HomeMy WebLinkAboutItem 4.04 UUD 99-1SUBJECT:
CITY CLERK
File # 0600-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 7, 2000
Agreement with Precision Planning for Joint Utility Trench
and Street Lighting Design Services for Underground Utility
District 99-1 on Dublin Boulevard
Report Prepared by: Lee $. Thompson, Public Works Director
ATTACHMENTS:
1)
2)
3)
Budget Change Form
Resolution approving agreement
Consultant Agreement
RECOMMENDATION:
1)
2)
Approve the addition of a Capital Improvement Program
project for the "Undergrounding of Utilities on Dublin
Boulevard Between Village Parkway and Sierra Court," and
approve a budget change for the expenditure and revenue of
$600,000 for the expense and offsetting Rule 20A revenue.
Adopt Resolution approving agreement with Precision
Planning and authorize Mayor to execute agreement.
FINANCIAL STATEMENT:
The cost for Joint Utility Trench Design services provided by
Precision Planning (not to exceed $30,098) will be paid for initially
with City monies and reimbursed with Public Utility Commission
Rule 20A funds approved for the Dublin Boulevard Underground
Utility District. Pacific Gas & Electric has agreed to reimburse the
City for the cost of Joint Utility Trench consulting services. Street
Lighting Design Services (not to exceed $3,500) will be paid for
with Traffic Impact Fees (Fund 300) collected for the widening of
Dublin Boulevard between Village Parkway and Sierra Court/Civic
Plaza.
DESCRIPTION: On November 16, 1999, the City Council adopted Ordinance No.
25-99 establishing City of Dublin Underground Utility District 99-1 On Dublin Boulevard from 600 feet
west of Clark Avenue to Sierra Court, to underground existing aerial utilities within the project limits.
The Underground District was formed in conjunction with the widening of Dublin Boulevard between
Village Parkway and Sierra Court/Civic Plaza. Funding of the Underground District comes from the
Public Utility Commission (P.U.C.) Rule 20A program in the amount of approximately $700,000, while
the widening of Dublin Boulevard is being funded primarily with $2.5 million in State and Federal funds.
COPIES TO: Gino Cermti, Precision Planning
Sterling Priam, PG&E
ITEM NO.
g:\engr-contract\precision planning\agst precision planning
In order to expedite design and construction of the two projects, and to facilitate coordination between the
City project and the utility project, Staff is proposing to hire Precision Planning to provide the services
necessary for the utilities to be placed underground and to design the street lights. The contract also calls
for the consultant to coordinate the utility plans with the Dublin Boulevard Widening project so that both
projects can be constructed simultaneously. Pacific Gas & Electric has agreed to reimburse the City for
the joint utility trench design service cost out of the PUC Rule 20A funds.
In addition, the City will let the construction contract for the installation of utility boxes and conduit along
the streets and be reimburse by Rule 20A monies° The utilities companies will then pull their own wires
and make all of the utility hookups to individual properties°
Staff recommends that the City Council approve the addition of a Capital Improvement Program project
for the underground of utilities on Dublin Boulevard and adopt the resolution approving the design
agreement with Precision Planning.
Page 2.
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
X From New Revenues Between Departments (City Council Approval Required)
Other
I)I:;CRF. ASI.; BU I)GET ACC¢)U'N'F AMOUNT INCREASE BUI)G ET AC(:OUNT AM()UNT
Name' Name: I. Jndcrground ol'UtilltleS on i)ublm
Blvd between Village Parkway
and Sierra Court/Civic Plaza $ 30,100
Account #: Design Expenses
Account #:
Name: Name: Underground of Utilities on Dublin
Blvd between Village Parkway
and Sierra Court/Civic Plaza $ 569,900
Account #: Construction Expenses
Account #:
Name: Name: Underground of Utilities on Dublin
Blvd between Village Parkway
and Sierra Court/Civic Plaza $ 600,000
Account #: PUC Rule 20A Revenue
Account #: 001-570-005
Name: Name:
Account #: Account #:
City Manager: Date:
Signature
REASON FOR BUDGET CHANGE ENTRY:
It was originally intended that PG&E would design and construct the underground utility project. However,
for purposeS of timing and coordination with the Dublin Blvd. Widening project between Village Parkway and
Sierra Court, the City is going to design and install the utility substructures. The utility companies will still
pull their own wires and make the hookups to individual properties.
As Approved at the City Council Meeting on: Date:
Mayor: Date:
Signature
Posted By: Date:
g: engr-contract~precision planning[budgchng
Signature
RESOLUTION NO. - 2000
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AGREEMENT WITH PRECISION PLANNING
FOR CONSULTING SERVICES FOR JOINT UTILITY TRENCH AND STREET LIGHTING
SERVICES FOR UNDERGROUND UTILITY DISTRICT 99-1
WHEREAS, on November 16, 1999, the City of Dublin established Underground Utility District
99-1 on Dublin Boulevard from 600 feet west of Clark Avenue to Sierra Court, to underground existing
aerial utilities alongside Dublin Boulevard; and
WHEREAS, the City is planning to widen Dublin Boulevard to six through-lanes between Village
Parkway and Sierra Court/Civic Plaza; and
WHEREAS, the City desires to utilize the services of Precision Planning to provide joint utility
trench and street lighting design services, and to. coordinate the undergrounding of aerial utilities and the
widening of Dublin Boulevard; and
WHEREAS, the cost of these design services will be reimbursed with Public Utility Commission
Rule 20A Program funds.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the agreement with Precision Planning for consulting services.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement.
PASSED, APPROVED AND ADOPTED this 7th day of March, 2000.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
STANDARD
CONSULTING ENGINEE~NG SERVICES AGREEMENT
THIS AGREEMENT is made at Dublin, California, as of March 7,' 2000, by and between
the CITY OF DUBLIN, a municipal corporation ("City"), and Precision Planning, a California
Corporation ("Consultant"), who agree as follows:
1. SERVICES. Subject to the terms and conditions set forth in this Agreement,
Consultant shall provide to City the services described in Exhibit A. Consultant shall provide said
services at the time, place, and in the manner specified in Exhibit A.
2. PAYMENT. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set forth in Exhibit B. The payments specified in Exhibit B shall
be the only payments to be made to Consultant for services rendered pursuant to this Agreement.
Consultant shall submit all billings for said services to City in the manner specified in Exhibit B; or, if no
manner be specified in Exhibit B, then according to the usual and customary procedures and practices
which Consultant uses for billing clients similar to City.
3. FACILITIES AND EQUIPMENT. Except as set forth in Exhibit C, Consultant shall, at
its sole cost and expense, furnish all facilities and equipment which may be required for furnishing
services pursuant to this Agreement. City shall furnish to Consultant only the facilities and equipment
listed in Exhibit C according to the terms and conditions set forth in Exhibit C.
4. GENERAL PROVISIONS. The general provisions set forth in Exhibit D are part of
this Agreement. In the event of any inconsistency between said general provisions and any other terms or
conditions of this Agreement, the other term or condition shall control insofar as it is inconsistent with the
general provisions.
5. EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference
incorporated herein.
6. SUBCONTRACTING. The Consultant shall perform the work contemplated with
resources available within its own organiZation and no portion of the work pertinent to this contract shall
be subcontracted without written authorization by the City, except that which is expressly identified in
the Consultant's proposal.
7. CHANGES. City may from time to time require changes in the scope of the services by
Consultant to be performed under this Agreement. Such changes, including any change in the amount of
Consultant's compensation'which are mutually agreed upon by City and Consultant, shall be effective as
amendments to this Agreement only when in writing.
Agreement
Page 1 of 2
03/01/00
8. RESPONSIBLE CHARGE° Consultant shall assign a project manager(s) to the project
for the duration of the project. There shall be no change in the Project Manager or members of the project
team without prior written approval by the City° The Project Manager for Consultant shall be Fred
Yarra.
9. CONTRACT ADMINISTRATION. This Agreement shall be administered by LEE S.
THOMPSON ("Administrator"). All correspondence shall be directed to or through the Administrator or
his or designee.
10. NOTICES. Any written notice to Consultant shall be sent to:
Gino Cerruti, President
Precision Planning
100 Park Place, Suite 175
San Ramon, CA 94583
Any written notice to City shall be sent to:
Lee S. Thompson
Director of Public Works/City Engineer
P. O. Box 2340
Dublin, CA 94568
Executed as of the day first above stated:
- '"~ity~lerk
Approved as to form:
City Attorney
CITY OF DUBLIN,
a municipal corporation
PRECISION PLANING
a California Corporation
By ~),
"Consultant"
Gino Cermti, President
Agreement
Page 2 of 2
03/01/00
EXHIBIT A
SCOPE OF SERVICES AND SCHEDULE
Per Precision Planning Proposal dated February 18, 2000 for the joint trench and street lighting
services for the Dublin Boulevard Underground District- PUC Rule 20A Project (Attached to
and made part of this agreement)
Exhibit A
Page 1 of 1
03/01/00
EXHIBIT B
PAYMENT SCHEDULE
City shall pay Consultant an amount not to exceed the total sum of THIRTY
THREE THOUSAND FIVE HUNDRED AND NINETY-EIGHT DOLLARS ($33,598) for
services to be performed pursuant to this Agreement. Consultant shall submit only one invoice in
any given month for services performed in accordance with the cost estimate included in the
Precision Planning proposal dated February 18, 2000.
The total sum stated above shall be the total which City shall pay for the services
to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum
for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this
Agreement
City shall make no payment for any extra, further or additional service pursuant to
this Agreement unless such extra service and the price therefor is agreed to in writing executed
by the City Manager or other designated official of City authorized to obligate City thereto prior
to the time such extra service is rendered and in no event shall such change order exceed twenty-
five percent (25%) of the initial contract price.
The services to be provided under this Agreement may be terminated without
cause at any point in time in the sole and exclusive discretion of City. If the Agreement is
terminated by City, Consultant shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such documents and other materials to the effective date of
such termination. In that event, all finished and unfinished documents and other materials shall,
at the option of the City, become City's sole and exclusive property. Consultant hereby expressly
waives any and all claims for damages or compensation arising under this Agreement.
Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to date.
Exhibit B
Page 1 of 1
03/01/00
EXHIBIT C
City shall fumish physical facilities such as desks, filing cabinets, and conference
space, as may be reasonably necessary for Contractor's use while consulting with City employees
and reviewing records and the information in possession of City. The location, quantity, and
time of furnishing said physical facilities shall be in the sole discretion of City. In no event shall
City be obligated to furnish any facility which may involve incurring any direct expense,
including, but not limiting the generality of this exclusion, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Exhibit C
Page 1 of 1
03/01/00
EXHIBIT D
GENERAL PROVISIONS
.
.
.
.
INDEPENDENT CONTRACTOR. At all times during the term of this Agreement, Consultant
shall be an independent contractor and shall not be an employee of City. City shall have the right
to control Consultant only insofar as the results of Consultant's engineering services rendered
pursuant to this Agreement; however, City shall not have the right to control the means by which
Consultant accomplishes services rendered pursuant to this Agreement.
LICENSES; PERMITS; ETC. Consultant represents and warrants to City that he has all
licenses, permits, qualifications and approvals of whatsoever nature which are legally required
for Consultant to practice his profession. Consultant represents and warrants to City that
Consultant shall, at his sole cost and expense, keep in effect at all times during the term of this
Agreement any licenses, permits, and approvals which are legally required for Consultant to
practice his profession.
TIME. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary for satisfactory performance of Consultant's
obligations pursuant to this Agreement°
INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the
contract insurance against claims for injuries to persons or damages to property which may arise
from or in connection with the performance of the work hereunder by the Consultant, his agents,
representatives, employees or subcontractors. The cost of such insurance shall be included in the
Consultant's bid.
mo
Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1)
Insurance Services Office form number GL 0002 (Ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form number GL
0404 covering Broad Form Comprehensive General Liability; or Insurance
Services Office Commercial General Liability coverage ("occurrence" form CG
0001).
(2)
Insurance Services Office form number CA 0001 (Ed. 1/78) covering Automobile
Liability, code 1 "any auto" and endorsement CA 0025.
(3)
Worker's Compensation insurance as required by the Labor Code of the State of
California and Employers Liability Insurance.
Exhibit D
Page 1 of 5
03/01/00
Be
C.
Do
Minimum Limits of Insurance. Consultant shall maintain limits no less than:
(1)
General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage. If commercial General Liability
Insurance or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit.
(2)
Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
(3)
Workers Compensation and Employers Liability: Workers Compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must
be declared to and approved by the City. At the option of the City, eithe? the insurer shall
reduce or eliminate such deductibles or self-insured retentions as respects the City, its
officers, officials and employees; or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses.
Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the
following provisions:
(1) General Liability and Automobile Liability Coverages.
(a)
The City, its officers, officials, employees and volunteers are to be covered
as insureds as respects: liability arising out of activities performed by or
on behalf of the Consultant; products and completed operations of the
Consultant, premises owned, occupied or used by the Consultant, or
automobiles owned, leased, hired or borrowed by the Consultant. The
coverage shall contain no special limitations on the scope of the protection
afforded to the City., its officers, officials, employees or volunteers.
(b)
The Consultant's insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees
or volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(c)
Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
Exhibit D
Page 2 of 5
03/01/00
(d)
The Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
(2) Professional Liability.
Consultant shall carry.professional liability insurance in an amount deemed by the
City to adequately protect the City against liability caused by negligent acts,
errors or omissions on the part of the Consultant in the course of performance of
the services specified in this Agreement. .
(3) All Coverages.
Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, cancelled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
E.
Acceptability of Insurers. Insurance is to be placed with insurers with a Bests' rating of
no less than A:VIII.
Fo
Verification of Coverage. Consultant shall furnish City with certificates of insurance and
with original endorsements effecting coverage required by this clause. The certificates
and endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The certificates and endorsements are to be
received and approved by the City before work commences. The City reserves the right
to require complete, certified copies of all required insurance policies, at any time.
m.
The Risk Manager of City may approve a variation of those insurance requirements upon
a determination that the coverages, scope, limits and forms of such insurance are either
not commercially available or that the CityVs interests are otherwise fully protected.
°
CONSULTANT NO AGENT. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City
to any obligation whatsoever.
°
ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation
pursuant to this Agreement. Any attempted or purported assignment of any right or obligation
pursuant to this Agreement shall be void and of no effect.
Exhibit D
Page 3 of 5
03/01/00
.
o
o
10.
PERSONNEL. Consultant shall assign only competent personnel to perform services pursuant to
this Agreement. In the event that City, in its sole discretion, at any time during the term of this
Agreement, desires the removal of any such persons, Consultant shall, immediately upon
receiving notice from City of such desire of City, cause the removal of such person or persons.
STANDARD OF PERFORMANCE. Consultant shall perform all services required pursuant to
this Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in which
Consultant practices his profession° All instruments of service of whatsoever nature which
Consultant delivers to City pursuant to this Agreement shall be prepared in a substantial, first
class and workmanlike manner and conform to the standards of quality normally observed by a
person practicing in Consultant's profession.
·
HOLD HARMLESS AND RESPONSIBILITY OF CONSULTANTS. Consultant shall take all
responsibility for the work, shall bear all losses and damages directly or indirectly resulting to
him, to any subconsultant, to the City, to City officers and employees, or to parties designated by
the City, on account of the negligent performance or character of the work, unforeseen
difficulties, accidents, occurrences or other causes predicated on active or passive negligence of
the Consultant or of his subconsultant. Consultant shall indemnify, defend and hold harmless the
City, its officers, officials, directors, employees and agents from and against any or all loss,
liability, expense, claim, costs (including costs of defense), suits, and damages of every kind,
nature and description directly or indirectly arising from the negligent performance of the work.
This paragraph shall not be construed to exempt the City, its employees and officers from its own
fraud, willful injury or violation of law whether willful or negligent. For purposes of Section
2782 of the Civil Code the parties hereto recognize and agree that this Agreement is not a
construction contract. By execution of this Agreement Consultant acknowledges and agrees that
he has read and understands the provisions hereof and that this paragraph is a material element of
consideration.
Approval of the insurance contracts does not relieve the Consultant or subconsultants from
liability under this paragraph.
GOVERNMENTAL REGULATIONS. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant shall comply with all applicable
rules and regulations to which City is bound by the terms of such fiscal assistance program.
Exhibit D
Page 4 of 5
03/01/00
11.
DOCUMENTS. All reports, data, maps, models, charts, designs, plans, studies, surveys,
photographs, memoranda or other written documents or materials prepared by Consultant
pursuant to this Agreement shall become the property of City upon completion of the work to be
performed hereunder or upon termination of the Agreement. No such materials or properties
produced in whole or in part under this Agreement shall be subject to private use, copyrights, or
patent rights by Consultant in the United States or in any other country without the express
written consent of City. City shall have unrestricted authority to publish, disclose (as may be
limited by the provisions of the California Public Records Act), distribute, and otherwise use,
copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other
materials or properties produced under this Agreement.
Exhibit D
Page 5 of 5
03/01/00
PRECISION PLANNING
UTILITY CONSULTING · COMPOSITES · ESTIMATES
Floyd Davis
CITY OF DUBLIN
100 Civic Plaza
P.O. Box 2340
Dublin, CA 94568
Re:
February 18, 2000
A
Dublin Blvd. Rule 20A Project
(1900± L.F.)
Dublin, CA
RECEIVED
fEB 3 000
PUBLIC WORKS
Dear Floyd:
Precision Planning is pleased to submit our proposal for the joint trench and street
lighting services to be performed for the above mentioned project in the amount of $23,598.00
and ancillary service in an amount not to exceed $10,000.00
BACKGROUND AS pROVIDED BY PROJECT ENGINEER:
The City of Dublin plans to improve and widen Dublin Blvd. from just east of Village
Parkway to just east of Sierra Court. The project will require undergrounding of existing
overhead facilities. Per my meeting with yourself and after reviewing the site, there will be
approximately 1,900 lineal feet of existing overhead facilities requiting undergrounding.
In addition, there are existing overhead services that will require undergrounding. Due
to the uncertainties of the trenching and conditions on private property, a detailed drawing on
individual properties is excluded from this proposal. However, coordination and design to an
agreed upon location within five feet of the proposed right of way line and/or Public Service
Easement will be provided. It will be the responsibility of each individual property owner to
tie-in to these agreed upon service locations.
Coordination for a joint trench will be required to accommodate the undergrounding of
the existing overhead facilities in the area previously stated. The joint trench will only be for
P.G. & E. electric, street lighting, Pacific Bell, CATV and City communication facilities as
required.
Traffic signal systems and irrigation systems will be designed by others. It will be our
responsibility to coordinate a P. G. & E. service point for these systems if required.
Any design and relocation of existing underground facilities shall be the responsibility
of others, unless otherwise directed by the client. Any additional services directed by the client
to accommodate the design and relocation of existing underground facilities shall be at the rate
outlined in Task 8 Ancillary Service. The Client reserves the right to request an additional
scope of work for these services.
Based on the foregoing, site visits, meetings and telephone conversations with the
project engineer, as well as our knowledge and experience with the utility companies, we
propose the scope of services presented below.
100 Park Place · Suite 175 · San Ramon, California 94583 · (925) 820-6360 · FAX: (925) 820-6916
DETAILED sCOPE OF SERVICES
The ScoPe of Services is categorized into seven tasks as follows:
1. Task 1 - Project Management
2. Task 2 - Preliminary Engineering
3. Task 3 - Preliminary Design (35% Submittal)
4. Task 4 - Detailed Design (65% Submittal)
5. Task 5 - Finalize Composite (100% Submittal)
6. Task 6 - Final Bid Documents
7. Task 7 - Construction Services
GENERAL INFORMATION:
Cfient will provide the following when requested:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
Preliminary improvement plans;
Preliminary soils report (if available).
Base sheets in same scale as improvement plans;
Improvement plans;
Grading plans;
Final soils report (if available);
Improvement Plans on an electronic media in a format acceptable to
consultant.
Task 1. PROJECT MANAGEMENT:
This task includes setting up the project team, which consists of MK Centennial and
their Sub-Consultants, and attendance at the meeting prior to the actual engineering of the joint
trench composite (pre-engineering meeting). Also included is on,going coordination with
representatives of each participating utility as needed.
Meetings:
A. Attend meetings as required for coordinating work efforts and reporting progress.
1) One Project Team Meeting
2) One Pre-engineering Meeting
3) One Field Review Meeting
B. Any Additional Meetings requested by client will be based on our hourly rates as
outlined in Task 8 Ancillary Service:
Task 2. PRELIMINARY ENGINEERING:
A. PLAN SUBMITTAL:
For plan submittal to Utility Companies, Client will provide the following:
(a) Completed P. G. & E. Service Planning Sheet for all service points of
connection;
(b) Six complete sets of Improvement Plans. The Improvement Plans shall
include the following: grading plans; storm drains and catch basins; sewer
mains and laterals; water mains and laterals; fire hydrant locations; driveway
locations;
(c) One copy of Final Soils Report; (if available)
(d) Any other required plans necessary to provide utility service to
(i.e., signal controllers, irrigation control panels, etc.)
02/18/00 Page 2 Pr0202.doc
B. PRELIMINARY INVESTIGATION:
Establish location and availability of existing utility facilities by:
(a) Field review of the job-site;
(b) Contacting the various utility companies' engineering departments.
Task 3. PRELIMINARY DESIGN (35% SUBMITTAL):
Preliminary Design (35%) plans are defined as plans that do not include details,
quantifies, and specifications, at an approximately 35% completed level.
Establish preliminary joint trench rome by meeting with the following:
(a) P.G.&E.'s Electric Department;
(b) P.G.&E.'s Gas Department;
(c) Pacific Bell
(d) C.A.T.V.
Provide rough estimate ofjoint trench cost on per lineal foot basis.
Provide single line drawing to MK Centennial, depicting joint trench location, for
review and comments.
Task 4. DETAILED DESIGN (65% SUBMITTAL):
This submittal will provide complete information for a detailed review of the design.
The submittal will include a complete set of plans (unchecked), details (unchecked), and
approximate quantifies.
A. COMPOSITE DRAWING:
Joint trench composite plan will be prepared in English measurement on 24" x 36"
mylar sheets at a scale of 1"=20' or to a size and scale mutually agreed upon.
The composite drawing will include the following;
(a) Trench Sections to allow for the installation of electric, telephone, cable
T.V., street lighting and city communication conduits;
(b) Excavation locations to allow for the installation of electric, telephone and
cable T.V. splice boxes, vaults, manholes, pads and pedestals;
(c) Street light locations;
(d) Consultant to send plans to MK Centennial for review and comment. This
procedure will be followed until all infrastructure conflicts are resolved.
This does not include revisions to the plan and profile drawings of the
improvement plans.
B. CONDUIT PLAN:
Prepare schematic conduit plan for City communication substructure from the
D.S.R.S.D. Property to the City Hall Property. Conduits will be terminated at a predetermined
location at each site. Said termination will be at a pull box and located approximately 5 feet
into both properties. Plans to show conduit by type, number, size, length and termination
points. Excluded will be the extension of these facilities on private property.
02/18/00 Page 3 pr0202.doc
C. STREET LIGHTING PLAN:
(a) Prepare engineered street lighting plan with circuitry for City approval;
(b) Coordinate street light locations with City;
(c) Coordinate street light locations with P. G. & E., per LS2A Rate Schedule.
Task 5. FINALIZE COMPOSITE, STREET LIGHTING & CONDUIT PLAN
(100% SUBMITTAL):
A. Comments received on the 65% submittal will be incorporated in that design.
B. Submit complete plans, specification and estimate to City for review and comment.
Task 6. FINAL BID DOCUMENTS:
A. Incorporate comments received from the reviewing agencies on the 100% submittal,
and as directed by the City, incorporate into the Final Bid Documents..
B. TRENCH COST ESTIMATE:
Consultant will prepare a trench cost estimate by the industrial standard known as the
Form "B" for determining amounts trench participants owe client.
C. BID PACKAGE AND SPECIFICATIONS:
From composite drawing, street lighting and conduit plans, Consultant will prepare unit
price bid sheets that include the following:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
Lineal footage of all trenches, listed by various sizes;
-Splice boxes excavations, listed by quantity and size;
Lineal footage of all conduits to be supplied and installed by the Client;
All splice boxes, vaults and manholes to be supplied and installed by Client;
Electric drawings as provided by P.G.&E. and Pacific Bell construction
plans if available;
Lineal footage of street light conduit and wire;
Street lights, listed by quantity.
Task 7. CONSTRUCTION SERVICES:
A. PRECONSTRUCTION MEETING:
Prior to start ofjoint trench construction, Consultant will set up and attend a
pre-c0nstmction meeting with the utility companies, Client, trenching agent and survey crew.
Consultant will take notes of dates and comments on a check-off list and provide a copy to
Client and those requesting.
Task 8. ANCILLARY SERVICE: (Not to Exceed $10,000.00)
8.1 Coordinate with various companies as directed by the owner to provide additional
services beyond the scope of work of this proposal. (i.e. service to pump stations, entry
features, temporary service, etc.)
8.2 Attend City's monthly Utility Coordination Meetings & any other requests made by
client and / or their consultants beyond said scope 'of work.
8.3 Reproduction and blueprinting will be billed at cost plus 15%.
02/18/00 Page 4 pr0202.doc
8.3 Reproduction and blueprinting will be billed at cost plus 15%.
Consultant is available on an hourly basis. Hourly rates are as follows:
Project Manager
Project Assistant
Contract Analyst
Senior CADD Technician
CADD Technician
$120.00
$110.00
$95.O0
$70.OO
$55.00
Note: All services and attendance of all meetings necessary to resolve any conflicts
will be billed accordingly based on an hourly rate.
A record drawing will be prepared provided only if Client and/or trenching agent
provide construction revisions to Consultant.
EXCLUSIONS:
The services to be provided under the terms of this Agreement are explicitly those
detailed in the Scope of Work. All items of work not expressly described in the Scope of Work
shall be deemed "extra work" and Consultant shall be compensated at the Task 8. Ancillary
Service rates stated above.
Work specifically excluded from this Agreement (unless deleted below and added to
Scope of Work), include the following items:
(a) Retaining wall design around splice boxes;
(b) Traffic signals, traffic lighting design or construction drawings;
(c) Revisions to plans based on change in product type and/or changes to
MK Centennial plan and profile improvement plans;
(d) Property acquisition (rights of ways, encroachment permits, easements, etc.);
(e) Temporary service for construction trailer;
(f) Relocation of onsite or offsite utility transmission facilities;
(g) Any work to .offsite facilities, other than those listed in the Scope of Work;
(h) Field supervision, construction forces, or installations;
(i) Measurement or Certification for payment by Contractor or others;
(j) Measurement or Certification for "Record" drawings;
(k) Field survey, staking or layout;
(1) Any site review not stated in the Scope of Work.
(m) Detailed utility budget;
(n) Landscape lighting design;
(o) Underground conversions to existing overhead services other than
indicated in the Scope of Work;
(p) Blueprinting and reproduction costs;
(q) Review of utility contracts;
(r) Any work associated with the relocation of existing underground facilities;
(s) Coordination and/or investigation of alternate joint trench feeds for the project;
(t) Review of product submittals;
(u) Any work beyond 50 feet of subdivision boundary;
(v) Undergrounding of facilities on private property;
(w) Extension of communication substructures on private property;
(x) Design ofP.G. & E. gas and electric facilities, Pacific Bell facilities and
CATV facilities.
02/18/00 Page 5 pr0202.doc
'15. INSURANCE:
Precision Planning maintains a two million dollar general liability policy and a one
million dollar professional liability (errors and omissions) policy.
If you have any questions or need further information, please do not hesitate to contact me.
Very truly yours,
PRECISION PLANNING
FRED y~~R~~
This proposal is based on our field meeting and an aerial photo,
-received 1/25/00.
This proposal is valid for a period of 90 days from the above date.
02/18/00 Page 6 pr0202.doc
Dublin Blvd. Rule 20A Project
(1900± L.F.)
Dublin, CA
BILLING SCHEDULE
"JOINT TRENCH COMPOSITE, STREET LIGHTING AND CONDUIT PLAN"
I. PRELIMINARY INVESTIGATION
15% $
II. PRELIMINARY DESIGN
10% $
2,110.00
III. BASE DRAWING AND TRENCH ROUTE
30% $
6,329.00
IV. COMPOSITE & STREET LIGHTING PLAN COMPLETION 25% $
5,274.00
V. TRENCH COST ESTIMATE & BID DOCUMENTS
i5% $
3,165.00
VI. PRECONSTRUCTION MEETING
5% $
1,055.00.
SUB TOTAL FOR JOINT TRENCH COMPOSITE PLAN
21,098.00
.~d~CILLARY SERVICE FOR JOINT TRENCH COMPOSITE
PLAN (HOURLY BASIS NOT TO EXCEED $9,000.00)
9,000.00
TOTAL JOINT TRENCH COMPOSITE PLAN
30,098.00
VIII. STREET LIGHTING AND CONDUIT PLAN
A) PLAN COMPLETION
2,500.00
B) ANCILLARY SERVICES FOR STREET LIGHTING
(HO~Y BASIS NOT TO EXCEED $1,000.00)
1,.ooo.oo
TOTAL FOR STREET LIGHTING AND CONDUIT PLAN
3,500.00
PROPOSAL TOTAL
33,598.00
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TENTATIVE PROJECT SCHEDULE AND JOINT TRENCH TIMETABLES:
Submit Application and Improvement Plans to Utilities,
Propose Preliminary Trench Route
Submit Preliminary Intent (Trench Route) to Utilities
Prepare Composite (Preliminary)
Submit to Civil and City for Review
Receive Preliminary Jobs from Utilities
Finalize Composite, Prepare Form "B" and Bid Package
Preconstmction Meeting
1 Week
2-3 Weeks
1-2 Weeks
1-2 Weeks
6-8 Weeks
2-3 Weeks
1-3 Weeks
Work Begins
Joint Trench Construction
14-22 Weeks
8-12 Weeks
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