HomeMy WebLinkAboutItem 4.05 Civic Cntr Roof CITY CLERK
File # 0600-35
AGEN DA STATEMENT
CITY COUNCIL MEETING DATE: August 1, 2000
SUBJECT:
Award of Bid- Contract 00-10 Civic Center Roof Repair, Phase 2
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS:
1) Budget Change Form
2) Resolution
RECOMMENDATION: 1)
FINANCIAL STATEMENT: Budgeted for construction:
Bids receiv, ed:
B.U.R. Services:
American Services
Approve additional appropriation in the amount of $28,825.
· Adopt resolution awarding bid to B.U.R. Services
$74,000
$93,475
$98,104
An additional appropriation is needed in order to award the contract. Staff is recommending that a t 0%
contingency be provided, for a total revised construction budget of $102,825. The additional
appropriation needed would therefore be $28,825. Sufficient funds are available in the Building
Replacement Fund to pay this additional cost.
DESCRIPTION: On July 5th, the City Council authorized Staff to solicit bids for
Coniract 00-10 Civic Center R.oofRepair Phase 2. This is the second phase/of the re-roof project that was
begun in 1998-99. Re-roof of the Police Wing was originally scheduled for the 1999-2000 fiscal year but
was postponed to avoid a conflict with the expansion project.
Two bids were received. The low bidder is B.U.R. Services with a bid of $93,475. The low bid is
approximately $20,000 higher than funds budgeted for construct ion. Staff contacted B.U.R. Services for
an explanation of the cost differential per square foot of roof between this bid and the previous contract
and was advised that B.U.R. has experienced increases in both material and labor costs. The labor
increase has been in the 15% to 20% range for comp'etent roofers. Since the Police Wing continues to
leak, and the roof work needs to be completed before winter, Staff is recommending that the City Council
approve an additional appropriation from unallocated reserves and award the contract to the low bidder.
A 10% contingency has been included in the recommended budget change.
B.U.R. Services performed the re-roof work on the previo u.s (Administrative Wing) contract; the work
was satisfactory and completed within the allotted time.
Staff recommends that the City Council approve an additional appropriation in the amount of $28,825 and
adopt the resolution aWarding Contract 00-10 to B.U.R. Services.
COPIES TO:
Bidders
ITEM NO.
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CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New' Appropriations (City Council Approval Required):
Budget Transfers:
X From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activin,
From New Revenues Between Departments (City Council Approval Required)
Other
DECREASE BUDGET ACCOUNT AMOUNT INCREASE BUDGET ACCOUNT A_MOUNT
Namc: Name: Civic Center Roof Repair Phase 2
(Building Replacement Fund) $28,825.00
Account #: Account #: 832-93930-750-050
Name: Nmne:
Account #: Account #:
Name: Name:
Accouut fi: Account #:
Nmne: Name:
Account #: Account #:
Name: Name:
A¢.conn! #: Account #:
Fin M~r/ASD: Date:
Signature
REASON FOR BUDG17,T CHANGE ENTRY: Low [>id Jbr this Capital Improvement Project is over the
approved construction budget. This budget change reques! includes a 10% contingency.
City Manager: Date:
Signature
As Approved at the City Council Meeting
Date:
Mayor: 1_ ate.
Signature
Posted By:
RESOLUTION NO. -00
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT 00-10
CIVIC CENTER RE-ROOF, PHASE 2
TO B.U.R. SERVICES.
WHEREAS, the City of Dublin did, on July 25, 2000, publicly open, examine, and declare
all sealed bids for doing the work described in the approved Plans, Specifications, and Modifications £or
Contract 00-10, Civic Center Re-Roof, Phase 2, authorized by the City Council on July 5, 2000, which
Plans, Specifications, and Modifications are hereby expressly referred to for a description of said work and
for all particnlars relative to the proceedings lander the request for bids; and
WHEREAS, said bids were sub~rdtted to the City Engineer, who has recommended that the
bid hereinafter mentioned is the lowest and best bid for doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award City of Dubtin Contract 00-10 to the lowest responsible bidder therefor, to wit B.U.R.
Services, with a bid of Ninety Three Thousand Four Hundred Seventy Five Dollars ($93,475), the
particulars of which bid are on file in the Office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 1st day of August,. 2000.
AYES:
NOES:
ABSENT:
ABSTAINING:
ATTEST:
Mayor
City Clerk
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