HomeMy WebLinkAboutItem 4.04 Award Bid Library Repairs
CITY CLERK
File # D[6][Q][Q]-[5][)
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: October 17,2006
SUBJECT:
Award of Bid - Contract 06-08, Library Repairs
Report Prepared by Melissa Morton, Public Works DiredJrfL
ATTACHMENTS:
1)
2)
Budget Change Form
Resolution
RECOMMENDATION: -'I 'L~1)
~II". 2)
~
Approve budget change in the amount of $5,200, and
Adopt the resolution awarding Contract 06-08 to RoSa
Construction, Inc.
FINANCIAL STATEMENT:
The construction budget for this project is $25,300. One bid in the
amount of $26,508 was received from RoSa Construction, Inc.,
which exceeds funds budgeted for construction. It is recommended
that a 15% contingency be included for extra work identified
subsequent to the bid process. Therefore, a budget change in the
amount of$5,200 is needed to award this contract.
The cost of the repair work is expected to be reimbursed through
insurance claims.
DESCRIPTION: The rear wall of the library building was damaged in a vehicle
accident in March of 2006. This project would repair the damage, which consists primarily of metal
framing, drywall and exterior plaster (stucco) work and replacement of two tubular bicycle racks. The
specifications for the repair are consistent with the specifications for the original construction of the
building.
As noted in the Financial Statement above, one bid was received from RoSa Construction, Inc., in the
amount of $26,508. Staff had contacted other potential bidders prior to the mandatory pre-bid meeting
and was advised that scheduling the project in the near future would be a problem and these bidders were
-------------------------------------------------------------------------------------------------------------
COpy TO: RoSa Construction, Inc.
Page 1 of2
ITEM NO.
4-l\.
'1' ·
G:\miscproj\library repair\agenda statement award
therefore declining to bid. It is the City's goal that this work be completed expeditiously due to the
possibility of exposure to weather, as well as a desire to conclude the insurance claim process as soon as
possible.
The bid received from RoSa Construction, Inc., is $1,208 higher than the funds budgeted for construction.
On the basis of subsequent inspections of the damage and the fact that additional drywall needs to be
removed before the extent of the damage can be fully confirmed, Staff recommends that a 15%
contingency be applied to the bid amount and proposes a budget change in the amount of $5,200. It is
anticipated that the City will be reimbursed for the cost of the work through insurance claims.
Staff has reviewed the bid submitted by RoSa Construction and is familiar with the work performed by
this contractor. Staff therefore recommends that the City Council 1) approve the budget change in the
amount of $5,200, and 2) adopt the resolution awarding Contract 06-08 to RoSa Construction, Inc.
Page 2 of2
CITY OF DUBLIN
BUDGET CHANGE FORM
ltib
CHANGE FORM #:
New Appropriations (City Council Approval Required):
From Unappropriated Reserves Fund #
x From New Revenues
Budget Transfers:
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
Name: Name: Library Repair
Account: Account: 001-93451-750-050
Name: Name: Revenue - Reimbursement - General
Account: Account: 001-570-005
Name: Name:
Account: Account:
Name: Name:
Account: Account:
Name: Name:
Account: Account:
Name: Name:
Account: Account:
Name: Name:
Account: Account:
Total Total
$ 5,200.00
$ 5,200.00
10,400
Reason for Budget Change: Bid received is $1,208 higher than funds budgeted for construction. Due to possibility of more
extensive repairs being needed, recommend adding 15% contingency to bid amount. $26,508 x 1.15 = $30,484, say $30,500.
Budget is $25,300, difference of $5,200. It is anticipated that this additional amount will be reimbursed by an outside
insurance company.
~
Fin Mgrl ASD:.?J-~ ~
Signature
~ \
Date: \ () . "3 'b
City Manager:
~GtL (.,
. .L- 11~ 1_
Signature
4
Date:
Id/,o/o~
Mayor:
Date:
Signature
Posted By:
Date:
Signature
C:\Documents and Seltings\fredm\Local Settings\Tempormy Internet Files\OLKncbpy of budget change form.xls
~. y rO/17/()b
ATTAClDlENT ,.
~.
RESOLUTION NO. - 06
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
**********************
AWARDING CONTRACT 06-08
LIBRARY REPAIRS
TO ROSA CONSTRUCTION, INC.
WHEREAS, the City of Dublin did, on October 3,2006, publicly open, examine, and declare all
sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for
Contract 06-08, Library Repairs, authorized by the City Council on September 5, 2006, which Plans,
Specifications, and Modifications are hereby expressly referred to for a description of said work and for
all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to Public Works Director, who has recommended that the
bid hereinafter mentioned is the lowest and best bid for doing said work;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award City of Dublin Contract 06-08, Library Repairs, to the lowest responsible bidder therefor, to
wit, RoSa Construction, Inc., with a bid of Twenty-Six Thousand Five Hundred Eight Dollars ($26,508),
the particulars of which bid are on file in the Office of the Public Works Director.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement.
PASSED, APPROVED AND ADOPTED this 17th day of October, 2006.
AYES:
NOES:
ABSENT:
ABSTAINING:
Mayor
. ATTEST:
City Clerk
g: Imiscprojlfs 16 repairslresoawrd
ATTAUDMENT Z.