HomeMy WebLinkAboutItem 4.04 Assessment District Admin Services
CITY CLERK
File # ~Q]IOl-f!)]1Ol
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 2,2006
SUBJECT:
Agrccment with Berryman and Henigar, Inc., for Assessment
District Administration Services
Report Prepared by Melissa Morton, Public Works Dir~
Rcsolution and Agreement
ATTACHMENTS;
RECOMMENDATION~Pt resolution approving agreement with Berryman and Hcnigar,
Inc.
FINANCIAL STATEMENT:
The consultant fccs associated with this agreement are paid by the
various assessment districts or fees, as follows:
J,_.~ -..--
District or fee Annual Cost
Citywide Street Lighting Maintenance
Assessment District $6,400
-~~-
Landscaping & Lighting Assessment District
83-2 (Stagecoach Road) $1,200
.'"
Landscaping & Lighting Assessment District
86-1 (Dougherty Road) $1,200
-
Landscaping & Lighting Assessment District
97-1 (Santa Rita Areal $1,200
..."......
Dublin Ranch Street Lighting Maintenance
Assessment District 99-1 $2,750
Citywidc Rcfuse Collection Fee
-- $2, 7~Qd
Citywide EMS Fcc
-.- ~.~.:TI2-
Dublin Blvd. Extension Assessment District $1.700
Total. $19,<;150
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This is approximately 7% higher than the consulting fees in the
current (2003 - 2006) agreement.
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COPY TO: K. Dennis Klingelhofcr, Bcrryman & Henigar
Pagc I of2
ITEMNO.~
g;\consultants\benyrnan\agt:nda ~tatemenl agreellu::nt 5-2-u6
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DESCRIPTION: The current three-year agreement with Berryman and Henigar for
Assessment District and Service Fee administration will expire on June 30, 2006, and it is recommended
that the agreement be extended an additional year to allow for the preparation of the 2006-2007
assessments.
This agreement provides for administration services including the following: budget analysis, preparation
of staff reports and annual Engineer's Reports and spread of assessments, ability to generate accurate
assessment database information, preparation and delivery of annual assessment / fee rolls to the assessor's
office, attendance at meetings with property owners and elected officials, and other related services,
The annual consulting fees are paid by the individual assessment districts or fees. The consulting fees in
the current agreement were not increased during its three-year term. The proposed fees for the ensuing
year are about 7% higher than the fees in the current agreement.
The term of the proposed agreement is a one-year period, ending on June 30, 2007 Staff recommends
that the City Council adopt the resolution approving the agreement with Berryman and Henigar, Inc.
2tJb7-
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RESOLUTION NO. - 06
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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APPROVING AGREEMENT WITH BERRYMAN & HENIGAR, INC.
FOR CONSULTING SERVICES
WHEREAS, the City of Dublin rcquircs consulting services for preparation ofEnginccr's
Reports, staffreports, estimatcs, and other activities related to fees and Assessment Districts; and
WHEREAS, the quali t1cations of Bcrryman and Henigar, Inc., aTe appropriate for thc work
proposcd;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hcreby
approvcs thc agrccmcnt with Berryman and Henigar, hlC., for Assessment District consulting services.
BE IT FURTHER RESOLVED that the Mayor IS authorized to exccutc thc agreement, attached
hcrcto as Exhibit "A."
PASSED, APPROVED AND ADOPTED this 2nd day of May, 2006.
AYES.
NOES.
~
ABSENT
ABST ATN
Mayor
ATTEST
City Clerk
g:\engt\berl'Yman\J-eso agreement 5.2-06
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CONSULTING SERVICES AGREEMENT BElWEEN
THE CITY OF DUBUN AND BERRYMAN AND HENIGAR, INC.
THIS AGREEMENT for consulting services is made by and between the CITY OF DUBLIN ("City')
and Berryman and Henlgar, Inc, ('Consultant') as of May 2, 2006.
~J!l1ion 1. ~;~GES. Subject to the terms and conditions set forth In this Agreement, Consultant
shall provide to City the services descrlbed In the Scope of Work. attached as exhibit A at the lime and
place and in the manner specified therein, In the event of a conflict in or inconsistency between the tenns
of this Agreement and ;&t1llJ! ~, the Agreement shall prevail.
1.1 Tenn of $ervlCII. The term of this Agreement shall begin on the date first noted above
and shall end on June 30, 2007, the date of completion specified in Exhl~1t A, and
Consultant-shall complete the work. described In exhibit A prior to that date, unless the
term of the Agreement is otherwise terminated or extended, as provided for in Section B.
The time provided to Consultant to complete the services required by this Agreement shall
not affect the City's rlght to terminate the Agreement as provided for In SecIlon B.
1.2 Standl!1Jl of Perfonnance. Consultant shall perform all services required pursuant to
this Agreement in the manner and according to the standards obselved by a competent
practitioner of the profession In which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing In Consultanfs profession.
1.3 Assianment of Pertonnel. COnsultant shall assign only competent personnel to perform
services pursuant to this Agreement In the event that City, In Its sole discretion, at any
time during the term of this Agreement desires the reassignment of any such persons,
COnsultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 !Iml. Consultant shall devote such lime to the performance of services pursuant to
this Agreement as may be reasonably necessary to meet the standard of performance
provided In Section 1.1 above and to satisfy Consultanfs obligations hereunder.
Consultant shall not be responsible for delays beyond Consultanfs reasonable control.
Section 2. CQ"'lPENSA nON, City hereby agrees to pay Consultant a sum not to exceed Twenty
Thousand Dollars and No Cents ($20,000), notwithstanding any contrary indications that may be contained
in COnsultanfs proposal, for services to be performed and reimbursable costs Incurred under this
Agreement In the event of a conflict between this Agreement and Consultanfs proposal, attached as
Exhibit A. regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant
for services rendered pursuant to this Agreement at the time and In the manner set forth herein. The
payments specified below shall be the only payments from City to Consultant for services rendered
pursuant to this Agreement. Consultant shall submit all invoices to City In the manner specified herein.
COnsulting Services Agreement between
City of Dublin and Berryman and Henlgar, Inc.
Aoril1 B. 2006
EXBIIIT A
To the Resolution
3D[)'2JJJ
Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by
more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant's estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services performed and reimbursable costs
incurred prior to the invoice date. Invoices shall contain the following information.
· Clear numerical identification, with no duplication of numbering;
. The beginning and ending dates of the billing period;
. A Task Summary containing the original contract amount, Ihe amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
. At City's option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
. The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds 800 hours, which shall include an estimate of the time
necessary to complete the work described in Exhibit A,
· The Consultant's signature.
2,2 Monthlv Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have 30 days from the receipt of an invoice that compiles with all of Ihe requirements
above to pay Consultant.
2.3 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submil any invoice for an amount in excess of the maximum
amount of compensation provided above either for a lask or for the entire Agreement,
unless Ihe Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
Consulting Services Agreement between
City of Dublin and Berryman and Henigar, Inc.
April 18, 2006
Page 2 of 14
I
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2.4 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto as Exhibit B
2.5 Reimbursable Expenses. Reimbursable expenses are included in the total amount of
compensation provided under this Agreement that shall not be exceeded.
2.6 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.7 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed
as of the date of written notice of termination. Consultant shall maintain adequate logs
and timesheets in order to verify costs incurred to that date.
2.8 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator
2.9 Rate Adiustments. Consultant will be entitled to an annual rate adjustment upon each
annual anniversary of this Agreement, the amount of said increase to be approved by the
City The base for computing the adjustment shall be the Consumer Price Index for Urban
Wage Earners for the San Francisco-Oakland Bay Area published by the U.S. Department
of Labor, Bureau of Labor Statistics (Index) which is published for the year ending in
February If the Index has increased over the Index for the prior year, the rates for the
following year shall be established by multiplying the rates for the current year by a
fraction, the numerator of which is the Renewal Index and the denominator of which is the
Index for the preceding year In no case shall the adjusted rates be less than the initial
rates as set forth in Exhibit B. A sample calculalion is set forth below The Public Works
Director shall calculate the adjusted rale on each anniversary date of this agreement and
shall provide notice to Consultant of such new rates.
SAMPLE CALCULATION: (Using 1% index increase as an example)
HOURLY CHARGE RATE
INDEX INCREASE (Assuming 1%) 150 x .01 " 1.50
$150.00/hr
1.50/hr
$151.50/hr
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by Ihis Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
Consulting Services Agreement between
City of Dublin and Berryman and Henigar, Inc.
April 18, 2006
Page 3 of 14
::> ob ~LD
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant's use while consulting with City employees and reviewing records
and the information in possession of the City The location, quantity, and lime of furnishing those facilities
shall be in the sole discretion of City In no event shall City be obligated to furnish any facility that may
involve incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, shall procure "occurrence coverage" insurance against claims
for injuries to persons or damages to property that may arise from or in connection with the performance
of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors.
Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this
section and under forms of insurance satisfactory in all respects to Ihe City Consultant shall maintain
the insurance policies required by this section throughout the term of this Agreement. The cost of such
insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to
commence work on any subcontract until Consultant has obtained all insurance required herein for the
subcontractor(s) and provided evidence thereof to City Verification of the required insurance shall be
submitted and made part of this Agreement prior to execution.
4.1 Workers' Compensation. Consultant shall, at its sole cosl and expense, maintain
Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers'
Compensation Insurance and Employer's Liability Insurance shall be provided with limits
of not less than ONE MilLION DOLLARS ($1,000,000.00) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California labor
Code. Determination of whether a self-insurance program meets the standards of the
labor Code shall be solely in the discretion of the Contract Administrator The insurer, if
insurance is provided, or the Consultant, if a program of self-insurance is provided, shall
waive all rights of subrogation against the City and its officers, officials, employees, and
volunteers for loss arising from work performed under this Agreement.
An endorsement shall state that coverage shall not be canceled except after thirty (30)
days' prior written notice by certified mail, return receipt requested, has been given to the
City Consultant shall notify City within 14 days of notification from Consultant's insurer if
such coverage is suspended, voided or reduced in coverage or in limits.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General reauirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MilLION DOllARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or
an Automobile Liability form or other form with a general aggregate limit is used,
Consulting Services Agreement between
City of Dublin and Berryman and Henigar, Inc.
April 18, 2006
Page 4 of 14
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either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not
be limited to, protection against claims arising from bodily and personal injury,
including death resulting therefrom, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and
non-owned automobiles.
4.2.2 Minimum scope of coveraae. Commercial general coverage shall be at least
as broad as Insurance Services Office Commercial General Liability occurrence
form CG 0001 (ed, 11/88) or Insurance Services Office form number GL 0002 (ed.
1/73) covering comprehensive General Liability and Insurance Services Office
form number GL 0404 covering Broad Form Comprehensive General Liability
Automobile coverage shall be at least as broad as Insurance Services Office
Automobile Liability form CA 0001 (ed. 12190) Code 8 and 9 ("any auto"), No
endorsement shall be attached limiting the coverage.
4.2.3 Additional reQuirements. Each of the following shall be included in the
insurance coverage or added as an endorsement to the policy'
a. City and its officers, employees, agents, and volunteers shall be covered
as additional insureds with respect to each of the following: liability arising
out of activities performed by or on behalf of Consultant, including the
insured's general supervision of Consultant; products and completed
operations of Consultant; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant.
The coverage shall contain no special limitations on the scope of
protection afforded to City or its officers, employees, agents, or
volunteers.
b. The insurance shall cover on an occurrence or an accident basis, and not
on a c1aims.made basis_
c, An endorsement must state that coverage is primary insurance with
respect to the City and its officers, officials, employees and volunteers,
and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage
d, Any failure of CONSULT ANTlo comply with reporting proyisions of the
policy shall not affect coverage provided to CITY and its officers,
employees, agents, and volunteers,
e, An endorsement shall state that coverage shall not be canceled except
after thirty (30) days' prior written notice by certified mail, return receipt
requested, has been given to the City Consultant shall notify City within
Consulting Services Agreement belween
City of Dublin and Berryman and Henigar, Inc.
April 18, 2006
Page 5 of 14
70b"L-{p
14 days 01 notification from Consultant's insurer if such coverage is
suspended, voided or reduced in coverage or in limits.
4.3 Professional Liabilitv Insurance. Consultant, at ils own cost and expense, shall
maintain for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount not
less than ONE MilLION DOLLARS ($1,000,000) covering the licensed professionals'
errors and omissions.
4.3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be suspended, voided,
canceled by either party, reduced in coverage or in limits, except after thirty (30)
days' prior written notice by certified mail, return receipt requested, has been given
to the City
4.3.3 The following provisions shali apply if the professional liability coverages are
written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b Insurance must be maintained and evidence of insurance must be
provided for at least five years after completion of the Agreement or the
work, so long as commercially available at reasonable rates
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum 01 live years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant's sole cost and
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage
d. A copy of the claim reporting requirements must be submitted 10 the City
prior to the commencement of any work under this Agreement.
4.4 All Policies Reauirements.
4.4.1 Acceptability of insurers. All insurance required by this seclion is to be placed
with insurers with a Bests' rating of no less than A.VII.
4,4.2 Verification of coveraae, Prior to beginning any work under this Agreement,
Consultant shall furnish City with certificates of insurance and with original
endorsements effecting coverage required herein. The certificates and
Consulting Services Agreement between
City of Dublin and Berryman and Henigar, Inc.
April 18, 2006
Page 6 of 14
8 Db 2.t.o
endorsements for each insurance policy are to be signed by a person authorized
by Ihat insurer to bind coverage on its behalf. The City reserves the right to
require complete, certified copies of ali required insurance policies, at any time.
4.4.3 Subcontractors. Consultant shali include ali subcontractors as insureds under
its policies or shali furnish separate certificates and endorsements for each
subcontractor AIi coverages for subcontractors shall be subject to ali of the
req uirements stated herein.
4.4.4 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverages, scope, limits, and forms
of such insurance are either not commercialiy available, or that the City's interests
are otherwise fully protected.
4.4.5 Deductibles and Self.lnsured Retentions. Consultant shali disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work calied for by any term of this Agreement.
During the period covered by this Agreement. only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in ali respects to each of
them.
4.4.6 Notice of Reduction In CoveraQe. In the event that any coverage required
by this section is reduced, limited, or materialiy affected in any other manner,
Consultant shali provide written notice to City at Consultant's earliest possible
opportunity and in no case later than five days after Consultant is notified of the
change in coverage
4.5 Remedies. In addition to any other remedies City rnay have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the foliowing remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant's breach:
. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrales compliance with the requirements hereof; and/or
Consulting Services Agreement between
City of Dublin and Berryman and Henigar, Inc.
Aprii 18. 2006
Page 7 of 14
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. Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Consultant shall
indemnify, defend wilh counsel selected by the City, and hold harmless the City and its officials, officers,
employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions,
damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage
to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in
whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees,
subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character
of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life,
damage to property, or violation of law arises wholly from the negligence or willful misconduct of the
City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees,
subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or
violation of law It is understood that the duty of Consultant to indemnify and hold harmless includes the
duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance
certificates and endorsements required under this Agreement does not relieve Consultant from liability
under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall
apply to any damages or claims for damages whether or not such insurance policies shall have been
determined to apply By execution of this Agreement, Consultant acknowledges and agrees to the
provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility
of City
Section 6.
6.1
STATUS OF CONSULTANT.
Independent Contractor. At all times during the term of this Agreement, Consultant
shall be an independent contractor and shall not be an employee of City City shall have
the right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
April 18, 2006
Page 8 of 14
Consulting Services Agreement between
City of Dublin and Berryman and Henigar, Inc.
6.2
Section 7.
7.1
7.2
7.3
7.4
7.5
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Consultant No Aaent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Consultant shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever
LEGAL REQUIREMENTS.
Governina Law. The laws of the State of California shall govern this Agreement.
Compliance with Aoolicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder
Other Governmental ReClulations. To the extent that this Agreement may be funded
by fiscal assistance from another governmental entily, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program_
Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals of whatsoever nature that are legally required to practice their respeclive
professions. Consultant represents and warrants to City that Consultant and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in
effect at all times during the term of this Agreement any licenses, permits, and approvals
that are legally required to practice their respective professions. In addition to the
foregoing, Consultant and any subcontractors shall obtain and maintain during the term
of this Agreement valid Business Licenses from City
Nondiscrimination and Eaual Opoortunitv. Consultant shall not discriminate, on the
basis of a person's race, religion, color, national origin, age, physical or mental handicap
or disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
April 18, 2006
Page 9 of 14
Consulting Services Agreement between
City of Dublin and Berryman and Henigar, Inc.
/ I L'b 7....(.0
TERMINATION AND MODIFICATION.
Section 8.
8.1
Termination. City may cancel this Agreement at any time and withoul cause upon written
notification to Consultant.
Consultant may cancel this Agreement upon thirty (30) days' written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the effective date of termination; City, however, may condition payment of
such compensation upon Consultant delivering to Cily any or all documents, photographs,
computer software, video and audio tapes, and other materials provided to Consultant or
prepared by or for Consultant or the City in connection wilh Ihis Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1 1 Any such extension shail require
a written amendment to this Agreement, as provided for herein. Consultant understands
and agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided lor in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have
no obligation to reimburse Consultanl for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties_
8.4 Assiclllment and Subcontractin~. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant's unique personal compelence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator Consultant shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, without prior written approval of the Contract Administrator
8.5 Survival. All obligations arising prior to the tennination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall
survive the tennination of this Agreement.
8.6 Options upon Breach bv Consultant. If Consultant materially breaches any of the terms
of this Agreement, City's remedies shall included, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
Consulting Services Agreement between
City of Dublin and Berryman and Henigar, Inc.
April 18, 2006
Page 10 of 14
/:) 6Q d-{.P
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between Ihe cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount
that City would have paid Consultant pursuant to Section 2 if Consullant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant's Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties
9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers,
books of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attornevs' Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
Consulting Services Agreement between
City of Dublin and Berryman and Henigar, Inc.
April 18, 2006
Page 11 of 14
/366-;;4
party shall be entitled to reasonable attorneys' fees in addition 10 any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trtal of such action shall be vested exclusively in the
state courts of California in the County of Alameda or in the United States District Court
for the Northern District of California.
10.3 Severabilitv. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of
this Agreement.
10.4 No Imolied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10,5 Successors and AssiQns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recvcled Products, Consultant shall prepare and submit all reports, written
studies and other printed matertal on recycled paper to the extent it is available at equal or
iess cost than virgin paper
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities
within the corporate limits of City or whose business, regardless of location, would place
Consultant in a "conflict of interest," as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement Ihat would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve
(12) months, an employee, agent, appointee, or official of the City If Consultant was
an employee, agent, appointee, or official of the City in the previous twelve months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, il this Agreement is made in violation of
Government Code 31090 et,seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consullant understands that, in addition to the foregoing, it
Consulting Services Agreement between
City of Dublin and Berryman and Henigar, Inc,
April 18, 2006
Page 12 of 14
/ if 6Q LAy
may be subject to criminal prosecution for a violation of Government Code 31090 and,
if applicable, will be disqualified from holding public office in the State of California,
10.8 Solicitation. Consultant agrees not 10 solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials,
10.9 Contract Administration. This Agreement shall be administered by Melissa Morton,
Public Works Director ("Conlract Administrator"). All correspondence shall be directed
to or through the Contract Administrator or his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to: K, Dennis Klingelhofer, P,E,
Berryman and Henigar, Inc,
6150 Stoneridge Mall Road
Suite 370
Pleasanton CA 94588-3241
Any written notice to City shall be sent to: Melissa Morton
Cily of Dublin Public Works
100 Civic Plaza
Dublin, CA 94568
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the reporUdesign preparation, The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with reporUdesign responsibility," as in the
following example.
Seal and Signature of Registered Professional with
reporUdesign responsibility
10.12 InteQration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibit A, represents Ihe entire and integrated agreement between
City and Consultant and supersedes all prior negotiations, representations, or agreements,
either written or oral.
Consulting Services Agreement between
City of Dublin and Berryman and Henigar, Inc.
April 18, 2006
Page 130114
I Jj fib;)-\9
CITY OF DUBLIN
Janet Lockhart, Mayor
Attest:
Fawn Holman, City Clerk
Approved as to Form:
Elizabeth Silver, City Attorney
G;\CONSULTANTS\con,uffing agroement REVISED (Juno 2004).doc
Consulting Services Agreement between
City 01 Dublin and Berryman and Henigar, Inc.
April 18, 2006
Page 14 of 14
IIJ2 God\!>
EXHIBIT A
SCOPE OF SERVICES
To provide general Assessment District Engineering services, which includes the services outlined in
Proposal to Provide Preparation of Engineer's Report and Assessment District Administration, attached
hereto
Consulting Services Agreement between
City of Dublin and Berryman and Henigar, Inc.--Exhibit A
April 18, 2006
Page 1 of 1
EXHIBIT B
COMPENSATION SCHEDULE
116b'}-{P
Compensation shall be paid per the attached Fee Schedule(s) entitled, "Fee Proposal - City of
Dublin - Preparation of Engineer's Report and Assessment District Administration and Preparation of Tax
Roll Levies for Fiscal Year 2006-07"
Citywide Street Lighting Maintenance Assessment District 1983-1
Landscaping and Lighting District 83-2, Stagecoach Road
Landscaping and Lighting District 86-1, Dougherty Road
Landscaping and Lighting District 97.1, Santa Rita Area
Dublin Ranch Street Lighting Maintenance Assessment District 99-1
Citywide Refuse Collection
Citywide EMS Fee
Dublin Blvd. Extension Assessment District
Total:
G:\CONSULTANTS\consuIUng agreement REVISED {June Z004),dOG
$ 6,400
$ 1,200
$ 1,200
$ 1,200
$ 2,750
$ 2,750
$ 2,750
$ 1,700
$19,950
Consulting Services Agreement between
City of Dublin and Berryman and Henigar, InC.--Exhibit B
April 18, 2006
Page 1 of 1
j ~ 6Q)lO
Project Understanding and Approach
The scope of services is similar to the services which we heye proYided for the pest seyeral years in
preparing the annual Engineer's Reports for the administration of the City's (5) 1972 Act Landscape and
Lighting Districts and (2) fee dlstrlcts_
Project Approach
Our approach to providing Assessment Engineering services for the administration of the Cny's
Landscepe and Lighting District will emphasize close and continuous coordination with the City's project
team during each phase of the project K Dennis Klingelhofer will serve as our daily point-of-contact to
City staff to answer all questions and proYide documentation immediately when requested. Our
proximity to the City of Dublin (less than two miles) will facilitate this interaction, Our project team has
extensiye experience in District formation and annual administration proceedings with the Landscaping
and Lighting Act of 1972, 1911 Act, and Article XIIID of the California Constnutlon_ Their knowledge
and experience on similar projects will ensure the City that all work is completed in accordance with all
statutory requirements and within the timeframes required by the City
With the commitment of our local staff to this project, we will easily meet the Alameda County Auditor-
Controller'S deadline for assessment submittals and corrections_
Our capabilnies include:
. Understanding of the City's Landscape and Lighting District and the current assessment
methodology, including land use and development issues based upon a thorough review of the
Engineer's report for each district.
. Ability to Ensure Accurate and Up- To--Date Assessment Database for the City's Landscape and
Lighting District, incorporating Alameda County Assessor's Information based on oyer 20 years
of experience in district administration services.
. Local, In-House Capability to deliyer the Assessment Roll to the Alameda County
Auditor/Controller in the format they require.
. Ayailability of our Pleasanton based Project Manager to assist the City with Year-Round Project
Coordination, including meetings and/or field review to discuss the zone budgets, assessment
levy, properly owner inquiries. and new legislation affecting the Districts or any other issues
related to the Districts.
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Project Schedule
A preliminary project schedule is shown below Prior to the start of the project, we will meet with City
staff to review this schedule and to establish specific dates for each submittal. Our Project Manager will
be ayailable to meet with City staff as needed to review on-going work tasks and project status.
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I " II Proposal to Provide
I? ~.. ~'Preparatlon of Engineer's Report and
~~ Assessment District Administration
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Task
Task Description
A
. Kick-Off Meeting
Meet with City staff to review expectations of the project,
and develop action plan for the administration of the
districts,
. Project Schedule
Prepare detailed project schedule which identifies all
deliverablas and meeting dates based upon statutory
requirements and City time/ines for preparation of City
Council agenda packets.
. Progress Meetings
Our Project Manager will meet with City staff to review
schedules and provide staff with a clear understanding
of project status on a regular basis. Meetings will be
scheduled as required to provide for effective interaction
with City staff or stakeholders as required based upon
the goals for the project
. Resotution of Key Issues
Our Project Manager will bring to the attention of the City
key issues that may impact the project schedule. We will
provide the City with recommended strategies for
resolving these issues consistent with statutory
requirements including Proposition 218 and the need to
keep the project on schedule.
Deliverablea
. Meeting Minutes to be
distributed with 24 hours of
all meetings
. Email distribution lists for
documents
. Detailed Project Schedule
. Recommended solutions for
resolving key issues during
project
Efirl'Yiuau
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Scope of Work to Serve as Enqineer of Record
l. onct.o:.cape ,'illd Li9tltinq Districts
--
u ___m______.
Task Description
It
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. Update Parcel Database
Obtain prior Y8ar databases from City's consultant and
v8r1fy compl8teness of data based upon prior Y8ars
aSS8SStn9nt roll. Update parcel databas8 for /il8ch
district to 1'9f1/OCt all changes to proP8rty own8rshlp,
mailing addl'9ss, benefit units, and oth8r parc91 attrlbut8s
that may Impact th8 levy of assessments or information
n99dfKl to provide notices to the property own8r Each
databas8s will be verirted against the parcel chang8 data
d8V810pfKlln Task D above. The parcel databas9$ will b8
updat8d annually during the assessment cycl8_ All data
shall r8maln th8 property of the City.
. Assessor Parcel Maps
The database will also include the ability to stor8 and
access assessor parcel maps in a Upolnt-n-cllcku
environment.
. User Interface
Provide US8r Interface that will allow City sta" to pull up
assessment data in a "user-fr;endly~1 environment that
based upon owner name, street address or APN. Install
and train City sta" as required.
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Detiv8rables
. . ',~:',," "': ,;','"
. Parc81 databas8 for each
district In MS Excel or ASC It
format on CD rom.
o Linkage between parcel
databases and asseSSOr
parcel maps
. US8r Interface for use by
City sta" to access parcel
and assessment data in a
"user-friendlylJ environment.
. Annual update of all parC81
data during annual
assessment cycle.
E.ttl:ry ili,.w
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'" ~PJ:l l~ Proposal to Provide
to ~:13> 8Z Preparation of Engineer's Report and
~ Assessment District Administration
- .~
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Task Description
\.;
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D.
. Annual Budget Analysis
Assist City Staff In d..velopm..nt of an annual budg..t for
each district based upon prior years costs. projected
chang..s In costs as a r..sult of changes In
Improv..ments. anticipated res..rv.. or capital
replacement n....ds. reserv.. requlr..m..nts, anticipated
delinquency rates and oth..r factors that may Impact th..
financial n..eds of th.. district. Provid.. preliminary
analysis of ass..ssm..nt rat.. p..r ben..fit unit to d..termin..
If th.. budg..t Is within Proposition 218 requirem..nts_
Identify any contributions that may b.. required as a
result of g..n..ral b..neflt or to provld.. a balanc..d budg..t.
. Historical comparisons
Provid.. hislnrlcal cost tr..nd analysis for costs and
rev..nues by typ.. of "xpendlture_
. Financial Forecast
Projection of costs vs. revenues for each district for 5, 10
and 15 years. Identify revenue impacts of projected
changes to parcel databas.. or "xpenditures associated
with additional n..w facilities or ..xtraordinary
expenditures. Highlight wh..re projected revenu..s will b..
less than proJ..cted costs and provld.. City with
recommended strategy and tlm..l/n.. In provld.. a
balanced bud ..t for each district.
~W$
. Meel with Cily Slaff
R..vl..w parcel data, budg..t analysis and statutory
requirements with City staff for each district. Present
recommended strategy for meeting City objectives and
update timetable as required; include public meeting and
public h..aring datu for each district.
tI Prepare draft notices
Prepar.. draft of property own..r notices, published notlc..
and prop..rly own..r bal/ots as required. Meet with City
staff to review and incorporate any City requested
changes. Coordinate printing and mailing of notices as
requested by City.
. Long term slrategies
Pr..s.mt recomm..ndations for the continued fiscal
stability of each district and review with City staff and
stake-holders_
.'~,:: ,:: \,".
. W.. will prepare drafts of required staff reporls,
resolutions and notic..s requlr..d for th.. levy of th..
ass..ssm..nts and revlfIW with CI Staff.
:JJ.- 00 JlP
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. Recommendlld annual
budg..t for each district
. Provld.. recomnMnded
budg..t format for
pres..ntation of annual
budg..ts
. Historical comparison of
actual versus project costs
and rev..nu..s for ..ach
district
. proj..ctton of futur..
rev..nues and cost IncludIng
Impact of proJ..cted parc..'
chang..s for 5, 10 and 15-
y..ar horizon.
. Coordlnat.. project t..am
m....ttngs
. R..comm..nd public meeting
and public hearing dat..s
. Draft notices, bal/ots and
related properly own..r
informatton as requested by
City
. Recomm..nded long term
financial strategy for each
district.
. Legal Notices, staff reports
and Resolutions
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Task
No.
Task Description
G..
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. Preliminary Engineer's Repori will be prepared by a
Registered Civil Engineer for each of the 1972 Act
Districts and will contain all of the required Information
pursuant to the Str....ts and Highway Code. Update
assessment diagram as needed for each district. The
current repori format witt be reviewed and
recommendations presented to the City to improve the
clarity of the repori_ We witl submit a draft of each of the
Pretimlnary Engineer's Repori to City staff for review and
comment, All revisions will be made and the repori will
be fina/12ed for approval by the City Counci/.
. Prepa.... a repori summarizing parcel changes from prior
ear
;PiollldlJ .
. Printing of Mailing Labets
The parcel database witt contain maCrOS which witt allow
the printing of mailing labels and mail merges associated
with providing the required notice to property owners
regarding any proposed increase in assessment or
special meeting. This will include the ability to include
current and proposed assessment amounts and parcel
data, The labels andtor notices witt be prepared and
delivered to the City In sufficient time for mailing or If the
City desires malted by B&H staff.
1'4,
L _ )
. If necessary we will prepare property owner ballots in
accordance with the requirements of Proposition 218.
Review with City staff and legal counsel. At a minimum.
the notice and ballot witt include:
>I' The proposed assessment to be levIed on the
parcel and Its duration;
,/ The total assessment to be collected from all
parcels;
>I' The basis upon which the amount of the proposed
assessment will be calculated for each parc&!;
>I' The phone number and address of whom the
property owner can contact to receive additional
information about the assassment;
>I' The date, time, and location of the public hearing to
be held regarding the proposed assessment;
>I' A statemenl to advise the property owner that If a
majority protest Is presented, then the assessment
will not be Imposed;
Continued
VellVerab/es
.,,:,'
. Draft Engineer's Repori for
each 1972 Act District
. Preliminary Assessment
Roles
. Updated Assessment
Diagrams
. Parcel Change Repori
. Mailing labels andlor
printed notices per City
specifications or proof of
mailing should the City
desire B&H to mail.
. Property Ow....r Ballots
. Coordination of
Mailing/Publishing
Earl'frLlUll
H~
6.~.
I ~ Propos,,1 to Provide
19 ~~-~,. IE. Preparation of EnQ. Ineer's Report and
~ Assll$sment District Administration
) I: l,,="-
Task
Task Descripllon
An explanation of how the ballot should be completed and returned for
tabulation;
.; Information to th& pmp&rty OWn&r of th& phone number they can call if
they nHd assistance wIth language translation; and
,/ Ballot instructions to satisfaction of legal couns&t
. Coordinate mailing or publishing of noticeslbat/ots with City Clerk as
uested b A enc .
I. -Me$hl
. Our pmJect Manager will attend the CIty Council m....ting and Public Hearing
to authori:<e th& I&vy of the ass&ssm&nt and will b& avallabl& to pres&nt th&
report or answer qu&stions as r&qu&st&d_ Prepar& staff reports and other
information as requ&st&d by Ag&ncy.
J.
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. Meet with the City CI&rk to review th& tabulatIon proC&SS and a d&tailed
pmcedur& for the receipt and handling of th& ballots as th&y ar& returned to
the City. In general, it is expected that Berryman & Henlgar will sOlt and
tabulate the bal/ots by scanning tha bar COd& on each ballot at th& City
Clerk's Office so th& ballots remain in th& City's poss&sslon at all times. As
the bal/ots are tabulat&d, reports showing th& total ballots r&turn&d (by APNj,
response and other information dHired by th& City would b& provld&d. This
pmcHs witl ensur& a compl&t& audit trail &"Ists to guarantee the accuracy of
th& ballot tabulation process.
. If reqU&sted, w& will pr&par& and mall replacement ballots to property
owners. Thes& ballots will b& co/or-cod&d to distinguish them from th&
original ballots to &nSure no doubl& counting.
. W& witl analyz& th& ballots r&turn&d undBllv&rabl& and will d&Clph.... why they
were retum&d, W& will U>rr&Ct th& mailing addr&ss, if known, and re-mail to
the ro e owner.
. F/nItIlt
. Submit Final Engineers Report for each 1972 Act District to rel/&ct any
comments received from Agency staff prior to Public H&arlng for each
District.
. Incorporate any changes required following City Council Pubic HMring for
each District
K.
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Detlvarabtes
. Attend
M....tlngs
. Draft Staff
Reports
. Presentation
Materials
. Bal/ot
Tabulation
Procedures
. Replacement
Bal/ots
. Ballot
Tabulation
Report by
District
'b:.<
. Final
Engineer's
Reports
. Final/Final
Engin&ef's
Re orts
.'1",
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Task Task Description
L '197 A t.
. We will prepare the assessment roll for each District In
accordance with the methodology stated in the
Engineers RepOrts. A draft of the assessment rolls will
be reviewed with City staff prior to submittal to the
Solano County Auditor-Controller. Once approved by
City staff the assessment roll will be submitted in the
required format to the County of Alameda for Inclusion
on the properly tax roll. With the roll we will Include a
cerlifled copy of City Council Resolutions authorizing
the placement of tha special assessmant on the County
tax roll_ We will make all necessary corrections and
adjustm8tlts as required by th.. County
AuditortController.
. Provide BOD telephone number which will be answered
by knowl..dgeable staff during working hours
. We will assist the City in researching and resolving
properly owner inquiries regarding their ass..ssment.
Where requested we will draft I..tters to respond to
properly owners or provide other services as required to
resolve each citizen Inquiry
. File adjustments to assessments when requested by the
Ci
RESPONSIBILITIES OF THE AGENCY
Detiverabtas
. Special Assessment Levy
Roll (magnetic medium)
. Cover Memo to County
including legend no. and
description, total charges
submitted (no. and
amount) and contact te/.
no.
. Listing of utility parcels (if
any)
. Final Levy Report (3
copies)
. Toll free phone number
. Log of calls received and
responses
. Draft Response letters
. Designate a responsible official to manage and coordinate the project(s);
. Make available to Consultant database containing prior year assessments and parcel
characteristics used to calculate the assessments;
. Provide Information for updating district budgets including proposed operation, maintenance and
administrative budgets for the district renewal for FY 2006-07;
. Retain qualified legal counsel to proYide legal advice and approval of notices during the district
process;
. Schedule, administer, and accomplish the publishing of notices of the hearing In accordance
with the Street and Highways Code and the California Government Code sections; i.e.,
newspapers, posting, etc.,
. Schedule and agendize City Council meetings and hearings as required under the Act;
. Provide stationary, envelopes and postage for any and all mailings; and,
. Respond to and turn around draft reports and submittals in a timely manner
EBr.t~
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The table below itemizes our fee proposal, which is broken down for each Assessment District/Fee
District We understand that this breakdown is for cost allocation purposes only and that you intend to
award the work to a singla firm.
-_.~-~,','".
FEE PROPOSAL
City of Dublin
PREPARATION OF ENGINEER'S REPORT AND ASSESSMENT DISTRICT
ADMINiSTRATION AND PREPARATION OF TAX ROLL LEVIES FOR FISCAL
YEAR 2006-07
--..
Citywide Street Lighting Maintenance
Assessment District 83-1 $6 400
Landscaping and Lighting Assessment
. Ristri9183-2, Staoecoach Road $1,~_~!l_
Landscaping and Lighting Assessment
District 86-1, Douohertv Road $1,200
Annual Assessment Landscaping and Lighting Assessment
Levy District 97 -1, Santa ~.~ta Area $1,200
Dublin Ranch Street Lighting
Maintenance Assessment District 99-1 $2.750
Citywide Refuse Colle2.!!2[!_._ $2.750
Citywide EMS Fee $2 750
Dublin Bouleyard Assessment District
Included (91-1) $1 700
f-=---'- TOTAL FEE ---- $19,950
----...
Taxpayer Point of
Contact Services No Additional Charne $0.
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