HomeMy WebLinkAboutItem 4.04 Overlay BidCTTY CLERK #0600-35
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 2, 2000
SUBJECT:
ATTACHMENTS:
RECOMMENDATION:
Award of Bid - Contract No. 00-04, 1999-00 Annual Overlay
Project, to E1 Camino Paving, Inc.
Report Prepared By: Lee S. Thompson, Public Works Director
1)
2)
3)
4)
Resolution of Award
Budget Change Form
Summary of Bid Results
Map of Overlay Streets
Adopt resolution awarding bid to E1 Camino Paving, Inc. and
approve a net budget increase of $30,366 from unallocated
Reserves.
FINANCIAL STATEMENT:
Budgeted
Fund
1999-00 Annual Overlay Project:
Overlay Improvements (CIP) 219
Overlay- AC Repair (Operating Budget) 219
Overlay- Striping (Operating Budget) 219
1999-00 Annual Slurry Seal Program:
Slurry Seal- AC Repair (Operating Budget) 206
Budget Low Bid
$298,000 $240,453.19
$120,000 $224,072.25
$ 17,000 $ 15,364.50
Engineering/Inspections/Misc. (CIP) 217
Modified Bid
plus 5% contingency*
$252,476'
$208,666*
$ 16,133
$ 57,500 $ 66,800.00 $ 45,591'
Totals = $492,500 $546,689.94 $522,866
$ 8,600
* Actual identified asphalt concrete (AC) base repair quantities is less than the estimated bid quantities
and the quantities will be reduced after the contract award.
The project costs are budgeted in the Capital Improvement Program (CIP) budget and in the Street
Maintenance Operating Budget. Funding comes from the State Transportation Improvements Program
(219) ($435,000), Gas Tax (206), and Measure B (217). The total adopted project budget for this contract
is $492,500.00 for improvements.
COPIES TO:
E1 Camino Paving, Inc.
and all other bidders
ITEM NO.
g:\overlay\99-00 AS award
The low bid received was $546,689.94. The bids were higher than previously estimated primarily due to
the higher fuel cost. As a result of overestimating the quantities of AC repair, the bid has been modified
to $497,967.69 to reflect the actual amount of AC repair that will be performed under this contract. The
City will be implementing crack sealing in the Annual Slurry Seal Program as a cost savings alternative to
AC repair, and thus, reducing the amount of slurry seal AC repair. Therefore, a budget change of
$30,366.00 (including a 5% contingency) from unallocated Reserves is necessary to complete this project.
DESCRIPTION: On March 21, 2000, the City Council authorized Staff to solicit bids
for Contract No. 00-04, 1999-00 Annual Overlay Project.
This contract consists of the Capital Improvement Program's Annual Overlay Project, as well as the AC
base repair for the overlay streets and for the Annual Slurry Seal Program.
The 1999-00 Annual Overlay Project consists of removing and replacing failed asphalt concrete to a depth
of 4-inches and resurfacing the street with a 1-1/2-inch overlay of asphalt concrete. Reinforcing fabric
will be used prior to the overlay in order to prevent cracks from reflecting through the new overlay and
causing further deterioration to the base.
Streets to be repaired and overlaid as part of the 1999-00 Annual Overlay Project are:
West Vomac Road
Sierra Court
San Sabana Court
Utica Court
Pitt Court
Erie Court
Pine Court
Fir Court
Oak Court
Tory Court
Doreen Street
Cranford Lane
Tyne Court
Ironwood Court
Conter Court
Pike Court
Lancaster Court
Corinth Court
Elk Court
Cedar Court
Ash Court
Elm Court
Duke Court
Doreen Court
Southwick Drive
Elba Court
Elba Way
A total of 9 bids were received (see Attachment 3). The low bidder is E1 Camino Paving with a bid of
$546,689.94.
Notices have been sent out advising residents and business owners of the work to be performed.
Staff has reviewed the bids, determined that the low bid contractor has satisfactorily performed similar
projects for other cities, and recommends that the City Council adopt the resolution awarding Contract
No. 00-04 to E1 Camino Paving, Inc. and approve budget change of $30,366.00 from unallocated
Reserves.
Page 2
RESOLUTION NO. -00
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT NO. 00-04
1999-00 ANNUAL OVERLAY PROJECT
TO EL CAMINO PAVING, INC.
WHEREAS, the City of Dublin did, on April 20, 2000, publicly open, examine, and
declare all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract No. 00-04, 1999-00 Annual Overlay Project, authorized by the City Council
on March 21, 2000, which Plans, Specifications, and Modifications are hereby expressly referred to for a
description of said work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has recommended that
the bid hereinafter mentioned is the lowest and best bid for doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award City of Dublin Contract No. 00-04 to the lowest responsible bidder therefor, to wit, E1
Camino Paving, Inc., at a bid of Five Hundred Forty-Six Thousand, Six Hundred Eighty-Nine Dollars and
Ninety-Four Cents ($546,689.94), the particulars of which bid are on file in the Office of the City
Engineer.
PASSED, APPROVED AND ADOPTED this 2nd day of May, 2000.
AYES:
NOES:
ABSENT:
ABSTAINING:
ATTEST:
Mayor
City Clerk
g: Ioverlay~projectlresoawrd
cITY OF DUBLIN
BUDGET CHANGE FORM
New Appropriations (City Council Approval Required):
Budget Transfers:
CHANGE FORM #
From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
(If Other than General Fund, Fund No - 217) Within Same Department Activity
From New Revenues Between Departments (City Council Approval Required)
Other
:~ecae~.semmae'r:AC~(mNx ^MOUrn' ,:~. INCa~AS~6~Gerl''n.ccouNx
Name: Annual (')vcrlay }'roject Name: Annual Overlay Project
Gas Tax $11,909 Measure B $42,275
Account#: 206-30200-740-020 Account#: 217-30200-740-020
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Acc6unt #: Account #:
Name: Name:
Account #: Account #:
City Manager: Date:
Signature
ASD/Fin Mgr Date:
Signature
REASON FOR BUDGET CHANGE ENTRY:
Low bid for work plus contingency is higher than budgeted amount for the overlay portion of the work and
lower for the slurry seal portion of the work.
Signature
Posted By: Date:
H.'ICC-FORMS~FORM-budget change, doc
Signature
SUMMARY OF BID RESULTS
CONT~RACT 00-04 ANNUAL STREET REPAIR AND OVERLAY
~Page 1.
ITEM DESCRIPTION
Plane AC Pvmt. 6' Wide
Failure Repairs 4" (Overlay)
Failure Repairs 4" (Slurry)
Pavement Reinf. Fabric
Install 1 1/2" Overlay
Adjust Monuments
Signal Detector Loops
Striping Removal
12" VVhite/Yellow Thermo Line
12" VVhite/Yellow Painted Line
D 4, Markers
21, Paint
D 22, Paint
D 23, Markers
27B, Thermoplastic
D 29, Paint
30, Markers
D 38, Thermoplastic
: ' Legend, Thermoplastic
S ~: ' Legend, Paint
IV, Thermo.
Arrows, Type II & Ill, Thermo.
"25" Legend, Thermoplastic
Concrete Blocks (12 x 8 x 1 1/2
Reflective Markers (Blue)
TOTAL:
ENGINEER'S ESTIMATE
UNIT PRICE
TOTAL PRICE
$ 0.94 $ 24,744.56
$ 1.39 $ 186,503.25
1.39 $ 55,600.00
$ 0.85 $ 27,819.65
$ 0.35 $ 159,112.10
$ 226.00 $ 11,526.00
$ 349.00 $ 7,329.00
$ 10,000.00 $ 10,000.00
$ 1.72 $ 849.68
$ 0.90 $ 170.10
$ 0.40 $ 687.20
$ 0.30 $ 1,089.00
$ 0.65 $ 58.50
$ 0.90 $ 65.70
$ 0.34 $ 2,271.20
$ 0.97 $ 116.40
1.80 $ 277.20
1.10 $ 180.40
75.00 $ 525:00
31.00 $ 155.00
44.00 $ 88.00
93.00 $ 186.00
39.00 $ 78.00
40.00 $ 720,00
16.00 $ 448.00
EL CAMINO PAVING O'GRADY PAVING, INC, TOP GRADE
C.F. ARCHIBALD PAVING
UNIT PlaICE
$ 6
$ 7
$ 0
$ 0
$ : ' 0
$ 4,~ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 5
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE UNIT PRICE
TOTAL PRICE
$ 30,535.84 $ 0.90 $ 23,691.60 $ 1.11 $ 29,219.64 $ 1.20 $ 31,588.80
$ 224,072.25 $ 1.65 $ 221,388.75 $ 1.58 $ 211,996.50 $ 1.60 $ 214,680.00
$ 66,800.00 $ 1.50 $ 60,000.00 $ 1.93 $ 77,200.00 $ 1.60 $ 64,000.00
$ 29,456.10 $ 1.00 $ 32,729.00 $ 1.00 $ 32,729.00 $ 1.00 $ 32,729.00
$ 170,477.25 $ 0.40 $ 181,842.40 $ 0.39 $ 177,296.34 $ 0.44 $ 200,026.64
$ 2,550.00 $ 170.00 $ 8,670.00 $ 173.40 $ 8,843.40 $ 150.00 $ 7,650.00
$ 7,434.00 $ 400.00 $ 8,400.00 $ 357.00 $ 7,497.00 $ 325.00 $ 6,825.00
$ 4,856.00 $ 5,000.00 $ 5,000.00 $ 4,590.00 $ 4,590.00 5,000.00 $ 5,000.00
$ 1,235.00 $ 3.00 $ 1,482.00 $ 2.55 $ 1,259.70 $ 2.50 $ 1,235.00
$ 283.50 $ 2.00 $ 378.00 $ 1.53 $ 289.17 $ 2.50 $ 472.50
$ 859.00 $ 0.55 $ 944.90 $ 0.51 $ 876.18 $ 0.50 $ 859.00
$ 2,178.00 $ 0.65 $ 2,359.50 $ 0.61 $ 2,214.30 $ 0.25 $ 907.50
$ 180.00 $ 2.20 $ 198.00 $ 2.04 $ 183.60 $ 0.25 $ 22.50
$ 146.00 $ 2.20 $ 160.60 $ 2.04 $ 148.92 $ 1.65 $ 120.45
$ 2,338.00 $ 0.40 $ 2,672.00 $ 0.36 $ 2,404.80 $ 0.40 $ 2,672.00
$ 360.00 $ 3.30 $ 396.00 $ 3.06 $ 367.20 $ 2.50 $ 300.00
385.00
$ 4.00
616.00
4.50
$ 693.00
4.08
$ 628.32 $ 2.50
$ $ 2.00 $ 328.00 $ 2.50 $ 410.00 $ 2.04 $ 334.56 $ 1.00 $ 164.00
$ 75.00 $ 525.00 $ 85.00 $ 595.00 $ 76.50 $ 535.50 80.00 $ 560.00
$ $ 50.00 $ 250.00 $ 55.00 $ 275.00 $ 51.00 $ 255.00 $ 60.00 $ 300.00
$ 65.00 $ 130.00 $ 75.00 $ 150.00 $ 66.30 $ 132.60 $ 80.00 $ 160.00
$ $ 100.00 $ 200.00 $ 110.00 $ 220.00 $ 102.00 $ 204.00 $ 110.00 $ 220.00
$ $ 50.00 $ 100.00 $ 55.00 $ 110.00 $ 51.00 $ 102.00 $ 80.00 $ 160.00
$ $ 20.00 $ 360.00 $ 22.00 $ 396.00 $ 20.40 $ 367.20 $ 20.00 $ 360.00
$ $ 15.00 $ 420.00 $ 16.50 $ 462.00 $ 15.30 $ $ 6.00 $ 168.00
$ 490,599.94 $ 546,689.94 $ 553,623.75 $ 560,103.33 $ 571,565.39
Total corrected after tabulation
IPage ~.
ITEM DESCRIPTION
Plane AC Pvmt. 6' Wide
Failure Repairs 4" (Overlay)
Failure Repairs 4" (Slurry)
Pavement Reinf. Fabric
Install 1 1/2" Overlay
Adjust Monuments
Signal Detector Loops
Striping Removal
12" VVhite/Yellow Thermo Line
12" White/Yellow Painted Line
Detail 4, Markers
Detail 21, Paint
Detail 22, Paint
Detail 23, Markers
Detail 27B, Thermoplastic
Detail 29, Paint
Detail 30, Markers
Detail 38, Thermoplastic
STOP Legend, Thermoplastic
STOP Legend, Paint
Arrows, Type IV, Thermo.
Arrows, Type II & III, Thermo.
"25" Legend, Thermoplastic
Concrete Blocks (12 x 8 x 1 1/2
Reflective Markers (Blue)
TOTAL:
RGW CONSTRUCTION
UNIT P:~ICi ~
$
$
$ -
$
$
$
$ 3'
$ 25,0(
$
$ -
$
$
$
$
$
$
$ 4.00
$ 2.00
TOTAL PRICE
$ 32,905.00
$ 203,946.00
$ 80,000.00
$ 34,365.45
$ 172,750.28
$ 10,200.00
$ 7,875.00
$ 25,000.00
$ 1,235.00
$ 378.00
$ 859.00
$ 2,178.00
$ 180.00
$ 146.00
$ 2,672.00
$ 360.00
$ 616.00
$ 328.00
$ 75.00 $ 525.00
$ 50.00
$ 250.00
AMERICAN ASPHALT
UNIT PRICE
$ 0.58
$ 1.65
$ 1,65
$ 0.945
$ 0.4711
178.50
$ 272.00
TOTAL PRICE
$ 0.52
$ 15,267.92
$ 221,388.75
$ 66,000.00
$ 30,928.91
$ 214,164.89
$ 9,103.50
$ 5,712.00
$ 4,725;00
REDGWlCK CONSTR.
UNIT PRICE
$ 1.20
$ 1.83
$ 1.83
$ 0.90
$ 0.42
$ 170.00
$ 893.36
$ 300.00
$ 5,000.00
McGUIRE & HESTER
TOTAL PRICE UNIT PRICE TOTAL PRICE
$ 31,588.80 $ 1.70 $ 44,750,80
$ 245,540.25 1.95 $ 261,641.25
$ 73,200.00 $ 1.95 $ 78,000.00
$ 29,456.10 $ 1.20 $ 39,274.80
$ 190,934.52 $ 0.46 $ 209,118.76
$ 8,670.00 $ 170.00 $ 8,670.00
$ 6,300.00 $ 275.00 $ 5,775.00
$ 5,000.00 $ 3,166.39 $ 3,166.39
MCK ~
UNIT PRICE
$ 1.34
$ 2.30
$ 2.30
$ 0.90
0.38
$ 215.00
$ 300.00
$ 0.45
$ 5,700.00
~ERVICES
TOTAL PRICE
$ 35,274.16
$ 308,602.50
$ 92,000.00
$ 29,456.10
$ 172,750.28
$ 10,965.00
$ 6,300.00
$ 5,700.00
$ 4,725.00
$ 2.63 $ 1,299.22 $ 2.25 $ 1,111.50 $ 2.50 $ 1,235.00 $ 3.00 $ 1,482.00
$ 1.60 $ 302.40 $ 2.00 $ 378.00 $ 2.00 $ 378.00 $ 1.50 $ 283.50
$ 0.65
$ 2,286.90
$ 184.50
$ 149.65
$ 2,471.60
$ 366.00
$ 0.63
$ 2.05
$ 773.10 $ 0.50 $ 859.00
$ 726.00 $ 0.60 $ 2,178.00
$ 18.00 $ 2.00 $ 180.00
$ 109.50 $ 2.00 146.00
$ 2,338.00 $ 0.35 2,338.00
$ 240.00 $ 3.00 $ 360.00
$ 308.00 $ 4.00 $ 616.00
$ 164.00 $ 2.00 $ 328.00
$ 525.00 $ 75.00 $ 525.00
$ 250.00 $ 50.00 $ 250.00
$ 2.05
$ 150.00 $ 65.00 $ 130.00
$ 0.37
$ 0.36
$ 3.05
$ 4.10
$ 2.05
$ 80.00
$ 55.00
$ 631.40
$ 336.20
$ 560.00
$ 0.20
$ 0.20
$ 1.50
$ 1.00
$ 1.75
$ 0.50
$ 1.50
$ 3.30
$ 1.50
$ 66.00
$ 33.00
$ 45,00
$ 1,116.70
$ 1,306.80
$ 0.35
$ 2.00
$ 2.00
$ 1.00
$ 75.00
$ 50.00
$ 75.00
$ 275.00
$ 140.00
$ 65.00 $ 130.00 $ 70.00
$ 100.00 $ 200.00 $ 110.00 $ 220.00 $ 100.00 $ 200.00 $ 100.00
50.00 $ 100.00 $ 55.00 $ 110:00 $ 70.00 $ 140.00 $ 50.00
$ 90.00
$ 127.75
$ 3,340.00
$ 180.00
$ 508.20
$ 246.00
$ 462.00
$ 165.00
$ 90.00
$ 200.00 $ 126.00 $ 252.00
$ 54.00
$ 108.00
$ $ 100.00
$ 20.00 $ 360.00 $ 25.00 $ 450.00 $ 15.00 $ 270.00 $ 20.00 $ 360.00 $ 20.00 $ 360.00
$ 15.00 $ 420.00 $ 20.00 $ 560.00 $ 5.00 $ 140.00 $ 15.00 $ 420.00 $ 4.50 $ 126.00
$ 578,527.19
$ 661,000.00
* $ 598,530.77
$ 577,978.73
Total corrected after tabulation
$ 671,291.99
1999-00 ANNUAL OVERLAY PROJECT
LOCATION MAP OF STREETS TO BE OVERLAID
Map 1 of 3
N
1999-00 ANNUAL OVERLAY PROJECT
LOCATION MAP OF STREETS TO BE OVERLAID
Map 2 of 3
N
1999-00 ANNUAL OVERLAY PROJECT
LOCATION MAP OF STREETS TO BE OVERLAID
Map 3 of 3