HomeMy WebLinkAboutItem 4.04 Avery LaborRelationsCTTY CLERK FILE # 600-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 5, 2001
SUBJECT:
Professional Services Agreement with William Avery & Associates,
Inc. to provide labor relations consulting services
(Report Prepared by: Richard C. Ambrose, City Manager)
ATTACHMENTS:
Professional Services Agreement.
RECOMMENDATION: ~/Authorize the City Manager to execute the Professional Services
Agreement with William Avery & Associates, Inc.
FINANCIAL STATEMENT:
The estimated cost including professional services and reimbursable
costs shall not exceed $15,000 in a twelve-month period. Estimated
costs for Fiscal Year 2000/2001 are under $1,000. The balance of
the professional services fees will be incorporated into the proposed
Fiscal 'Year 2001/2002 budget.
DESCRIPTION: Staff has determined there is a need for specialized consulting
services in the area of labor and employee relations. The firm of William Avery & Associates, Inc. has
'been selected by the City Manager to perform the specialized professional services for the City of Dublin.
William Avery & Associates previously provided similar services to the Dougherty Regional Fire
Authority on behalf of the cities of Dublin and San Ramono
William Avery & Associates will provide professional consulting services in the areas of labor relations
and personnel including: advise and consultation, grievance handling and processing, negotiations with
bargaining units, mediation and fact finding activities, opinions and assistance requested by the City of
Dublin through the City Manager or his designees on an as need basis.
Staff recommends that the City Council authorize the City Manager to execute a Professional Services
Agreement with William Avery & Associates, Inc. for consulting services related to labor relations
activities.
COPIES TO:
William Avery & Associates
ITEM NO.
AGREEMENT BETWEEN -
THE CITY OF DUBLIN
AND
WILLIAM AVERY & ASSOCIATES
This agreement, effective June 1, 2001 is entered into by and between WILLIAM AVERY &
ASSOCIATES, INC. (hereinafter referred to as CONSULTANT) and the CITY OF DUBLIN
(hereinafter referred to as CITY).
WITNESSETH:
WHEREAS, CITY has need for specialized consultant services; and
WHEREAS, CONSULTANT has the training, experience and competence to perform the
Specialized service required by the CITY; and
WHEREAS, CITY has authority under state law to employ CONSULTANT;
NOW THEREFORE, the parties to this agreement do hereby mutually agree as follows:
DUTIES OF CONSULTANT
,
CONSULTANT will provide any and all requested or required services within the Labor
Relations and Personnel activities of the CITY including but not limited to: Advise and
consultation; Grievance handling and processing; Negotiations with bargaining units;
Mediation and fact finding activities of such units; and such other advice, opinion or
assistance requested by the CITY through the Manager or his/her designees.
CONSULTANT in carrying out the terms and conditions of this agreement is an
independent contractor and is not an employee of the CITY.
William Avery or Ellen Aldridge will perform all requested services on behalf of
CONSULTANT.
H.
DUTIES OF CITY
CITY shall cooperate with CONSULTANT in the performance of this agreement as
follows:
Providing all information reasonably accessible to the CITY which may be helpful to
CONSULTANT in the performance of his services, and;
b) Providing a management team to assist CONSULTANT during negotiations
sessions, and;
ATTACHMENT 1
Page 2
c)
d)
Providing clerical and stenographic assistance as CONSULTANT may reasonably
require when on-site and;
Providing a suitable location where negotiation sessions may be conducted.
CONSIDERATION
In consideration for the services rendered by CONSULTANT as specified, CITY agrees to
pay CONSULTANT One Hundred Ninety-Five Dollars ($195.00) per hour).
CONSULTANT shall not charge for clerical time, copies, phone calls, etc. incurred by'
CONSULTANT at CONSULTANT's office. CONSULTANT shall not charge for travel
expenses.
Total billings under this agreement not to exceed Fifteen Thousand Dollars ($15,000.00)
during the twelve month period without the express written approval of the CITY.
IV.
INSURANCE
CONSULTANT will carry full insurance coverage during the term of this agreement. These
coverages include: Workers Compensation Insurance, Errors and Omissions Liability Insurance
and Business Liability Insurance. Copies of these certificates are available to the CITY upon
request.
TERM
The term of this agreement shall be twelve (12) months commencing with the date of its execution.
This agreement may be canceled by CITY, at CITY's sole discretion, at any time, upon written
notice.
WILLIAM AVERY 1 ASSOCIATES
Dated: ~"~/r
CITY OF DUBLIN
Richard Ambrose, City Manager
Dated: