wall, and pathway improvements on the west side of Dougherty Road and the south side of Amador Valley Boulevard, adjacent to Lot 150. · Roadside landscaping, fence, and pathway improvements on the west and north sides of Fall Creek Road. · Roadside landscaping and emergency access surfacing at the north end of Crossridge Road within the street right-of-way. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 2003/04 and includes all of such parcels excepting those portions thereof within existing public roads or rights of way to be acquired in these proceedings for public road purposes: For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said Coun~;~...~~ Dated: June 3, 2003 /'~ i~.Le~ S. Tl~omp~~/r 2 ES TIMA TE 0 F C 05 TS The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 2003-04 is as follows: Maintenance Weeding, fertilizing, priming, plant replacement, irrigation system: $51,000. O0 Utilities: $34,4t 1. O0 Fence repair $4,000. O0 Tree inventory/maintenance program development $1,980. O0 Administration $0.00 $91,391.00 Incidentals Engineer's Report and Proceedings $1,250. O0 County of Alameda Collection Costs ~ 1.7% $1,531. O0 Delinquencies ~ 0.5% $450. O0 Contingencies/Reserve $20,4 73. O0 $23~704.00 TOTAL: $115, 095.00 3 METHOD OF APPORTIONMENT Each single family lot shall be assigned a benefit unit of one (1), each mukifamily unit assigned a benefit unit of one-half(I/2), the commercial lot shall have a benefit unit of four (4), and the open space lots shall have a benefit unit of zero. This gives the following benefit units and apportionments for each Village for this Fiscal Year: Number of Benefit % of Total Living Units Units Assessment Lot 150 Village I 56 28 4.30 Lot 149 Village II 248 124 i9.03 Lot 148 Village III 224 112 17.19 Lot 146A Village IV 135 67.5 10.36 Lot 146B Village V 204 102 15.66 Lot 1-145 Village VI 145 145 22.26 Lots 152-177 Village VII 138 69 10.59 Lot 151 Commercial 0 4 0.61 Lots A, D Open Space 0 0 0.00 Total: 1150 651.5 100.00 The annual maintenance cost shall be increased annually beginning July 1, 2002, by the percentage increase in the Bay Area Urban Wage Earner Consumer Price Index ("Index") (applies to all costs except utilities), plus any actual increase in the cost of utilities (power and water). If the Bay Area Urban Wage Earner Consumer Price Index is unavailable or deemed by the City Council to be inappropriate, a comparable consumer price index, as approved by the City Council, shall be used to replace the Bay Area Urban Wage Earner Price Index. SAMPLE CALCULATION: Assuming an increase in the index of 1% and a utility increase of 5%: MAINTENANCE COST $85,320 LESS UTILITY COST (SUBJECT TO RATE INCREASE ONLY) $(29,910) $55,410 ASSESSMENT SUBJECT TO INDEX INCREASE $55,4! 0 INDEX INCREASE (ASSUMED 1%) 55,41o x .01 = 554 $554 $55,964 ENERGY COST $29,910 5% UTILITY RATE INCREASE 29,91o x.05 = 1,495 $1,495 $31,405 NEW TOTAL MAINTENANCE COST $87,369 4 PARCEL LISTING Assessment & Lot Number of Assessment 2003/04 Total Number Property Owners Units per Unit Assessment Lot 150 (Village I) Individual Owners 56 units $69.10 $3,869.60 Lot 149 (Village II) Individual Owners 248 units $69.10 $17,136.80 Lot 148 (Village III) Individual Owners 224 units $69.10 $15,478.40 Lot 146A (Village IV) Individual Owners 135 units $69.10 $9,328.50 Lot 146B (Village V) Individual Owners 204 units $69.10 $14,096.40 Lots 1 - 145 (Village VI) Individual Owners 145 units $138.20 $20,039.00 Lots 152-177 (Village Individual Owners 138 units $69.10 $9,535.80 VII) Lot 151 (Commercial) Unknown 4 units $138.20 $552:80 Lots A - D Open Space Unknown 0 units $0.00 $0.00 District Total: 1,154 N/A $90,037.30 5 CER TIFICA TION$ I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Colum (1), with the diagram thereto attached, was filed with me on June 3, 2003. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. -03, duly adopted by said Council on June 3, 2003. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. __-03, duly adopted by said Council on , 2003. I, the ~City Clerk of the City of Dublin, California, hereby certify that a certified copy of the Assessment and diagram was filed in the office of the County Auditor of the County of Alameda, California, on ,2003.