HomeMy WebLinkAboutItem 4.04 Automatic Doors Accpt Wrk CITY CLERK
File # 600-35
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 17, 2001
SUBJECT:
Acceptance of Work, Contract 01-01 Civic Center Automatic Doors
and Outdoor Electrical Upgrade
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS:
Budget Change Form
RECOMMENDATION:
1)
2)
Authorize appropriation in the amount of $1,397 to'the
Internal Service Fund for the Outdoor Electrical Upgrade
project.
Accept improvements constructed under Contract 01-01 and
authorize final Payment in the amount of $14,676, less
retention, to Morgan Electric. Authorize payment of 10%
retention in 35 days if there are no subcontractor claims.
FINANCIAL STATEMENT:
BUDGET ACTUAL
CIP #93915 AUTOMATIC DOORS
Printing & Legal $250 $225
Design & Construction Administration $2,500 $2,775
Construction $16,000 $14,676
Total, Automatic DoorS $18,750 $17,676
CIVIC CENTER OUTDOOR ELECTRIC (ISF)
Printing & Legal $150 $60
Design & Construction Administration $2,500 $4,830
Construction $18,068 $17,225
Total, Outdoor Electrical $20,718 $22,115
The Automatic Doors CIP was completed within funds budgeted for construction. The Outdoor Electrical
project exceeds funds budget.ed by $1,397. A additional appropriation is necessary in order to close out
the project.
gPtmiscproj~ada doors~agstaccept
COPIES TO: Morgan Electric
ITEM NO.
DESCRIPTION: This contract combined two projects. The Automatic Door project
converted two exiSting sets of entrance doors, one in the Administrative Wing and one in the Police Wing,
for actuated operation. The doors operate either manually or by means of a pushbutton. The door
opening devices meet the criteria of the Americans With Disabilities Act (ADA) and all other applicable
codes. While automatic doors are not required by ADA, provision of the door opening devices improves
accessibility to the Civic Center for disabled persons. The Automatic Doors portion of the project was
completed within funds budgeted for construction.
The outdoor electrical upgrade renovated the site lighting in the lawn area and provided additional circuits
for electrical outlets in the area of the Civic Center plaza. The additional outlets would support the
lighted holiday tree as well as events that are held in the plaza area such as the summer concert series.
One change order was incurred during construction of the outdoor electrical improvements; the cost of the
change order was $800.00. The final cost of the outdoor electrical upgrade exceeds funds budgeted by
$1,397. The overage occurred in the area of design and project administration rather than in the
construction portion of the project, as it was not originally planned to hire aix outside consultant to prepare
the project plans.
Improvements constructed under Contract 01-01 are satisfactory and have passed Building Code
inspection. Staffrecommends that the City Council accept the improvements, authorize an appropriation
in the amount of $1,397, authorize final payment to Morgan Electric in the amount of $14,676, less '
retention, and author'~ze release of retention in 35 days if no subcontractor claims are received.
CITY OF DUBLIN
BUDGET CHANGE FORM - FISCAL YEAR 2000-2001
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
X
__ From Unappropriated Reserves
(If Other than General Fund, Fund No -832
· From New Revenues
FrOm Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
Name: Name: Building Internal Service Fund
$1,397.00
Account #: 832.10000.740.050
Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
City Manager: Date:
Signature
ASD/Fin Mgr '(~, ~J~ ~ Date:
Signature
REASON FOR BUDGET CHANGE ENTRY: Cost of design and project administration services exceeded
budget. $843 can be transferred from the construction line item to the general contract services line item.
Mayor: Date:
Signature
'Posted By: Date:
Document4
Signature