HomeMy WebLinkAboutItem 4.05 SolicitBidSidewalkSaf CITY CLERK
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 20, 2004
SUBJECT: ' Authorization to Solicit Bids- Contract No. 04-03, 2003-2004
Annual Sidewalk Safety RePair Program and Curb 'Ramp Installation
Report Prepared by: Melissa Morton, Acting Public Works Director
ATTACHMENTS: 1) Policy Resolution for FY 2003-2004
2) Specifications will be available at the meeting
RECOMMENDATION: ,il) Adopt Policy Resolution establishing the City-paid sidewalk
safety repair policy for Fiscal Year 2003-2004
Authorize Staffto advertise for bids for Contract No. 04-03,
2) 2003-2004 Annual Sidewalk Safety Repair Program and
Curb Ramp Installation
FINANCIAL STATEMENT:
FY 2003-2004
Sidewalk Safety Repair Program: Budget
Design, Inspection & Miscellaneous $11,990
Improvements (Remove & Replace and Grinding) $ 56,500
Pedestrian curb ramps $16,027
Rubberized Sidewalk Pilot Project* $10,376
TOTAL: $ 94,893
The Sidewalk Safety Repair Program is budgeted in the General
Fund (001). The pedestrian curb ramps are funded through a
Community Development Block Grant (CDBG).
* Rubberized Sidewalk Pilot Project is funded through Recycled
Product Preference funds from Alameda County Waste Management
Authority (ACWMA) and is for the purpose of replacing concrete
sidewalks in areas where tree roots cause chronic buckling and
damage. This pilot project is included with the Annual Sidewalk
Safety Repair Program as a cost-savings measure.
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COPIES TO:
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G:hMAINTENANCE PROJECTS\SIDEWALKX2003-2004',AS authorize. DOC
DESCRIPTION: The Annual Sidewalk Safety Repair Program (Remove and Replace)
repairs sidewalk offsets of 3/4-inch or more that may pose a tripping hazard. The Remove and Replace
process is used in locations where the offset is more significant or where tree roots are causing the offset.
This procedure requires removal of the existing sidewalk, and in the case of root problems, removal of the
tree roots, and then replacement of the concrete sidewalk.
While maintenance of sidewalks and other frontage improvements is legally the responsibility of the
private property owner, the City Council has adopted a City-paid sidewalk repair program on a year-by-
year basis since 1983. At the budget heating for Fiscal Year 2003-2004, the City Council extended the
City-paid repair program for an additional year.
This year, the sidewalk safety repair program will include the construction of approximately thirteen (13)
pedestrian curb ramps. The ramps are funded through CDBG.
The Rubberized Sidewalk Pilot Project, which uses modular rubber paver tiles made with recycled
California tire rubber, are easily installed and are instantly ready for pedestrian traffic. In addition, rubber
sidewalks allow for long term, low-cost maintenance since root growth can be trimmed every several
years without damage to either tree or sidewalk. This is done at a fraction of the cost of removing and
replacing concrete. Unlike concrete, rubber sidewalks can be moved and repositioned at minimal cost.
This pilot project will be tested at various locations along Village Parkway between Amador Valley
Boulevard and Kimball Avenue.
Staff recommends that the City Council adopt the resolution establishing the City-paid sidewalk safety
repair policy for Fiscal Year 2003-2004 and authorize Staff to advertise for bids for the 2003-2004 Annual
Sidewalk Safety Repair Program.
Page 2 t~
RESOLUTION NO. - 04
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ESTABLISHING A POLICY FOR THE REPAIR OF PUBLIC IMPROVEMENTS
DEEMED TO BE PEDESTRIAN HAZARDS
(CITY-FUNDED REPAIR PROGRAM)
WHEREAS, public improvements such as curbs, gutters, driveways, and sidewalks sometimes
become damaged due to natural and man-made causes; and
WHEREAS, these damaged improvements occasionally become tripping hazards to pedestrian
traffic; and
WHEREAS, it is in the best interest of safety to have these hazards eliminated;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin establishes
a policy, attached hereto as Exhibit A, of the City of Dublin for Fiscal Year 2003-2004 entitled "Annual
Sidewalk Safety Repair Program".
PASSED, APPROVED AND ADOPTED this 20th day of January, 2004.
AYE S:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
G:IMAINTENANCE PROJECTS[SIDEWALKI2OO3-2OO41RESO policy. DOc
EXHIBIT "A" OF RESOLUTION -04
POLICY FOR THE CITY OF DUBLIN
ANNUAL SIDEWALK SAFETY REPAIR PROGRAM
Fiscal Year 2003-2004
It is the policy of the City of Dublin to cause repairs to be made to certain public improvements for the
safety of the general public under the following guidelines.
Improvements Included:
Public improvements included under this program shall be limited to those improvements which may
constitute a potential tripping hazard to pedestrian traffic such as curbs, gutters, driveways, and sidewalks.
Need:
Where these improvements have settled, heaved and/or cracked and offset such as to represent tripping
hazards as identified by the City Engineer, or her representative, these improvements shall be replaced.
Responsibility:
Where it is apparent that the damage to improvements has been caused by natural causes, such as tree
roots, utility trench settlement, or soil heaving, the City of Dublin will pay for the cost of repair.
Where it is apparent that the property owner fronting the damaged improvement has caused the damage,
such as driving vehicles into a side yard, the property owner shall be responsible for the repair. The City
Engineer shall establish a procedure whereby the property owner will be notified of the needed repair, and
if not done in a specified reasonable time, the City Engineer shall cause the repair to be made and the cost
of the repair, together with reasonable administrative costs, shall become a lien against the property.
Time Limit of Policy:
This policy shall be in effect for Fiscal Year 2003-2004 and thereafter be reviewed for extension,
modification, or replacement.
Legal Responsibility:
The City of Dublin, in adopting this policy, does so as an accommodation to property owners who find it
difficult to hire their own contractors to make these necessary sidewalk repairs. The City will let one
contract for the 2003-2004 Fiscal Year and repair those defective sidewalks which have been brought to
the attention of the City by the property owners (or others) and that have an offset of over three quarters of
an inch (3/4") measured vertically. The existence of this program does not abrogate the responsibility of
the property owners to maintain their frontage improvements in a safe manner under Section 5610 of the
California Streets and Highways Code.
G:IMAINTENANCE PROJECTSiSIDEWALK12OO3-2OO4tpolicy FY 02-03.doc