HomeMy WebLinkAboutItem 4.06 AcceptWorkSportGrndOverlayProgram
CITY CLERK
File # D[6 CJIO]·~!S]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: November 1,2005
Acceptance of Work - Contract No. 05-05, 2004-2005, Annual
Street Overlay Program and Dublin Sports Grounds Rcnovations
(Parking Lot)
Report Prepared by: Melissa Morton, Public Works Director
SUBJECT:
ATTACHMENTS:
Budget Change Form
¿
Approve a budget change in the amount of $20,161
Accept improvements under Contract No. 05-05, 2004-2005
Annual Street Overlay Program and Dublin Sports Grounds
Renovations (Parking Lot), and relcase retention after 35
days i[(here are no subcontractor claims
RECOMMENDATION:
011 N>"" I)
Y v' 2)
FINANCIAL STATEMENT:
Project improvements for this Contract:
2004-2005 Annual Strcet Overlay Program:
Dublin Sports Ground - Parking Lot:
Subtotal:
FY 04-05
Budget
$ 350,000
$ 124.000
$ 474,000
2004-2005 Annual Street Overlay Program:
Dublin Sports Ground - Parking Lot:
Subtotal:
FY 05-06
Budget
$ 292.651"
$ 117,782
$ 410,433
FY 04·05
Est. Actual
$ 65,465
$ 0
$ 65,465
FY 05-06
Est. Actual
$ 290,754
$ 137.943
$ 428,697
Total Project Improvements: $ 494.162
.. FY 2005-2006 overlay budget is comprised of reallocated unused funds from FY
2004-2005 overlay budget and a budget carryover included as part of a previous
Agenda item for this City Council meeting.
COpy TO: O'Grady Paving Inc.
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Page J 01'2
ITEMNO.~
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The Annual Street Overlay Program is fundcd by Gas Tax and Measurc B Local
Strccts & Roads funds. As part of the Dublin Sports Ground Renovations Capital
Improvement Program (CIP) project, the parking lot reconstruction can only be
funded by the General Fund.
Due to additional work requircd to stabilize the base material at the Dublin Sports
Grotmds parking lot, a budget change in the amount of $20, 161 is necessary to fully
fund the additional improvements.
DESCRIPTION: On May 17, 2005, the City Council awarded Contract No. 05-05,
2004-2005 Annual Street Overlay Program and Dublin Sports Grounds Renovations (Parking Lot) to
O'Grady Paving, Inc.
The Annual Street Overlay project consisted of removing and replacing failed asphalt concrete (Ae)
pavement to a minimum depth of 3 inches on residential streets and 4 inches on collector/arterial streets,
resurfacing the strcct with a minimum l-lI2-inch overlay of AC, and re-striping pavement markings.
Major cracks were also sealed prior to resurfacing in ordcr to prevent cracks trom reflecting through the
new AC overlay.
The 2004-2005 Annual Street Overlay project repaired failed AC pavement areas and overlaid the
following streets:
Amador Valley Boulevard (Village Parkway to Doughcrty Road)
Bcvcrly Lane
Sovereign Court
Newry Placc
This contract also included resurfacing the Dublin Sports Grounds parking lot as a cost savings measure.
The reconstruction of the Dublin Sports Grounds parking lot is part of the Dublin Sports Ground
Renovations CIP project. This work consisted of removing and replacing the failed AC pavement, as well
as re-striping the parking spaces and pavement markings. The disabled parking spaces were upgraded to
meet currcnt Amcricans With Disabilities Act (ADA) standards.
During removal of the existing AC pavement at the Dublin Sports Grounds parking lot, the base material
started to fail under the weights ofthe construction equipment. It was necessary to stabilizc the aggregate
base material by over"excavating the aggregate and placing geosynthetic fabric material in order to
stabilize the base prior to placing the new AC pavement. This additional work was completed on a "torce
account" basism as prescribed in the Contract. Thc rcsult of the extra work requires a budget change in
the amount of $20, 161 to fund this unforeseen expenditure.
RECOMMENDATION:
Staff recommends that the City Council I) approve a budget changc in the amount of $20,161; and
2) accept improvements under Contract No. 05-05, 2004-2005 Annual Street Overlay Program and Dublin
Sports Grounds Renovations (Parking Lot), and release retention after 35 days if there arc no
subcontractor claims.
Page 2 01'2
CITY OF DUBLIN
BUDGET CHANGE FORM
166 I
CHANGE FORM #
~.,.,.
New Appropriations (City Council Approval Required)'
Budget Transfers:
_--K__. From Unappropriated Reserves
From New Revenues
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
,-
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Na.me: Dublin. Sports úround Renovatìons-
Parking Lot
$20,161
Account #:
Name:
Account #; 001.95830.750.050
Name;
Account #;
Namc;
Account #:
Name:
Account #:
Name:
Account #;
Name:
Account #:
Name:
Account #;
Name;
Account #;
Account #:
City Manager:
Date:
Signature
ASDlFin Mgr
~..-J., ~
\D\ \
Date: 'V" \""
Signature
REASON FOR BUDGET CHANGE ENTRY: Additional work is required to stabilize the base material
prior to replacing the new AC pavement.
Mayor: Date:
Signature
Posted By:
Date:
Signature
U..IMISGPRtJJIA r6 Stanmrd DoIIO!JIli! Sign{ l\.Budget Chan~.doc.
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